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03-27-1990 Regular Meeting.. ~ .. • CITYOF CLERMONT MINUTES REGULAR COUNCIL MEETING MARCH 27, 1990 The Regular Meeting of the City Council of the City of Clermont was ~~ held Tuesday, March 27, 1990, in the Council Chambers. The meeting was called to order at 7:30 p.m. by Mayor Pool with the following Council Members in attendance: Mayor Pro Tem Turville, Council Member Cole, Council Member Dupee, and Council Member Norquist. Other City Officials present were City Manager Saunders, City Attorney Baird, Finance Director Van Zile and Deputy City Clerk Brandt. INVOCATION The Invocation was offered by Nilsa Whitehead followed by the repeating of The Pledge of Allegiance to the Flag by all present. MINUTES The minutes of the Workshop Meeting held March 7, 1990 and the Regular Meeting held March 13, 1990 were approved as presented. REPORTS CITY MANAGER SAUNDERS~REPORT ALTERNATIVE TECHNOLOGY MONEY - SEWAGE TREATMENT PLANT EXPANSION PROJECT It was reported that Alternative Technology money carried over from the 1984 Sewage Treatment Plant expansion project has now been appropriated and the City is eligible to receive $29,439. At the time the project was closed out, the City qualified for the Alternative Technology portion of the grant but the money was not available. WORKSHOP City Manager Saunders stated that he would like to hold a Council Workshop after the Planning and Zoning Commission Meeting on Tuesday, April 3, 1990. It was suggested that the Council meet at 8:00 a.m. on either April 5 or 6th. After a brief discussion, it was the consensus of Council to have the City Manager arrange the Workshop later in the week because Mayor Pro Tem Turville did not know his work schedule. COUNCIL MEMBER TURVILLE'S REPORT ALL AMERICAN NURSERY LIQUIDATION SALE Council Member Turville inquired if the City was able to purchase any shrubbery or trees for the Palatlakaha Recreation Area perimeter landscaping from All American Nursery. City Manager Saunders stated that the City had purchased approximately 2,000 plants from the nursery at a very substantial savings for the City. ... .. ® • CITYOF CLERMONT MINUTES REGULAR COUNCIL MEETING MARCH 27, 1990 PAGE -2- VISITORS WITH BUSINESS LOUIS FORMATO - RESOLUTION #660, REQUEST FOR CONDITIONAL USE PERMIT TO EXPAND A NON-CONFORMING USE Mayor Pool explained that Mr. Forma to was requesting a Conditional Use Permit to expand a non-conforming use at 649 Twelfth Street, which is the location of the Rusty Fox. City Manager Saunders explained that he was proposing to construct a 12' x 46' addition to the east of the building for storage and a walk-in cooler, and that it was a non-conforming use due to the existing zoning of the area being R-3 Residential and the building being less than the required 500' from the church. It was further explained that the structure and use were "grandfathered in", but any addition to or alteration of a non-conforming use requires a Conditional Use Permit. It was also explained that there was adequate parking spaces for the building but they were non-conforming along Twelfth Street because they are partially located on the street right-of-way and access to parking on the south of the building is entirely on the street right-of-way. Mr. Saunders continued by stating that the City had not experienced any major problems with traffic at this location and no changes to parking were being recommended since the requested addition does not increase the seating capacity of the restaurant. It was reported that the Planning and Zoning Commission recommended approval with the landscaping improvement as the only additional requirement. The landscaping will buffer the restaurant on the from the existing residences to the east. Mayor Pool called for comments from those present and no one spoke in favor of or in opposition to the request. 90-065 After a brief discussion, A MOTION WAS MADE BY COUNCIL MEMBER DUPEE, SECONDED BY COUNCIL MEMBER TURVILLE AND UNANIMOUSLY CARRIED TO ADOPT RESOLUTION #660 GRANTING A CONDITIONAL USE PERMIT TO EXPAND A NON-CONFORMING USE AT 649 TWELFTH STREET (RUSTY FOX). STEVE LEE - VARIANCE REQUEST Steve Lee appeared before Council to request a variance to the Sub division Code to allow the construction of sidewalks as the houses are built in the Park Place Subdivision instead of constructing all sidewalks as part of the infrastructure prior to the issuance of the first Certificate of Occupancy (CO). Mr. Lee further stated that he would put up a cash bond to be held for twelve months and at that time any remaining sidewalk sections would be constructed as requested by the City to ensure completion of all sidewalks. CITYOF CLERMONT MINUTES REGULAR COUNCIL MEETING MARCH 27, 1990 PAGE -3- Under discussion of the request, Council Member Norquist suggested that perhaps the Subdivision Ordinance should be rewritten to allow this type of request. Council Member Turville stated that a parameter of development would have to be included if it was rewritten because a twenty home subdivision would certainly be different than one with five hundred building sites. Mayor Pool called for comments from those present and no one spoke in favor of or in opposition to the request. City Manager Saunders reported that the City had received two anonymous calls from residents in Hazelwood Subdivision opposing the request. 