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07-27-1989 Workshop meeting ,----- e e CITY OF CLERMONT MINUTES WORKSHOP MEETING JULY 27, 1989 A Workshop Meeting of the City Council of the.City of Clermont was held Thursday, July 27, 1989, in the City Hall Conference Room. The meeting was called to order at 5:30 p.m. by Mayor Pool with the following Council Members present: Mayor Pro Tem Turville, Council Member Dupee, Council Member Cole and Council Member Norquist. Other Ci ty Off icials present were Ci ty Manager Saunders and Finance Director Van Zile. BUDGET DISCUSSION - INCREASED REVENUES Finance Director Van zile and Ci ty Manager Saunders first discussed with Council the necessity of increasing revenues to the City for the General Fund due to the projected $154,000 deficit indicated in the proposed budget. The alternatives for increasing revenues were outlined and included the fOllowing: (1) an increase in utility service taxes on electricity and gas from the present 6.5% to 8.5%, which would generate approximately $60,000 or possibly maximizing them at 10% which would raise in excess of $100,000, or (2) an increase in ad valorem millage of one mill. Under the current valuation of property, the increased millage would raise between $120,000 and $130,000 in additional revenues. Also discussed was the possibility of changing the utility service tax on telephone service to include all telecommunication service. Currently the City charges 8.5% on local service, but under the Public Service Tax Statutues, the City could charge a maximum of 7.0% on all telecommunications, which would generate approximately $60,000. After considerable discussion, it was the consensus of Council to notify the Tax Appraiser's Office that the City will keep its ad valorem millage rate at 2.429, which is the current rate, and that the City will increase its utility service taxes on electricity, gas and fuel oil from the present 6.5% to 8.5%; and to amend the tax on telecommunications to include all telecommunication service at the rate of 7%. REVENUE AND EXPENDITURES FOR ALL FUNDS Computer printouts of revenue and expenditures for all funds were presented each Council Member, along wi th summary sheets indicating a statement of budgeted revenue and expenditures and changes in reserves. CAPITAL OUTLAY REQUESTS City Manager Saunders stated that further discussion was needed on several Capital Outlay requests from the previous workshop about which there were questions. - e e CITY OF CLERMONT MINUTES WORKSHOP MEETING JULY 27, 1989 PAGE -2- POLICE DEPARTMENT CAPITAL OUTLAY REQUESTS The first item discussed was the additional computer equipment for the Police Department and it was the consensus of Council to leave the $7,500 in the proposed budget for the equipment. This discussion was followed by further deliberation of the request for night vision equipment. After a great deal of consideration, it was the consensus of Council to leave the requested amount in the budget. FUNDING FOR CHRISTMAS DECORATIONS City Manager Saunders then discussed with Council the meeting he had wi th a Christmas decoration vendor the previous week and presented his ideas on providing decorations for the City. After discussion, it was the consensus of Council to place $10,000 in the budget for Christmas decorations with the main idea being to decorate the overhead street lights, as well as the antique street lights surrounding Center Lake as Phase I of the City's decorating improvements. Mr. Saunders further explained that there were several vendors who supplied street light type decorations and the City would bid the decorations out. Council Member Norquist discussed improvements to the small island which exists in Center Lake to where it would be more aesthetically pleasing and could be utilized at Christmas time for placing of a Christmas tree or decorations. After a brief discussion, it was the consensus of Council that this should be a separate project discussed at a later date. SUNRISE WORKSHOP AND LAKE COMMUNITY ACTION AGENCY REQUESTS Following this the Council discussed at length the requests of the Sunrise Workshop and Lake Community Action Agency for funding of their work. No funds were placed in the budget at this time for either of the agencies. COOPER MEMORIAL LIBRARY REQUEST At approxima tely 7: 0 0 p.m. Chris williams and Bonnie Homan Ray entered the meeting to discuss the request fram Cooper Memorial Library. City Manager Saunders explained to Council that it was planned to make two accounting changes in the funding methods of the library, which would increase the amount of matching funds that they would be able to receive from the County and State. - ..- e' e CITY OF CLERMONT MINUTES WORKSHOP MEETING JULY 27, 1989 PAGE -3- In the next year, the Ci ty will charge the Library for such services as water, sewer, sanitation and maintenance. The City will increase its contribution by those amounts and bill the Library, and in return the Library will reimburse the City for the expenditures. It was further explained that the Library Board was requesting that the cash contribution to the Library be increased by $3,209. After discussion, it was the consensus of Council to fund the Library as requested and to charge for the services mentioned and capital expenditures which would be offset as contributions. Don Wickham entered the meeting at approximately 7:10 p.m. and the members of the Library Board thanked the Council for their continued support and left the meeting at 7:25 p.m. FIRE DEPARTMENT CAPITAL OUTLAY REQUEST The Council continued its discussion of capital outlay requests. City Manager Saunders presented the Council with additional information concerning the Fire Department's request for a hose tes ter. Mayor Pool indicated that his company would be willing to loan equipment to the Ci ty to test hoses. Therefore, this item was deleted from the proposed budget. PUBLIC WORKS DEPARTMENT CAPITAL OUTLAY REQUESTS The next item discussed was the flat bed dump truck replacement for the Parks Department. The idea of purchasing a used truck was considered. Mayor Pool stated that there was a used truck now located at Jerry's Amoco Station that he would like for someone to look at. City Manager Saunders stated that he would ask Public Works Director Smythe to look at the truck to see if it could possibly be used as a replacement cab and chassis. It was the consensus of Council to continue to look for alternatives for replacement of the truck. No money was placed in the budget at this time. The Ci ty Manager stated that he would continue alternatives and a budget amendment could be acceptable truck was found. to made look when for an The purchase of a copy machine for the Public Works Department was discussed in detail. Information concerning the number of monthly copies was given the Council, and it was the consensus to leave the $1,500 in the budget for purchase of the machine. -~ - e 'e CITY OF CLERMONT MINUTES WORKSHOP MEETING JULY 27, 1989 PAGE -4- DEPARTMENT HEAD, SALARIES Each Council Member was given a copy of the proposed salaries of Department Heads. Each proposed cost of living and merit increase was discussed in detail as indicated. Mayor Pool asked for the current salaries for comparison and these were presented. The Council agreed with the proposed salaries and then discussed the proposed salary for the City Manager. It was the consensus of Council that the City Manager should receive the 5% cost of living adjustmement being given to all city employees plus an additional 4% merit increase. Mayor Pool and the Council Members complimented Finance Director Van Zile and City Manager Saunders on their handling of the City's budget and finances and it was the general consensus that they worked well as a team in providing good leadership for the City. City Manager Saunders and Finance Director Van Zile thanked the Council for their vote of confidence in the administration. INFRASTRUCTURE, BUILDING AND TWELFTH STREET PARK FUNDS The projects and balances as indicated on the schedules presented to each Council Member were discussed and no changes were made. There being no further discussion, the meeting adjourned at 7:50 p.m. ~(2?~ Robert A. Pool, Mayor Attest: City Clerk --