09-12-1989 Regular Meeting.... ® •
CITYOF CLERMONT
MINUTES
REGULAR COUNCIL MEETING
SEPTEMBER 12, 1989
A Regular Meeting of the City Council of the City of Clermont was
held Tuesday, September 12, 1989 in the Council Chambers. The
meeting was called to order at 7:30 p.m. by Mayor Pool with the
following Council Members in attendance: Mayor Pro Tem Turville,
Council Member Cole, Council Member Norquist and Council Member
Dupee. Other City Officials present were City Manager Saunders,
Finance Director Van Zile, City Attorney Baird and Deputy City
Clerk Brandt.
INVOCATION
The Invocation was offered by Nilsa Whitehead followed by the
repeating of The Pledge of Allegiance to the Flag by all present.
MINQTES
The minutes of the Workshop Meeting held August 16, 1989, the
Regular Meeting held August 22, 1989 and the Special Council
Meeting held August 29, 1989 were approved as presented.
REPORTS
CITY MANAGER SAUNDERS' REPORT
SPECIAL COUNCIL MEETING
The Council was reminded that a Special Council Meeting would be
held Monday, September 18, 1989 as the first Public Hearing to
discuss the proposed millage rate and fiscal year 1990 proposed
budget. The meeting will take place in the Council Chambers at
7 :30 p.m. .
WORKSHOP MEETING
City Manager Saunders stated that he wished to hold a Workshop next
week to discuss the County's proposed recycling program, the
second grant application to the Department of Environmental
Regulation for recycling and the second interlocal agreement for
the application and use of the 1989-90 solid waste management trust
fund recycling and education grant.
After a brief discussion of~the problems facing the City concerning
solid waste management, it was the consensus of Council to hold the
Workshop Meeting on Tuesday, September 19, 1989 at 6:00 p.m, in the
City Hall Conference Room.
Council Member Norquist asked if the City had applied for a permit
to compost. City Manager Saunders stated that and a site within
the city limits was needed to begin a composting program without
a county permit. Also, the City cannot compost on the sprayfield
without an amended DER permit. It was further stated that the DER
is drafting regulations for composting, and in all likelihood, an
amended permit could not be obtained until the new rules are
finalized.
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It was the consensus of Council to further discuss this matter on
Tuesday.
WATER MAIN REPLACEMENT PROJECT
It was reported that the contractor for the water main replacement
project had begun saw cutting Montrose Street on Monday. It is
planned to complete the project with minimum disruption of traffic
flow in the downtown area, and the street will never be entirely
closed during construction.
WEST BEACH PARR
It was reported that the City had obtained a good work crew from
Lake Correctional Institute, and they had cleared the shoreline on
railroad right-of-way adjacent to West Beach. The site will soon
be ready to seed for grass and to plant trees.
DIICR REPLACEMENT PROJECT
City Manager Saunders was pleased to report that over fifty of the
nuisance ducks at Center Lake had been removed and three pairs of
the replacement ducks had been placed in a pen at the lake in order
for them to become accustomed to their new home.
LAKE COUNTY LEAGUE OF CITIES
It was reported that Bonnie Ray, the city's nominee, had been
appointed to the Lake County League of Cities Outstanding Citizens
Award Committee. Mrs. Ray will take part in the selection process
for next year's awards program.
Mr. Saunders further stated that he gave out copies of the City's
version of the solid waste agreement with the County at the last
Board of Directors Meeting. Several of the representatives stated
that they would take the agreement back to their cities for
discussion with their Councils.
The Council was also reminded of the upcoming League of Cities
Convention to be held in Jacksonville on October 12-14, 1989. Any
Council Member wishing to attend was asked to contact Julie for
registration forms.
COUNCIL MEMBER DUPEE'S REPORT
LEAGUE OF CITIES QUARTERLY DINNER MEETING
Mrs. Dupee announced that Cliff Guillette, Executive Director of
the East Central Florida Regional Planning Council, would be the
guest speaker for the October meeting being co-hosted by the cities
of Clermont and Minneola.
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SEPTEMBER 12, 1989
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MAYOR POOL'S REPORT
MAYORAL PROCLAMATION - CONSTITUTION WEER
Mayor Pool read a Proclamation proclaiming the week of September
18-23 as Constitution Week and asked all present to observe the
event.
