12-12-1989 Regular Meeting® •
CITYOF CLERMONT
MINUTES
REGULAR COUNCIL MEETING
DECEMBER 12, 19 89
A Regular Meeting of the City Council of the City of Clermont was
held Tuesday, December 12, 1989, in the Council Chambers. The
meeting was called to order at 7:30 p.m. by Mayor Pool with the
following Council Members in attendance: Mayor Pro Tem Turville,
Council Member Cole, Council Member Dupee and Council Member
Norquist. Other City Officials present were City Manager Saunders,
City Attorney Baird, Finance Director Van Zile, Planning Director
McAllister and Deputy City Clerk Brandt.
INVOCATION
The Invocation was offered by Nilsa Whitehead followed by the
repeating of The Pledge of Allegiance to the Flag by all present.
MINUTES
The minutes of the Workshop Meeting held October 26, 1989 and the
Regular Meeting held November 28, 1989 were approved as presented.
SPECIAL PRESENTATION
City Manager Saunders introduced Chief of Police Prentice Tyndal
who made a special presentation to Donald Hildreth in honor of
having served nearly thirty years on the Clermont Police
Department. Chief Tyndal presented Corporal Hildreth with two
plaques, one of them being his badge, and thanked him for his many
years of dedicated service to the City of Clermont.
Mayor Pool and the other Council Members also thanked Mr. Hildreth
for his fine work as a police officer.
REPORTS
CITY MANAGER SAUNDER'S REPORT
GROUND BREAKING CEREMONY
The Council was reminded that the ground breaking ceremony for the
Palatlakaha Recreation Area would take place at 8:30 a.m. on
Wednesday, December 20, 1989 at the park site on Twelfth Street.
COMMISSION AND BOARDS OPENINGS
The Council was informed that there were openings on the Planning
and Zoning Commission, the Code Enforcement Board and the Parks and
Recreation Commission which would need to be filled when
appointments are made during the organizational part of the first
Council Meeting in January.
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City Manager Saunders urged anyone present who wished to serve in
some capacity, to contact a Council Member or his office to make
their desire known.
SECOND COUNCIL MEETING IN DECEMBER
City Manager Saunders stated that traditionally the second Council
Meeting in December had been cancelled due to its falling during
Christmas week and asked the Council if they wished to do so this
year.
89-193 A MOTION WAS MADE BY COUNCIL MEMBER COLE, SECONDED BY COUNCIL
MEMBER TURVILLE AND UNANIMOUSLY CARRIED TO CANCEL THE DECEMBER 26,
1989 COUNCIL MEETING.
PURCHASE OF A COPY MACHINE FOR CITY HALL
It was reported that the City had obtained quotes on several
different types of copy machines and had tried out two different
models and wished to purchase a Monroe RL-904DX machine from State
Contract at a price of $6,745, which was well below the $9,500
budgeted for the purchase. It was further explained that the
Monroe machine met all of the City's specifications and was priced
considerably lower than the next comparable machine.
89-194 After a brief discussion of the request, A MOTION WAS MADE BY
COUNCIL MEMBER DUPEE, SECONDED BY COUNCIL MEMBER NORQUIST AND
UNANIMOUSLY CARRIED TO APPROVE THE PURCHASE OF THE MONROE RL-904DX
COPY MACHINE FROM STATE CONTRACT IN THE AMOUNT OF $6,745 WITH
PAYMENT FROM THE $9,500 BUDGETED FOR SAID PURCHASE.
COUNCIL MEMBER DUPEE'S REPORT
Council Member Dupee stated that she had been reappointed to the
Inter-governmental Relations Coanmittee of the Lake County League
of Cities, and then presented a brief report on the recent League
Meeting and luncheon with the Lake County Legislative Delegation.
UNFINISHED BUSINESS
EMPLOYEE BENEFITS
City Manager Saunders explained that at a previous meeting the City
Council had approved the conversion of the employee group medical
coverage to a self-insurance plan, which included converting to a
Section 125 Plan which will result in Social Security tax savings
for both the City and the employees, and that at this time the
Council needed to approve the formal documents for the insurance
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and the third party administrator of the plan.
