02-28-1989 Regular Meeting
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REGULAR COUNCIL MEETING
February 28, 1989
A Regular Meeting of the City Council of the City of Clermont was
held Tuesday, February 28, 1989 in the Council Chambers. The
meeting was called to order by Mayor Pool at 7:30 p.m. with the
fOllowing Council Members in attendance: Council Member Cole,
Council Member Norquist and Council Member Dupee. Other City
Officials present were City Manager Saunders, City Attorney Baird,
Finance Director Van Zile, and Deputy City Clerk Brandt.
INVOCATION
The Invoca tion was of fered by Bob Richenberg followed by the
repeating of The Pledge of Allegiance to the Flag by all present.
MINUTES
The minutes of the regular meeting held February 14, 1989 were
approved as presented.
REPORTS
CITY MANAGER SAUNDERS' REPORT
DEPARTMENT OF COMMUNITY AFFAIRS GRANT
It was reported that the City had received a grant in the amount
of. $13,500 from the State Department of Community Affairs' to use
for the development of the City's Comprehensive Plan. This will
be the last year this money will be available from the State. A
portion of the grant money will be used to pay the East Central
Florida Regional Planning Council for work they are doing on the
Comprehensive Plan. The Council Members were then asked if they
wished to formally accept the grant.
A MOTION WAS MADE BY COUNCIL MEMBER COLE, SECONDED BY COUNCIL 89-028
MEMBER DUPEE AND UNANIMOUSLY CARRIED TO ACCEPT THE GRANT FROM THE
DEPARTMENT OF COMMUNITY AFFAIRS IN THE AMOUNT OF $13,500.
GRASS CARP
It was reported that the City had received information on the
availability and cost of grass carp to be placed in Center Lake,
Sparkling Water Lake and Sunset Lake to keep vegetative growth from
the lakes.
It was determined that the City would need to purchase 88 fish for
the three lakes at a cost of just under $450. Mr. Saunders further
stated that the fish would be available from the State in September
for free, but asked if the Council wished to wait that long. The
City has already obtained the necessary permit from the Department
of Natural Resources to place the fish in the lakes.
Mayor Pool stated that he would like to see the program begun as
soon as possible because of the unmanageable vegetative growth
occurring in the lakes.
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After a brief discussion, A MOTION WAS MADE BY COUNCIL MEMBER 89-029
DUPEE, SECONDED BY COUNCIL MEMBER DUPEE AND UNANIMOUSLY CARRIED TO
SPEND THE MONEY TO GET THE GRASS CARP PROGRAM STARTED IN THE THREE
LAKE S.
YMCA REQUEST TO INSTALL A FENCE AT THE OLD LIBRARY BUILDING
It was reported that the YMCA would like to begin a two day a week
day care program called "Mother's Day Out II , and in order to provide
this service would have to fence in a 30' x 30' area behind the
building. The YMCA is asking permission to fence in the area with
chain link fence. The YMCA will meet all of the City's
requirements concerning erecting a fence.
After a brief discussion, it was the consensus of Council to allow
this request.
BURN PLANT ALTERNATIVE MEETING
City Manager Saunders reported that Council Member Turville would
like to have some type of solid waste management program begun
with the other cities in Lake County that did not support the burn
plant, and had asked that some type of meeting with the cities be
held to discuss the options available to the cities.
It was further reported that the City of Tavares had volunteered
its community building for the meeting and a tentative date of
March 9, 1989 was being considered. If possible, all council
members from the various cities should be in attendance to discuss
this important matter. Notices of the meeting will be sent out.
RECYCLING WORKSHOP
City Manager Saunders stated that he would like to have a Workshop
Meeting next Tuesday or Wednesday night to discuss the City's plan
for its recycling program which must be implemented on July 1,
1989.
It was the consensus of Council to hold the workshop on Wednesday,
March 8, 1989 at 6:00 p.m. in the City Hall Conference Roam.
