Contract 2024-047A2024-047A
2023 MEMORANDUM OF AGREEMENT
FOR PARTICIPATING ORLANDO/ORANGE
URBAN AREA SECURITY INITIATIVE AGENCIES
This Memorandum of Agreement (hereinafter referred to as MOA) is entered into this 25 day of March,
2024, by and between the Orange County Sheriff's Office (hereinafter referred to as OCSO), a political
subdivision of the State of Florida, and Orange, Seminole. Lake, and Osceola Counties, political
subdivisions of the State of Florida; all other participating counties and cities (listed in the attached
appendices) of the State of Florida, collectively known as the Orlando/Orange Urban Area (hereinafter
referred to as O/OUA) Participants.
RECITALS
WHEREAS, the State of Florida, Division of Emergency Management (FDEM) (hereinafter referred to
as the Division) is providing financial assistance to the O/OUA in the amount $3,610,000.00 dollars
($3,800,000.00 less the 5% State Management and Administration) through the FY 2023 Urban Area
Security Initiative (hereinafter referred to as UASI);
WHEREAS, the OCSO is the Recipient for the O/OUA UASI Grant Program;
WHEREAS, as the Division requires that the urban areas selected for funding take a regional
metropolitan area approach to the development and implementation of the UASI Grant Program and
involve core cities, core counties, contiguous jurisdictions, mutual aid partners, and State agencies, -
WHEREAS, the Urban Area has been defined as the City of Orlando, Orange, Seminole, Lake, and
Osceola Counties;
WHEREAS, the OCSO wishes to work with the O/OUA Participants through the Urban Area Working
Group process to enhance the O/OUA and its surrounding jurisdiction's ability to prevent, protect
against, respond to, and recover from acts of terrorism, or any other manmade or natural disaster; and
WHEREAS, on or about the 25 of March, 2024, the OCSO entered into an agreement with the Division
for a Federally Funded Sub grant Agreement, #R0881; CFDA Number 97.067.
NOW THEREFORE, in consideration of the foregoing, the parties hereto agree as follows.
I. PURPOSE
A. This Agreement delineates responsibilities of the OCSO and the O/OUA Participants for
activities under the FY 2023 UASI Grant Program, by the Division.
B. This Agreement serves as the Scope of Work among all Participants and the OCSO.
II. SCOPE
A. The provisions of this Agreement apply to FY 2023 UASI activities to be performed at the request
of the Division, provided at the option of the OCSO, and in conjunction with, preparation for, or
in anticipation of, a major disaster or emergency related to terrorism and or weapons of mass
destruction.
B. No provision in this Agreement limits the activities of the Urban Area Working Group or its
Recipient Agency in performing local and state functions.
III. DEFINITIONS
A. Critical Infrastructure: Any system or asset that if attacked would result in catastrophic loss of
life and/or catastrophic economic loss management of resources (including systems for
classifying types of resources); qualifications and certification; and the collection, tracking, and
reporting of incident information and incident resources.
B. Core City: A city at the center of a metropolitan area.
C. Core County: The county within which the core city is geographically located.
D. Urban Area Security Initiative (UASI) Grant Program: The UASI Grant Program is intended to
provide financial assistance to address the unique multi -discipline planning, organization,
equipment, training, and exercise needs of high -threat, high -density Urban Areas, and to assist
these Areas in building and sustaining capabilities to prevent, protect against, respond to, and
recover from threats or acts of terrorism, all hazards or man-made disasters.
E. National Incident Management System (NIMS): The NIMS provides a consistent nationwide
template to enable all levels of government, tribal nations, non -governmental organizations, and
private sector partners to work together to prevent, protect against, respond to, recover from,
and mitigate the effects of incidents, regardless of cause, size, location, or complexity.
F. Urban Area Working Group (UAWG): The UAWG is responsible for coordinating the
development and implementation of all program initiatives. The UAWG may also support the
State's efforts to develop the Stakeholder Preparedness Review, particularly as it relates to
UASI activities.