VISITORS WITH BUSINESS
J.W. TAYLOR - CABLEVISION INDUSTRIES OF CENTRAL FLORIDA
Mr. Taylor, Systems Manager for Cablevision Industries of Central
Florida, and Richard Gunther, Director of Governmental Relations,
were present to discuss the current status of the City's cable
service and to answer any questions or complaints from those
present.
Mr. Taylor stated that he had been with the company since April 1,
1989 and prior to that time his expertise had been in customer
service training. Mr. Taylor stated that he was pleased with the
way his office was handling customer complaints due to the
increased number of incoming phone lines and a rotating system
which takes calls in order as they come into the office. It was
also mentioned that Clermont was now able to receive its own
hometown station, Channel 68, and customers would be able to view
the road games of the Orlando Magic.
Mr. Taylor then fielded questions and/or complaints from the
audience. Numerous citizens, including the Council Members and
City Manager Saunders, stated that their biggest problem was lack
of communication with the company if a problem occurred with
service. It was virtually impossible to get through by telephone
to the office and if they did get through, they were placed on hold
for periods of up to forty-five minutes. Also, if appointments
were made for service calls, many times the service technician
never showed up at the given time or at all.
Mr. Taylor stated that he was not aware that the telephone problem
was still occurring because as a test he had called the office and
had gotten through on the second ring. After hearing so many
complaints concerning this, he stated that he would investigate the
matter further and see if the problem could be remedied. He also
stated that the company had just hired a new answering service for
of ter busines s hour service calls, and that also should help
eliminate some of the complaints he was hearing.
A comment was made that perhaps his office was understaffed, and
it was stated that two additional people were being asked for in
his new budget.
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•
Council Member Dupee asked if the rates were going to increase in
the near future, and Mr. Taylor stated that there were no plans for
an increase in the next year. Basic cable service in Clermont
presently costs $15.95 per month.
After a great deal of discussion of the re-occurring problems with
the cable service, Mssrs. Taylor and Gunther left the meeting
promising better customer service.
UNFINISHED BUSINESS
PROPERTY PURCHASE - FINAL APPROVAL OF PURCHASE OF PROPERTY ADJACENT
TO THE TWELFTH STREET PARR
City Manager Saunders explained that last month the Council
authorized negotiations for the purchase of the additional five
acres adjacent to the present Twelfth Street Park site. Originally
the seller had indicated an asking price of $96,400 for the
property, but now has agreed to accept the appraisal price $92,000.
Mr. Saunders continued by stating that the property would be paid
for by a 50 - 50 grant from the State of Florida and the City had
already obtained a Waiver of Retroactivity from the State
concerning the purchase, and Council approval was needed to
complete the transaction with the closing scheduled for the 14th
of September.
City Attorney Baird stated that the sellers of the property, for
tax purposes, wished to receive payment in 1990, and in order to
complete the transaction, Council approval of a note indicating the
same would be needed.
Mayor Pool stated that he would abstain from voting on this matter
because Inland Groves, the sellers of the property, were members
of his family.
89-125 A MOTION WAS THEN MADE BY COUNCIL MEMBER DUPEE, SECONDED BY COUNCIL
MEMBER COLE AND UNANIMOIISLY CARRIED, WITH MAYOR POOL ABSTAINING
FROM VOTING, TO PROCEED WITH THE PURCHASE OF THE PROPERTY AT THE
PRICE OF $92,000 WITH A NOTE SIGNED FOR PAYMENT TO INLAND GROVES
CORPORATION IN 1990.
NEW BUSINESS
TWELFTH STREET PARR - PRESENTATION OF PHASE I PLAN FOR APPROVAL
City Manager Saunders distributed to each Council Member the final
layout for not only Phase I, but the entire Park site. Mr.
Saunders then went through a list of items that would be included
in the Phase I development and stated that the ad for bids for the
Phase I development should be out by the end of September with a
CITYOF CLERMONT
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REGULAR COUNCIL MEETING
SEPTEMBER 12, 1989
PAGE -5-
projected completion date of March 1, 1990 for Phase I.
In looking at the site, Council Member Norquist questioned what was
to be done with several large trees located on the southwest ball
field site. City Manager Saunders stated that due to the chosen
layout of the ball fields, the three oak trees would have to be
removed.
Council Member Norquist then asked that the City look into having
a tree company investigate the possibility of moving the trees to
another location on the site. It was the consensus of Council that
this would be a good idea.
