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03-13-1990 Regular Meeting® • CITYOF CLERMONT MINUTES REGULAR COUNCIL MEETING MARCH 13, 1990 A Regular Meeting of the City Council of the City of Clermont was held Tuesday, March 13, 1990, in the Council Chambers. The meeting was called to order at 7:30 p.m. by Mayor Pool with the following Council Members in attendance: Mayor Pro Tem Turville, Council Member Cole, Council Member Dupee, and Council Member Norquist. Other City Officials present were City Manager Saunders, City Attorney Baird, and Deputy City Clerk Brandt. INVOCATION The Invocation was offered by Nilsa Whitehead followed by the repeating of The Pledge of Allegiance to the Flag by all present. MINUTES The minutes of the Workshop Meetings held February 1 and 6, 1990 and the Regular Meeting held February 27, 1990 were approved as presented. REPORTS CITY MANAGER SAUNDERS' REPORT USE OF HIGHLANDER HUT It was reported that the organization called "Tough Love" had requested to use the Highlander Hut for one hour on Tuesday nights at no charge for their weekly meetings. The local chapter of the organization is called Parents Who Dare to Care. It was the consensus of Council that this was a worthwhile organization, and there was no problem with the request. 90-059 A MOTION WAS MADE BY COUNCIL MEMBER NORQUIST, SECONDED BY COUNCIL MEMBER COLE AND UNANIMOUSLY CARRIED TO GRANT THE REQUEST ALLOWING PARENTS WHO DARE TO CARE TO USE THE HIGHLAND HUT GRATIS FOR THEIR WEEKLY MEETINGS. SHORT TERM LEASE FOR UNOCCUPIED PORTION OF LOWER LEVEL OF CITY HALL It was reported that two inquiries had been made concerning renting the office at City Hall formerly occupied by Independent Mortgage. City Manager Saunders then asked Council if there would be any problem with offering a six months lease for the office space. 90-060 A MOTION WAS MADE BY COUNCIL MEMBER DUPEE, SECONDED BY COUNCIL MEMBER TURVILLE AND UNANIMOUSLY CARRIED AUTHORIZING CITY MANAGER SAUNDERS TO RENT THE VACANT OFFICE SPACE ON A SHORT TERM BASIS. . ... ® • CITYOF CLERMONT MINUTES REGULAR COUNCIL MEETING MARCH 13, 1990 PAGE -2- COUNCIL MEMBER DUPEE'S REPORT LAKE COUNTY LEAGUE OF CITIES Council Member Dupee reported that City Manager Saunders, Council Member Turville and she had attended the Board of Directors Meeting of the Lake County League of Cities last Friday and was distributing to each Council Member the Legislative Committee's recommendations for review. As suggested by City Manager Rex Taylor of Leesburg, a half day seminar was being arranged in order to allow representatives from the various governmental entities of Lake County, as well as local businesses, to sit down together and discuss what's going on in and the future plans for Lake County. COUNCIL MEMBER NORQUIST'S REPORT ALL AMERICAN NURSERY LIQUIDATION SALE It was reported that All American Nursery in Groveland was liquidating twenty plus acres of potted nursery stock at very reasonable prices in order to replant and start over. Council Member Norquist suggested that the City check into what was available for possible purchase of plants for the landscaping of the Palatlakaha Recreation Area. City Manager Saunders stated that he would call around and obtain unit prices for various types of plants. It was the consensus of Council that this would be a very good idea. Council Member Turville suggested that the City check to see if the plants were not too pot bound to stay alive another 30 - 60 days which is when the Recreation Area will be ready for landscaping. At this point in the discussion, City Manager Saunders stated that the berm around the park would not be constructed exactly as designed by Mr. Undeck because it would be too costly to have it surveyed as designed. The berm will be eyed in and the constructed on an hourly basis. Mr. Turville also suggested that the City look into purchasing another 40 or 50 trees for planting in other areas of the City. It was the consensus of Council that this also would be a good idea. LAKE COUNTY RAILS TO TRAILS The Council was informed that a Business After Hours program with a slide presentation would be presented in support of Rails to Trails on Wednesday at 7:00 p.m. at the Lakeridge Winery. .. .. ® • CITYOF CLERMONT MINUTES REGULAR COUNCIL MEETING MARCH 13, 1990 PAGE -3- The Council was also reminded of the Trail Celebration on Sunday, March 18, 1990 at Jaycee Beach. The Trail Ride will be a membership/fund raising event to publicize the rail/trail movement in South Lake County. MAYOR POOL'S REPORT SOUTH LAKE COUNCIL FOR THE ARTS Mayor Pool complimented the South Lake Council for the Arts for the excellent job they have done to bring fine entertainment to Clermont. The Dukes of Yale will present the final performance of the season on Thursday, March 15, 1990. PUBLIC SERVICE WORKSHOP Mayor Pool stated that he had received information that there would be a Public Service Commission Workshop Meeting in Room 122 of the Fletcher Building in Tallahassee on March 27 to receive public comment on the recent power shortages during the Christmas freeze and how they effected residences and businesses. NILSA WHITEHEAD'S REPORT APPOINTMENT TO PARRS AND RECREATION BOARD Mrs. Whitehead asked that Wanda Anderson be appointed to the Parks and Recreation Board. Mayor Pool then made the appointment and thanked Mrs. Anderson for her willingness to serve. NEW BUSINESS BID AWARDS WATER LINE REPLACEMENT City Manager Saunders explained that this was the final phase of our water line replacement project, which includes in excess of three miles of watermains to be replaced through various parts of the City. Mr. Saunders then displayed a map and pointed out the areas to be replaced and those which had been replaced during the past several years. Each Council Member was given a bid recap sheet indicating the bid prices of the eight companies who submitted bids for the project. It was explained that the low bid was from Wimmer Contracting ® • CITYOF CLERMONT MINUTES REGULAR COUNCIL MEETING MARCH 13, 1990 PAGE -4- Corporation in the amount of $395,815 and that the company had excellent references. It was recommended that the low bid from Wimmer Contracting be accepted. It was further explained that $574,00 had been budgeted for the project and the low bid was considerably less than the amount budgeted. 