Loading...
08-23-1983 Regular Meeting• CITY OF CLERMONT . MINUTES REGULAR COUNCIL MEETING August 23, 1983 A Regular Meeting of the City Council of the City of Clermont was held Tuesday, August 26, 1983 in the Council Chambers. The Meeting was called to order at 7:30 p.m. by Mayor Beals with the following Council Members in attendance: Mayor Pro Tem Pool, Council Member Dupee, Council Member Cole, and Council Member Turville. Other City Officials present were: City Manager Forbes, City Attorney Baird, Finance Director Saunders, and Deputy City Clerk Brandt. The Invocation was offered by City Manager Forbes, followed by the repeating of the Pledge of Allegiance to the Flag by all present. MINUTES The Minutes of the Workshop Meeting held August 3, 1983 and the Regular Meeting held August 9, 1983 were approved as presented. The Minutes of the Workshop Meeting held August 10, 1983 were amended by Council Member Turville to read after the word $100, "After much discussion, Council Member Turville stated that the direction and character the Chamber has taken are its privileges. The Chamber can choose to be anything it wishes. But if it chooses to be a special interest lobby and politically active, it should be independent. Those are functions that should not be funded with taxpayers dollars". CITY MANAGER'S REPORT RUSSELL DANIEL IRRIGATION CHANGE ORDER #1 It was reported that Russell Daniel Irrigation, the Company who is install- ing the City's sprayfield, had requested an extension of time to complete the work from December 20, 1983 to January 29, 1984. After some discussion, 83-135 A MOTION WAS MADE BY COUNCIL MEMBER POOL, SECONDED BY COUNCIL MEMBER DUPEE, AND UNANIMOUSLY CARRIED TO ACCEPT CHANGE ORDER #1, EXTENDING THE COMPLETION DATE TO JANUARY 29, 1984. UNIVERSAL TANK COMPANY It was reported that Universal Tank correct defects found during the one new 500,000 gallon water tank. Company would be back in November to year warranty inspection of the City's SOUTH LAKE COUNTY COURTHOUSE ANNEX It was reported that the Lake County Board of Commissioners would not be using the Old Library Building as previously indicated, and that Lake- Sumter Community College would like to renew their lease on the building until June of 1984. After some discussion, it was the consensus of the Council to allow the Community College to use the building through December of 1983, and at that time re-evaluate alternative uses for the building. SUNSHINE PLAYERS City Manager Forbes reported, as requested, he had discussed the Summer Drama Workshop which was part of the City's Summer Recreation Program with Mrs. Georgette Miller. Mrs. Miller is now sponsoring the Sunshine Players a drama group for young people ages 8 through 18 and intends to sponsor three plays this year, and has requested to use Jenkins Auditorium for the performances without charge. It was recommended that the City become a Founding Patron for the Sunshine Players by making a one time .donation of $100 to the group which would offset Mrs. Miller's losses in 33-136 the summer program. After some discussion, A MOTION WAS MADE BY COUNCIL MEMBER DUPEE, SECONDED BY COUNCIL MEMBER POOL, AND UNANIMOUSLY CARRIED TO ALLOW MRS. GEORGETTE MILLER THE USE OF JENKINS AUDITORIUM FOR THREE PLAYS, AT NO CHARGE, AND TO GRANT THE SUNSHINE PLAYERS A ONE TIME FOUNDING PATRON DONATION OF $100. • CITY OF CLERMONT • MINUTES REGULAR COUNCIL MEETING August 23, 1983 Page 2 CLERMONT ART FESTIVAL It was reported that Sue Mecanick had requested permission to use the Highlander Hut and the area around Sparkling Water Lake for the second annual Clermont Art Festival, to be tentatively held February 11th & 12th, 1984. It was the consensus of the Council to allow the use of the Highlander Hut and area around Sparkling Water Lake for the festi- val, contingent upon a detailed talk with the South Lake Art League covering the exact plans for operation of the festival. HAUNTED HOUSE Sue Mecanick had also requested permission to use the Old Library Building for a Haunted House this Halloween. It was reported that two years ago, Barrie Rakow and she had helped the Parks and Recrea- tion Board with a Haunted House and there were no problems. After some discussion, it was the consensus of the Council to allow Mrs. Mecanick to conduct a Haunted House at the Old Library Building. BAND BOOSTERS' REQUEST - ARLENE HANKS It was reported that the Clermont High School Band Boosters had requested permission to use the City Logo on a board game similar to "Monopoly" they planned to sell to raise money for the band. The game would be called "The Game of Clermont". After some dis- cussion, it was the consensus of the Council to allow the Clermont Highlander Band Boosters permission to use the City's Logo on the game. Mrs. Hanks had also asked permission to use the City's pavilion at Jaycee Beach to sell chicken dinners during the Art Festival. After some discussion, it was the consensus of the Council that Mrs. Hanks go through the Art League for this re- quest, because last year various civic groups