G. Orlando/Orange Urban Area (O/OUA) Administrator: The (O/OUA) Administrator shall be the
Orange County Sheriff's Office.
H. Urban Area: An Urban Area is limited to inclusion of jurisdictions contiguous to the core city and
county/counties, or with which the core city or county/counties have established formal mutual
aid agreements.
I. Stakeholder Preparedness Review (SPR): The SPR is a self -assessment of a jurisdiction's
current capability levels against the targets identified in the Threat and Hazard Identification and
Risk Assessment (THIRA).
J. Threat and Hazard identification and Risk Assessment (THIRA): The THIRA is a three -step risk
assessment process to help communities understand their risks and determine the level of
capability they need in order to address those risks. The outputs form this process lay the
foundation for determining a community's capability gaps as part of the SPR.
K. Florida Division of Emergency Management (FDEM): The non -Federal pass -through entity that
provides a subaward to a sub -recipient to carry out part of a Federal program.
IV. OCSO SHALL BE RESPONSIBLE FOR:
A. Providing an administrative department within the OCSO authorized to carry out the herein
agreed upon responsibilities of this MOA.
B. Ensuring the participation of the following critical stakeholders in the UASI THIRA, UASI SPR,
and strategy development process: law enforcement, emergency medical services, emergency
management, the fire service, hazardous materials, public works, governmental administrative,
public safety communications, healthcare and public health.
C. Complying with the requirements of the 2 CFR Chapter I, Chapter Il, Part 200, et al. Uniform
Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards:
2 CFR Chapter I: Chapter II, Part 200. et al. Uniform Administrative Requirements. Cost
Principles, and Audit Requirements for Federal Awards
D. Ensuring satisfactory progress toward the goals or objectives set forth in the grant application
E. Complying with all grant agreement requirements and/or special conditions.
F. Submitting required programmatic and financial reports.
V. THE O/OUA PARTICIPANTS SHALL BE RESPONSIBLE FOR:
A. Providing personnel who will act as the main liaison (the project manager) and partner with the
OCSO, authorized to carry out the herein agreed upon responsibilities of the MOA.
B. Tracking of their grant purchased federally funded assets via their respective internal inventory
control system and attach the provided 2023 UASI inventory tag to 2023 UASI grant purchased
equipment. Note: For reconciliation purposes, OCSO as Recipient will maintain and manage a
grant -wide database for all federally funded assets purchased under this contract.
C. Submitting budget detail worksheets to include approved modifications for direct purchases of
equipment or services.
D. Ensure deliverables and performance are followed on Attachment B when developing and
providing quotes for allowable expenditures to OCSO.
E. Follow Environmental Planning & Historic Preservation (EHP) compliance guidelines on
Attachment C, if the project requires an EHP.
F. Participating as a member of the UAWG to include coordinating with and assisting the O/OUA
in conducting a UASI SPR and UASI THIRA, which in turn, will guide development of an Urban
Area Homeland Security Strategy.
G. Ensuring and assisting the participation of the following critical stakeholders in the UASI SPR
and UASI THIRA and updating of the O/OUA strategies: law enforcement, emergency medical
services, emergency management, the fire service, hazardous materials, public works,
governmental administrative, public safety communications, healthcare and public health.
H. The OCSO and O/OUA participants shall be governed by applicable State and Federal laws,
rules and regulations, including those program statutes and regulations identified and outlined
in Attachment D.
I. Ensuring satisfactory progress toward the goals or objectives set forth in the grant application.
J. Following UASI Grant Project agreement requirements and/or special conditions as provided in
the FDEM agreement.
K. Ensure that equipment obtained from the UASI Grant Program is readily available for use by
personnel trained to use such equipment for actual emergencies or exercises. Also, ensure that
such equipment is readily available for onsite monitoring by DHS/FEMA, FDEM, and the O/OUA.
