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01-31-1989 Workshop Meeting I' e e CITY OF CLERMONT MINUTES WORKSHOP MEETING January 31, 1989 A Workshop Meeting of the City Council of the City of Clermont was held Tuesday, January 31, 1989 in the Council Chambers. The meeting was called to order by Mayor Pool at 6:00 p.m. with the following Council Members in attendance: Mayor Pro Tern Turville and Council Member Cole. Other City Officials present were City Manager Saunders and Finance Director Van Zile. City Manager Saunders explained to Council that the South Lake Ministerial Association was scheduled to meet with the Council at 7:00 p.m., but there were several items to discuss prior to their arrival. PROPOSED CHANGES TO THE CITY PERSONNEL POLICY The first items discussed with Council were the proposed changes to the City of Clermont Personnel Policy. After considerable discussion, it was concluded that following changes would be made in the draft copy of the revised Personnel Policy, which will be presented to the Council at a later date for final adoption: 1. Vacation Time. Vacation time will be amended as follows: One to five years, ten days of vacation. Six to ten years, twelve days of vacation. Eleven to fifteen years, fifteen days. Sixteen to twenty years, eighteen days and over twenty years, twenty days. 2. Holidays. Two additional paid holidays will be included, which will be Martin Luther King's birthday and a floating hOliday. It was agreed that sufficient prior request should be made for a floating holiday, and employees should be aware that their request could be denied for that particular day if a problem would be created by their absence. 3. Sick Leave. Sick leave will be expanded to allow up to twenty-four hours per year which could be taken to care for a spouse or dependent child. Approval for sick leave for immediate family defined as parents, brothers, sisters, grandparents, spouses or dependent children outside of the household could be granted upon recommendation of the department head and approval of the City Manager. 4. Urgent Personal Reasons. The current Urgent Personal Reason Leave would be eliminated and replaced with Funeral Leave, which would be a five day period for immediate family defined as parents, brothers, sisters grandparents, spouses or children. This leave would not be charged against sick leave or other accrued leave. Council Member Norquist entered the meeting at approximately 6:25 p.m. and was briefed by Mayor Pool on the discussion to this point. 1 - ---------- e e CITYOF CLERMONT MINUTES The conversion of all payroll to bi-weekly was also discussed. It was explained that presently some employees are paid weekly and others bi-weekly. After considerable discussion, it was determined that the City would leave the pay periods as they are. LANDSCAPE GRANT - HIGHWAY 50 MEDIANS It was explained when the Resolution was passed at the previous Council Meeting, the estimated cost of the project was $6,500 and since that time the City has, received firm proposals for all of the work to be done totalling just over $10,000. This is a 50 - 50 grant, which means the Ci ty' s share of the proj ect would be approximately $5,000. Mr. Saunders further explained that the grant request must be delivered on February 1, 1989 to qualify and that he would like to proceed and submit the grant for the proj ect. It was the consensus of Council to proceed with the grant request. The Council will have a chance to formally accept or reject the grant once it is awarded. PARK BENCHES It was explained that in order to provide adequate park benches for the City's parks, forms had been ordered to pour concrete end pieces for benches and then lumber would be purchased to complete construction of the benches. It was also reported that the South Lake Kiwanis Club would like to initiate a project in which they would provide the materials, and possibly the labor to construct the benches. They asked that the benches be placed on Montrose Street and that a small plaque be placed on each bench recognizing the business or organization providing the materials for its construction. No one had a problem with this request. However, it was the consensus of Council that only small plaques could be placed on the benches, and that they would not be for advertising purposes as had been the request in the past by other organizations. SOUTH LAKE MINISTERIAL ASSOCIATION Members of the South Lake Ministerial Association arrived at 7:00 p.m. along with volunteer personnel that man the Neighborhood Center which is presently housed at the Methodist Church. Members of the Ministerial Association included Reverend George Becker, Reverend Dale Harward, and Reverend Ron McCreary. Reverend Harward explained the function of the Neighborhood Center and its service to the community. Discussion continued outlining the need for a new facility and their hopes that the City of Clermont could in some way help support this service, either through financial contributions or by providing a facility. The Council explained that there was no facility available at this time, except for the city-owned building being vacated by the barber shop. However, this space is smaller than the area now occupied by the Neighborhood Center. 2 e e CITY OF CLERMONT MINUTES Several suggestions were made by the Council and the Ministerial Association was told that the Council would keep them in mind in the future as other facilities might become available. The Ministerial Association representatives left the meeting at approximately 7:50 p.m. GRASS CARP The Workshop then continued by City Manager Saunders explaining that the City had received a permit from the Fresh Water Fish and Game Commission to stock three of the ci ty' s lakes wi th Grass Carp, and the City will be proceeding with the project. CENTER LAKE POMP Council Member Turville asked of the status of the Center Lake Pump. City Manager Saunders explained that he had been contacted by the St. Johns River Water Management District who is reviewing the situation to determine if the city is "grandfathered in" with the pump or if the city will need to apply for a consumptive use permit to allow the pump to remain. It was further explained that consideration had been given to moving the pipe from its present outfall location into the retention area located on West Avenue, but this will not be done until a determination is received from the Water Authority because they may place other restrictions or may deny the permit completely. SEWAGE TREATMENT PLANT EXPANSION OPEN HOUSE It was explained to Council that Council Member Dupee had suggested an Open House for the City's recently expanded sewage treatment plant. After discussion, it was the consensus of Council not to hold an open house. There being no further discussion, the meeting adjourned at 8:10 p.m. ~d~~ obert A. Pool, Mayor --- Attest: , City Clerk 3 ~ - ___I -..