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07-06-1989 Workshop Meeting e e CITYOF CLERMONT MINUTES WORKSHOP MEETING JULY 6, 1989 A Workshop Meeting of the City Council of the City of Clermont was held Thursday, July 6, 1989 in the City Hall Conference Room. The meeting was called to order at 5:30 p.m. by Mayor Pool with the following Council Members present: Mayor Pro Tem Turville, Council Member Dupee, and Council Member Norquist. Excused absence: Council Member Cole. Other City Officials present were City Manager Saunders and Finance Director Van Zile. City Manager Saunders explained to Council that the main purpose of the meeting was to discuss the proposed budget for fiscal year 1990, but that there were a few items he would like to bring to their attention prior to discussion of the budget. LANDSCAPE ARCHITECTS' PROPOSALS City Manager Saunders stated that the City had received twelve proposals fram landscape architects for design of the Twelfth Street Park perimeter landscaping. A proposal from Mr. Donald Undeck of Florida Landcrafters was also received offering to design the project at no cost to the City. Mr. Saunders continued by stating that he had discussed the situation with Ci'ty Attorney Baird and he had recommended that the Council reject all proposals received and accept Mr. Undeck's gift to the City. This will be on the agenda of the July 11, 1989 Council Meeting. PRELIMINARY SITE PLAN FOR SOUTHEAST QUADRANT OF INTERSECTION OF HIGHWAYS 27 AND 50 City Manager Saunders then presented the Council a preliminary si te plan for the southeast quadrant of the intersection of Highways 27 and 50. He explained that the developer proposed to purchase property on both the east and west sides of Grand Highway, south of Highway 50, and would like to join the two properties for the development. The developer was looking for input as the whether the City would be receptive to vacating that section of Grand Highway running south of Highway 50 to Hook Street. After considerable discussion of the proposed project, it was the consensus of Council not to abandon Grand Highway, but to work with the developer to reroute the street through the development. It also was the consensus of Council that the entrance to Grand Highway on the south side of Highway 50 should remain at its present location, but once it enters the property it could be rerouted to Hook Street to make the property more favorable for development. EXCHANGE OF MUNICIPAL PROPERTY It was explained that Mayor Pool had requested the City Manager to look into the possibility of swapping a piece of property owned by e e CITY OF CLERMONT MINUTES WORKSHOP MEETING JULY 6, 1989 PAGE -2- the City to Marino Thomas for the property he owns adjacent to the Bishop Field Baseball Complex. The property would be a good area for the City to have for parking for the baseball field. It was further explained that a site owned by the City that Mr. Thomas might be interested in is the property owned by the City at the southeast quadrant of the intersection of Highway 50 and Twelfth Street. After considerable discussion, it was the consensus of Council that the City should retain that property for "green space" and that there was sufficient property for parking already owned by the City on the north side of Bishop Field. The possibili ty of angle parking being constructed on Broome Street now that it is one-way was also discussed. City Manager Saunders stated that the City would work on a new parking plan for Bishop Field before the next playing season. TREE DIG AT TWELFTH STREET PARK SITE It was explained that prior to the excavation of the Twelfth Street Park site, the City was proposing to advertise the availability of pine trees on or two Saturdays for those who wished to come and dig them up. The Council agreed that this would be a good project in order to try to save some of the trees on the site. Mr. Saunders then informed the Council that Mrs. Whitehead, Chairperson of the Parks and Recreation Board, had found trees at Reilly's Nursery in WinterhGarden, some approximately 12' tall oaks with 1" to 1-1/2" calipers that could be purchased for $15 per tree, and approximately 2,000 trees of various sizes that could be purchased for $4,500. After discussion, it was the consensus of Council that the City should not consider the purchase of the 2,000 trees at this time, but possibly could purchase same of the Reilly trees when ready to plant the Twelfth Street railroad right-of-way project. WATER LINE REPLACEMENT PROJECT FOR MONTROSE STREET The next item discussed was the water line replacement project for Montrose Street. The proj ect is progressing as rapidly as possible, and concern was expressed about completing the project in the downtown area before the winter season. The da te of November 1, 1989 was given City Engineer Springstead for completion of the area between West and Lake Avenues. At this time, City Manager Saunders asked the Council