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12-20-1983 Regular Meeting ? - . '" CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING December 20, 1983 A Regular Meeting of the City Council of the City of Clermont was held Tuesday, December 20, 1983 in the City Council Chambers. The meeting was called to order at 7:30 p.m. by Mayor Beals with the following Council Members in attendance: Council Member Dupee, Council Member Turvi'lle, Mayor Pro Tern Pool, and Council Member Cole. Other City Officials present were: City Manger Forbes, Finance Director Saunders, and Deputy City Clerk Brandt. The Invocation was offered by Mayor Pro Tern Pool followed by the repeating of the Pledge of Allegiance to the Flag by all present. MINUTES The Minutes of the Regular Meeting held December 13, 1983 were approved as presented. CITY MANAGER'S REPORT LAKE COUNTY COUNCIL ON AGING It was reported that the Senior Citizens dinner and dance was a great success with eighty-five in attendance. In order for the Center to continue with its programs, Mr. Forbes urged the Council to help by recruiting people to serve on the Board of Directors. JAYCEE BEACH CONCESSION STAND It was reported that the present lessee of the Beach House concession had cancelled his lease, and that the building was again available. It was suggested that the City advertise for proposals and see what the interest in the building was. Council Member Turville stated that he felt the City's "Request for Proposal" form pretty much spelled out the way he would like to have the building operated. However, he further stated that he would consider other options, should they be presented. After some discussion of the past B3-224 history of the building, A MOTION WAS MADE BY COUNCIL MEMBER TURVILLE, SECONDED BY COUNCIL MEMBER COLE, AND UNANIMOUSLY CARRIED TO REBID THE JAYCEE BEACH CONCESSION STAND. BALL FIELD PARKING City Manager Forbes reported that for many years the Catholic Church had allowed people using the City's Little League Field to park in the Church parking lot, but now the Church would like this stopped. After numerous discussions, it was reported that Church Officials have agreed to allow the City to use the two rows of parking spaces closest to the field and for a turnaround. In return, the City should provide additional parking spaces for the users of the field. It was further reported that Public Works Director, Bob Smythe, had prepared a plan for sixty additional grass parking spaces on Twelfth Street north of the field which would cost approximately $6,000 to construct. After some discussion, it was the consensus of the Council to study the plan and area and make a decision in January. ORGANIZATIONAL MEETING It was reported that the January 10, 1984 Council Meeting would be the Organizational Meeting. Appointments will be made to the City's variou$. Boards and Commissions, and Council Liaison appointments will also be made. ED AUGUSTINE REQUEST FOR DRIVE THROUGH AT MINI WAREHOUSES It was reported that Mr. Ed Augustine who owns the mini warehouses by City Hall had requested permission to remove one ten foot section of fence to allow an exit from his property onto the City Hall Parking Lot. City Manager Forbes stated that he would like an opinion from . It CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING December 20, 1983 Page -2- the City Attorney concerning ingress and egress from private to public property. Council Member Pool stated that the bowling alley and the City share common driveways, and he could see no problem with this request. After some discussion, it was the consensus of the Council to wait and make a decision on this matter after receiving an opinion from the City Attorney. FINANCE DIRECTOR'S REPORT POLICE DEPARTMENT TELEPHONE SYSTEM It was reported that Communication Equipment Company of Leesburg, the company that was the low bidder and had installed the new telephone equipment at City Hall would install a new system at the Police Depart- ment for the same unit prices. The proposed system would give the Police Department three incoming lines and would cost $3,895. This amount ~3-225 is included in this year's budget. After some discussion, A MOTION WAS MADE BY COUNCIL MEMBER COLE, SECONDED BY COUNCIL MEMBER POOL AND UNANI- MOUSLY CARRIED TO PURCHASE THE NEW TELEPHONE SYSTEM FOR THE POLICE DEPARTMENT FROM COMMUNICATION EQUIPMENT COMPANY, INC. IN LEESBURG-AT A COST OF $3,895. COUNCIL MEMBER DUPEE'S REPORT SIDEWALKS AT LAKEVIEW VILLAS Council Member Dupee reported that she had received a request from resi- dents at Lakeview Villas for sidewalks to be installed in the area. Many of the residents are elderly and like to take walks, but feel it is dangerous to walk along the highway. Mayor Beals stated that Lakeview Villas would be added to the list of sidewalk requests for future consideration. COUNCIL MEMBER POOL'S REPORT STREET EDGING Council Member Pool reported that he had received many favorable comments regarding the street edging being done by City crews and commended the City for a job well done. OLD BUSINESS CHANGE ORDER #1 SPRAYFIELD INSTALLATION It was reported that three changes had been requested by the City Engineer for the City's sprayfield project. The changes and cost are listed below: 1. Add a 1" chamber to the sprinkler head slabs and pour a minimum of one cubic foot of concrete around the sprinkler base. This change would prevent sprinkler damage during harvesting, and the cost is $5,203.20. 2. Add a 20" turbine roof vent and wire mesh in the floor of the sprayfield pump station. The vent is needed for improved ventil- ation, and the mesh was not shown in the original contract. The cost is $412.00. 