Loading...
09-12-1989 Regular Meeting.... ® • CITYOF CLERMONT MINUTES REGULAR COUNCIL MEETING SEPTEMBER 12, 1989 A Regular Meeting of the City Council of the City of Clermont was held Tuesday, September 12, 1989 in the Council Chambers. The meeting was called to order at 7:30 p.m. by Mayor Pool with the following Council Members in attendance: Mayor Pro Tem Turville, Council Member Cole, Council Member Norquist and Council Member Dupee. Other City Officials present were City Manager Saunders, Finance Director Van Zile, City Attorney Baird and Deputy City Clerk Brandt. INVOCATION The Invocation was offered by Nilsa Whitehead followed by the repeating of The Pledge of Allegiance to the Flag by all present. MINQTES The minutes of the Workshop Meeting held August 16, 1989, the Regular Meeting held August 22, 1989 and the Special Council Meeting held August 29, 1989 were approved as presented. REPORTS CITY MANAGER SAUNDERS' REPORT SPECIAL COUNCIL MEETING The Council was reminded that a Special Council Meeting would be held Monday, September 18, 1989 as the first Public Hearing to discuss the proposed millage rate and fiscal year 1990 proposed budget. The meeting will take place in the Council Chambers at 7 :30 p.m. . WORKSHOP MEETING City Manager Saunders stated that he wished to hold a Workshop next week to discuss the County's proposed recycling program, the second grant application to the Department of Environmental Regulation for recycling and the second interlocal agreement for the application and use of the 1989-90 solid waste management trust fund recycling and education grant. After a brief discussion of~the problems facing the City concerning solid waste management, it was the consensus of Council to hold the Workshop Meeting on Tuesday, September 19, 1989 at 6:00 p.m, in the City Hall Conference Room. Council Member Norquist asked if the City had applied for a permit to compost. City Manager Saunders stated that and a site within the city limits was needed to begin a composting program without a county permit. Also, the City cannot compost on the sprayfield without an amended DER permit. It was further stated that the DER is drafting regulations for composting, and in all likelihood, an amended permit could not be obtained until the new rules are finalized. . .. .... CITYOF CLERMONT MINUTES REGULAR COUNCIL MEETING SEPTEMBER 12, 1989 PAGE -2- • It was the consensus of Council to further discuss this matter on Tuesday. WATER MAIN REPLACEMENT PROJECT It was reported that the contractor for the water main replacement project had begun saw cutting Montrose Street on Monday. It is planned to complete the project with minimum disruption of traffic flow in the downtown area, and the street will never be entirely closed during construction. WEST BEACH PARR It was reported that the City had obtained a good work crew from Lake Correctional Institute, and they had cleared the shoreline on railroad right-of-way adjacent to West Beach. The site will soon be ready to seed for grass and to plant trees. DIICR REPLACEMENT PROJECT City Manager Saunders was pleased to report that over fifty of the nuisance ducks at Center Lake had been removed and three pairs of the replacement ducks had been placed in a pen at the lake in order for them to become accustomed to their new home. LAKE COUNTY LEAGUE OF CITIES It was reported that Bonnie Ray, the city's nominee, had been appointed to the Lake County League of Cities Outstanding Citizens Award Committee. Mrs. Ray will take part in the selection process for next year's awards program. Mr. Saunders further stated that he gave out copies of the City's version of the solid waste agreement with the County at the last Board of Directors Meeting. Several of the representatives stated that they would take the agreement back to their cities for discussion with their Councils. The Council was also reminded of the upcoming League of Cities Convention to be held in Jacksonville on October 12-14, 1989. Any Council Member wishing to attend was asked to contact Julie for registration forms. COUNCIL MEMBER DUPEE'S REPORT LEAGUE OF CITIES QUARTERLY DINNER MEETING Mrs. Dupee announced that Cliff Guillette, Executive Director of the East Central Florida Regional Planning Council, would be the guest speaker for the October meeting being co-hosted by the cities of Clermont and Minneola. . .... ® • CITYOF CLERMONT MINUTES REGULAR COUNCIL MEETING SEPTEMBER 12, 1989 PAGE -3- MAYOR POOL'S REPORT MAYORAL PROCLAMATION - CONSTITUTION WEER Mayor Pool read a Proclamation proclaiming the week of September 18-23 as Constitution Week and asked all present to observe the event. VISITORS WITH BUSINESS J.W. TAYLOR - CABLEVISION INDUSTRIES OF CENTRAL FLORIDA Mr. Taylor, Systems Manager for Cablevision Industries of Central Florida, and Richard Gunther, Director of Governmental Relations, were present to discuss the current status of the City's cable service and to answer any questions or complaints from those present. Mr. Taylor stated that he had been with the company since April 1, 1989 and prior to that time his expertise had been in customer service training. Mr. Taylor stated that he was pleased with the way his office was handling customer complaints due to the increased number of incoming phone lines and a rotating system which takes calls in order as they come into the office. It was also mentioned that Clermont was now able to receive its own hometown station, Channel 68, and customers would be able to view the road games of the Orlando Magic. Mr. Taylor then fielded questions and/or complaints from the audience. Numerous citizens, including the Council Members and City Manager Saunders, stated that their biggest problem was lack of communication with the company if a problem occurred with service. It was virtually impossible to get through by telephone to the office and if they did get through, they were placed on hold for periods of up to forty-five minutes. Also, if appointments were made for service calls, many times the service technician never showed up at the given time or at all. Mr. Taylor stated that he was not aware that the telephone problem was still occurring because as a test he had called the office and had gotten through on the second ring. After hearing so many complaints concerning this, he stated that he would investigate the matter further and see if the problem could be remedied. He also stated that the company had just hired a new answering service for of ter busines s hour service calls, and that also should help eliminate some of the complaints he was hearing. A comment was made that perhaps his office was understaffed, and it was stated that two additional people were being asked for in his new budget. CITYOF CLEI~MONT MINUTES REGULAR COUNCIL MEETING SEPTEMBER 12, 1989 PAGE -4- • Council Member Dupee asked if the rates were going to increase in the near future, and Mr. Taylor stated that there were no plans for an increase in the next year. Basic cable service in Clermont presently costs $15.95 per month. After a great deal of discussion of the re-occurring problems with the cable service, Mssrs. Taylor and Gunther left the meeting promising better customer service. UNFINISHED BUSINESS PROPERTY PURCHASE - FINAL APPROVAL OF PURCHASE OF PROPERTY ADJACENT TO THE TWELFTH STREET PARR City Manager Saunders explained that last month the Council authorized negotiations for the purchase of the additional five acres adjacent to the present Twelfth Street Park site. Originally the seller had indicated an asking price of $96,400 for the property, but now has agreed to accept the appraisal price $92,000. Mr. Saunders continued by stating that the property would be paid for by a 50 - 50 grant from the State of Florida and the City had already obtained a Waiver of Retroactivity from the State concerning the purchase, and Council approval was needed to complete the transaction with the closing scheduled for the 14th of September. City Attorney Baird stated that the sellers of the property, for tax purposes, wished to receive payment in 1990, and in order to complete the transaction, Council approval of a note indicating the same would be needed. Mayor Pool stated that he would abstain from voting on this matter because Inland Groves, the sellers of the property, were members of his family. 89-125 A MOTION WAS THEN MADE BY COUNCIL MEMBER DUPEE, SECONDED BY COUNCIL MEMBER COLE AND UNANIMOIISLY CARRIED, WITH MAYOR POOL ABSTAINING FROM VOTING, TO PROCEED WITH THE PURCHASE OF THE PROPERTY AT THE PRICE OF $92,000 WITH A NOTE SIGNED FOR PAYMENT TO INLAND GROVES CORPORATION IN 1990. NEW BUSINESS TWELFTH STREET PARR - PRESENTATION OF PHASE I PLAN FOR APPROVAL City Manager Saunders distributed to each Council Member the final layout for not only Phase I, but the entire Park site. Mr. Saunders then went through a list of items that would be included in the Phase I development and stated that the ad for bids for the Phase I development should be out by the end of September with a CITYOF CLERMONT MINUTES REGULAR COUNCIL MEETING SEPTEMBER 12, 1989 PAGE -5- projected completion date of March 1, 1990 for Phase I. In looking at