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02-01-1990 Workshop Meeting• ~ CITYOF CLERMONT MINUTES WORKSHOP MEETING February 1, -1990 A Workshop Meeting of the City Council of the City of Clermont was held Thursday, February 1, 1990 in the City Council Chambers. The meeting was called to order at 6:00 p.m. by Mayor Pool with the following Council Members in attendance: Mayor Pro Tem Turville, Council Member Dupee, and Council Member Norquist. City Manager Saunders was also present. SUMMIT DEVELOPMENT WORKSHOP City Manager Saunders advised the Council that the developers of the proposed Summit Project east of the current city limits had requested a Workshop for February 6, 1990 at 11:00 a.m. The Workshop will be held on the site at the location of the existing Motorola Tower. The Workshop is meant to be a presentation of the proposed project for the Fosgate property, which will be called The Summit. FUTURE CITY HALL SITE At approximately 6:10 p.m. Larry Ogden entered the meeting, and Mayor Pool asked if he was there to discuss a particular issue and he stated that he understood that the City Council was considering sites in the downtown area and that he wanted information regarding this and to discuss the possible availability of his site. After discussion, it was explained that this site had been considered previously, along with adjoining properties and had been rejected due to lack of sufficient land area for future expansion. Mr. Ogden left the meeting at approximately 6:35 p.m. PURCHASING POLICY REVISIONS The next item discussed was the need to revise the City's current Purchasing Policy which has been in effect for many years. City Manager Saunders explained the dollar limits on quotations and bidding, and the City Council agreed that an amendment should be made at this time. Mr. Saunders advised Council that an amendment to the Code of Ordinances would be placed on an upcoming Council Agenda. CHAMBER OF COMMERCE WATERWAYS MAP City Manager Saunders advised Council that the Chamber of Commerce had contracted with a company to produce a new waterways map for the Clermont area. The company is selling ads on the map and had requested that the City purchase an ad on the map at a minimum cost of $90. It was the consensus of Council that the City should not purchase an ad for this publication. METER READING SCHEDULE AMENDMENT The next item explained to Council was the necessity of changing the meter reading schedule due to an increase in the number of .. .. , - \ • • CITYOF CLERMONT MINUTES WORKSHOP MEETING FEBRUARY 1, 1990 PAGE -2- customers being served. Currently all meters are read within the last ten or twelve days of the month, which not only causes a problem with completion of reading the meters, but also with meter input for billing. The new reading schedule would spread the reading dates over twenty days of the month and billing input could be done throughout the month, but the bills would still be sent out at the end of the month. The new procedure would greatly relieve scone of the pressure on the meter reading and computer input times. It was the consensus of Council to allow this administrative change. ANNUAL AND PRE-EMPLOYMENT PHYSICALS FOR EMPLOYEES City Manager Saunders next reviewed the annual and pre-employment physicals for employees and explained the various options presented by South Lake Memorial Hospital. Mayor Pool asked that the City check with the Health Department to see if they still offered the service. City Manager Saunders stated that he would check with them prior to submitting the proposal to Council for approval at a future regular meeting. CHANGES TO EXISTING FEES CHARGED BY THE CITY City Manager Saunders gave each Council Member a summary sheet of the existing fees the City charges for various items such as Conditional Use Permits, Variances, Rezonings etc. as compared to other cities in Lake County. Also presented was a list of proposed changes to the fee schedule. After considerable discussion and some further changes to the proposed changes to the fee schedule, Mr. Saunders indicated to Council that the new fee schedule would be on an upcoming agenda for approval. Also discussed were the existing and proposed fees for the use of Jenkins Auditorium. After discussion and further changes to the proposed fees, the Council agreed to place this item on the agenda of the next regularly scheduled Council Meeting. In addition to this, Council Member Turville stated that with the additional fees coming into the Chamber of Commerce, the City should require that the Chamber provide a person to open and close the facility for all functions. The current practice of giving the key to whomever rented the building has caused problems in the past as far as assessment of damages or lack of cleanup. It was the consensus of Council that the Chamber should provide this service to help with the maintenance of the building. . • • CITYOF CLERMONT MINUTES WORKSHOP MEETING FEBRUARY 1, 1990 PAGE -3- HYDROPLANE BOAT RACING REQUEST The next item discussed was a request to allow a hydroplane boat racing event on Lake Minneola. After discussion, it was the consensus of Council that it would not be in the City's best interest to have this type of event on our chain-of-lakes. CENTER LAKE DUCK PROJECT UPDATE City Manager Saunders then updated the Council on the duck project at Center Lake. He explained that Mr. Sterling Frye had paid the $640 for the last pair of ducks out of his own pocket because the funds budgeted for the project were depleted. It was the consensus of Council that Mr. Frye be reimbursed for this and that this would need Council action at a regular meeting. City Manager Saunders stated that this item would be placed on the agenda of the next meeting. There being no further discussion, the meeting adjourned at 9:05 p.m. Robert A. Pool, Mayor Attest: Joseph E. Van Zile, City Clerk