In viewing the site plan, Cecil Smart, who was present in the
audience, questioned why the tennis courts were not part of Phase
I development because there was a need for them in that part of
town and asked for some type of a timetable for completion of Phase
II.
It was explained that part of Phase II construction included three
tennis courts, one basketball court and two racquetball courts to
be located in the northeast corner of the park. City Manager
Saunders agreed that these types of courts were needed and stated
that for approximately $50, 000, it might be possible to complete
them concurrent with Phase I construction.
The Phase I construction as shown on the site plan will cost
approximately $775,000 to complete. Lighting for the fields will
cost $150, 000. It is estimated that the cost to develop all phases
of the park will be approximately $1,000,000.
89-126 A MOTION WAS MADE BY COUNCIL MEMBER TORVILLE, SECONDED BY COUNCIL
MEMBER DUPEE AND UNANIMOIISLY CARRIED GIVING APPROVAL TO THE SITE
PLAN FOR PHASE I DEVELOPMENT OF THE TWELFTH STREET PARR AND TO
BEGIN THE BIDDING PROCESS FOR THE SAME.
BID AWARDS
1. LINE OF CREDIT FOR PROPOSED CAPITAL PROJECTS
City Manager Saunders explained that the City had advertised and
accepted proposals fora $2, 000, 000 line of credit for the upcoming
capital projects, which include the Twelfth Street Park, the new
Public Works facility, an expansion of the Police Department and
an expansion or relocation of City Hall.
It was further explained that the $2, 000, 000 figure was a rough
estimate for the projects because the City was not far enough along
with the Police Department or City Hall projects to have an
accurate figure, but that the figure would be in the range for
these proj ects.
City Manager Saunders continued by stating that the City was
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CITYOF CLERMONT
MINUTES
REGULAR COUNCIL MEETING
SEPTEMBER 12, 1989
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recommending acceptance of Government Credit Corporations fixed
interest rate of 6.825 for a period of thirteen years and deferred
the comments and discussion to Finance Director Van Zile for
further elaboration.
Mr. Van Zile then thoroughly explained the proposals that were
received and haw it was determined that the f fixed rate of 6.825
would be in the best interest of the City.
Council Member Turville questioned if there would be a penalty if
the City paid off the loan earlier, and Mr. Van Zile stated that
it was customary to be penalized if the loan was paid off earlier
than seven years. Mr. Van Zile also pointed out that payment of
the loan would come from the infrastructure tax monies received
from the County, and that no other funds had been encumbered for
the repayment of this loan. It was also explained that the City
would take the $2,000,000 up front and invest what was not being
immediately utilized.
After reviewing al l the options offered by the various f financial
89-127 institutions, A MOTION WAS MADE BY COUNCIL MEMBER RUPEE, SECONDED
BY COUNCIL MEMBER COLE AND UNANIMOUSLY CARRIED TO ACCEPT THE FIXED
INTEREST RATE OF 6.825 OFFERED BY GOVERNMENT CREDIT CORPORATION
FOR THE $2,000,000 LINE OF CREDIT FOR FUTURE CAPITAL PROJECTS.
2. CASH MANAGEMENT PROGRAM
Finance Director Van Zile explained that the City's current Master
Banking Services Agreement with Sun Bank expires on November 1st
of this year; and as a result of this, the City had requested
proposals from all the area financial institutions for a new
Banking Service Agreement. We received two proposals, one from Sun
Bank and the other from NCNB.
Mr. Van Zile continued by stating that of ter comparison of all the
different aspects of the Banking Agreement, it was Staff's
conclusion that the Sun Bank proposal was in the best interest of
the City, due to lower service fees and a higher projected interest
earning on our overnight deposits due to the different basis points
being offered by Sun Ban as compared with that offered by NCNB
Bank. It was also explained that Resolution #633, a Corporate
Deposit Account Resolution, must be adopted for acceptance of the
agreement with Sun Bank.
89-128 After some discussion of the Cash Management Program, A MOTION WAS
MADE BY COUNCIL MEMBER COLE, SECONDED BY COUNCIL MEMBER TURVILLE
AND UNANIMOUSLY CARRIED BY ROLL CALL VOTE TO ADOPT RESOLUTION NO.
633 ENTERING INTO A MASTER BANKING SERVICES AGREEMENT WITH SUN
BANK, N.A. FOR A PERIOD OF NOVEMBER 1, 1989 TO OCTOBER 31, 1992.