If the agency is incapable of staffing the equipment, such equipment shall be made available to
another partnering agency for use during any actual emergencies or exercises. Failure to
ensure equipment availability may result in loss of funding and/or equipment to the partner
agency.
L. All equipment obtained from the UASI Grant Program is the sole responsibility of the receiving
agency. This includes, where applicable, maintenance, replacement, training on equipment, and
insuring of equipment and personnel, and compliance with intra-agency auditing requirements.
M. Take affirmative steps to assure that small and minority businesses, women's business
enterprises, and labor surplus area firms are used whenever possible. Relevant Vendor Listinq
Link
N. Ensuring required NIMS Awareness Course(s) is/are completed by relevant personnel.
O. Providing a signed document recognizing NIMS in principle and policy.
VI. THE OCSO AND THE O/OUA PARTICIPANTS AGREE:
A. That funding acquired and identified for the UASI will be administered solely by the OCSO.
B. The OCSO is not responsible for personnel salaries, benefits, workers compensation or time
related issues of any participating agency personnel.
C. OCSO and O/OUA Participants are subdivisions as defined in Chapter 768.28, Florida Statutes,
and each agree to be fully responsible for their respective acts and/or omissions of its agents or
employees to the extent permitted by law. Nothing herein is intended to serve as a waiver of
sovereign immunity by any participant to whom sovereign immunity may be applicable. Nothing
herein shall be construed as consent by a state agency or subdivision of the State of Florida to
be sued by third parties in any manner arising out of this MOA or any other contract.
D. For the purposes of executing the conditions established in this MOA, each O/OUA Participants'
point of contact (hereinafter referred to as POC) will be designated by each O/OUA Participant
in accordance with their internal policies and procedures. The OCSO or designees will remain
the UASI POC. (See Attachment A)
E. In the event the Division determines that any funds disbursed were not spent in accordance with
the conditions of the UASI Grant Agreement, the O/OUA Participant that procured the item(s) in
question shall reimburse the OCSO for all such funds within thirty (30) days after being notified
of said non-compliance. Notwithstanding the above, no funds shall be directly provided to
O/OUA Participants under this Agreement.
VII. AUDITS
A. The OCSO and 0/0UA Participants shall comply with the audit requirement contained in 2 CFR
Part 200, Subpart F.
B. OCSO shall follow Generally Accepted Accounting Principles (GAAP), as defined by 2 CFR
§200.49.
C. When conducting an audit of the OCSO performance under the OCSO and FDEM agreement,
FDEM shall use Generally Accepted Government Auditing Standards (GAGAS), as defined by
2 CFR §200.50.
Vill. RECORDS
A. As required by 2 C.F.R. §200.336, the Federal awarding agency, Inspectors General, the
Comptroller General of the United States, and the Division, or any of their authorized
representatives, shall enjoy the right of access to any documents; papers, or other records of
the OCSO and O/OUA Participants which are pertinent to the Federal award, in order to make
audits, examinations, excerpts, and transcripts. The right of access is not limited to the
required retention period but lasts as long as the records are retained. The O/OUA
Participants will also give the OCSO, through any authorized representative, access to and the
right to examine all records, books, papers or documents related to the grant.
IX. REPORTS
A. Programmatic status reports are due within fifteen (15) days after the end of each calendar
quarter. The O/OUA Participants (program manager) must submit a programmatic status report
before the fifteen (15) days after the end of each calendar quarter.
B. All financial commitments herein are made subject to the availability of funds and the continued
mutual agreements of the participants.
X. CONDITIONS, AMENDMENTS, AND TERMINATION
A. The O/OUA Participants will not discriminate against any employee or applicant for employment
on the grounds of race, color, religion, sex, age, or national origin in fulfilling any and all obligations
under this MOA.
B. Any provision of this MOA later found to be in conflict with Federal law or regulation, or
invalidated by a court of competent jurisdiction, shall be considered inoperable and/or superseded
by that law or regulation. Any provision found inoperable is severable from this MOA, and the
remainder of the MOA shall remain in full force and effect.
