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01-04-1989 Workshop Meeting e e CITY OF CLERMONT MINUTES WORKSHOP MEETING JANUARY 4, 1989 A Workshop Meeting of the City Council of the City of Clermont was held Wednesday, January 4, 1989 in the City Hall Conference Room. The meeting was called to order at 5:30 p.m. by Mayor Pool with the following Council Members in attendance: Council Member Dupee, Council Member Turville and Council Member Norquist. Other City Officials present were City Manager Saunders, Finance Director Van Zile and Planning Director McAllister. PAYROLL PROCEDURE CHANGE The City Manager Saunders explained that Finance Director Van Zile and he were analyzing a change in the procedure for payroll. Currently the City has some employees paid on a bi-weekly basis and others weekly. Mr. Van Zile explained the benefits of switching all employees to a bi-weekly payrOll. After considerable discussion of the payroll procedure change, City Manager Saunders stated that there were several other changes in the Personnel Policy that would need to be made, and suggested another workshop meeting be scheduled in the near future for detailed discussion of the proposed changes. This would give the Staff and Council more time to consider the effects of the changes. MUNICIPAL EXPANSION PROJECTS The City Manager then explained that for several years we have been discussing the need for relocating and expanding the City Garage facility. The City is now at a point that it must actively move forward with the project. He continued by stating that two other capital facilities also needed improvements: the Police Department and City Hall. The Police Department is presently operating from the same facility they moved into in 1963 and are seriously in need of additional space. As was discussed the past two years, additional roam also is needed for the City Hall Staff. Mr. Van Zile and Mr. Saunders explained that now that funds are available through the Infrastructure Tax, which could be used for these projects, it would be a good time for the City to consider doing all three proj ects at the same time and borrowing enough money to fund the proj ects and securing the debt by the future receipts of the Infrastructure Tax. In this manner, all three projects could be completed now, rather than staging the improvements over several years as the tax money is received. Several options regarding locations and expansion of the facilities were discussed. Council Member Turville asked the Staff to consider the impact of the City Garage at the proposed site adjacent to the Treatment Plant. He requested that we work with the City Engineer to assure ourselves that the property would not be needed in the future for further expansion of the Treatment Plant. It was the consensus of Council that the idea of doing all three 1 e e CITY OF CLERMONT MINUTES It was the consensus of Council that the id.ea of doing all three proj ects under the proposed funding was a good idea and they directed the Staff to proceed with the preliminary studies regarding the options and projected costs for the improvements. PROPOSED SKATEBOARD ORDINANCE The City Manager then explained that several months ago the Council had discussed the skateboard problem and then explained the ordinance as it is now written and continued by explaining the ordinance he proposes to bring before Council for introduction. The proposed ordinance would not allow skateboarding on streets located anywhere in the City or on any sidewalks located in a commercial district. Skateboarding would be allowed in all residential areas. The ordinance will indicate that pedestrians will always maintain the right-of-way on all sidewalks. The Council felt that this would be a fair ordinance and directed the City Manage'r to place it on a future agenda. TWELFTH STREET PARK City Manager Saunders then discussed the Twelfth Street Park stating that since its inception it had been referred to as the "Twelfth Street Park, II and that the City should be considering a permanent name for the facility. The Council was then asked if they had any specific method in mind for choosing the name. He also explained that the Parks and Recreation Board had discussed the park name and had suggested Chain of Lakes Park. After a brief discussion, the Council Members stated that they felt they should be given time to think about this matter and that it would be further discussed at a future meeting. SUNRISE WORKSHOP City Manager Saunders stated that he had received a letter from the Sunrise Workshop, operated by the Association of Retarded Citizens requesting that the City donate $12,000 for citizens served from our area. This letter was a follow-up to the presentation given to Council a few months ago. It was the consensus of Council that City Manager Saunders should notify the ARC that money was not appropriated in the current budget for this type of expenditure, but will be discussed for next year's budget. FREE LUNCH PROGRAM Mayor Pool stated that he had been contacted by Virginia Banks who operates the free lunch program at the AME Church regarding City involvement in the program because their present facility is not adequa te . After discussion of the request, it was determined that no City facilities were currently available and it was questioned if local government should be involved in this type of program. 