The Council thanked City Manager Saunders and Finance Director Van
Zile for the excellent job done on the Capital Projects Line of
Credit and Master Banking Services Agreement for the City.
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REGULAR COUNCIL MEETING
SEPTEMBER 12, 1989
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3. SIDEWALK CONSTRUCTION
City Manager Saunders explained that the sidewalk project was
rebid due to the deletion of the Osceola Street section of
sidewalk, and that the base bid was for Pitt Street from the High
School to Scott Street and for Bloxam Avenue from Highland Avenue
to Desoto Street.
Also included in the bid were three alternate sections of sidewalk,
which include the continuation of the sidewalk on Pitt Street from
Scott Street to Bloxam Avenue, a section on Desoto Street from
Bloxam Avenue to School Street, and a section on Minnehaha Avenue
from Anderson Street to Disston Street.
It was further explained that four bids had been received and that
the low base bid for the project was Highway Valet at a base bid
price of $7.90 per lineal foot. Total cost for the entire project,
including the three alternate sections of sidewalk would be
$34,774. Due to the low price offered by Highway Valet, City
Manager Saunders recommended that the City complete the entire
project utilizing the $25,000 in the current budget for sidewalks,
the $6,000 in next year's budget for sidewalks and $3,774 in this
year's budget from Public Works Department - Maintenance.
89-129 After a brief discussion of the recommendation, A MOTION WAS MADE
BY COUNCIL MEMBER NORQUIST, SECONDED BY COUNCIL MEMBER COLE AND
UNANIMOUSLY CARRIED TO ACCEPT THE LOW BID OF $7.90 FROM HIGHWAY
VALET AND TO COMPLETE ALL OF THE SIDEWALK PROJECTS WITH PAYMENT AS
OUTLINED ABOVE.
BUDGET AMENDMENTS
It was explained that Finance Director Van Zile was requesting
budget amendments for the current year budget to clean up the
records and budge t before the end of the f fiscal year, and the
Council Members were referred to the detailed Budget Amendment Memo
prepared by Mr. Van Zile which included a brief description of the
need for the various amendments and has been made part of this
permanent record.
Finance Director Van Zile stated then that he would be happy to
answer any questions concerning the requested amendments.
On the budget amendment concerning the Twelfth Street Park (TSP
#1), Council Member Dupee questioned the difference of $1,400 for
the purchase of the additional property. Finance Director Van Zile
stated that the $1,400 was paid for an appraisal of the property.
89-130 There being no further questions or comments concerning the
proposed budget amendments, A MOTION WAS MADE BY COUNCIL MEMBER
DUPEE, SECONDED BY COUNCIL MEMBER NORQUIST AND UNANIMOUSLY CARRIED
TO ADOPT THE BUDGET AMENDMENTS AS OUTLINED IN FINANCE DIRECTOR VAN
ZILE'S BUDGET AMENDMENT MEMO DATED SEPTEMBER 7, 1989, A COPY OF
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PAGE -8-
89-131
WHICH IS ATTACHED AND MADE PART OF THIS PERMANENT RECORD.
PROPOSED LAKE COUNTY LANDFILL
City Manager Saunders stated that at the last Council Meeting Mr.
Smart had requested that the Council adopt a resolution opposing
the location of a landfill in South Lake County, and as Mayor Pool
had requested, discussion of this matter was placed on the agenda.
After some discussion of the proposed sites for the new landfill,
it was the consensus of Council that it would not be in the best
interest of the citizens of Clermont for the County to locate the
landfill in South Lake County. A MOTION WAS THEN MADE BY COUNCIL
MEMBER COLE, SECONDED BY COUNCIL MEMBER DUPEE AND UNANIMOUSLY
CARRIED OPPOSING THE LOCATION OF ANY LANDFILL IN THE SOUTH LAKE
COUNTY AREA WITH A FORMAL RESOLUTION TO THE SAME BEING DRAWN UP AND
PRESENTED AT THE NEXT COUNCIL MEETING.
PUBLIC COMMENTS
Enforcement.
A Mr. Hooten, who was present in the audience, stated that he lived
on Oak Drive and asked if something could be done concerning the
ill kept home on the corner of Minnehaha and Bloxam Avenues which
was in his immediate neighborhood. City Manager Saunders stated
that he was aware of the problem and would refer the matter to Code
There being no further business
adjourned at 9:45 p.m.
or discussion, the meeting
Robert A. Pool, Mayor
Attest:
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E. Van ile, City Clerk