Prior to the meeting, each Council Member received documents
showing the provisions of the plan, and the responsibilities of the
City and the Plan Administrator, First Benefits, Inc. of Florida.
89-195 A MOTION WAS THEN MADE BY COUNCIL MEMBER TURVILLE, SECONDED BY
COUNCIL MEMBER DUPEE AND UNANIMOUSLY CARRIED APPROVING THE
SUPPORTING PLAN DOC[TMENT FOR THE SECTION 125 PLAN.
89-196 A SECOND MOTION WAS MADE_ BY COUNCIL MEMBER COLE, SECONDED BY
COUNCIL MEMBER DUPEE AND UNANIMOUSLY CARRIED TO APPROVE THE BENEFIT
SERVING MANAGEMENT AGREEMENT WITH FIRST BENEFITS, INC. OF FLORIDA
NAMING THEM AS BENEFIT SERVICES MANAGER OF THE CITY'S INSURANCE
PROGRAM.
OATH OF OFFICE ADMINISTERED
After completing the Unfinished Business, the Oath of Office was
administered by City Clerk Van Zile to Hal Turville, Council Member
Group II and Ann Dupee, Council Member Group IV. Congratulations
were given on their return to office with no opposition.
VISITORS WITH BUSINESS
89-19?
SOUTH LAKE YMCA
Mary Caiazza Jamerson, Director of the South Lake YMCA, appeared
before Council to request a reduced fee to use the Highlander Hut
for a Christmas Camp to be held December 20 through January 2.
City Manager Saunders explained that they were requesting a rate
of $10 per day, whereas, the normal rate would be $2.50 per hour;
and that this reduction had been granted in the past.
A MOTION WAS MADE BY COUNCIL MEMBER DUPEE, SECONDED BY COUNCIL
MEMBER TURVILLE AND UNANIMOUSLY CARRIED TO APPROVE THE YMCA'S
REQIIEST FOR A REDIICED RATE OF $10 PER DAY FOR THEIR CHRISTMAS CAMP
TO BE HELD DECEMBER 20 THROUGH JANQARY 2, 1990.
INTRODIICTION OF ORDINANCE 211-M - HELEN WILRINS AND BRENDA
NORQUIST, REQUEST FOR REZONING FROM R-3 TO C-1
City Manager Saunders explained that this was a request to rezone
from R-3 to C-1 property located on the west side of West Avenue,
north of Minneola Avenue, and that the public hearing and final
reading of this ordinance would take place during the first meeting
in January.
Mayor Pool then read the ordinance by title only.
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DECEMBER 12, 1989
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Council Member Norquist declared a conflict of interest and
abstained from voting on the request.
89_198 A MOTION WAS MADE BY COUNCIL MEMBER COLE AND SECONDED BY COUNCIL
MEMBER DIIPEE TO INTRODUCE ORDINANCE 211-M. THE ORDINANCE WAS READ
BY TITLE ONLY BY MAYOR POOL.
WALTER POYNTER - DISCQSSION OF ACCEPTANCE OF WILLOW DRIVE INTO THE
CITY SYSTEM
Mr. Poynter was not present, but Charles Konsler, representing Mr.
Poynter, appeared before Council to request that the City take over
Willow Drive, which presently is a private street owned by The
Willows Homeowners' Association, and accepting it into the City
Street system.
Mr. Konsler then stated that he did not know whether or not the
street itself had originally been built to city specifications, but
that it was being utilized as a city street with only 10$ of the
traffic coming from The Willows Development. Mr. Konsler then
cited traffic count figures from September 15, 19 89, as follows
128 cars going east, 250 cars going west, 28 entering Sun Bank, and
568 exiting Sun Bank of which approximately 4 0~ went south and 5 0$
went east.
Much discussion ensued concerning when the street was built and it
was determined that it was constructed when the bank was built and
how it became a private street owned by The Willows Homeowners'
Association.
City Manager Saunders explained that if the developer had
contemplated having the street as part of the city system, it
should have been done at the time of the development, instead of
waiting until it was completed. At the time of deve lopment the
property owners and developers indicated they wished to keep the
street private, which maximized the number of units they co uld
place on the property and minimized the amount of work that had to
be done in conjunction with the street.
City Manager Saunders pointed out that if the street was accepted
into the city system, certain improvements would have to be made
to the street, such as the addition of sidewalks, and curb and
gutter, depending upon the drainage characteristics. Mr. Saunders
also stated that he doubted if the required amount of right-of-way
would be available. Mr. Saunders concluded by stating that an
engineering study should be completed to determine the extent of
the improvements needed in order to bring the street up to code to
the fullest extent posible before considering bringing it into the
CITYOF CLERMONT
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city system.
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Much discussion ensued concerning who should pay for such a study.
When asked by Council for an estimate of the cost of such a study,
City Manager Saunders stated that he believed it would cost less
than $1,000 to test for drainage and take borings of the existing
road bed.
At this point in the discussion, City Manager Saunders stated that
if the Council was to consider taking the street into the city
system, perhaps it should also consider taking in the north and
south part of the street running between Sun Bank and Ekiert Tire,
not just Willow Drive.
Leo Ritter, Pat McCaffrey and Clyde Berry, all homeowners at The
Willows, each gave their reasons for the City accepting Willow
Drive into the city system.
After considerable discussion of the pros and cons of accepting the
street into the city system, City Manager Saunders reiterated that
the study would have to be done to determine the cost of bringing
the street in; and that the study should be paid for by The Willows
Homeowners' Association, not by taxpayers money.
89-199 A MOTION WAS THEN MADE BY COUNCIL MEMBER TURVILLE, SECONDED BY
COUNCIL MEMBER DIIPEE AND UNANIMOIISLY CARRIED THAT THE WILLOWS
HOMEOWNERS' ASSOCIATION BRING ALL THE NECESSARY INFORMATION AS TO
THE QUALITY OF THE EXISTING STREET AND THE COSTS INVOLVED TO BRING
IT UP TO CODE AS MUCH AS POSSIBLE, AND WHEN THE FACTS ARE PRESENTED
TO COUNCIL, THE COUNCIL WILL AT THAT TIME CONSIDER BRINGING IT INTO
THE CITY STREET SYSTEM. THE HOMEOWNERS' ASSOCIATION WILL PAY FOR
THE ENGINEERING STUDY NEEDED TO OBTAIN THE NECESSARY FACTS
PERTAINING TO THE STREET.
BIISINESS
RESOLUTION #649
Council Member Norquist explained that in April of 1988 the City
Council adopted Resolution #580 which recommended and requested
that the Winter Garden to Mascotte rails corridor be placed as
number two on the Department of Natural Resources priority list,
and that Resolution #649 further endorsed the Rails to Trails
Program and encourages our neighboring communities and private
owners to follow the City of Clermont's example by dedicating areas
through their property to allow for the development of a trail
system throughout South Lake County.
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Mayor Pool called for comments from those present. Mrs. Whitehead
inquired as to the ownership of the property. It was explained
that the City owned the property within the city limits but would
allow it to be used by the Rails to Trails group.
89-200 After a brief discussion, A MOTION WAS MADE BY COUNCIL MEMBER
NORQIIIST, SECONDED BY COUNCIL MEMBER RUPEE AND UNANIMOUSLY CARRIED
BY ROLL CALL VOTE TO ADOPT RESOLUTION #649 ENDORSING THE RAILS TO
TRAILS PROGRAM.
City Manager Saunders stated that copies of the resolution would
be forwarded to the other cities in the County.
BID AWARD - RESURFACING THE TENNIS COURTS AT KEHLOR PARR
City Manager Saunders explained that six companies were sent bids
for the resurfacing of the Kehl or Park Tennis Courts and the
following companies responded: The Nidy Company in the amount of
$6,511 and Varsity Courts in the amount of $5,910, which includes
$850 for restretching and a bottom rail for the fence. Mr.
