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10-26-1989 Special Meeting . e CITY OF CLERMONT MINUTES SPECIAL COUNCIL MEETING OCTOBER 26, 1989 A Special Meeting of the City Council of the City of Clermont was held Thursday, October 26, 1989, in the City Hall Conference Roam. The meeting was called to order at 6:10 p.m. by Mayor Pool with the following Council Members in attendance: Mayor Pro Tern Turville, Council Member Norquist and Council Member Dupee. Others in attendance were City Manager Saunders, Finance Director Van Zile and Bob Smith, representative of Allied Insurance Group. City Manager Saunders informed the Council that the main purpose of the Special Meeting was to discuss possible changes to the employees' group medical insurance coverage. SELF-INSURED MEDICAL INSURANCE PROGRAM He continued by stating that Mr. Smith, our representative from the Allied Group, had provided the City with several options, including quotes from several companies for fully insured programs and a self-insured program. Mr. Saunders further stated that it was the Staff's opinion that the only program available for medical coverage at this point in time which would present a possible dollar savings to the employee and the City would be for the City to enter into a self-insured program with a reinsurance for claims over $25,000 per individual and for over $186,386 in total claims per year. Finance 'Director Van zile and Mr. Smith explained the self-insured program and the administration of the same in detail. It was proposed to convert from the existing fully insured program to the self-insured program as of January 1, 1990. Under the self-insured program the claims would be processed by a Claims Administrator and the City would reimburse the Administrator on a per claims basis. In all likelihood, the City would be required to establish a minimum working account at the beginning of the agreement. It was further explained that the Administrator Agreement would be brought before Council at a future meeting for approval. 89-168 A MOTION WAS MADE BY COUNCIL MEMBER DUPEE, SECONDED BY COUNCIL MEMBER TURVILLE AND UNANIMOUSLY CARRIED TO ADOPT A SELF-INSURED PROGRAM TO BECOME EFFECTIVE JANUARY 1. 1990. EMPLOYEE BENEFIT CHANGES Other changes to employee benefits were then discussed in detail. Finance Director Van Zile then gave each Council Member a handout outlining the changes as follows: (1) To lengthen the waiting period for health and dental insurance coverage for new employees from 30 days to 90 days. After considerable discussion, it was the consensus of Council that the waiting period should be 180 days. It was explained that under the new COBRA law an employee coming to the Ci ty from another employer would be covered under the previous employer's insurance for the time period. (2) A pre- employment physical with drug testing for all new employees. (3) e e CITY OF CLERMONT MINUTES SPECIAL COUNCIL MEETING OCTOBER 26, 1989 PAGE -2- To provide an annual physical with drug testing for all full-time employees. (4) To make available to all employees through payroll deduction other coverages including vision care, disability, dependent term life insurance and additional employee term life insurance. These benefits would be totally paid by the employee. (5) To adopt a Section 125 Benefits Plan. Mr. Smith and Mr. Van Zile explained the benefits of this type of plan including the projected dollar savings for both the City and the employee. After considerable discussion of the proposed benefit changes, A 89-169 MOTION WAS MADE BY COUNCIL MEMBER TURVILLE, SECONDED BY COUNCIL MEMBER DUPEE AND CARRIED UNANIMOUSLY TO ADOPI' THE ABOVE REFERENCED CHANGES TO BE EFFECTIVE JANUARY 1, 1990, EXCEPI' FOR THE 180 DAY WAITING PERIOD WHICH WILL BE EFFECTIVE NOVEMBER 1, 1989. Mr. Smith left the meeting at approximately 7:15 p.m. PARK PLACE SUBDIVISION PLAT APPROVAL City Manager Saunders explained that although it was not on the agenda for the Special Meeting, Steve Lee had requested Council consideration of the approval of his plat for Park Place, subject to it meeting all other subdivision requirements. After some discussion, Council Member Turville stated that there should be a motion and a vote prior to voting on the plat as to whether or not to consider the request at this Special Meeting since it was not on the agenda. 89-170 A MOTION WAS THEN MADE BY COUNCIL MEMBER DUPEE, SECONDED BY COUNCIL MEMBER NORQUIST AND CARRIED BY A THREE TO ONE VOTE, WITH COUNCIL MEMBER TURVILLE VOTING NAY TO CONSIDER MR. LEE' S REQUEST AT THIS SPECIAL MEETING. 89-171 After same further discussion, A MOTION WAS MADE BY COUNCIL MEMBER DUPEE, SECONDED BY COUNCIL MEMBER NORQUIST AND UNANIMOUSLY CARRIED TO APPROVE THE PLAT SUBJECT TO IT MEETING ALL OTHER REQUIREMENTS. OFFICIAL NAMING OF THE 'lWELFTH STREET PARK The next item discussed was the official naming of the new park to be constructed on Twelfth Street. A list of suggested names was given each Council Member. After considerable discussion, it was the consensus of Council that the park should be named Palatlakaha Recreation Area, and it was recommended that this proposed name be presented to the Parks and Recreation Commission for discussion and then placed on a future Council agenda for the official action. PROPOSED SITES FOR THE NEW CITY HALL Council Member Turville stated that he had been approached by Larry e e CITY OF CLERMONT MINUTES SPECIAL COUNCIL MEETING OCTOBER 26, 1989 PAGE -3- Ogden in reference to the City looking for a site for a new City Hall. Mr. Ogden has requested that his property located on Montrose Street be placed on the list for consideration. PROPOSED ANNEXATION City Manager Saunders informed the Council that earlier in the week he had met with The Land Planning Group, who is representing the new buyers of the Fosgate property east of town, and they are favoring annexation into the City for a proposed 3,600 home/golf course development. TWELFTH STREET PARK BIDS City Manager Saunders then updated the Council on the bidding of the park. RAILS TO TRAILS Mr. Norquist then gave a Rails to Trails Program update to the Council. There being no further p.m. discussion, the meeting adjourned at 8:10 ii?!~ Attest: City Clerk