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06-07-1989 Workshop Meeting 'e e" CITY OF CLERMONT MINUTES WORKSHOP MEETING June 7, 1989 A Workshop Meeting of the City Council of the City of Clermont was held wednesday, June 7, 1989. The meeting was called to order at 6: 00 p.m. by Mayor Pool wi th the fOllowing Council Members present: Mayor Pro Tern Turville, Council Member Dupee, Council Member Cole, and Council Member Norquist. Other City Officials present were City Manager Saunders and Planning Director McAllister. SOUTH LAKE MEMORIAL HOSPITAL CONDITIONAL USE PERMIT City Manager Saunders explained that the purpose of this meeting was to discuss the Conditional Use Permit being requested by South Lake Memorial Hospital which would be on the agenda for the June 13, 1989, Council Meeting. Mr. Saunders informed that Council that the South Lake Memorial Hospital had withdrawn its request for the Conditional Use Permit. City Manager Saunders stated that there were several other items that needed to be discussed and he would like to take the opportunity for discussion. PROPOSED SHOPPING CENTER Mr. Saunders explained that a shopping center was being proposed to be developed on Highway 27, on the north side of Highland Avenue, which would be on the upcoming council agenda. It was further explained that the Planning and zoning commission had recommended that DeSoto Street be constructed as part of Phase I, and that this was a major concern of the developer. The developer has indicated that this would not be a feasible project for them if they are required to construct the street as part of their project. However, they did indicate that they would be willing to contribute to the construction of the street on a one-third basis with the City and the adjoining property owner to the north paying the other two-thirds of the cost, but they did not want to be constrained by the tying of the opening of this street into Phase I of the project. City Manager Saunders stated that later in the week, he would be meeting with the developers and their attorney to try to work out same type of agreement for the opening of the street. BOARD OF ZONING ADJUSTMENT HEARING The second item of discussion was the Board of zoning Adjustment Hearing which will be held at 7 :00 p.m., just prior to the regularly scheduled council meeting on June 13, 1989. The single item on the agenda of the board is the disposition of stormwater on the recently constructed section of Division Street, located east of Highway 27. City Manager Saunders explained the background concerning the It e CITY OF CLERMONT MINUTES WORKSHOP MEETING June 7, 1989 Page -2- project and its related problems. The City Engineer's recommendation for sOlving the stormwater problem is to curb and gutter the entire south side of the road. CITIZEN AWARD PROGRAM Cuqui Whitehead entered the meeting at this time and explained a citizen award program she would like the Council to undertake in the future, and stated that she would like to recognize Jim Casson, Manager at publix for his contributions to the cammunity. After discussion of this request, it was the consensus of Council to postpone making any such awards at this time, but to discuss at a later date an ongoing program of such awards. Mrs. Whitehead then discussed the purchasing of Christmas decorations with the Council and provided a brief overview of a recent meeting with a supplier of such decorations. LANDSCAPE ARCHITECT The next item discussed with the Council was the method to be used to obtain the services of a landscape architect to design the perimeter landscaping for the Twelfth Street Park. It was suggested by Council Member Norquist that the person doing the site excavation work be retained to do the final grading as directed by the landscape architect. Ci ty Manager Saunders stated that he wouuld get with City Engineer Springstead to include this work in the specifications for the site work. Mr. Saunders continued by stating that at the next Council Meeting a Short List Committee should be appointed to review all of the proposals received from the landscape architects in order to present the top three choices to the full Council for final consideration. The possibility of using city crews and volunteers for the actual planting and irrigation required for the perimeter landscaping was also discussed. City Manager Saunders also explained the financial situation concerning the development of the park, since the City did not receive the $120,000 grant. It was explained that in the long run it would be less expensive to develop all four ball fields at the same time because the poles for lighting would be shared by the different fields and one contractor could install everything at one time, instead of having him come back two or three different times. Approximately $200,000 is now available in the infrastructure tax fund for development of the park, and an additional $275,000 would be needed to complete the first phase, which would include the four ball fields, paving, excavation, landscaping, irrigation and the operations building. Mr. Saunders continued by stating e e CITY OF CLERMONT MINUTES WORKSHOP MEETING June 7, 1989 Page -3- that Finance Director Van Zile and he had already spoken to local banks regarding a short term loan for development of the park: as well as for the other capital projects, including the City Garage, Police Station and City Hall. The Council was very receptive to this idea. It was further explained that the City was guaranteed to receive approximately $275,000 - $300,000 per year, each year, for the next fifteen years from the infrastructure tax, which could be used to pay the debt. It was the consensus of Council to proceed with the construction of the four ball fields. The actual award of bids for the excavation and construction would be presented to Council at a Regular Council Meeting for a final decision. However, for planning purposes, City Staff will proceed with the idea in mind of doing all four fields in the first phase. Council Member Turville located on the southeast due to its availability the consensus of Council suggested that the small parking lot corner be constructed as part of phase one for spectators for those fields. It was to include this parking lot in phase one. The naming of the park was then discussed, and after considerable discussion it was the consensus that a list of proposed names be given each Council Member for consideration. UPDATE ON PLANNING FOR NEW PUBLIC WORKS FACILITY It was explained that the City was ready to bid the excavation work for the new public works facility. It was the consensus of Council to prbceed with the plans for the project. INTERLOCAL AGREEMENT FOR DISPOSAL OF SOLID WASTE Council Member Turville then discussed the proposed interlocal agreement with the County for disposal of solid waste which will be included on the next Council agenda. The original agreement was reviewed, and it was determined what language should be removed and what additional conditions should be added. FOllowing this discussion, the possibility of starting a composting proj ect for yard trimmings was discussed. Mr. Saunders stated that he would look for a possible site within the City where such a project could be undertaken. Attest: