Loading...
12-12-1989 Regular Meeting® • CITYOF CLERMONT MINUTES REGULAR COUNCIL MEETING DECEMBER 12, 19 89 A Regular Meeting of the City Council of the City of Clermont was held Tuesday, December 12, 1989, in the Council Chambers. The meeting was called to order at 7:30 p.m. by Mayor Pool with the following Council Members in attendance: Mayor Pro Tem Turville, Council Member Cole, Council Member Dupee and Council Member Norquist. Other City Officials present were City Manager Saunders, City Attorney Baird, Finance Director Van Zile, Planning Director McAllister and Deputy City Clerk Brandt. INVOCATION The Invocation was offered by Nilsa Whitehead followed by the repeating of The Pledge of Allegiance to the Flag by all present. MINUTES The minutes of the Workshop Meeting held October 26, 1989 and the Regular Meeting held November 28, 1989 were approved as presented. SPECIAL PRESENTATION City Manager Saunders introduced Chief of Police Prentice Tyndal who made a special presentation to Donald Hildreth in honor of having served nearly thirty years on the Clermont Police Department. Chief Tyndal presented Corporal Hildreth with two plaques, one of them being his badge, and thanked him for his many years of dedicated service to the City of Clermont. Mayor Pool and the other Council Members also thanked Mr. Hildreth for his fine work as a police officer. REPORTS CITY MANAGER SAUNDER'S REPORT GROUND BREAKING CEREMONY The Council was reminded that the ground breaking ceremony for the Palatlakaha Recreation Area would take place at 8:30 a.m. on Wednesday, December 20, 1989 at the park site on Twelfth Street. COMMISSION AND BOARDS OPENINGS The Council was informed that there were openings on the Planning and Zoning Commission, the Code Enforcement Board and the Parks and Recreation Commission which would need to be filled when appointments are made during the organizational part of the first Council Meeting in January. . ... ® • ~ . CITYOF CLERMONT MINUTES REGULAR COUNCIL MEETING DECEMBER 12, 1989 PAGE -2- City Manager Saunders urged anyone present who wished to serve in some capacity, to contact a Council Member or his office to make their desire known. SECOND COUNCIL MEETING IN DECEMBER City Manager Saunders stated that traditionally the second Council Meeting in December had been cancelled due to its falling during Christmas week and asked the Council if they wished to do so this year. 89-193 A MOTION WAS MADE BY COUNCIL MEMBER COLE, SECONDED BY COUNCIL MEMBER TURVILLE AND UNANIMOUSLY CARRIED TO CANCEL THE DECEMBER 26, 1989 COUNCIL MEETING. PURCHASE OF A COPY MACHINE FOR CITY HALL It was reported that the City had obtained quotes on several different types of copy machines and had tried out two different models and wished to purchase a Monroe RL-904DX machine from State Contract at a price of $6,745, which was well below the $9,500 budgeted for the purchase. It was further explained that the Monroe machine met all of the City's specifications and was priced considerably lower than the next comparable machine. 89-194 After a brief discussion of the request, A MOTION WAS MADE BY COUNCIL MEMBER DUPEE, SECONDED BY COUNCIL MEMBER NORQUIST AND UNANIMOUSLY CARRIED TO APPROVE THE PURCHASE OF THE MONROE RL-904DX COPY MACHINE FROM STATE CONTRACT IN THE AMOUNT OF $6,745 WITH PAYMENT FROM THE $9,500 BUDGETED FOR SAID PURCHASE. COUNCIL MEMBER DUPEE'S REPORT Council Member Dupee stated that she had been reappointed to the Inter-governmental Relations Coanmittee of the Lake County League of Cities, and then presented a brief report on the recent League Meeting and luncheon with the Lake County Legislative Delegation. UNFINISHED BUSINESS EMPLOYEE BENEFITS City Manager Saunders explained that at a previous meeting the City Council had approved the conversion of the employee group medical coverage to a self-insurance plan, which included converting to a Section 125 Plan which will result in Social Security tax savings for both the City and the employees, and that at this time the Council needed to approve the formal documents for the insurance ® • CITYOF CLERMONT MINUTES REGULAR COUNCIL MEETING DECEMBER 12, 1989 PAGE -3- and the third party administrator of the plan. Prior to the meeting, each Council Member received documents showing the provisions of the plan, and the responsibilities of the City and the Plan Administrator, First Benefits, Inc. of Florida. 