COUNCIL MEMBER DUPEE'S REPORT
LAKE COUNTY LEAGUE OF CITIES
It was reported that Gay Brumley, Executive Director of the Lake
County League of Cities, had resigned her position. It has been
suggested that Lake County needs a full-time director and should
figure out what type of dues increase would be necessary to fund
a full-time position.
Mrs. Dupee further stated that the goals of the Lake County League
of Cities should be discussed as to what direction the League
should take concerning certain issues, if the League, does in fact,
need a full-time director, etc.
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FEDERAL PRISON IN LAKE COUNTY
Mrs. Dupee stated that she would be making a trip to Marianna,
Florida with the County Commissioners and other interested citizens
to view the operations of the federal prison located there.
Consideration is being given to building such a prison in Lake
County on 680 acres purchased by the County as a site for a county
civic center.
Mrs. Dupee expressed concern that the property had been purchased
with tourist tax money and questioned if part of the property could
be used for a prison site because of this. Mrs. Dupee also
questioned if the proposed uses for the remainder of the property
would be compatible with a prison.
CITY ATTORNEY BAIRD'S REPORT
City Attorney Baird reported that a water customer had run up a
sizable water bill and that he would like Council authorization
to file a lawsuit in circuit court to recoup the City's money.
After a brief discussion of the reasons for this request, .A MOTION 89-030
WAS MADE BY COUNCIL MEMBER COLE, SECONDED BY COUNCIL MEMBER DUPEE
AND UNANIMOUSLY CARRIED TO AUTHORIZE CITY ATTORNEY BAIRD TO FILE
THE LAWSUIT ON BEHALF OF THE CITY.
NEW BUSINESS
CHERRY KNOLL SUBDIVISION PLAT ACCEPTANCE
City Manager Saunders stated that the Subdivision Advisory
Committee had met and recommended approval of the plat, and that
City Engineer Springstead had written a letter of approval for the
plat stating that it meets all of the City's subdivision
requirements.
After viewing the plat, A MOTION WAS MADE BY COUNCIL MEMBER 89-031
NORQUIST, SECONDED BY COUNCIL MEMBER DUPEE AND UNANIMOUSLY CARRIED
TO GRANT FINAL COUNCIL APPROVAL TO THE CHERRY KNOLL SUBDIVISION
PLA T .
BID AWARDS
HOIST FRAME
City Manager Saunders explained that the current year budget
inCluded $14,000 for a hoist and crane assembly for the flow
equalization basin at the sewage treatment plant. The hoist frame
was placed out for bids, and three bids were received as follows:
1.
2.
3.
J. Herbert Corporation
R.G. Gallup Enterprises, Inc.
Exceletech (Williams Steel)
$ 8,158
$ 4,820
$ 4, 070
It was further explained that the City Engineer, John Springstead,
had reviewed the bids and recommended awarding the bid to the low
bidder, Exceletech, in the amount of $4,070. The bid inCludes
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furnishing materials, labor and equipment to fabricate and erect
the hoist assembly. The hoists will be purchased separately at a
cost of approximately $2,000 each.
SURPLUS EQUIPMENT
It was explained that the several months ago the' Council had
approved declaring several pieces of old/obsolete equipment at the
treatment plant as surplus equipment. As required by Florida
Statutes, the City notified other local governments in the area of
the availabili ty of the equipment, but no one expressed any
interest. Mr. Saunders further explained that advertisements would
be placed in local newspapers offer the equipment for sale to the
highest bidder. The bids will be presented at a future Council
Meeting.
LEASE OF THE CITY OWNED BUILDING
It was explained that no one had bid on the lease of the building
and Mr. Hoskinson would have to pay the last month's rent due on
his lease for the building. The Ci ty will re-advertise the
building for lease at a minimum fee of $250 per month.
After some discussion concerning if the fee was equitable with the
rental fee being charged for other buildings in the Central
Business District, ,A MOTION WAS MADE BY COUNCIL MEMBER 'COLE, 89-032
SECONDED BY COUNCIL MEMBER NORQUIST AND UNANIMOUSLY CARRIED TO
ADVERTISE THE BUILDING FOR RENT AT A RENTAL FEE OF $250 PER MONTH.
