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12-28-1990 Regular Meeting--~ .~ CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING NOVEMBER 28, 1989 The Regular Meeting of the City Council of the City of Clermont was held Tuesday, November 28, 1989 in the Council Chambers. The meeting was called to order at 7:30 p.m. by Mayor Pool with the following Council Members in attendance: Mayor Pro Tem Turville, Council Member Dupe e, Council Member Norquist and Council Member Cole. Other City Officials present were City Manager Saunders, City Attorney Baird, Finance Director Van Zile, City Planner McAllister, and Deputy City Clerk Brandt. INVOCATION The Invocation was offered by Nilsa Whitehead followed by the repeating of The ~ Pledge of Allegiance to the Flag by all present. MINUTES The minutes of the Regular Meeting held November 14, 1989, were approved as presented. REPORTS CITY MANAGER SAUNDERS° REPORT CODE BOOR UPDATES All Council Members were asked to bring their Code Books to City Hall in order to update them with the latest supplement. SPECIAL COUNCIL MEETING AND COUNCIL WORKSHOP City Manager Saunders stated that as was discussed at the previous Council Meeting, a Special Council Meeting would need to be held on Wednesday, December 6, 1989 to act on the Conditional Use Permit for the Open Door Baptist Church. It was the consensus of Council to hold the meeting at 8:30 a.m. at City Hall. It also was the consensus of Council to hold a Workshop on the same date at 6:00 p.m. to discuss a possible location for the new City Hall . LIFT STATION AERATION SYSTEMS PROJECT City Manager Saunders stated that the Lift Stations Aeration project had been completed and inspected, and that the Council needed to accept the project into the city system and authorize final payment for the work. Council Member Norquist stated that he was still receiving complaints concerning the odor coming from Lift Station #6, located by CBS Industries, and asked what was being done to alleviate the problem. City Manager Saunders explained that Lift Station #6 was the last .. .... CITYOF CLERMONT MINUTES REGULAR COUNCIL MEETING NOVEMBER 28, 1989 PAGE -2- • Lift Station before the Treatment Plant and had always experienced a odor problem. The installation of the new aeration system has eliminated a great deal of the odor, but it was discovered that the remaining odor is not coming from the lift station itself, but farther down the line. Presently, the Utility Department~is experimenting with changing the pumping time and the amount of aeration needed to eliminate the odor. It will take some time to completely resolve the problem, but they will keep up with it until the right combination is found. 89-184 A MOTION WAS THEN MADE BY COUNCIL MEMBER DUPEE, SECONDED BY COUNCIL MEMBER TURVILLE AND UNANIMOUSLY CARRIED TO ACCEPT THE AERATION F WORK EXCAVATION WORK AT THE NEW PUBLIC WORKS SITE It was reported that the excavation work at the new Public Works site had been completed and inspected and needed to be accepted by Council. 89-185 After a brief discussion of the new site, A MOTION WAS MADE BY COUNCIL MEMBER TURVILLE, SECONDED BY COUNCIL MEMBER DUPEE AND IINANIMOIISLY CARRIED TO ACCEPT THE EXCAVATION WORK AT THE SITE AND FINAL PAYMENT FOR EXPANDED TELEPHONE SYSTEM FOR CITY HALL City Manager Saunders stated that Staff at City Hall were experiencing overcrowding and the Planning Department would like to move into the vacant part of the lower level of the building. In order to make the move, additional telephone lines would be needed at an approximate cost of $1,200. City Manager Saunders then asked Council permission to make the move a.nd install the additional lines. After a brief discussion, it was the consensus of Council to allow the request. CERTIFICATE OF ACHIEVEMENT FOR EXCELLENCE IN FINANCIAL REPORTING City Manager Saunders then stated that he was very pleased to announce that Finance Director, Joseph Van Zile, had received the highest award in financial reporting from the Government Finance Officers Association. The Certificate of Achievement awarded to Mr. Van Zile is the highest form of recognition in the area of governmental accounting and financial reporting and its attainment represents a significant accomplishment. The Council and those present gave Mr. Van Zile around of applause for his excellent work, and the Council verbally congratulated him for his achievement. • • CITYOF CLERMONT MINUTES REGULAR COUNCIL MEETING NOVEMBER 28, 1989 PAGE -3- Mr. Van Zile thanked the Council for their support and acknowledged the City Staff whose help proved invaluable in compiling the award winning annual financial report. COUNCIL MEMBER RUPEE'S REPORT ORANGE BLOSSOM BREAKFAST Council Member Rupee thanked the Mayor and Mrs. Whitehead for their assistance with the recent Orange Blossom Breakfast. 