90-061 A MOTION WAS THEN MADE BY COUNCIL MEMBER DUPES, SECONDED BY COUNCIL MEMBER COLE AND UNANIMOUSLY CARRIED TO ACCEPT THE LOW BID OF WIMMER CONTRACTING IN THE AMOUNT OF $395,815 TO REPLACE WATERMAINS IN VARIOUS AREAS OF THE CITY. PALATLARAHA RECREATION AREA GRASSING City Manager Saunders explained that grassing of the ballfields and areas was taken out of the general contractor's bid for the park construction due to the excessive bid price for these items and place out for bid. It was further explained that two bids for the grassing were received as follows: (1) Central Florida Turf, $32, 860 and (2) Quality Grassing, $37,298. The bids include a maintenance agreement for sixty days in which the company will be on-site almost on a daily basis to ensure the sprigs will be receiving the correct amount of water and fertilization needed. Mr. Saunders then recommended that the City accept the low bid of Central Florida Turf in the amount of $32, 860 for grassing the four ballfields and one football field with Tifway 419 Bermuda Grass. In conclusion, City Manager Saunders commented that this bid represented a savings in excess of 50$ from the original grassing bid included in the general contract. 90-062 After a brief discussion of the bid, A MOTION WAS MADE BY COUNCIL MEMBER DUPES, SECONDED BY COUNCIL MEMBER TURVILLE AND UNANIMOUSLY CARRIED TO ACCEPT THE LOW BID OF CENTRAL FLORIDA TURF IN THE AMOUNT OF $32,860. YMCA BUILDING ROOF It was reported that the roof on the old library building occupied by the YMCA was in need of immediate reroofing, and that two bids for the project had been received as follows: Rick Oswalt Construction - $4,875.00 with an hourly rate of $12/hour to repair rotted wood, and Cone Roofing - $5,400 with an hourly rate of $20/hour. Mr. Saunders stated that a budget amendment would be needed because the repairs were not a budgeted item. It was then recommended that the low bid be accepted. .. ~ • CITYOF CLEI~MONT MINUTES REGULAR COUNCIL MEETING MARCH 13, 1990 PAGE -5- Under discussion of the bid, Council Member Turville questioned how extensive the repairs at the hourly rate would be and stated that he felt a cap of $5,500 should be placed on the budget amendment for the low bidder, Rick Oswalt Construction. 90-063 A MOTION WAS MADE BY COUNCIL MEMBER TURVILLE, SECONDED BY COUNCIL MEMBER DUPEE AND UNANIMOUSLY CARRIED TO ACCEPT THE LOW BID OF RICK OSWALT CONSTRUCTION IN THE AMOUNT OF $4,875 WITH AN HOURLY RATE OF $12 PER HOUR TO REPAIR ROTTED WOOD, NOT TO EXCEED A TOTAL OF $5, 500 WITH A BUDGET AMENDMENT TO PUBLIC WORKS - PARRS AND RECREATION CAPITAL OUTLAY IN THE AMOUNT OF $5,500. PALATLARAHA RECREATION AREA CHANGE ORDER City Manager Saunders stated that the Change Order had not been received an asked that it be tabled. It was the consensus of Council to table the Change Order. IMPACT FEES City Manager Saunders explained that five proposals to perform the Impact Fee Study had been received, and that he had reviewed all of the proposals and interviewed principals from two of the consulting firms. He continued by stating that he was recommending to Council that we negotiate a contract for the project with Hunter/RS&H, the same Company that has been hired by Lake County to do their impact fees. Mr. Saunders explained that Tom Jackson, a representative from the company was supposed to be present, but was making a presentation at the County Commission Meeting at 5:00 p.m. and was running late. In light of this fact, Mr. Saunders then asked Council authorization to negotiate a contract with the company for the services, and when completed, the negotiations would be brought back before Council for final approval or rejection. Under discussion, City Manager Saunders stated that he would like to delete the Transportation Impact Fee from the negotiations because the County Commission was proposing to increase their Road Impact Fee to an equitable amount, which would greatly reduce the estimated cost of the study. Council Member Turville suggested that this not be deleted at the present time because at this time, the City does not know if the County will adopt the revised Road Impact Fee. It was the consensus of Council to leave this item in the negotiations at this time. • CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING MARCH 13, 1990 PAGE -6- 90-064 After some discussion, A MOTION WAS MADE BY COUNCIL MEMBER DUPEE, SECONDED BY COUNCIL MEMBER COLE AND UNANIMOUSLY CARRIED TO AUTHORIZE CITY MANAGER SAUNDERS TO NEGOTIATE A CONTRACT WITH HUNTER/RS~H FOR IMPACT FEES STUDY SERVICES, AND AFTER THE NEGOTIATIONS BRING THIS MATTER BACR BEFORE COUNCIL FOR FINAL APPROVAL OR REJECTION. PUBLIC COMMENTS It was mentioned that there was a parking problem on Lake Sunriyside due to the narrowness of the street and it had been suggested that "No Parking" signs be erected on the lake side of the street because it was very difficult for a car to get through if cars were parked across from each other on both sides of the street. City Manager Saunders stated that he would check to see if the signs were needed. There being no further business or discussion, the meeting adjourned at 8:10 p.m. Robert A. fool, Mayor Attest: V J E. Van Zi , City Clerk