3. Add two 8" Dresser Couplings in the sprayfield pump station to facilitate installation of the pump and future repairs. The cost is $268. The total cost of Change Order #1 would be $5,883.20. 83-226 After some discussion, A MOTION WAS MADE BY COUNCIL MEMBER POOL, SECONDED BY COUNCIL MEMBER DUPEE,AND UNANIMOUSLY CARRIED TO ACCEPT CHANGE ORDER #1 IN THE AMOUNT OF $5,883.20 FOR THE CITY'S SPRAYFIELD PROJECT. . . CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING December 20, 1983 Page -3- At this point the Mayor adjourned the meeting for five minutes, and when the meeting reconvened, the newly elected Council Members were sworn in. OATH OF OFFICE ADMINISTERED City Clerk Wayne Saunders administered the Oath of Office to Virginia Henry who was elected to Seat Number Four and Council Member Hal Turville who was reelected to Seat Number Two. Mayor Beals presented a plaque of appreciation to Ann Dupee for her year of dedicated service to the City of Clermont. NEW BUSINESS At this point in the meeting Mrs. Virginia Henry took her seat on the Council. BICYCLE MOTO CROSS (BMX) COURSE It was reported that Mr. Martin Miller had requested the City's assistance with establishing a BMX Course within the City. He had spoken with the Parks and Recreation Board about establishing the course, and the Board favored the idea. In turn, City Manager Forbes was asked to show Mr. Miller the sites available in the City. After viewing the sites, Mr. Miller believed the old football field by the Junior High School would be best suited for the BMX Course and has asked City support in working with the School Board to obtain approval. Council Member Pool suggested using the old clay pit for a temporary site for the course. City Manager Forbes stated that he would take Mr. Martin out to view the area. After some discussion, it was the consensus of the Council to pursue this matter with the School Board. LAKE WINONA BRIDGE REPORT It was reported that the State had completed its inspection of the Lake Winona Bridge on south Lakeshore Drive, and in general had recommended that: (1) guardrails, striping and handrails be installed in accordance with AASHTO Standards, (2) end bents on one piling should be stengthened with steel bracing, and the beams cleaned and spalls patched, and (3) the holes in the retaining walls be patched. City Manager Forbes stated that it would be expensive to make the recommended improvements and that he had also asked the Engineers who made the report to evaluate the cost of a new bridge and its useful life vs. repairing the existing bridge and its estimated life. Council Member Turville asked that when replacing the bridge was being considered, to include the cost of building a bridge with higher water clearance. At the conclusion of the discussion, City Manager Forbes stated that he would get back with the Council as soon as more information is received. There being no further business, meeting adjourned at 8:10 p.m. Attest, -~~~A-" ./ ( - ~,..:::... ._.___.._ - .u.____ '__.__.___ ._.___-. ~.... .. M ORANDUM OF VOTU ~ C,....,.tjFLICT FORM 4 I.AST NAME - FIRST NAME - MIDDLE NAME Dupee Ann K. MAILING ADDRESS P.O. Box 868 AGENCY is unit of: DSTATE CITY 12111 ZIP . L.ak.e COUNTY DCOUNTY DATE ON WHICH VOTE OCCURRED December 13 1983 NAME OF PERSON RECORDlNG MINUTJl:S Julie M. Brandt TITLE OF PERSON RECORDlNG MINUTES Deputy City Clerk SPECIFY Ci t y-;--of__Cl.e..r:mQn..t NAME OF AGENCY rnMUNICIPALITY DO'fHER " MEMOR,ANDUM OF CONFLICT OF INTEREST IN A VOTING SITUATION LRequired by Florida Statutes ~112.3143 (1979) ] If you have voted in your official capacity upon any measure in which you had a personal, private, or professional interest which inures to I your special private gain or the special private gain of any principal by whom you are retained, please disclose the nature or your interest I below. I . .~ I. Description of the matter upon w~ich you voted in your official capacity: 2. I I I I j I j I ..j Description of the personal, pri~ate, or professional interest you have in the above matter which inures to your special private gain or I the special private gain of any principal by whom you are retained: i j I , Council Member Dupee abstained from voting on the matter of the Gerald Smith var~ance request because she is a neighbor of Mr. Smith's. 1 aKl Yourself b.D Principal by whom you are retained: - I ~nAT-URE-~'-l ~J 6~~ 11)~ ~ )------- -- . ]~~:~:~~::";~~ :~:RD:N;;:;~D ~:~~ T~ l41lMJ 7'\. :'\...)'-"V\f'c:...--'c.----, WHICH THE VOTE OCCURRED: I Ann _~...._~~~~_~.___ .,_.~__.___._._: _._uclk~J~' z6.r-L913_.J I 3. Person or principal to whom the special gain described above will inure: FILING INSTRUCTIONS , This memorandum must be filed within fifteen (16) days following the meeting during which the voting conflict occurred with the persOIl ! responsible for recording the minutes of the meeting, who shall incorporate the memorandum in the meeting minutes. This form need not be ! filed merely to indicate the absence of a voting eonflict. Florida law permits but does not require you to abstain from voting when a conflict i of interest arises; if you vote, however, the conflict must be disclosed pursuant to the requirements described above. i I '1 NOTICE: UNDE~ PROVISIONS OF FLORIDA STATUTES Ii 112.al7 (1079), A FAILURE 1'0 MAKE ANY REQUIRED DISCLOSURE CONSTITUTES) GROUNDS FOR AND MAY BE PUNISHED BY ONE OR MORE OF THE FOLLOWING: IMPEACHMENT, REMOVAL OR SUSPBNSION FROM OFFICK ! OR EMPLOYMENT, DEMOTION, REDUCTION IN SALARY, REPRIMAND, OR A CIVIL PENALTY NOT TO EXCEED e6,OOO. . E FORM.. REV, 12-79