12-20-1983 Regular Meeting
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CITY OF CLERMONT
MINUTES
REGULAR COUNCIL MEETING
December 20, 1983
A Regular Meeting of the City Council of the City of Clermont was
held Tuesday, December 20, 1983 in the City Council Chambers. The
meeting was called to order at 7:30 p.m. by Mayor Beals with the
following Council Members in attendance: Council Member Dupee, Council
Member Turvi'lle, Mayor Pro Tern Pool, and Council Member Cole. Other City
Officials present were: City Manger Forbes, Finance Director Saunders,
and Deputy City Clerk Brandt.
The Invocation was offered by Mayor Pro Tern Pool followed by the repeating
of the Pledge of Allegiance to the Flag by all present.
MINUTES
The Minutes of the Regular Meeting held December 13, 1983 were approved
as presented.
CITY MANAGER'S REPORT
LAKE COUNTY COUNCIL ON AGING
It was reported that the Senior Citizens dinner and dance was a great
success with eighty-five in attendance. In order for the Center to
continue with its programs, Mr. Forbes urged the Council to help by
recruiting people to serve on the Board of Directors.
JAYCEE BEACH CONCESSION STAND
It was reported that the present lessee of the Beach House concession
had cancelled his lease, and that the building was again available.
It was suggested that the City advertise for proposals and see what
the interest in the building was. Council Member Turville stated
that he felt the City's "Request for Proposal" form pretty much
spelled out the way he would like to have the building operated.
However, he further stated that he would consider other options,
should they be presented. After some discussion of the past
B3-224 history of the building, A MOTION WAS MADE BY COUNCIL MEMBER
TURVILLE, SECONDED BY COUNCIL MEMBER COLE, AND UNANIMOUSLY CARRIED
TO REBID THE JAYCEE BEACH CONCESSION STAND.
BALL FIELD PARKING
City Manager Forbes reported that for many years the Catholic Church
had allowed people using the City's Little League Field to park in
the Church parking lot, but now the Church would like this stopped.
After numerous discussions, it was reported that Church Officials have
agreed to allow the City to use the two rows of parking spaces closest
to the field and for a turnaround. In return, the City should provide
additional parking spaces for the users of the field.
It was further reported that Public Works Director, Bob Smythe, had
prepared a plan for sixty additional grass parking spaces on Twelfth
Street north of the field which would cost approximately $6,000 to
construct. After some discussion, it was the consensus of the Council
to study the plan and area and make a decision in January.
ORGANIZATIONAL MEETING
It was reported that the January 10, 1984 Council Meeting would be the
Organizational Meeting. Appointments will be made to the City's variou$.
Boards and Commissions, and Council Liaison appointments will also be
made.
ED AUGUSTINE REQUEST FOR DRIVE THROUGH AT MINI WAREHOUSES
It was reported that Mr. Ed Augustine who owns the mini warehouses by
City Hall had requested permission to remove one ten foot section of
fence to allow an exit from his property onto the City Hall Parking
Lot. City Manager Forbes stated that he would like an opinion from
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It
CITY OF CLERMONT
MINUTES
REGULAR COUNCIL MEETING
December 20, 1983
Page -2-
the City Attorney concerning ingress and egress from private to public
property. Council Member Pool stated that the bowling alley and the
City share common driveways, and he could see no problem with this
request. After some discussion, it was the consensus of the Council
to wait and make a decision on this matter after receiving an opinion
from the City Attorney.
FINANCE DIRECTOR'S REPORT
POLICE DEPARTMENT TELEPHONE SYSTEM
It was reported that Communication Equipment Company of Leesburg, the
company that was the low bidder and had installed the new telephone
equipment at City Hall would install a new system at the Police Depart-
ment for the same unit prices. The proposed system would give the Police
Department three incoming lines and would cost $3,895. This amount
~3-225 is included in this year's budget. After some discussion, A MOTION WAS
MADE BY COUNCIL MEMBER COLE, SECONDED BY COUNCIL MEMBER POOL AND UNANI-
MOUSLY CARRIED TO PURCHASE THE NEW TELEPHONE SYSTEM FOR THE POLICE
DEPARTMENT FROM COMMUNICATION EQUIPMENT COMPANY, INC. IN LEESBURG-AT A
COST OF $3,895.
COUNCIL MEMBER DUPEE'S REPORT
SIDEWALKS AT LAKEVIEW VILLAS
Council Member Dupee reported that she had received a request from resi-
dents at Lakeview Villas for sidewalks to be installed in the area. Many
of the residents are elderly and like to take walks, but feel it is
dangerous to walk along the highway. Mayor Beals stated that Lakeview
Villas would be added to the list of sidewalk requests for future
consideration.
COUNCIL MEMBER POOL'S REPORT
STREET EDGING
Council Member Pool reported that he had received many favorable comments
regarding the street edging being done by City crews and commended the
City for a job well done.
OLD BUSINESS
CHANGE ORDER #1 SPRAYFIELD INSTALLATION
It was reported that three changes had been requested by the City Engineer
for the City's sprayfield project. The changes and cost are listed below:
1. Add a 1" chamber to the sprinkler head slabs and pour a minimum
of one cubic foot of concrete around the sprinkler base. This
change would prevent sprinkler damage during harvesting, and the
cost is $5,203.20.
2. Add a 20" turbine roof vent and wire mesh in the floor of the
sprayfield pump station. The vent is needed for improved ventil-
ation, and the mesh was not shown in the original contract. The
cost is $412.00.
3. Add two 8" Dresser Couplings in the sprayfield pump station to
facilitate installation of the pump and future repairs. The cost
is $268.
The total cost of Change Order #1 would be $5,883.20.