2 e e CITY OF CLERMONT MINUTES WASHOUT PROBLEM - JAYCEE BEACH City Manager Saunders reminded the Council of the washout problem occurring at the Jaycee Beach pavilion. It was further explained that the City had proposed to build a seawall, but that Council had directed the City to find some other method of controlling the erosion. The Public Works Director and City Engineer have suggested that a tri-Iock material would be a more natural looking solution to the problem. It was the consensus of Council to proceed along these lines and utilize a tri-Iock material at the beach area in front of the pavilion. 1985 GROWTH MANAGEMENT ACT City Manager Saunders explained that under the requirements of the 1985 Growth Management Act, the City was required to designate a local planning agency whose responsibility is to oversee the development and required public hearings for the adoption process of the Comprehensive Plan. It was explained that most smaller cities appoint their Planning and Zoning Commission as the local planning agency, and that an ordinance would be placed on next week's agenda which would establish the local planning agency and designate the Planning and Zoning Commission the same. After some discussion, it was the consensus of Council that this would be a good way to approach the requirement since the Planning and Zoning Commission is already familiar with the process. MONTROSE STREET PARKING PROBLEM City Manager Saunders then brought up the topic of the reoccurring parking problem on Montrose Street. He continued by stating that he had been approached by some of the merchants concerning some employees parking all day long on the street and not leaving spaces for customers. A possible solution of marking several spaces in the Municipal Parking Lot "Two Hour Parking" was presented. It was the consensus of Council that this would be a good idea. City Manager Saunders further stated that he would send a letter to the downtown merchants asking for their cooperation in parking off of Montrose Street and informing them of the planned "Two Hour Parking. II USE OF GRASS CARP TO CONTROL WEEDS City Manager explained that he had been in contact with the Fresh Water Fish and Game Commission and the Lake Water Authority concerning the use of Grass Carp to control weeds, and they were plannin9 to analyze the vegetation in the lakes to see if the carp would a possible solution to the problem. LAWSON WOLFE PROJECT City Manager Saunders stated that he had been contacted by Lawson IISpeedy" Wolfe, and that his proposed proj ect for a home supply 3 ---......-- :.- . . CITY OF CLERMONT MINUTES center on Highway 50, adjacent to the Clock Restaurant, had been dropped. However, he did urge the City to continue with the Disston Street Opening Project, and agreed that he would pay his portion of the costs. After same discussion, it was the consensus of Council that the City should continue with the project at this time. CITY SEAL The City Seal was discussed by City Manager Saunders who explained that Mayor Pool had contacted him regarding a design for a City Seal. The current official seal for the City is a blank circle with the words "City of Clermont" and the incorporation date. It was the consensus of Council that rather than use same type of picture or landscape scene, the City Logo should be incorporated into the existing seal. City Manager Saunders stated that he would obtain some sample seals for the Council to look at before proceeding with the project. FIRST BAPTIST CHURCH REQUEST The next item for discussion was the First Baptist Church's request that the City look into the possibility of making Montrose Street one way from Fifth Street east one block. This is the road that goes between the main church property and the Christian Life Center. Angle parking is allowed in this block and the church also operates a day care center in the same area. At times the traffic congestion creates a dangerous situation in this one block area. Council Member Turville suggested that the City talk with the three homeowners on that particular block to see if they would have any objections before a decision is made. Mayor Pool stated that if the City was considering this change, it should also consider making Broome Street west of East Avenue beside Bishop Field one way due to the heavy traffic on this street during baseball season. There being no further discussion, the meeting adjourned at 9:00 p.m. Attest: 4