1990 CENSUS Mrs. Rupee stated that she had been appointed to the 1990 Census Committee for Lake County. MAYOR POOL'S REPORT LIGHT UP CLERMONT Mayor Pool stated that the first annual Light Up Clermont was a great success and that approximately 200 people attended the festive ceremony at Center Lake. NILSA WHITEHEAD'S REPORT PARRS AND RECREATION COMMISSION Mrs. Whitehead stated that she would like the Mayor to appoint David and Carol Burkhardt to the Parks and Recreation Commission. Mayor Pool then appointed Mr. and Mrs. Burkhardt to the Commission and thanked them for their willingness to serve their community. ADOPT A WATERFOWL PROGRAM Mrs. Whitehead then stated that she would like to continue with the "Adopt A Waterfowl" Program because they had run out of money and still had to pay Mr. Frye for the Mute Swans. It was the consensus of Council that the program be continued. VISITORS WITH BUSINESS ARLENE FEARING - VARIANCE REQUEST It was reported by City Manager Saunders that Mrs. Fearing's variance request had been withdrawn. WAYNE A. LITTLE - VARIANCE REQUESTS City Manager Saunders reported that Mr. Little was requesting variances to our Subdivision Ordinance in order to develop a CITYOF CLERMONT MINUTES REGULAR COUNCIL MEETING NOVEMBER 2 8 , 19 8 9 PAGE -4- • fifteen lot subdivision on the east side of Crystal Lake. As background to the request, Mr. Saunders stated that in 1986 the Council granted similar variances to the previous owner for a subdivision on the same parcel. The applicant is stating that the slope of the property, which is at some points 17$, makes placement of housing difficult, as well as the construction of the roads and is requesting the following variances: 1. A street right-of-way is required. 2. A cul-de-sac radius of 3. A maximum street grade width of 40 feet where 60' 100' where 150' is required, and of 10$ where 8$ is required. After hearing the request, Mayor Pool cal led for comments from those present. Mr. Steve Ward questioned the length of Broome Street as it would be extended and expressed his concern for the increased traffic the new subdivision would create. Mr. Ward stated that the intersection at Second and Desoto Streets was a dangerous corner with the one-way traffic by the ball field on Broome Street. After soane discussion of the possible traffic problems in the area, City Attorney Baird advised that the Council would need to readdress the traffic f low in the area when the subdivision was completed. Mr. Lamb, also an adjacent property owner, questioned the length of Broome Street and the reduced right-of-way. Concerns were expressed that there would not be enough certified drainage area. City Manager Saunders stated that more than enough area had been dedicated for water retention, as indicated on the site plan and the 40' right-of-way provided ample room for infrastructure. 89-186 There being no further discussion of the request, A MOTION WAS MADE BY COUNCIL MEMBER DUPEE, SECONDED BY COUNCIL MEMBER COLE AND UNANIMOUSLY CARRIED TO GRANT THE THREE VARIANCES AS LISTED ABOVE. UNFINISHED BUSINESS J. ROLANDO SANCHEZ - FINAL READING OF ORDINANCE 205-M City Manager Saunders explained that this ordinance would rezone a parcel located at the northwest corner of Highland and Disston Avenues from R-1 Single Family to R-3 Multi-Family for the purpose of construction of a 29 unit apartment complex, with the property being bounded on the north by the Woodcliff Apartments and on the west by the Sands Apartments. The rezoning of this property would be consistent with the Comprehensive Plan. Mayor Pool then read the ordinance by title only and called for comments from those present. No one spoke in favor of or in opposition to the rezoning. ~• • CITYOF CLERMONT MINUTES REGULAR COUNCIL MEETING NOVEMBER 28, 1989 PAGE -5- Under Council discussion, Council Member Cole expressed his concern that construction of the complex would result in the need for a turn lane on Highland Avenue and asked if this would be a requirement placed upon the developer. City Manager Saunders stated that- this was not a requirement but that it could be addressed. Council Member Dupee questioned the park shown on the site plan and asked if this was dedicated as a city park. City Manager Saunders stated that it was a park just for the development. Mrs. Dupee stated that this should also be addressed to guarantee that the City receives either the money or land required under the subdivision ordinance. 