C. This MOA may be modified or amended only in writing and upon approval of all the parties
hereto.
D. This MOA maybe terminated by any O/OUA Participant upon thirty (30) days prior written notice
to the OCSO and the return of any and all equipment that has been received through the UASI
Funding program,
E. This MOA shall be considered the full and complete agreement between the undersigned
parties, and shall supersede any prior MOA among the O/OUA Participants, written or oral, except
for any executor obligations that have not been fulfilled.
F. This MOA may be executed in several parts, each of which shall be considered a valid MOA,
provided that each of the O/OUA Participants to the MOA has executed at least one (1) original
copy of the MOA and has transmitted copy of the signature page hereof to the other O/OUA
Participants.
G. This MOA will end at the conclusion of the stated grant performance period of September 30,
2025.
H. Subcontracts: If an O/OUA Participant subcontracts any of the work required under this MOA,
a copy of the unsigned subcontract must be forwarded to the Division for review and approval before
it is executed by the Recipient. The O/OUA Participants agree to include in the subcontract that (i)
the subcontractor is bound by the terms of this MOA, (ii) the subcontractor is bound by all applicable
state and federal laws and regulations, and (iii) the subcontractor shall hold the Division, OCSO..
and O/OUA Participants harmless against all claims of whatever nature arising out of the
subcontractor's performance of work under this MOA, to the extent allowed and required by law.
The O/OUA Participants shall document in the quarterly report the subcontractor's progress in
performing its work under this MOA.
For each subcontract, the O/OUA Participants shall provide a written statement to the Division
as to whether that subcontractor is a minority business enterprise, as defined in 2 CFR §200.321.
RECIPIENT
BY: etc
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JO W. MINA
SHERIFF OF ORANGE COUNTY, FLORIDA
DATE
APPROVED AS TO FORM AND LEGALITY
FOR THE RELIANCE OF THE SHERIFF OF
ORAN E COUNTY, FLORIDA //
RECIPIEN ATTORNEY
ATTEST
Typed Name:
S�� FYI
Title: Ner�
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Signature page for The City of Apopka
PARTICIPATING AGENCY
The City of Apopka, a Municipal
Corporation of the State of Florida
By:
TypedName:
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Title: or
APPROVED AS TO FORM AND LEGALITY
Pm a. �PaaaAcy Attorney
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Typed Name: ' 04X ..
Title: f ��
Signature page for The City of Clermont
PARTICIPATING AGENCY
The City of Clermont, a Municipal
Corporation of the State of Florida
By: v,;v
Typed Name:
Title:
APPROVED AS -TO
� fM AND 6E(*UTY
;y attorney
PARTICIPATING AGENCY
The City of Kissimmee, a Municipal
Corporation of the State of Florida
ATTES ;
- - By: tlPt�.C�r
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Typed Name. t Typed Name:
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DENISSE SANTOS
.> Commission re HH 607122
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Signature page for The City of Kissimmee
Title: lr}'_P__.� % ' C'
APPROVED AS TO FORM AND LEGALITY
Participating Agency Attorney
PARTICIPATING AGENCY
Lake County Sheriffs Office,
A Political Subdivision of the State
of Florida
ATTEST:
Typed Name:
Title:
Typed Name: Pevton C. Grinnell
Title: Sheriff
APPROVE AS TO FORM AND LEGALI
Participating ency Attorney
Signature page for Lake County Sheriffs Office
2024 MEMORANDUM OF AGREEMENT ORLANDO/ORANGE USAI
BOARD OF COUNTY COMMISSIONERS
LADE COUNTY.Y1,ORIDA
Kirby Smith. Cgoinnan
This I t IL lay of Md .2024
ATTEST:
Gary
boaruAt ounty Lommfss►oners
of Lake/County, Florida
Approved as to form and legality:
N-i l ► ► , ux,,J� lPI ►, lay
Melanie Marsh
County Attorney
CITY OF OCOEE SIGNATURE PAGE
2023 Memorandum of Agreement
For Participating Orlando/Orange Urban Area Security Initiative Agencies
CITY:
CITY OF OCOEE, FLORIDA
Y
Rusty Joh�s�, ayor
/�4'iTE
Aelanie Sibbitt, City Clerk
(SEAL)
APPROVED BY THE CITY OF OCOEE
COM M I SS I ON AT A M I;ETING 14ELD ON
JU 20
UNDER AG tNDA ITEM NO. (�
FOR USE AND RELIANCE ONLY BY
THE CITY OF OCOEE, FLORIDA;
APPROVED AS TO DORM AND
LEGALITY this 10day of
I:ISJ-HMCK DOMINICK.,
B
Richar Geller, Ci ttorney
ATTEST:
Typed Name: Stephanie Herdocia
Title: City Clerk
By:
Typed Name: Eric D. Smith
Title: Chief of Police
Signature page for The City of Orlando
PARTICIPATING AGENCY
The City of Orlando, a Municipal
Corporation of the State of Florida
Typed Name:-%ddy-{hfglt Tp-{-, S�Wkr-
Title: Mayor Pre, 7c.,x
AS TO FORM AND LEGALITY
Agency Attorney
City Council Meeting; Og- lj.- 2paq
Item: jL j _Documentary. j 0%
ORANGE COUNTY, FLORIDA
By: Orange County Board of County Commissioners
By:
i+
s
Jer L. emin
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Orange County Mayor
Date: May 21, 2024
ATTEST: Phil Diamond, CPA, County Comptroller
As Clerk of the Board of County Commissioners
By:
4
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Deputy Clerk
Signature page for Orange County, Florida
ATTEST:
Typed Name: go w
Title: �� �v
Signature page for Osceola County BCC
PARTICIPATING AGENCY
Osceola County BCC,
A Political Subdivision of the State
of Florida
fay:
Typed Name:
Title: ufretn
APPROVED AS TO FORM AND LEGALITY
Participating Agency Attornky
e
AT -()EST:
Typed Name: Traci Houchin, MMC,
Title.- City Clerk
Signature page for The City of Sanford
PARTICIPATING AGENCY
The City of Sanford, a Municipal
Corporation of the State of Florida
r
G�
ame: Cecil E. Smith
•Ti*--Chief of Police
APPROVED AS TO FORM AND LEGALITY
Lonnie N. Groot
Assistant City Attorney for William 1.
Colbert, City Attorney
Participating Agency Attorney
PARTICIPATING AGENCY
Seminole County Sheriffs Office,
A Political Subdivision of the State
of Florida
ATTEST:
�i
i
"
Typed Name: .Nicole Nelson
Title: Executive Administrator
By.
Typed Name: Dennis M. Lemma
Title: Sheriff
APPROVED AS TO FORM AND LEGALITY
Ij
Participailoig Agency Attorney
Signature page for Seminole County Sheriff's Office
PARTICIPATING AGENCY
Seminole County BCC,
�� A Political Subdivision of the State
^
r e Cr of Florida
By:
r '
% JAY ZEMBOWER
GRANT MALOY Chairman
Clerk to the Board of i Board of County Commissioners
County Commissioners of Seminole County, Florida _
Seminole County, Florida
APPROVE AS TO FORM AND LEGALITY
Pa is ling Agency Attorney
Signature page for Seminole County BCC
Certified Copy - Grant Maloy- ' -
Seminole County Clerk of the Circuit Court and Comptroller
Clerk of the Circuit C'ourl an Comp rolle I4 eCertified at 04125/2024 17:21:04 -04:00
Seminole County, Florid
eCertified !d: F9D9-7AD4-722Y
Page 21 of 29
PARTICIPATING AGENCY
City of St. Cloud, a Municipal
Corporation of the State of Florida
�ATTEST:
t�Cl�'tc l' l �l o U�-Gcti-•- By: a ��
Typed Name: a 10.4[dc 4 Tyler Name: (
Title: _ lL,4 eAc
Signature page for City of St. Cloud
Title: V&-
1
AS TO FORM AW LEGALITY
Participating Agency Attome)
AT] EST*
'.ITyped Name:%- .4�. , ,r A 6� x
Tiue
Signature page for Town of Windermere
PARTICIPATING AGENCY
Town of Windermere, a Municipal
Corporation of the State of Florida
By:
Typed Name:
Title:Okl � O v3kabw-ri ��
APPROVED AS TO FORM AND GALITY
I
pa ing Agency Attorney
DocuSign Envelope ID: 6A25E3F6-0830489E-8B32-C36872AF780A
ATTEST:
DocuSigned by:
3D3D380Q9DCF4AF
Typed Name: Kathleen (teed
Title: Administrative Coordinator iii
Signature page for City of Winter Park
PARTICIPATING AGENCY
City of Winter Park, a Municipal
Corporation of the State of Florida
E
cuftmd by:
By: "� �292985BBA24BC
Typed Name: Randy Knight
Title: City Manager
APPROVED AS TO FORM AND LEGALITY
Docu$igned bY�
CAw 1 .