89-195 A MOTION WAS THEN MADE BY COUNCIL MEMBER TURVILLE, SECONDED BY COUNCIL MEMBER DUPEE AND UNANIMOUSLY CARRIED APPROVING THE SUPPORTING PLAN DOC[TMENT FOR THE SECTION 125 PLAN. 89-196 A SECOND MOTION WAS MADE_ BY COUNCIL MEMBER COLE, SECONDED BY COUNCIL MEMBER DUPEE AND UNANIMOUSLY CARRIED TO APPROVE THE BENEFIT SERVING MANAGEMENT AGREEMENT WITH FIRST BENEFITS, INC. OF FLORIDA NAMING THEM AS BENEFIT SERVICES MANAGER OF THE CITY'S INSURANCE PROGRAM. OATH OF OFFICE ADMINISTERED After completing the Unfinished Business, the Oath of Office was administered by City Clerk Van Zile to Hal Turville, Council Member Group II and Ann Dupee, Council Member Group IV. Congratulations were given on their return to office with no opposition. VISITORS WITH BUSINESS 89-19? SOUTH LAKE YMCA Mary Caiazza Jamerson, Director of the South Lake YMCA, appeared before Council to request a reduced fee to use the Highlander Hut for a Christmas Camp to be held December 20 through January 2. City Manager Saunders explained that they were requesting a rate of $10 per day, whereas, the normal rate would be $2.50 per hour; and that this reduction had been granted in the past. A MOTION WAS MADE BY COUNCIL MEMBER DUPEE, SECONDED BY COUNCIL MEMBER TURVILLE AND UNANIMOUSLY CARRIED TO APPROVE THE YMCA'S REQIIEST FOR A REDIICED RATE OF $10 PER DAY FOR THEIR CHRISTMAS CAMP TO BE HELD DECEMBER 20 THROUGH JANQARY 2, 1990. INTRODIICTION OF ORDINANCE 211-M - HELEN WILRINS AND BRENDA NORQUIST, REQUEST FOR REZONING FROM R-3 TO C-1 City Manager Saunders explained that this was a request to rezone from R-3 to C-1 property located on the west side of West Avenue, north of Minneola Avenue, and that the public hearing and final reading of this ordinance would take place during the first meeting in January. Mayor Pool then read the ordinance by title only. CITYOF CLERMONT MINUTES REGULAR COUNCIL MEETING DECEMBER 12, 1989 PAGE -4- Council Member Norquist declared a conflict of interest and abstained from voting on the request. 89_198 A MOTION WAS MADE BY COUNCIL MEMBER COLE AND SECONDED BY COUNCIL MEMBER DIIPEE TO INTRODUCE ORDINANCE 211-M. THE ORDINANCE WAS READ BY TITLE ONLY BY MAYOR POOL. WALTER POYNTER - DISCQSSION OF ACCEPTANCE OF WILLOW DRIVE INTO THE CITY SYSTEM Mr. Poynter was not present, but Charles Konsler, representing Mr. Poynter, appeared before Council to request that the City take over Willow Drive, which presently is a private street owned by The Willows Homeowners' Association, and accepting it into the City Street system. Mr. Konsler then stated that he did not know whether or not the street itself had originally been built to city specifications, but that it was being utilized as a city street with only 10$ of the traffic coming from The Willows Development. Mr. Konsler then cited traffic count figures from September 15, 19 89, as follows 128 cars going east, 250 cars going west, 28 entering Sun Bank, and 568 exiting Sun Bank of which approximately 4 0~ went south and 5 0$ went east. Much discussion ensued concerning when the street was built and it was determined that it was constructed when the bank was built and how it became a private street owned by The Willows Homeowners' Association. City Manager Saunders explained that if the developer had contemplated having the street as part of the city system, it should have been done at the time of the development, instead of waiting until it was