89-187 There being no further discussion, A MOTION WAS MADE BY COUNCIL MEMBER COLE SECONDED BY COUNCIL MEMBER TURVILLE AND UNANIMOUSLY CARRIED BY ROLL CALL VOTE TO ADOPT ORDINANCE 205-M. THE ORDINANCE WAS READ BY TITLE ONLY BY MAYOR POOL. RESOLUTION #648 - J. ROLANDO SANCHEZ, CONDITIONAL USE PERMIT REQUEST City Manager Saunders explained that this was a request for a Conditional Use Permit for the construction of the 29 unit apartment complex, and that the Planning and Zoning Commission recommended approval of the request subject to the conditions set forth in the Resolution. Mayor Pool called for comments from those present and Nilsa Whitehead asked why a Conditional Use Permit was required for this development. City Manager Saunders stated that a Conditional Use Permit was required because the development was more than twelve units. City Manager Saunders then stated that now was the time to address the question of a turn lane on Highland Avenue and place it as a condition in the Conditional Use Permit, if the Council wished to do so. City Manager Saunders pointed out that the development would have two entrances, and that all of the traffic would not be corning from Highland Avenue. Planning Director McAllister stated that requiring a turn lane on Highland Avenue would be an excessive requirement when compared to the Department of Transportation's traffic count requirements to require a turn lane. City Attorney Baird then stated that if a turn lane was needed in the future, a Special Assessment could be levied on the adjoining property owners to pay for the construction. The Council was in agreement with this recommendation. CITYOF CLERMONT MINUTES REGULAR COUNCIL MEETING NOVEMBER 28, 1989 PAGE -6- • 89-188 There being no more discussion, A MOTION WAS MADE BY COUNCIL MEMBER DIIPEE,.SECONDED BY COUNCIL MEMBER NORQUIST AND UNANIMOUSLY CARRIED BY ROLL CALL VOTE TO ADOPT RESOLUTION #648 GRANTING A CONDITIONAL IISE PERMIT TO ROLANDO SANCHEZ FOR. THE CONSTRUCTION OF A TWENTY-NINE UNIT APARTMENT COMPLEX WITH THE CONDITIONS AS STATED. THE RESOLUTION WAS READ BY TITLE ONLY BY MAYOR POOL. NEW BUSINESS BID AWARD - BALL FIELD LIGHTING City Manager Saunders explained that the~City had received bids from five contractors for lighting of the ball fields. Three of the contractors bid the Musco lighting as was specified, along with alternate bids for a different brand of fixture. The two other bidders bid other than the Musco fixture. City Manager Saunders then stated that they had met with the low bidders for both the Musco and alternate fixtures and gave each Council Member a bid recap sheet indicating the outcome of the negotiations. City Manager Saunders then explained the bid recap sheet in detail and recommended that the Council accept the low bid of Palmer Electric for the Musco lighting. City Manager Saunders continued by stating that he had talked with the City of Orlando Parks Department and the Orange County Parks Department, and both had recommended the Musco lighting as being state of the art lighting fixtures. In fact, Orange County had named Musco Lighting as their lighting consultant because they were so well pleased with the product. City Manager Saunders continued by stating that $135,000 had been budgeted for the lighting, and that it had been determined that fewer fixtures were needed than originally proposed which should reduce the Musco lighting bid of Palmer Electric by approximately $10,000. Mr. Saunders concluded by stating that he would like to award the lighting bid to Palmer Electric for the Musco lighting and negotiate a new price because fewer fixtures were needed. 89-189~A MOTION WAS MADE BY COUNCIL MEMBER NORQUIST, SECONDED BY COUNCIL MEMBER TURVILLE AND UNANIMOUSLY CARRIED TO ACCEPT THE LOW BID OF PALMER ELECTRIC FOR MUSCO LIGHTING SUBJECT TO NEGOTIATION WITH THEM BECAUSE FEWER FIXTURES ARE NEEDED. • CITYOF CLERMONT MINUTES REGULAR COUNCIL MEETING NOVEMBER 28, 1989 PAGE -7- • There being no further business or discussion, the meeting adjourned at 8:25 p.m. -- Gr. ~ ~~ ~~} Robert A. Pool, Mayor Attest: ~. ~~ > Jo eph E. Van Zile, City erk