83-226 After some discussion, A MOTION WAS MADE BY COUNCIL MEMBER POOL, SECONDED
BY COUNCIL MEMBER DUPEE,AND UNANIMOUSLY CARRIED TO ACCEPT CHANGE ORDER #1
IN THE AMOUNT OF $5,883.20 FOR THE CITY'S SPRAYFIELD PROJECT.
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CITY OF CLERMONT
MINUTES
REGULAR COUNCIL MEETING
December 20, 1983
Page -3-
At this point the Mayor adjourned the meeting for five minutes, and when
the meeting reconvened, the newly elected Council Members were sworn in.
OATH OF OFFICE ADMINISTERED
City Clerk Wayne Saunders administered the Oath of Office to Virginia
Henry who was elected to Seat Number Four and Council Member Hal Turville
who was reelected to Seat Number Two. Mayor Beals presented a plaque of
appreciation to Ann Dupee for her year of dedicated service to the City
of Clermont.
NEW BUSINESS
At this point in the meeting Mrs. Virginia Henry took her seat on the
Council.
BICYCLE MOTO CROSS (BMX) COURSE
It was reported that Mr. Martin Miller had requested the City's assistance
with establishing a BMX Course within the City. He had spoken with the
Parks and Recreation Board about establishing the course, and the Board
favored the idea. In turn, City Manager Forbes was asked to show Mr.
Miller the sites available in the City. After viewing the sites, Mr. Miller
believed the old football field by the Junior High School would be best
suited for the BMX Course and has asked City support in working with the
School Board to obtain approval.
Council Member Pool suggested using the old clay pit for a temporary site
for the course.
City Manager Forbes stated that he would take Mr. Martin out to view the
area. After some discussion, it was the consensus of the Council to
pursue this matter with the School Board.
LAKE WINONA BRIDGE REPORT
It was reported that the State had completed its inspection of the Lake
Winona Bridge on south Lakeshore Drive, and in general had recommended
that: (1) guardrails, striping and handrails be installed in
accordance with AASHTO Standards, (2) end bents on one piling should
be stengthened with steel bracing, and the beams cleaned and spalls
patched, and (3) the holes in the retaining walls be patched.
City Manager Forbes stated that it would be expensive to make the
recommended improvements and that he had also asked the Engineers
who made the report to evaluate the cost of a new bridge and its useful
life vs. repairing the existing bridge and its estimated life.
Council Member Turville asked that when replacing the bridge was being
considered, to include the cost of building a bridge with higher water
clearance.
At the conclusion of the discussion, City Manager Forbes stated that
he would get back with the Council as soon as more information is
received.
There being no further business,
meeting adjourned at 8:10 p.m.
Attest, -~~~A-" ./
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M ORANDUM OF VOTU ~ C,....,.tjFLICT
FORM 4
I.AST NAME - FIRST NAME - MIDDLE NAME
Dupee Ann K.
MAILING ADDRESS
P.O. Box 868
AGENCY is unit of:
DSTATE
CITY
12111
ZIP
. L.ak.e
COUNTY
DCOUNTY
DATE ON WHICH VOTE OCCURRED
December 13 1983
NAME OF PERSON RECORDlNG MINUTJl:S
Julie M. Brandt
TITLE OF PERSON RECORDlNG MINUTES
Deputy City Clerk
SPECIFY
Ci t y-;--of__Cl.e..r:mQn..t
NAME OF AGENCY
rnMUNICIPALITY
DO'fHER
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MEMOR,ANDUM OF CONFLICT OF INTEREST IN A VOTING SITUATION LRequired by Florida Statutes ~112.3143 (1979) ]
If you have voted in your official capacity upon any measure in which you had a personal, private, or professional interest which inures to I
your special private gain or the special private gain of any principal by whom you are retained, please disclose the nature or your interest I
below. I
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Description of the matter upon w~ich you voted in your official capacity:
2.
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Description of the personal, pri~ate, or professional interest you have in the above matter which inures to your special private gain or I
the special private gain of any principal by whom you are retained:
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Council Member Dupee abstained from voting on the matter of the
Gerald Smith var~ance request because she is a neighbor of Mr.
Smith's.
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aKl Yourself b.D Principal by whom you are retained: - I
~nAT-URE-~'-l ~J 6~~ 11)~ ~ )------- -- . ]~~:~:~~::";~~ :~:RD:N;;:;~D ~:~~ T~
l41lMJ 7'\. :'\...)'-"V\f'c:...--'c.----, WHICH THE VOTE OCCURRED: I
Ann _~...._~~~~_~.___ .,_.~__.___._._: _._uclk~J~' z6.r-L913_.J
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Person or principal to whom the special gain described above will inure:
FILING INSTRUCTIONS
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This memorandum must be filed within fifteen (16) days following the meeting during which the voting conflict occurred with the persOIl !
responsible for recording the minutes of the meeting, who shall incorporate the memorandum in the meeting minutes. This form need not be !
filed merely to indicate the absence of a voting eonflict. Florida law permits but does not require you to abstain from voting when a conflict i
of interest arises; if you vote, however, the conflict must be disclosed pursuant to the requirements described above. i
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NOTICE: UNDE~ PROVISIONS OF FLORIDA STATUTES Ii 112.al7 (1079), A FAILURE 1'0 MAKE ANY REQUIRED DISCLOSURE CONSTITUTES)
GROUNDS FOR AND MAY BE PUNISHED BY ONE OR MORE OF THE FOLLOWING: IMPEACHMENT, REMOVAL OR SUSPBNSION FROM OFFICK !
OR EMPLOYMENT, DEMOTION, REDUCTION IN SALARY, REPRIMAND, OR A CIVIL PENALTY NOT TO EXCEED e6,OOO. .
E FORM.. REV, 12-79