'9'i°1liPating Agency Attorney
Attachment A
Point of Contact
Apopka Police Department
POC: Chief Mike McKinley
Address: 112 East Sixth Street, Apopka, FL 32703
Email: rnmckinlevCa)aoopka.net
Clermont Police Department
POC: Chief Charles Broadway
Address: 3600 South US Hwy 27, Clermont, FL 34711
Email : cbroadwavc7a clermontfi.orq
Kissimmee Police Department
POC: Chief Betty Holland
Address: 8 North Stewart Avenue, Kissimmee, FL 34741
Email : bettv.holland(o-)kissimmee.gov
Lake County Sheriffs Office
POC: Sheriff Peyton C. Grinnell
Address: 360 West Ruby Street, Tavares, FL 32778
Email: pevton grinnell(a.lcso.orq
Lake County Public Safety Department/Office of Emergency Management
POC: Megan Milanese, Director
Address: 425 W. Alfred Street, Tavares, FL 32778-7800
Email: meaan.milaneseCo)lakecountvfl.aov
Ocoee Police Department
POC: Acting Chief Vincent Ogburn
Address: 646 Ocoee Commerce Parkway, Ocoee, FL 34761
Email : vogburn a().ocoee.ora
Orlando Police Department
POC: Chief Eric D. Smith
Address: 100 South Hughey Avenue, Orlando, FL 32801
Email: eric.smith(a7citvoforlando.net
Orange County Emergency Management
POC: Chief Lauraleigh Avery, Emergency Manager
Address: 6590 Amory Court, Winter Park, FL 32793
Email: Lau raleiah.Avery aC).ocfl.net
Osceola County Office of Emergency Management
POC: Director Bill Litton
Address: 2586 Partin Settlement Rd., Kissimmee, FL 34744
Email: bill. littonCa)osceola.orq
Sanford Police Department
POC: Chief Cecil Smith
Address: 815 Historic Goldsboro Blvd, Sanford, FL 32771
Email : cecil.smith @sanfordfl.aov
Seminole County Sheriff's Office
POC: Captain Mark Pergola
Address: 100 Bush Blvd., Sanford, FL 32773
Email: mpergola(cbseminolesheriff.org
Seminole County Supervisor of Elections
POC: Bobbi Kidd
Address: 1500 E. Airport Blvd., Sanford, FL 32773
Email: kidd(c�voteseminole.gov
Seminole County Emergency Management
POC: Chief Administrator Alan Harris
Address: 150 Bush Blvd. Sanford, FL 32773-6179
Email: aharrisaseminolecountvfLgov
St. Cloud Police Department
POC: Chief Douglas A. Goerke
Address: 4700 Neptune Road, St. Cloud, FL 34769
Email: douglas.goerke(cDstcloud.orq
Windermere Police Department
POC: Chief Dave Ogden
Address: 620 Main Street, Windermere, FL 34786
Email: doaden(a)town.windermere.fl.us
Winter Park Police Department
POC: Chief Tim Volkerson
Address: 500 North Virginia Avenue, Winter Park, FL 32789
Email: tolkerson(a)citvofwinterpark.orq
Attachment B
Deliverables and Performance
State Homeland Security Program (HSGP): HSGP supports the implementation of risk driven,
capabilities -based State Homeland Security Strategies to address capability targets set in Urban Area,
State, and regional Threat and Hazard Identification and Risk Assessments (THIRAs). The capability
levels are assessed in the State Preparedness Report (SPR) and inform planning, organization,
equipment, training, and exercise needs to prevent, protect against, mitigate, respond to, and recover
from acts of terrorism and other catastrophic events.
