10-26-1989 Special Meeting
.
e
CITY OF CLERMONT
MINUTES
SPECIAL COUNCIL MEETING
OCTOBER 26, 1989
A Special Meeting of the City Council of the City of Clermont was
held Thursday, October 26, 1989, in the City Hall Conference Roam.
The meeting was called to order at 6:10 p.m. by Mayor Pool with the
following Council Members in attendance: Mayor Pro Tern Turville,
Council Member Norquist and Council Member Dupee. Others in
attendance were City Manager Saunders, Finance Director Van Zile
and Bob Smith, representative of Allied Insurance Group.
City Manager Saunders informed the Council that the main purpose
of the Special Meeting was to discuss possible changes to the
employees' group medical insurance coverage.
SELF-INSURED MEDICAL INSURANCE PROGRAM
He continued by stating that Mr. Smith, our representative from the
Allied Group, had provided the City with several options, including
quotes from several companies for fully insured programs and a
self-insured program. Mr. Saunders further stated that it was the
Staff's opinion that the only program available for medical
coverage at this point in time which would present a possible
dollar savings to the employee and the City would be for the City
to enter into a self-insured program with a reinsurance for claims
over $25,000 per individual and for over $186,386 in total claims
per year.
Finance 'Director Van zile and Mr. Smith explained the self-insured
program and the administration of the same in detail. It was
proposed to convert from the existing fully insured program to the
self-insured program as of January 1, 1990. Under the self-insured
program the claims would be processed by a Claims Administrator and
the City would reimburse the Administrator on a per claims basis.
In all likelihood, the City would be required to establish a
minimum working account at the beginning of the agreement. It was
further explained that the Administrator Agreement would be brought
before Council at a future meeting for approval.
89-168 A MOTION WAS MADE BY COUNCIL MEMBER DUPEE, SECONDED BY COUNCIL
MEMBER TURVILLE AND UNANIMOUSLY CARRIED TO ADOPT A SELF-INSURED
PROGRAM TO BECOME EFFECTIVE JANUARY 1. 1990.
EMPLOYEE BENEFIT CHANGES
Other changes to employee benefits were then discussed in detail.
Finance Director Van Zile then gave each Council Member a handout
outlining the changes as follows: (1) To lengthen the waiting
period for health and dental insurance coverage for new employees
from 30 days to 90 days. After considerable discussion, it was the
consensus of Council that the waiting period should be 180 days.
It was explained that under the new COBRA law an employee coming
to the Ci ty from another employer would be covered under the
previous employer's insurance for the time period. (2) A pre-
employment physical with drug testing for all new employees. (3)
e
e
CITY OF CLERMONT
MINUTES
SPECIAL COUNCIL MEETING
OCTOBER 26, 1989
PAGE -2-
To provide an annual physical with drug testing for all full-time
employees. (4) To make available to all employees through payroll
deduction other coverages including vision care, disability,
dependent term life insurance and additional employee term life
insurance. These benefits would be totally paid by the employee.
(5) To adopt a Section 125 Benefits Plan. Mr. Smith and Mr.
Van Zile explained the benefits of this type of plan including the
projected dollar savings for both the City and the employee.
After considerable discussion of the proposed benefit changes, A
89-169 MOTION WAS MADE BY COUNCIL MEMBER TURVILLE, SECONDED BY COUNCIL
MEMBER DUPEE AND CARRIED UNANIMOUSLY TO ADOPI' THE ABOVE REFERENCED
CHANGES TO BE EFFECTIVE JANUARY 1, 1990, EXCEPI' FOR THE 180 DAY
WAITING PERIOD WHICH WILL BE EFFECTIVE NOVEMBER 1, 1989.
Mr. Smith left the meeting at approximately 7:15 p.m.
PARK PLACE SUBDIVISION PLAT APPROVAL
City Manager Saunders explained that although it was not on the
agenda for the Special Meeting, Steve Lee had requested Council
consideration of the approval of his plat for Park Place, subject
to it meeting all other subdivision requirements.
After some discussion, Council Member Turville stated that there
should be a motion and a vote prior to voting on the plat as to
whether or not to consider the request at this Special Meeting
since it was not on the agenda.
89-170 A MOTION WAS THEN MADE BY COUNCIL MEMBER DUPEE, SECONDED BY COUNCIL
MEMBER NORQUIST AND CARRIED BY A THREE TO ONE VOTE, WITH COUNCIL
MEMBER TURVILLE VOTING NAY TO CONSIDER MR. LEE' S REQUEST AT THIS
SPECIAL MEETING.
89-171 After same further discussion, A MOTION WAS MADE BY COUNCIL MEMBER
DUPEE, SECONDED BY COUNCIL MEMBER NORQUIST AND UNANIMOUSLY CARRIED
TO APPROVE THE PLAT SUBJECT TO IT MEETING ALL OTHER REQUIREMENTS.
OFFICIAL NAMING OF THE 'lWELFTH STREET PARK
The next item discussed was the official naming of the new park to
be constructed on Twelfth Street. A list of suggested names was
given each Council Member. After considerable discussion, it was
the consensus of Council that the park should be named Palatlakaha
Recreation Area, and it was recommended that this proposed name be
presented to the Parks and Recreation Commission for discussion and
then placed on a future Council agenda for the official action.
PROPOSED SITES FOR THE NEW CITY HALL
Council Member Turville stated that he had been approached by Larry
e
e
CITY OF CLERMONT
MINUTES
SPECIAL COUNCIL MEETING
OCTOBER 26, 1989
PAGE -3-
Ogden in reference to the City looking for a site for a new City
Hall. Mr. Ogden has requested that his property located on
Montrose Street be placed on the list for consideration.
PROPOSED ANNEXATION
City Manager Saunders informed the Council that earlier in the week
he had met with The Land Planning Group, who is representing the
new buyers of the Fosgate property east of town, and they are
favoring annexation into the City for a proposed 3,600 home/golf
course development.
TWELFTH STREET PARK BIDS
City Manager Saunders then updated the Council on the bidding of
the park.
RAILS TO TRAILS
Mr. Norquist then gave a Rails to Trails Program update to the
Council.
There being no further
p.m.
discussion, the meeting adjourned at 8:10
ii?!~
Attest:
City Clerk