completed. At the time of deve lopment the property owners and developers indicated they wished to keep the street private, which maximized the number of units they co uld place on the property and minimized the amount of work that had to be done in conjunction with the street. City Manager Saunders pointed out that if the street was accepted into the city system, certain improvements would have to be made to the street, such as the addition of sidewalks, and curb and gutter, depending upon the drainage characteristics. Mr. Saunders also stated that he doubted if the required amount of right-of-way would be available. Mr. Saunders concluded by stating that an engineering study should be completed to determine the extent of the improvements needed in order to bring the street up to code to the fullest extent posible before considering bringing it into the CITYOF CLERMONT MINUTES REGULAR COUNCIL MEETING DECEMBER 12, 1989 PAGE -5- city system. • Much discussion ensued concerning who should pay for such a study. When asked by Council for an estimate of the cost of such a study, City Manager Saunders stated that he believed it would cost less than $1,000 to test for drainage and take borings of the existing road bed. At this point in the discussion, City Manager Saunders stated that if the Council was to consider taking the street into the city system, perhaps it should also consider taking in the north and south part of the street running between Sun Bank and Ekiert Tire, not just Willow Drive. Leo Ritter, Pat McCaffrey and Clyde Berry, all homeowners at The Willows, each gave their reasons for the City accepting Willow Drive into the city system. After considerable discussion of the pros and cons of accepting the street into the city system, City Manager Saunders reiterated that the study would have to be done to determine the cost of bringing the street in; and that the study should be paid for by The Willows Homeowners' Association, not by taxpayers money. 89-199 A MOTION WAS THEN MADE BY COUNCIL MEMBER TURVILLE, SECONDED BY COUNCIL MEMBER DIIPEE AND UNANIMOIISLY CARRIED THAT THE WILLOWS HOMEOWNERS' ASSOCIATION BRING ALL THE NECESSARY INFORMATION AS TO THE QUALITY OF THE EXISTING STREET AND THE COSTS INVOLVED TO BRING IT UP TO CODE AS MUCH AS POSSIBLE, AND WHEN THE FACTS ARE PRESENTED TO COUNCIL, THE COUNCIL WILL AT THAT TIME CONSIDER BRINGING IT INTO THE CITY STREET SYSTEM. THE HOMEOWNERS' ASSOCIATION WILL PAY FOR THE ENGINEERING STUDY NEEDED TO OBTAIN THE NECESSARY FACTS PERTAINING TO THE STREET. BIISINESS RESOLUTION #649 Council Member Norquist explained that in April of 1988 the City Council adopted Resolution #580 which recommended and requested that the Winter Garden to Mascotte rails corridor be placed as number two on the Department of Natural Resources priority list, and that Resolution #649 further endorsed the Rails to Trails Program and encourages our neighboring communities and private owners to follow the City of Clermont's example by dedicating areas through their property to allow for the development of a trail system throughout South Lake County. .. ® • CITYOF CLERMONT MINUTES REGULAR COUNCIL MEETING DECEMBER 12, 1989 PAGE -6- Mayor Pool called for comments from those present. Mrs. Whitehead inquired as to the ownership of the property. It was explained that the City owned the property within the city limits but would allow it to be used by the Rails to Trails group. 