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02-28-1989 Regular Meeting - e REGULAR COUNCIL MEETING February 28, 1989 A Regular Meeting of the City Council of the City of Clermont was held Tuesday, February 28, 1989 in the Council Chambers. The meeting was called to order by Mayor Pool at 7:30 p.m. with the fOllowing Council Members in attendance: Council Member Cole, Council Member Norquist and Council Member Dupee. Other City Officials present were City Manager Saunders, City Attorney Baird, Finance Director Van Zile, and Deputy City Clerk Brandt. INVOCATION The Invoca tion was of fered by Bob Richenberg followed by the repeating of The Pledge of Allegiance to the Flag by all present. MINUTES The minutes of the regular meeting held February 14, 1989 were approved as presented. REPORTS CITY MANAGER SAUNDERS' REPORT DEPARTMENT OF COMMUNITY AFFAIRS GRANT It was reported that the City had received a grant in the amount of. $13,500 from the State Department of Community Affairs' to use for the development of the City's Comprehensive Plan. This will be the last year this money will be available from the State. A portion of the grant money will be used to pay the East Central Florida Regional Planning Council for work they are doing on the Comprehensive Plan. The Council Members were then asked if they wished to formally accept the grant. A MOTION WAS MADE BY COUNCIL MEMBER COLE, SECONDED BY COUNCIL 89-028 MEMBER DUPEE AND UNANIMOUSLY CARRIED TO ACCEPT THE GRANT FROM THE DEPARTMENT OF COMMUNITY AFFAIRS IN THE AMOUNT OF $13,500. GRASS CARP It was reported that the City had received information on the availability and cost of grass carp to be placed in Center Lake, Sparkling Water Lake and Sunset Lake to keep vegetative growth from the lakes. It was determined that the City would need to purchase 88 fish for the three lakes at a cost of just under $450. Mr. Saunders further stated that the fish would be available from the State in September for free, but asked if the Council wished to wait that long. The City has already obtained the necessary permit from the Department of Natural Resources to place the fish in the lakes. Mayor Pool stated that he would like to see the program begun as soon as possible because of the unmanageable vegetative growth occurring in the lakes. e e After a brief discussion, A MOTION WAS MADE BY COUNCIL MEMBER 89-029 DUPEE, SECONDED BY COUNCIL MEMBER DUPEE AND UNANIMOUSLY CARRIED TO SPEND THE MONEY TO GET THE GRASS CARP PROGRAM STARTED IN THE THREE LAKE S. YMCA REQUEST TO INSTALL A FENCE AT THE OLD LIBRARY BUILDING It was reported that the YMCA would like to begin a two day a week day care program called "Mother's Day Out II , and in order to provide this service would have to fence in a 30' x 30' area behind the building. The YMCA is asking permission to fence in the area with chain link fence. The YMCA will meet all of the City's requirements concerning erecting a fence. After a brief discussion, it was the consensus of Council to allow this request. BURN PLANT ALTERNATIVE MEETING City Manager Saunders reported that Council Member Turville would like to have some type of solid waste management program begun with the other cities in Lake County that did not support the burn plant, and had asked that some type of meeting with the cities be held to discuss the options available to the cities. It was further reported that the City of Tavares had volunteered its community building for the meeting and a tentative date of March 9, 1989 was being considered. If possible, all council members from the various cities should be in attendance to discuss this important matter. Notices of the meeting will be sent out. RECYCLING WORKSHOP City Manager Saunders stated that he would like to have a Workshop Meeting next Tuesday or Wednesday night to discuss the City's plan for its recycling program which must be implemented on July 1, 1989. It was the consensus of Council to hold the workshop on Wednesday, March 8, 1989 at 6:00 p.m. in the City Hall Conference Roam. COUNCIL MEMBER DUPEE'S REPORT LAKE COUNTY LEAGUE OF CITIES It was reported that Gay Brumley, Executive Director of the Lake County League of Cities, had resigned her position. It has been suggested that Lake County needs a full-time director and should figure out what type of dues increase would be necessary to fund a full-time position. Mrs. Dupee further stated that the goals of the Lake County League of Cities should be discussed as to what direction the League should take concerning certain issues, if the League, does in fact, need a full-time director, etc. e e FEDERAL PRISON IN LAKE COUNTY Mrs. Dupee stated that she would be making a trip to Marianna, Florida with the County Commissioners and other interested citizens to view the operations of the federal prison located there. Consideration is being given to building such a prison in Lake County on 680 acres purchased by the County as a site for a county civic center. Mrs. Dupee expressed concern that the property had been purchased with tourist tax money and questioned if part of the property could be used for a prison site because of this. Mrs. Dupee also questioned if the proposed uses for the remainder of the property would be compatible with a prison. CITY ATTORNEY BAIRD'S REPORT City Attorney Baird reported that a water customer had run up a sizable water bill and that he would like Council authorization to file a lawsuit in circuit court to recoup the City's money. After a brief discussion of the reasons for this request, .A MOTION 89-030 WAS MADE BY COUNCIL MEMBER COLE, SECONDED BY COUNCIL MEMBER DUPEE AND UNANIMOUSLY CARRIED TO AUTHORIZE CITY ATTORNEY BAIRD TO FILE THE LAWSUIT ON BEHALF OF THE CITY. NEW BUSINESS CHERRY KNOLL SUBDIVISION PLAT ACCEPTANCE City Manager Saunders stated that the Subdivision Advisory Committee had met and recommended approval of the plat, and that City Engineer Springstead had written a letter of approval for the plat stating that it meets all of the City's subdivision requirements. After viewing the plat, A MOTION WAS MADE BY COUNCIL MEMBER 89-031 NORQUIST, SECONDED BY COUNCIL MEMBER DUPEE AND UNANIMOUSLY CARRIED TO GRANT FINAL COUNCIL APPROVAL TO THE CHERRY KNOLL SUBDIVISION PLA T . BID AWARDS HOIST FRAME City Manager Saunders explained that the current year budget inCluded $14,000 for a hoist and crane assembly for the flow equalization basin at the sewage treatment plant. The hoist frame was placed out for bids, and three bids were received as follows: 1. 