Saunders further stated that $4,900 had been budgeted for the
project, and recommended that the low bid from Varsity Courts be
accepted with the additional $1,010 being appropriated from the
Infrastructure Fund.
89-201 After a brief discussion of what type of work was included in the
bid, A MOTION WAS MADE_BY_COUNCIL MEMBER NORQUIST, SECONDED BY
COUNCIL MEMBER COLE AND UNANIMOUSLY CARRIED TO ACCEPT THE LOW BID
FROM VARSITY COURTS IN THE AMOUNT OF $5,910 WITH PAYMENT FROM THE
$4,900 BUDGETED FOR THE PROJECT AND THE ADDITIONAL $1,010 BEING
APPROPRIATED FROM THE INFRASTRUCTURE FUND.
1990 BUDGET
Finance Director Van Zile explained the budget amendments to the
fiscal year 1990 budget (a copy of which are attached and made a
part of this of fisial record) , and stated that the majority of the
items were carryovers of items budgeted in the previous year that
were not completed but will be completed in the current year.
Mr. Van Zile also explained that in the addition to the carryovers,
there were two other items listed in the amendments as follows:
a $1,500 item to cover the miscellaneous expenses incurred with the
moving of the Planning Department to the lower level of City Hall,
$1,334 for a screen and modem for a data link between Lake County
911 and the Police Department and on page -2- of the General Fund
Budget Amendments, the $6,000 increase in item #6 was to cover the
cost to have the original test streets Reclaimited in the fifth
year of the five year street Reclaimite Project.
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DECEMBER 12, 1989
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89-202 After a brief discussion of the amendments, A MOTION WAS MADE BY
COUNCIL MEMBER TURVILLE, SECONDED BY COUNCIL MEMBER DUPEE AND
UNANIMOUSLY CARRIED TO ADOPT THE BIIDGET AMENDMENTS FOR FISCAL YEAR
1990 BUDGET AS LISTED ON THE SHEET GIVEN TO EACH COUNCIL MEMBER AND
MADE PART OF THIS OFFICIAL RECORD.
IMPACT FEE
City Manager Saunders explained that in 1985 the City Council
adopted a Utility Impact Fee Schedule based upon a consultant's
report which gave a five year table for adjustments to the fee on
an annual basis. On January 1 the current impact fee of $1,276
should be increased to $1,362.
Mr. Saunders then asked for Council authorization to advertise for
a consultant to prepare an updated report on Utility Benefit Fees
not only for water and sewer as we currently have, but also for
any other possible impact fees that could be levied in order for
growth to pay for itself.
89-203 AFTER A BRIEF DISCUSSION, A MOTION WAS MADE BY COUNCIL MEMBER
TURVILLE, SECONDED BY COUNCIL MEMBER COLE AND UNANIMOUSLY CARRIED
TO INCREASE THE CURRENT IMPACT FEE TO $1,362 EFFECTIVE JANUARY 1,
1990 AND TO AUTHORIZE CITY MANAGER SAUNDERS TO ADVERTISE FOR A
CONSULTANT TO PREPARE AN UNDATED REPORT ON IMPACT FEES.
PUBLIC COMMENTS
Jerry Jones, who was present in the audience, stated that he had
been billed for false alarms at his place of business in excess of
three per calendar quarter and stated that he did not feel it was
fair because they were not false alarms because someone had
actually tried to break into his building but left before the
police arrived.
Mr. Jones then asked that the ordinance defining false alarms be
reviewed and what happened at his place of business be taken into
consideration. He also stated that he would be sending a letter
further stating his position on this matter. Mayor Pool stated
that he would have City Manager Saunders review the ordinance.
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CITYOF CLERMONT
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DECEMBER 12, 1989
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There being no further business or discussion, the meeting
adjourned at 9:00 p.m.
Robert A. Pool, Mayor
Attest:
V~
ph E. Van Zile, City Clerk