the site, Council Member Norquist questioned what was to be done with several large trees located on the southwest ball field site. City Manager Saunders stated that due to the chosen layout of the ball fields, the three oak trees would have to be removed. Council Member Norquist then asked that the City look into having a tree company investigate the possibility of moving the trees to another location on the site. It was the consensus of Council that this would be a good idea. In viewing the site plan, Cecil Smart, who was present in the audience, questioned why the tennis courts were not part of Phase I development because there was a need for them in that part of town and asked for some type of a timetable for completion of Phase II. It was explained that part of Phase II construction included three tennis courts, one basketball court and two racquetball courts to be located in the northeast corner of the park. City Manager Saunders agreed that these types of courts were needed and stated that for approximately $50, 000, it might be possible to complete them concurrent with Phase I construction. The Phase I construction as shown on the site plan will cost approximately $775,000 to complete. Lighting for the fields will cost $150, 000. It is estimated that the cost to develop all phases of the park will be approximately $1,000,000. 89-126 A MOTION WAS MADE BY COUNCIL MEMBER TORVILLE, SECONDED BY COUNCIL MEMBER DUPEE AND UNANIMOIISLY CARRIED GIVING APPROVAL TO THE SITE PLAN FOR PHASE I DEVELOPMENT OF THE TWELFTH STREET PARR AND TO BEGIN THE BIDDING PROCESS FOR THE SAME. BID AWARDS 1. LINE OF CREDIT FOR PROPOSED CAPITAL PROJECTS City Manager Saunders explained that the City had advertised and accepted proposals fora $2, 000, 000 line of credit for the upcoming capital projects, which include the Twelfth Street Park, the new Public Works facility, an expansion of the Police Department and an expansion or relocation of City Hall. It was further explained that the $2, 000, 000 figure was a rough estimate for the projects because the City was not far enough along with the Police Department or City Hall projects to have an accurate figure, but that the figure would be in the range for these proj ects. City Manager Saunders continued by stating that the City was . .. ® • CITYOF CLERMONT MINUTES REGULAR COUNCIL MEETING SEPTEMBER 12, 1989 PAGE -6- recommending acceptance of Government Credit Corporations fixed interest rate of 6.825 for a period of thirteen years and deferred the comments and discussion to Finance Director Van Zile for further elaboration. Mr. Van Zile then thoroughly explained the proposals that were received and haw it was determined that the f fixed rate of 6.825 would be in the best interest of the City. Council Member Turville questioned if there would be a penalty if the City paid off the loan earlier, and Mr. Van Zile stated that it was customary to be penalized if the loan was paid off earlier than seven years. Mr. Van Zile also pointed out that payment of the loan would come from the infrastructure tax monies received from the County, and that no other funds had been encumbered for the repayment of this loan. It was also explained that the City would take the $2,000,000 up front and invest what was not being immediately utilized. After reviewing al l the options offered by the various f financial 89-127 institutions, A MOTION WAS MADE BY COUNCIL MEMBER RUPEE, SECONDED BY COUNCIL MEMBER COLE AND UNANIMOUSLY CARRIED TO ACCEPT THE FIXED INTEREST RATE OF 6.825 OFFERED BY GOVERNMENT CREDIT CORPORATION FOR THE $2,000,000 LINE OF CREDIT FOR FUTURE CAPITAL PROJECTS. 2. CASH MANAGEMENT PROGRAM Finance Director Van Zile explained that the City's current Master Banking Services Agreement with Sun Bank expires on November 1st of this year; and as a result of this, the City had requested proposals from all the area financial institutions for a new Banking Service Agreement. We received two proposals, one from Sun Bank and the other from NCNB. Mr. Van Zile continued by stating that of ter comparison of all the different aspects of the Banking Agreement, it was Staff's conclusion that the Sun Bank proposal was in the best interest of the City, due to lower service fees and a higher projected interest earning on our overnight deposits due to the different basis points being offered by Sun Ban as compared with that offered by NCNB Bank. It was also explained that Resolution #633, a Corporate Deposit Account Resolution, must be adopted for acceptance of the agreement with Sun Bank. 89-128 After some discussion of