2. 3. J. Herbert Corporation R.G. Gallup Enterprises, Inc. Exceletech (Williams Steel) $ 8,158 $ 4,820 $ 4, 070 It was further explained that the City Engineer, John Springstead, had reviewed the bids and recommended awarding the bid to the low bidder, Exceletech, in the amount of $4,070. The bid inCludes e e furnishing materials, labor and equipment to fabricate and erect the hoist assembly. The hoists will be purchased separately at a cost of approximately $2,000 each. SURPLUS EQUIPMENT It was explained that the several months ago the' Council had approved declaring several pieces of old/obsolete equipment at the treatment plant as surplus equipment. As required by Florida Statutes, the City notified other local governments in the area of the availabili ty of the equipment, but no one expressed any interest. Mr. Saunders further explained that advertisements would be placed in local newspapers offer the equipment for sale to the highest bidder. The bids will be presented at a future Council Meeting. LEASE OF THE CITY OWNED BUILDING It was explained that no one had bid on the lease of the building and Mr. Hoskinson would have to pay the last month's rent due on his lease for the building. The Ci ty will re-advertise the building for lease at a minimum fee of $250 per month. After some discussion concerning if the fee was equitable with the rental fee being charged for other buildings in the Central Business District, ,A MOTION WAS MADE BY COUNCIL MEMBER 'COLE, 89-032 SECONDED BY COUNCIL MEMBER NORQUIST AND UNANIMOUSLY CARRIED TO ADVERTISE THE BUILDING FOR RENT AT A RENTAL FEE OF $250 PER MONTH. BUDGET AMENDMENTS The fOllowing budget amendments were explained by City Manager Saunders in detail: GENERAL FUND PUBLIC WORKS 1. INCREASE EXPENDITURES: CAPITAL OUTLAY STREETS AND SIDEWALKS $6,300 EXPLANATION: To construct sidewalk along north side of Osceola Street from East Avenue to Second Street. 2. INCREASE EXPENDITURES: REPAIR AND MAINTENANCE BUILDINGS $1,275 EXPLANATION: To paint decorative metal siding on original remodeled portion of Library Building. 3. INCREASE EXPENDITURES: CAPITAL OUTLAY LAKE WINONA BRIDGE $10,340.50 EXPLANATION: This project was closed out in November of 1988 by Council approval of Change Orders 1 and 2 totalling $10,340.50. This will clarify this project with regard to the current budget. e e UTILITY FUND SEWER 1. INCREASE REVENUE: CONTRIBUTION $35, 622 INCREASE EXPENDITURES: CAPITAL OUTLAY SEWER SYSTEM $35,622 EXPLANATION: This is a clarification for the budget document regarding Lift Station 30 now under construction at the Cherry Knoll project. Originally the budget was increased by $12,117 which is the City's share of the $47,739 project. This amendment will reflect the total cost of the project and the developer's contribution in the budget. 2. TRANSFER: UTILITY FUND UNRESTRICTED CASH +$55,495 IMPROVEMENT, REPAIR AND REPLACEMENT RESTRICTED CASH -$55,495 EXPLANATION: The final closeout of the S'ewage Treatment Plant Expansion Proj ect indicates that of the total project cost of $2,058,668, an amount of $55,495 was not covered by the grant or the bond financing. The original estimate some 2 1/2 years ago was approximately $25,000. The IRR restricted fund must maintain a minimum of $150,000. After this transfer the balance will be $170,000. Council Member Dupee questioned why the Improvement, Repair and Replacement Restricted Fund had to keep a balance of $170,000. City Manager Saunders stated the fund did not have to keep a minimum balance of $170,000, but must keep a minimum of $150,000 to meet the bond ordinance requirements. After a brief discussion of the budget amendments, A MOTION WAS 89-033 MADE BY COUNCIL MEMBER DUPEE, SECONDED BY COUNCIL MEMBER COLE AND UNANIMOUSLY CARRIED TO APPROVE THE BUDGET AMENDMENTS AS PRESENTED. After these amendments were approved, City Manager Saunders stated that he had one other budget amendment that he would like to present. He explained that the City Engineer had been working on the flow equalization tank and force main as approved last year by Council. A total of $66,304 from the original agreement will be expended in the currrent year and an amendment is needed to reflect this Engineering Fee in the current budget, as well as the transfer from the Capital Improvement Fund to cover the expense. The following budget amendment should be made: Transfer $66,304 from the Capital Improvement Fund and increase the Utility Revenue Fund Budget for Professional Services for Engineering by $66,304 and a like amount transferred from the Capital Improvement Fund to the Utility Fund unrestricted account. e e A MOTION WAS MADE BY COUNCIL MEMBER DUPEE, SECONDED BY COUNCIL 89-034 MEMBER NORQUIST AND UNANIMOUSL Y CARRIED TO APPROVE THE BUDGET AMENDMENT TRANSFERRING $66, 304 FROM THE CAPITAL IMPROVEMENT FUND TO THE UTILITY REVENUE FUND AND INCREASING THE SEWER PROFESSIONAL SERVICES FOR ENGINEERING BY $66,304. There being no further adjourned at 8:15 p.m. business or discussion, the meeting m~/~~ Robert A. ool, Mayor Attest: Ci ty Clerk