90-066 A MOTION WAS MADE BY COUNCIL MEMBER DUPEE, SECONDED BY COUNCIL MEMBER TURVILLE AND UNANIMOUSLY CARRIED TO GRANT THE VARIANCE TO THE SUBDIVISION ORDINANCE TO ALLOW CONSTRUCTION OF SIDEWALKS AS THE HOUSES ARE BUILT IN PARK PLACE SUBDIVISION WITH A CASH BOND TO BE HELD FOR UP TO TWELVE MONTHS AT WHICH TIME ALL SIDEWALKS WILL BE COMPLETED. IMPACT FEES - CONSULTANT SELECTION City Manager Saunders stated that he had met with Thomas Jackson who represents Hunter Services and had negotiated a price of $26,500 for our impact fees study. Mr. Saunders further explained that the original proposed cost for the study was $38,500, but by eliminating the transportation impact fee and renegotiating the contract, the price was brought down to the $26,500 figure. Mr. Saunders then recommended entering into the contract with Hunter Services for the impact fees study in the amount of 526, 500. It was the consensus of Council that Hunter Services would be the best firm to do the City's impact fees because they were the same company hired by Lake County to do their impact fees study. Under discussion of the proposal, it was asked how long it would take to complete the study, and City Manager Saunders stated that it would be completed in 90 to 120 days. Council Member Turville asked if the stormwater utility fee was included in the study. City Manager Saunders stated that it was not included in the study because it was not an impact fee, but Hunter could assist in this area if needed, and the contract could be amended to provide the additional services. 90-067 After a brief discussion, A MOTION WAS MADE BY COUNCIL MEMBER NORQUIST, SECONDED BY COUNCIL MEMBER COLE AND UNANIMOUSLY CARRIED TO ENTER INTO AN AGREEMENT WITH HUNTER SERVICES IN THE AMOUNT OF I FOR AN IMPACT FEES C FOR THE CITY FINAL READING OF ORDINANCE 264-C City Manager Saunders stated that this Ordinance will amend our Code of Ordinances pertaining to purchasing by deleting the detail section of the code, which outlines a purchasing manual and ... .. ® • CITYOF CLERMONT MINUTES REGULAR COUNCIL MEETING MARCH 27, 1990 PAGE -4- replacing it with a reference to a purchasing manual to be adopted by Resolution. This will make it easier to change the purchasing policy in the future because the Code of Ordinances will not have to be changed. Mayor Pool called for comments and no one spoke for or against the ordinance. 90-068 A MOTION WAS MADE BY COUNCIL MEMBER DUPEE, SECONDED BY COUNCIL MEMBER COLE AND UNANIMOUSLY CARRIED BY ROLL CALL VOTE TO ADOPT ORDINANCE 264-C AMENDING THE CODE OF ORDINANCES PERTAINING TO PURCHASING. THE ORDINANCE WAS READ BY TITLE ONLY BY MAYOR POOL. FINAL READING OF ORDINANCE 265-C Mayor Pool explained that this Ordinance will amend our Code Enforcement Ordinance to bring it in line with the revised Florida Statutes, and will greatly streamline our Code Enforcement process and allow more timely action to be taken against repeat violators. City Attorney Baird stated that he was very much in favor of the revised ordinance and that it contained much needed revisions. Mayor Pool called for comments from those present and Nilsa Whitehead spoke in favor of the ordinance. No one spoke in opposition to the proposed ordinance. 90-069 A MOTION WAS MADE BY COUNCIL MEMBER DUPEE, SECONDED BY COUNCIL MEMBER NORQUIST AND UNANIMOUSLY CARRIED BY ROLL CALL VOTE TO ADOPT ORDINANCE 265-C. THE ORDINANCE WAS READ BY TITLE ONLY BY MAYOR POOL. NEW BUSINESS RESOLUTION #663 City Manager Saunders explained that as indicated in Ordinance 264- C, adopted earlier, this Resolution will adopt a revised Purchasing Policy Manual. It was further explained that the Resolution follows the outline discussed at last month's Workshop and is in line with other cities' purchasing policies and practices in our area. It was pointed out that the manual will ensure that the City is fair in dealing with. vendors and that the City is getting the best products and services for the money expended. Mayor Pool called for comments and there were none. 90-070 After a brief discussion, A MOTION WAS MADE BY COUNCIL MEMBER COLE, SECONDED BY COUNCIL MEMBER TURVILLE AND UNANIMOUSLY CARRIED BY ROLL CALL VOTE TO ADOPT RESOLUTION #633 ADOPTING A REVISED PURCHASING POLICY MANUAL. THE RESOLUTION WAS READ BY TITLE ONLY BY MAYOR POOL. CITYOF CLERMONT MINUTES REGULAR COUNCIL MEETING MARCH 27, 1990 PAGE -5- 90-071 RESOLUTION #664 - REVISED FEE SCHEDULE City Manager Saunders stated that last month a revised fee schedule was adopted but three fees were inadvertently omitted. Resolution #644 incorporates the three omitted fees which are: Zoning Clearance Fee of $10, a fee for providing certain publications to the general public at actual reproduction costs, and a fee for inspections when the City Engineer or his inspector is required, which will be billed to the developer at the actual costs. Mayor Pool cal 1 ed for comment s and no one spoke in favor of or in opposition to the Resolution. A MOTION WAS MADE BY COUNCIL MEMBER TURVILLE, SECONDED BY COUNCIL MEMBER DUPEE AND UNANIMOUSLY CARRIED BY ROLL CALr. vnTF mn Ann~r+ CLERMONT. THE RESOLUTION WAS READ BY TITLE ONLY BY MAYOR POOL. INTRODUCTION OF ORDINANCE 217-M City Manager Saunders explained that this Ordinance will introduce the annexation of approximately 2.5 acres, which are located on the south side of Mohawk Road and adjoin the City's parcel designated for the flow equalization tank. Mr. Saunders then indicated on the wall map where the property is located. It was further explained that the property is owned by O & H Materials Corporation and they have requested the annexation contingent with the annexation of the Fosgate property. 90-072 A MOTION WAS MADE BY COUNCIL MEMBER DUPEE AND SECONDED BY COUNCIL MEMBER COLE TO INTRODUCE ORDINANCE 217-M. THE ORDINANCE WAS READ BY TITLE ONLY BY MAYOR POOL. The final reading of the Ordinance will take place in thirty days. INTRODUCTION OF ORDINANCE 224-M City Manager Saunders explained that this is an introduction of a rezoning from RR Rural Residential to R-3 Multi-Family Residential of the recently annexed ten acre site located on the east side of Grand Highway and north of the Hunt Street extension known as the Sharkess property. Mr. Saunders then pointed out the location of the property on the wall map. 90-073 A MOTION WAS MADE BY COUNCIL MEMBER NORQUIST AND SECONDED BY COUNCIL MEMBER DUPEE TO INTRODUCE ORDINANCE 224-M. THE ORDINANCE WAS READ BY TITLE ONLY BY MAYOR POOL. The final reading of the Ordinance will take place in thirty days. CITYOF CLERMONT MINUTES REGULAR COUNCIL MEETING MARCH 27, 1990 PAGE -6- INTRODUCTION OF ORDINANCE 223-M City Manager Saunders explained that this is a request to rezone from RR Rural Residential to C-2 Commercial the ten acre site located a t • the nor theses t corner of Highway 5 0 and Hancock Road, which has been introduced for annexation. The final annexation hearing will be held in conjunction with the final hearing of the annexation of the Fosgate property. This is Highway 50 frontage property and the owner is requesting introduction at this time so the final rezoning can be heard concurrently with the final annexation. 90-074 A MOTION WAS MADE BY COUNCIL MEMBER DUPEE AND SECONDED BY COUNCIL MEMBER COLE TO INTRODUCE ORDINANCE 223-C. THE ORDINANCE WAS READ BY TITLE ONLY BY MAYOR POOL. SOLID WASTE City Manager Saunders explained that as discussed during last Friday's Workshop, the City can stay in the solid waste collection business at a cost comparable to the best proposal for privatizing the service the City received. Mr. Saunders continued by stating that a number of different combinations of of service were discussed, including splits between privatizing composting, recycling and garbage, but they did not indicate any additional cost savings to the City. Mayor Pool stated that he felt, at this point in time, it was best for the City to stay in the business because they could keep direct control of the solid waste management program. It was also explained that the figures arrived at for providing the se price included curbside collection and that two side loading packers would have to be purchased by the City for the curbside pick up. 90-075 After some further discussion, A MOTION WAS MADE BY COUNCIL MEMBER TURVILLE, SECONDED BY COUNCIL MEMBER COLE AND UNANIMOUSLY CARRIED THAT THE CITY REJECT ALL PROPOSALS FOR PRIVATIZING SOLID WASTE COLLECTION SERVICES AND CONTINUE WITH THE CITY SERVICE TO INCLUDE CURBSIDE GARBAGE PICR UP, RECYCLING AND COMPOSTING, AND THAT THE CITY BEGIN THE PROCESS TO OBTAIN BIDS ON TWO SIDE LOADING GARBAGE TRUCKS. City Manager Saunders thanked those companies who bid on the solid waste collection service. CHANGE ORDER #1 - PALATLARAHA RECREATION AREA City Manager Saunders stated that Change Order #1 ref lected a net increase of $5774.55 for the Palatlakaha Recreation Area Project and he explained each change in detail. ~~ f CITYOF CLERMONT 1VIINUTES REGULAR COUNCIL MEETING MARCH 27, 1990 PAGE -7- 90-076 After the explanation of the changes, A MOTION WAS MADE BY COUNCIL MEMBER DUPEE, SECONDED BY COUNCIL MEMBER TURVILLE AND UNANIMOUSLY CARRIED TO ACCEPT CHANGE ORDER #1 FOR THE PALATLARAHA RECREATION AREA IN THE AMOUNT OF $5,774.55. ' City Manager Saunders then reported that the County had donated 1, 000 yards of clay for the prof ect, and he thanked the County for their generosity. There being no further business or discussion, the meeting adjourned at 8:20 p.m. Robert A. Pool, Mayo Attest: Jo an Zil ty Clerk