Planning Deliverable: Subject to the funding limitations of this Agreement, the Division shall reimburse
the Sub -Recipient for the actual cost of successfully completing Planning activities consistent with the
guidelines contained in the Comprehensive Planning Guide CPG 101 v.2. For additional information,
please see http://www.fema.gov/pdf/about/divisions/npd/CPG_101_V2.pdf or grant guidance (Notice of
Funding Opportunity). For the purposes of this Agreement, any planning activity such as those
associated with the Threat and Hazard identification and Risk Analysis (THIRA), State Preparedness
Report (SPR), and other planning activities that support the National Preparedness Goal (NPG) and
place an emphasis on updating and maintaining a current Emergency Operations Plan (EOP) are
eligible. The Sub -Recipient can successfully complete a planning activity either by creating or updating
such plan(s).
Organization Deliverable: Subject to the funding limitations of this Agreement, the Division shall
reimburse the Sub -Recipient for the actual eligible costs for Personnel, Intelligence Analysts, Overtime
and Operational Overtime.
Exercise Deliverable: Subject to the funding limitations of this Agreement, the Division shall reimburse
the Sub -Recipient for the actual cost of successfully completing an exercise which meets the
Department of Homeland Security Homeland Security Exercise and Evaluation Program (HSEEP)
standards and is listed in A) the State of Florida Multi -Year Training & Exercise Plan (MYTEP), and B)
County or Regional TEP for the region in which the Sub -Recipient is geographically located. Information
related to TEPs and HSEEP compliance can be found online at: https://www.Ilis.dhs.gov/hseep. For the
purposes of this Agreement, any exercise which is compliant with HSEEP standards and contained in
the State of Florida MYTEP qualifies as an authorized exercise. The Sub -Recipient can successfully
complete an authorized exercise either by attending or conducting that exercise.
Training Deliverable: Subject to the funding limitations of this Agreement, the Division shall reimburse
the Sub -Recipient for the actual cost of successfully completing a training course listed on the
Department of Homeland Security (DHS) approved course catalog. For non-DHS approved courses the
Sub -Recipient shall obtain advance FDEM approval using the Non-TED form by contacting their grant
manager. The DHS course catalog is available online at: http://training.fema.gov/. For the purposes of
this Agreement, any training course listed on the DHS approved course catalog qualifies as an
authorized course. The Sub -Recipient can successfully complete an authorized course either by
attending or conducting that course.
Equipment Deliverable: Subject to the funding limitations of this Agreement, the Division shall
reimburse the Sub -Recipient for the actual cost of purchasing an item identified in the approved project
funding template and budget of this agreement and listed on the DHS Authorized Equipment List (AEL).
For the purposes of this Agreement, any item listed on the AEL qualifies as an authorized item. The 21
allowable prevention, protection, mitigation, response, and recovery equipment categories and
equipment standards for HSGP are listed on the web -based version of the Authorized Equipment List
(AEL) on the Lessons Learned Information System at http://beta.fema.gov/authorized-equipment-list.
In addition, agencies will be responsible for obtaining and maintaining all necessary certifications and
licenses for the requested equipment.