BUDGET AMENDMENTS
The fOllowing budget amendments were explained by City Manager
Saunders in detail:
GENERAL FUND
PUBLIC WORKS
1.
INCREASE EXPENDITURES: CAPITAL OUTLAY
STREETS AND SIDEWALKS
$6,300
EXPLANATION: To construct sidewalk along north side of
Osceola Street from East Avenue to Second Street.
2. INCREASE EXPENDITURES: REPAIR AND MAINTENANCE
BUILDINGS $1,275
EXPLANATION: To paint decorative metal siding on
original remodeled portion of Library Building.
3.
INCREASE EXPENDITURES: CAPITAL OUTLAY
LAKE WINONA BRIDGE
$10,340.50
EXPLANATION: This project was closed out in November of
1988 by Council approval of Change Orders 1 and 2
totalling $10,340.50. This will clarify this project
with regard to the current budget.
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UTILITY FUND
SEWER
1.
INCREASE REVENUE: CONTRIBUTION
$35, 622
INCREASE EXPENDITURES: CAPITAL OUTLAY
SEWER SYSTEM
$35,622
EXPLANATION: This is a clarification for the budget
document regarding Lift Station 30 now under construction
at the Cherry Knoll project. Originally the budget was
increased by $12,117 which is the City's share of the
$47,739 project. This amendment will reflect the total
cost of the project and the developer's contribution in
the budget.
2.
TRANSFER: UTILITY FUND UNRESTRICTED CASH
+$55,495
IMPROVEMENT, REPAIR AND REPLACEMENT RESTRICTED
CASH -$55,495
EXPLANATION: The final closeout of the S'ewage Treatment
Plant Expansion Proj ect indicates that of the total
project cost of $2,058,668, an amount of $55,495 was not
covered by the grant or the bond financing. The original
estimate some 2 1/2 years ago was approximately $25,000.
The IRR restricted fund must maintain a minimum of
$150,000. After this transfer the balance will be
$170,000.
Council Member Dupee questioned why the Improvement, Repair and
Replacement Restricted Fund had to keep a balance of $170,000.
City Manager Saunders stated the fund did not have to keep a
minimum balance of $170,000, but must keep a minimum of $150,000
to meet the bond ordinance requirements.
After a brief discussion of the budget amendments, A MOTION WAS 89-033
MADE BY COUNCIL MEMBER DUPEE, SECONDED BY COUNCIL MEMBER COLE AND
UNANIMOUSLY CARRIED TO APPROVE THE BUDGET AMENDMENTS AS PRESENTED.
After these amendments were approved, City Manager Saunders stated
that he had one other budget amendment that he would like to
present. He explained that the City Engineer had been working on
the flow equalization tank and force main as approved last year by
Council. A total of $66,304 from the original agreement will be
expended in the currrent year and an amendment is needed to reflect
this Engineering Fee in the current budget, as well as the transfer
from the Capital Improvement Fund to cover the expense.
The following budget amendment should be made:
Transfer $66,304 from the Capital Improvement Fund and increase the
Utility Revenue Fund Budget for Professional Services for
Engineering by $66,304 and a like amount transferred from the
Capital Improvement Fund to the Utility Fund unrestricted account.
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A MOTION WAS MADE BY COUNCIL MEMBER DUPEE, SECONDED BY COUNCIL 89-034
MEMBER NORQUIST AND UNANIMOUSL Y CARRIED TO APPROVE THE BUDGET
AMENDMENT TRANSFERRING $66, 304 FROM THE CAPITAL IMPROVEMENT FUND
TO THE UTILITY REVENUE FUND AND INCREASING THE SEWER PROFESSIONAL
SERVICES FOR ENGINEERING BY $66,304.
There being no further
adjourned at 8:15 p.m.
business or discussion, the meeting
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Robert A. ool, Mayor
Attest:
Ci ty Clerk