89-200 After a brief discussion, A MOTION WAS MADE BY COUNCIL MEMBER NORQIIIST, SECONDED BY COUNCIL MEMBER RUPEE AND UNANIMOUSLY CARRIED BY ROLL CALL VOTE TO ADOPT RESOLUTION #649 ENDORSING THE RAILS TO TRAILS PROGRAM. City Manager Saunders stated that copies of the resolution would be forwarded to the other cities in the County. BID AWARD - RESURFACING THE TENNIS COURTS AT KEHLOR PARR City Manager Saunders explained that six companies were sent bids for the resurfacing of the Kehl or Park Tennis Courts and the following companies responded: The Nidy Company in the amount of $6,511 and Varsity Courts in the amount of $5,910, which includes $850 for restretching and a bottom rail for the fence. Mr. Saunders further stated that $4,900 had been budgeted for the project, and recommended that the low bid from Varsity Courts be accepted with the additional $1,010 being appropriated from the Infrastructure Fund. 89-201 After a brief discussion of what type of work was included in the bid, A MOTION WAS MADE_BY_COUNCIL MEMBER NORQUIST, SECONDED BY COUNCIL MEMBER COLE AND UNANIMOUSLY CARRIED TO ACCEPT THE LOW BID FROM VARSITY COURTS IN THE AMOUNT OF $5,910 WITH PAYMENT FROM THE $4,900 BUDGETED FOR THE PROJECT AND THE ADDITIONAL $1,010 BEING APPROPRIATED FROM THE INFRASTRUCTURE FUND. 1990 BUDGET Finance Director Van Zile explained the budget amendments to the fiscal year 1990 budget (a copy of which are attached and made a part of this of fisial record) , and stated that the majority of the items were carryovers of items budgeted in the previous year that were not completed but will be completed in the current year. Mr. Van Zile also explained that in the addition to the carryovers, there were two other items listed in the amendments as follows: a $1,500 item to cover the miscellaneous expenses incurred with the moving of the Planning Department to the lower level of City Hall, $1,334 for a screen and modem for a data link between Lake County 911 and the Police Department and on page -2- of the General Fund Budget Amendments, the $6,000 increase in item #6 was to cover the cost to have the original test streets Reclaimited in the fifth year of the five year street Reclaimite Project. ® . • CITYOF CLERMONT MINUTES REGULAR COUNCIL MEETING DECEMBER 12, 1989 PAGE -7- 89-202 After a brief discussion of the amendments, A MOTION WAS MADE BY COUNCIL MEMBER TURVILLE, SECONDED BY COUNCIL MEMBER DUPEE AND UNANIMOUSLY CARRIED TO ADOPT THE BIIDGET AMENDMENTS FOR FISCAL YEAR 1990 BUDGET AS LISTED ON THE SHEET GIVEN TO EACH COUNCIL MEMBER AND MADE PART OF THIS OFFICIAL RECORD. IMPACT FEE City Manager Saunders explained that in 1985 the City Council adopted a Utility Impact Fee Schedule based upon a consultant's report which gave a five year table for adjustments to the fee on an annual basis. On January 1 the current impact fee of $1,276 should be increased to $1,362. Mr. Saunders then asked for Council authorization to advertise for a consultant to prepare an updated report on Utility Benefit Fees not only for water and sewer as we currently have, but also for any other possible impact fees that could be levied in order for growth to pay for itself. 89-203 AFTER A BRIEF DISCUSSION, A MOTION WAS MADE BY COUNCIL MEMBER TURVILLE, SECONDED BY COUNCIL MEMBER COLE AND UNANIMOUSLY CARRIED TO INCREASE THE CURRENT IMPACT FEE TO $1,362 EFFECTIVE JANUARY 1, 1990 AND TO AUTHORIZE CITY MANAGER SAUNDERS TO ADVERTISE FOR A CONSULTANT TO PREPARE AN UNDATED REPORT ON IMPACT FEES. PUBLIC COMMENTS Jerry Jones, who was present in the audience, stated that he had been billed for false alarms at his place of business in excess of three per calendar quarter and stated that he did not feel it was fair because they were not false alarms because someone had actually tried to break into his building but left before the police arrived. Mr. Jones then asked that the ordinance defining false alarms be reviewed and what happened at his place of business be taken into consideration. He also stated that he would be sending a letter further stating his position on this matter. Mayor Pool stated that he would have City Manager Saunders review the ordinance. I~ CITYOF CLERMONT MINUTES REGULAR COUNCIL MEETING • DECEMBER 12, 1989 PAGE -8- There being no further business or discussion, the meeting adjourned at 9:00 p.m. Robert A. Pool, Mayor Attest: V~ ph E. Van Zile, City Clerk