Attachment C
Environmental Planninq & Historic Preservation (EHP1 Comoliance Guidelines
ENVIRONMENTAL PLANNING & HISTORIC PRESERVATION (EHP) COMPLIANCE GUIDELINES
The following types of projects are to be submitted to FEMA for compliance review under Federal
Environmental Planning and Historic Preservation (EHP) laws and requirements prior to initiation of the
project:
• New Construction, Installation and Renovation, including but not limited to.
o Emergency Operation Centers
o Security Guard facilities
o Equipment buildings (such as those accompanying communication towers)
o Waterside Structures (such as dock houses, piers, etc.)
• Placing a repeater and/or other equipment on an existing tower
• Renovation of and modification to buildings and structures that are 50 years old or older
• Any other construction or renovation efforts that change or expand the footprint of a facility or
structure including security enhancements to improve perimeter security
• Physical Security Enhancements, including but not limited to:
o Lighting
o Fencing
o Closed-circuit television (CCTV) systems
o Motion detection systems
o Barriers, doors, gates and related security enhancements
In addition, the erection of communications towers that are included in a jurisdiction's interoperable
communications plan is allowed, subject to all applicable laws, regulations, and licensing provisions.
Communication tower projects must be submitted to FEMA for EHP review.
EHP DETERMINATION PROCESS
I. Submit the Final Screening Memo to the SAA for review prior to funds being expended.
II. The SAA will review and notify the Sub -Recipient of its decision. The grantee should incorporate
sufficient time and resources into the project planning process to accommodate EHP requirements.
III. THE PROJECT MAY NOT BEGIN UNTIL FINAL FEMA APPROVAL IS RECEIVED.
Attachment D
Program Statutes and Reputations
1) Age Discrimination Act of 1975 42 U.S.C. § 6101 et seq.
2) Americans with Disabilities Act of 1990 42 U.S.C. § 12101-12213
3) Chapter 473, Florida Statutes
4) Chapter 215, Florida Statutes
5) Chapter 252, Florida Statutes
6) Title VI of the Civil Rights Act of 1964 42 U.S.C. § 2000 et seq.
7) Title VIII of the Civil Rights Acts of 1968 42 U.S.C. § 3601 et seq.
8) Copyright notice 17 U.S.C. §§ 401 or 402
9) Assurances, Administrative Requirements, Cost Principles, Representations and Certifications
2 C.F.R. Part 200
10) Debarment and Suspension Executive Orders 12549 and 12689
11) Drug Free Workplace Act of 1988 41 U.S.C. § 701 et seq.
12) Duplication of Benefits 2 C.F.R. Part 200, Subpart E
13) Energy Policy and Conservation Act 42 U.S.C. § 6201
14) False Claims Act and Program Fraud Civil Remedies 31 U.S.C. § 3729-3733 also 31 U.S.C.
3801-3812
15) Fly America Act of 1974 49 U.S.C. § 41102 also 49 U.S.C. § 40118
16) Hotel and Motel Fire Safety Act of 1990 15 U.S.C. § 2225a
17) Lobbying Prohibitions 31 U.S.C. § 1352
18) Patents and Intellectual Property Rights 35 U.S.C. § 200 et seq.
19) Procurement of Recovered Materials section 6002 of Solid Waste Disposal Act
20) Terrorist Financing Executive Order 13224
21) Title IX of the Education Amendments of 1972 (Equal Opportunity in Education Act) 20 U.S.C. §
1681 et seq.
22) Trafficking Victims Protection Act of 2000 22 U.S.C. § 7104
23) Rehabilitation Act of 1973 Section 504, 29 U.S.C. § 794
24) USA Patriot Act of 2001 18 U.S.C. § 175-172c
25) Whistieblower Protection Act 10 U.S.C. § 2409, 41 US.C. § 4712, and 10 U.S.C. § 2324, 41
U.S.C. § 4304 and § 4310
26) 53 Federal Register 8034
27) Rule Chapters 27P-6, 27P-11, and 27P-19, Florida Administrative Code