Contract 2024-035A AACITY MANAGER 7.J.
MEMORANDUM
To: The Honorable Mayor and City Commissioners
From: The City Manager
Date: April 24, 2023
Subject: Amendment No. 3 to the Agreement with Inliner Solutions, LLC for
Sanitary Sewer, Manhole, and Lift Station Wet Well Rehabilitation
Introduction: Approval of Amendment No. 3 to the Agreement with Inliner Solutions,
LLC to extend the term and revise the pricing schedule for sanitary sewer, manhole, and lift
station wet well rehabilitation, on an as -needed basis, for an amount not to exceed
$1,000,000 annually, is requested. (Ref: RFP-2019-0467)
Background: The City of Casselberry owns and operates a wastewater collection and
transmission system consisting of gravity sewer lines, manholes, and lift stations. Public
Works & Utilities staff have inspected and identified areas of the gravity sewer collection
system that may suffer from inflow and infiltration problems and require rehabilitation. The
gravity sewer pipe within the identified areas is older vitrified clay pipe (VCP) and can often
suffer from breaks, intrusion, and leaks. For over a decade, the gravity sewer system has
been rehabilitated using cured -in -place -pipe (CIPP) liner. Many of the gravity sewer
manholes in the City's collection system are built from bricks and mortar and can often
suffer from breaks, intrusion, and leaks. Spray -on epoxy liners have been used to
rehabilitate the manholes over the last several years. The City's lift station wet wells can
also suffer from infiltration and have historically been rehabilitated with injection grouting
and spray -on epoxy liners.
RFP-2019-0467 was issued on April 4, 2019, requesting proposals from qualified firms for a
Continuing Services Agreement for Sanitary Sewer, Manhole, and Lift Station Wet Well
Rehabilitation. An evaluation committee made up of Public Works & Utilities staff met on
May 16, 2019 and Granite Inliner, LLC was chosen as the most qualified candidate to
perform these services. City Commission approved the agreement with Granite Inliner for
sanitary sewer, manhole, and lift station wet well rehabilitation services on June 10, 2019
through June 9, 2022, with the option to renew for two additional one-year periods, for an
amount not to exceed $1,000,000 annually for the term of the agreement. On March 1, 2022,
the City's Procurement Manager authorized Amendment # 1 to the agreement with Granite
Inliner extending the agreement one year to June 9, 2023. Amendment #2 was executed on
August 2, 2022 by the City Manager in order to change the legal name of the firm from
Granite Inliner, LLC to Inliner Solutions, LLC.
Discussion: Amendment #3 to the agreement with Inliner Solutions, LLC extends the term
and revises the pricing scheduled of the agreement with Inliner Solutions, LLC for sanitary
sewer, manhole, and lift station wet well rehabilitation services. The agreement extension is
for one year from June 10, 2023 through June 9, 2024 and is the final renewal available with
this agreement. Inliner Solutions submitted a request to revise the original pricing
schedule. The updated pricing schedule is incorporated into Amendment #3. It should be
noted that there is no change to the total annual compensation not -to -exceed amount of
$1,000,000.
It should be noted that the not -to -exceed amount is established as a means to provide the
maximum authorization. However, this amount does not imply actual expenditures since
various departments must work within their budget parameters and availability of funds is
verified prior to issuance of a purchase order. Task authorizations will be issued as work is
identified. In addition, appropriations beyond Fiscal Year 2023 are subject to future City
Commission approval.
Budget Impact: Funding is available in the FY 2023 Water and Sewer Utility Fund and
Renewal/Replacement Distribution and Collection accounts:
Repair and Maintenance/Sewer account #401-0751-536.46-03 - $50,000 for manhole
lining
Repair and Maintenance/Emergency account #401-0751-536.46-05 - $75,000 for
emergency lining
Renewal/Replacement account #402-0751-536.63-12 - $400,000 for various gravity
sewer lining
Recommendation: The City Manager and Public Works & Utilities Director recommend
approval of Amendment #3 to the agreement to extend the term and revise the price schedule
with Inliner Solutions, LLC for sanitary sewer, manhole, and lift station wet well
rehabilitation, on an as -needed basis, in an amount not to exceed $1,000,000 annually, and to
simultaneously authorize the City Manager to approve all task authorizations within the
scope of the contract, subject to available funding.
Prepared bv: Tara Lamoureux, Utility Divisions Director
Attachments:
Amendment No. 3