if it wished to consider a beautification project for downtown, which would be replacing the sidewalk on the south side of the street in conj unction wi th the water line replacement. e' '.... e CITY OF CLERMONT MINUTES WORKSHOP MEETING , JULY 6, 1989 PAGE -3- After considerable discussion, it was the consensus of Council to do only the water line replacement at this time and consider the beautification project at a later date. ELKS CLUB REQUEST Mayor Pool reported that he had been contacted by a representative of the Elks Club regarding the club's parking lot. The club feels that the lot is used by patrons of the downtown business district and are requesting the City's assistance in repairing and maintaining the lot. This item was placed on the agenda of the July 11, 1989 Council Meeting. REEDY CREEK PROPOSAL FOR EFFLUENT DISPOSAL IN SOUTH LAKE COUNTY The next item discussed was the Reedy Creek District's proposal for treated effluent disposal in South Lake County. The pros and cons of whether a separate project would be better as opposed to the Reedy Creek District incorporating their plans into the existing Conserve II Project were discussed. CENTER LAKE PROJECT Council Member Norquist updated the Council on his Center Lake proj ect regarding the removal of the Muscovy Ducks and the possible replacement of them with swans. He stated that he would continue to get additional information and forward it to the Council in the near future. CITY SEAL'FOR THE COUNCIL CHAMBERS City Manager Saunders then presented the Council a layout by The Design Group for a City Seal for the Council Chambers and a sample of a laser crafted wooden plaque that could be designed through Kyle Promotions into a City Seal. It was the consensus of Council that the wooden laser crafted type seal would be more attractive, but the Council asked that a more representative sample of the City Seal be presented before a final decision is made. The cost of the seal will be approximately $700. 1989-90 PROPOSED BUDGET At 7:00 p.m. Finance Director Van Zile entered the meeting and the discussion of the proposed 1989-90 fiscal year budget began. Each Council Member was given a handout of the proposed personnel and salary changes, which consisted of an approved column included in the preliminary budget figures as follows: A cost of living adjustment of 5.5%, one additional Parks and Recreation Service Worker, one additional Transportation Service Worker, an upgrade from part-time to full-time for a Police Department Dispatcher e' 'e CITY OF CLERMONT MINUTES WORKSHOP MEETING JULY 6, 1989 PAGE -4- and a Code Enforcement Officer who would act as a part-time Code Enforcment Officer and a part-time Public Works Department Inspector, and an upgrade from a part-time Meter Reader to a full- time Meter Reader who would al so handle ons/offs and minor repairs. After considerable discussion of the salary adjustments, it was the consensus of Council to include 5% in the preliminary budget for cost of living increases and 2% of budgeted salaries for merit pay increases. City Manager Saunders explained that by budgeting the overall 2% of salaries, it was at the descretion of Department Heads whether to give an employee anywhere from 0 to 3% as a merit increase based on performance, or possibily more than 3% with City Manager approval. However, the 2% of total budgeted wages would be the amount of dollars appropriated for merit increases within each department. Employees with five, ten and fifteen years of service will also receive a 1, 2 or 3% longevity increase until they reach the top of their respective salary scales. Each Council Member was then given a schedule of proposed Capital Outlay. The items under the Administration, Finance and Planning and zoning Departments were discussed in detail. There was considerable discussion concerning the request for a copy machine under the Finance Department. It was explained that the figure in the budget was for a machine that would handle the volume of copying done at Ci ty Hall and was a comparable State Contract price. However, prior to any purchase all alternatives would be carefully scrutenized. Mayor Pool offered several suggestions concerning the purchase of a copier and it was indicated that the City would follow-up on them prior to any purchase. All of the items under the approved column were left in the proposed budget at this point in time. City Manager Saunders then indicated that under the Public Works Department Capital Outlay requests, the small pickup truck was placed in the budget for the upgraded position of Code Enforcement Officer/Inspector. After a great deal of discussion concerning this request, it was the consensus that one of the pOlice cars that would be taken out of service during the upcoming year could be used for this position and the truck request deleted. There being no further 8:40 p.m. discussion, the meeting adjourned at & ct?J~ Robert A. Pool, Mayor Attest: Ci ty Clerk