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03-07-1990 Workshop Meeting• CITYOF CLERMONT MINUTES WORKSHOP MEETING MARCH 7, 1990 A Workshop Meeting of the City Council of the City of Clermont was held Wednesday, March 7, 1990, in the City Hall Conference Room. The meeting was called to order at 7:30 p.m. by Mayor Pool with the following Council Members present: Mayor Pro Tem Turville, Council Member Norquist, Council Member Dupee and Council Member Cole. Also present was City Manager Saunders, City Engineer Springstead, Bob Richenberg, John Edwards and Mark Edwards. PETITION REQUESTING COUNCIL AUTHORIZATION TO OPEN A BUSINESS IN THE OLD BILL'S GROCERY STORE ON SCOTT STREET City Manager Saunders informed the Council that he had received a petition from Mr. Dion Jones, signed by several residents of the Lincoln Park area supporting his request to be able to open a business at the location of the old Bill's Grocery on Scott Street. Mr. Saunders explained to Council that he had previously spoken to Mr. William Montgomery, the owner of the property, and outlined the procedure to be followed in order for the business to be permitted in the area. The area is currently zoned residential and the grocery store previously located there has lost its "grandfather status" due to it being out of business for several years. The correct procedure would be .for the owner to request the property to be rezoned. Mr. Saunders further explained that the Council should not consider a "spot zoning" of just this property, but should consider the two block area from Highland Avenue north to the property in order for commercial activities to be located there. The Council agreed that this would be the correct procedure. Mr. Turville asked if this would be in conformance with the Comprehensive Plan. City Saunders stated that he had not made that determination as of yet, but would look at that prior to placing a rezoning request on the Council agenda. THE SUMMIT PROJECT The next item discussed was the proposed Summit Project. Mr. Saunders updated the Council on the recent meetings with the Site Review Committee and representatives from the Summit. After an extensive discussion, the main issues that were left and must be addressed by the Summit representatives included: (1) Recreation, on which it was the consensus of Council that at least 50$ of the park dedication should be made for general use, either land dedication or a combination of land dedication and facilities, and that future impact fees should be assessed on the construction to cover the remaining 50$. .(2) The possibility of a Police and Fire Substation being built by the developer at some stage of the development, which will require further investigation and discussion, and (3) The question of the financial capabilities of the Summit Group was brought up and needed further discussion. • • CITYOF CLERMONT MINUTES WORKSHOP MEETING MARCH 7, 1990 PAGE -2- At 10:00 p.m. Mr. Richenberg, Mr. John Edwards and Council Member Cole left the meeting. City Manager Saunders then stated that there still were several items that needed to be discussed. IMPACT FEE STUDY PROPOSALS City Manager Saunders stated that the City had received five proposals for the impact fee study. Upon review of the proposals, Mr. Saunders stated that he was recommending the Hunter Group present their qualifications to the Council at the next Council Meeting. If the Council approves of the Group, the City Manager then asked that he be authorized to negotiate a contract with them for their services. Mr. Saunders further explained that in his opinion after reviewing the five proposals, the Hunter Group was the most qualified to provide the City with the requested Impact Fee Studies. STORMWATER UTILITY City Manager Saunders stated that he was ready to proceed with a stormwater utility, if the Council so desired. It was the consensus of Council that the City should move ahead as quickly as possible in establishing the utility. Mr. Saunders further explained that it would take several weeks of work to come up with the Equivalent Residential Unit computations, but that he would begin the project as soon as possible. CLERMONT KIWANIS CLUB PROPOSED FISHING PIER The next item discussed was the Clermont Kiwanis Club's proposal to build a fishing pier on Sparkling Water Lake. The proposed pier would be eighty feet long and approximately ten feet wide, and could be used by residents year round, with a special emphasis on the yearly fishing tournament held by the Kiwanis. After discussion, the Council concurred that this was a bad time to propose this type of a structure due to the fishing pier that is planned for the Palatlakaha Recreation Area and the future modificatio ns that may take place to the entire Jaycee Beach area. COOPER MEMORIAL LIBRARY City Manager Saunders then explained that the Cooper Memorial Library Board was considering purchasing the vacant lot on Minneola Avenue, just west of the library parking lot and wanted the City's input regarding the proposed purchase. It was the consensus of Council that the library should purchase the lot for f uture expansion, but should do so through the endowment fund or other funds available to the library without the City's support at this time. • CITYOF CLERMONT MINUTES WORKSHOP MEETING MARCH 7, 1990 PAGE -3- PROPOSED SITE FOR CITY HALL • The proposed site for City Hall was discussed next. City Manager Saunders explained that he had received some preliminary asking prices for properties. For the Postal Colony property $150, 000, and that site alone would not be large enough to accommodate the City Hall Facility. If the City wished to purchase the adjacent site now occupied by Becker Funeral Home, it would be an additional $350, 000 for that site. Mr. Saunders asked for Council direction in pursuing this site. Council Member Norquist stated that he felt this would be the most beneficial location for City Hall and he would like to pursue locating City Hall at this site. Much discussion ensued and consideration was given to hiring a Planning Firm to do an overall redevelopment plan for the downtown area, which would include looking at possible sites for City Hall. Mr. Saunders stated that the City needed to proceed with requests for qualifications for an architect in order to move ahead with the Police Department Building expansion. The possible needs and site location of City Hall could possibly be included with this request. It was the consensus of Council to proceed with advertising for an architectural firm to provide these services. PLANNING DIRECTOR POSITION City Manager Saunders explained to Council that he was actively interviewing applicants for the Planning Director position. He further stated that the one area of concern was completion of the City's Comprehensive Plan. Mr. Dave Clappsaddle, who is now employed by Springstead Engineering, Inc., is available to assist with completion of the various elements of the plan. PUBLIC WORKS DIRECTOR POSITION Mr. Saunders then announced that Public Works Director Bob Smythe had set a retirement date of June 30, 1990. He further explained that Mr. Smythe had discussed approximately one year ago his possible retirement and this was not a surprise at this time. Mr. Saunders also explained a plan to restructure the Public Works and Utility Departments with Utility Director Davis being named Director of Public Services, which would pull together both departments for better cooperation and more efficiency. It was the consensus of Council that this would be an acceptable reorganization. .. .. • • CITYOF CLERMONT MINUTES WORKSHOP MEETING MARCH 7, 1990 PAGE -4- There being no further discussion, the meeting adjourned at 11:00 p.m. Robert A. Pool, May r- Attest: V J E. Van Zi City Clerk