the Cash Management Program, A MOTION WAS MADE BY COUNCIL MEMBER COLE, SECONDED BY COUNCIL MEMBER TURVILLE AND UNANIMOUSLY CARRIED BY ROLL CALL VOTE TO ADOPT RESOLUTION NO. 633 ENTERING INTO A MASTER BANKING SERVICES AGREEMENT WITH SUN BANK, N.A. FOR A PERIOD OF NOVEMBER 1, 1989 TO OCTOBER 31, 1992. The Council thanked City Manager Saunders and Finance Director Van Zile for the excellent job done on the Capital Projects Line of Credit and Master Banking Services Agreement for the City. .. ® • CITYOF CLERMONT MINUTES REGULAR COUNCIL MEETING SEPTEMBER 12, 1989 PAGE -7- 3. SIDEWALK CONSTRUCTION City Manager Saunders explained that the sidewalk project was rebid due to the deletion of the Osceola Street section of sidewalk, and that the base bid was for Pitt Street from the High School to Scott Street and for Bloxam Avenue from Highland Avenue to Desoto Street. Also included in the bid were three alternate sections of sidewalk, which include the continuation of the sidewalk on Pitt Street from Scott Street to Bloxam Avenue, a section on Desoto Street from Bloxam Avenue to School Street, and a section on Minnehaha Avenue from Anderson Street to Disston Street. It was further explained that four bids had been received and that the low base bid for the project was Highway Valet at a base bid price of $7.90 per lineal foot. Total cost for the entire project, including the three alternate sections of sidewalk would be $34,774. Due to the low price offered by Highway Valet, City Manager Saunders recommended that the City complete the entire project utilizing the $25,000 in the current budget for sidewalks, the $6,000 in next year's budget for sidewalks and $3,774 in this year's budget from Public Works Department - Maintenance. 89-129 After a brief discussion of the recommendation, A MOTION WAS MADE BY COUNCIL MEMBER NORQUIST, SECONDED BY COUNCIL MEMBER COLE AND UNANIMOUSLY CARRIED TO ACCEPT THE LOW BID OF $7.90 FROM HIGHWAY VALET AND TO COMPLETE ALL OF THE SIDEWALK PROJECTS WITH PAYMENT AS OUTLINED ABOVE. BUDGET AMENDMENTS It was explained that Finance Director Van Zile was requesting budget amendments for the current year budget to clean up the records and budge t before the end of the f fiscal year, and the Council Members were referred to the detailed Budget Amendment Memo prepared by Mr. Van Zile which included a brief description of the need for the various amendments and has been made part of this permanent record. Finance Director Van Zile stated then that he would be happy to answer any questions concerning the requested amendments. On the budget amendment concerning the Twelfth Street Park (TSP #1), Council Member Dupee questioned the difference of $1,400 for the purchase of the additional property. Finance Director Van Zile stated that the $1,400 was paid for an appraisal of the property. 89-130 There being no further questions or comments concerning the proposed budget amendments, A MOTION WAS MADE BY COUNCIL MEMBER DUPEE, SECONDED BY COUNCIL MEMBER NORQUIST AND UNANIMOUSLY CARRIED TO ADOPT THE BUDGET AMENDMENTS AS OUTLINED IN FINANCE DIRECTOR VAN ZILE'S BUDGET AMENDMENT MEMO DATED SEPTEMBER 7, 1989, A COPY OF CITYOF CLERMONT MINUTES REGULAR COUNCIL MEETING SEPTEMBER 12, 1989 PAGE -8- 89-131 WHICH IS ATTACHED AND MADE PART OF THIS PERMANENT RECORD. PROPOSED LAKE COUNTY LANDFILL City Manager Saunders stated that at the last Council Meeting Mr. Smart had requested that the Council adopt a resolution opposing the location of a landfill in South Lake County, and as Mayor Pool had requested, discussion of this matter was placed on the agenda. After some discussion of the proposed sites for the new landfill, it was the consensus of Council that it would not be in the best interest of the citizens of Clermont for the County to locate the landfill in South Lake County. A MOTION WAS THEN MADE BY COUNCIL MEMBER COLE, SECONDED BY COUNCIL MEMBER DUPEE AND UNANIMOUSLY CARRIED OPPOSING THE LOCATION OF ANY LANDFILL IN THE SOUTH LAKE COUNTY AREA WITH A FORMAL RESOLUTION TO THE SAME BEING DRAWN UP AND PRESENTED AT THE NEXT COUNCIL MEETING. PUBLIC COMMENTS Enforcement. A Mr. Hooten, who was present in the audience, stated that he lived on Oak Drive and asked if something could be done concerning the ill kept home on the corner of Minnehaha and Bloxam Avenues which was in his immediate neighborhood. City Manager Saunders stated that he was aware of the problem and would refer the matter to Code There being no further business adjourned at 9:45 p.m. or discussion, the meeting Robert A. Pool, Mayor Attest: ~, .. E. Van ile, City Clerk