that sold food at the Festival paid a concessionaire's fee to the Art League. TELEPHONE AT THE KEHLOR PARK RECREATION BUILDING It was reported that the Lake County Council On Aging would be instal- ling a telephone and desk in the Kehlor Park Recreation Building and that the office would be staffed with a secretary. Council Member Turville asked who would be responsible for the telephone bill. City Manager Forbes stated that the Lake County Council On Aging would be paying for the installation and the monthly bill. It was suggested that a lock be placed on the phone to prevent calls being made when the secretary was not there. After some discussion, it was the consensus of the Council to allow the phone to be installed, as long as a lock is placed on the phone and the Lake County Council On Aging understands that it is responsible for the bill. MOWHAWK ROAD PROPERTY City Manager Forbes reported that several months ago the City had been approached by Real Estate Broker Keith Hogan regarding selling City property on Mowhawk Road. At that time the Council has asked Mr. Forbes to check with the County to see if they had any potential use for the property. The County expressed no interest in the property. Mr. Forbes asked if the Council wished to sell the property, and it was the consensus of the Council not to sell at this time. The City Manager was directed to contact Mr. Hogan with this information. BUDGET HEARING/COUNCIL MEETING City Manager Forbes reported that due to a conflict with the County and School Board's proposed budget hearings, it was necessary to reschedule our budget hearing from September 13th to September 14th. It was recommended to combine the budget hearing and the regular meeting to avoid meetings on two consecutive days. After some dis- cussion, it was the consensus of the Council to hold both meetings on September 14, 1983 at 7:30 p.m. in the Council Chambers. • CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING August 23, 1983 Page 3 COUNCIL MEMBER DUPEE'S REPORT COOPER MEMORIAL LIBRARY • Council Member Dupee reported that the Library Board had viewed the final plans for the Library expansion. COUNCIL MEMBER POOL'S REPORT TREE TRIMMING Council Member Pool thanked the City for its quick action on trimming the tree west of the corner of West and Chestnut which was blocking the view of traffic. MAYOR BEALS REPORT WEST ORANGE YMCA Mayor Beals reported that he had spent some time with Dr. Asmann and representatives from the West Orange YMCA. The YMCA is interested in locating a branch of the organization in Clermont and building a community swimming pool. Mayor Beals asked Council Member Pool if he would serve on a steering committee in support of the community swim- ming pool. Council Member Pool stated that he would be happy to serve in that capacity as he was very interested in having a community swimming pool in Clermont. REPRESENTATIVE BUDDY MCKAY Mayor Beals reported that he had spoken with Representative Buddy McKay and asked if he could intervene on behalf of the City to speed up the process for getting EPA approval for our grant to expand the treatment plant. Mayor Beals stated that he had received a call from Attorney George Allbright of McKay's legal staff in Washington, DC, who had contacted the EPA; and he reported that they are now processing our application. VISITORS WITH BUSINESS GERALD SMITH - VARIANCE REQUEST FOR 1719 FIRST STREET Mr. Gerald Smith appeared before the Council to request a side yard variance. A deck which Mr. Smith built encroaches 3' into the re- quired 9' side yard. Mr. Smith explained that he did not get a building permit at the time construction began, but did obtain the necessary permit when notified of the violation. The permit re- quired alteration of the existing deck, and Mr. Smith explained that he did not want to do this. Mr. Smith then presented a letter signed by neighbors who favored the granting of the variance. Mayor Beals called for comments from those present in the audience, and Mr. Sterling Frey spoke in favor of granting the variance. No one else spoke for or against it. Mayor Beals then read a letter from Mrs. Esther S. Fox. Mrs. Fox stated that she did not want the variance granted, and felt that Mr. Smith should obtain a survey of the property to determine the exact property line. After much discussion, A MOTION WAS MADE BY COUNCIL MEMBER POOL, AND SECONDED BY COUNCIL MEMBER COLE TO GRANT THE VARIANCE BASED ON THE BUILDING PERMIT WHICH REQUIRES ANGLING THE DECK SUPPORT POSTS. CITY OF CLERMONT • MINUTES REGULAR COUNCIL MEETING August 23, 1983 Page 4 Under discussion, Council Member Turville stated that a survey was needed to determine what type of variance would be granted. It could be a three foot, or a two foot variance; or possibly no variance would be needed at all. 83-137 After some further discussion, A MOTION WAS MADE BY COUNCIL MEMBER TURVILLE, SECONDED BY COUNCIL MEMBER DUPEE AND CARRIED BY A FOUR TO ONE VOTE TO TABLE THE MATTER UNTIL A SURVEY OF THE PROPERTY IS COM- PLETED. MR. SMITH WAS GIVEN A MAXIMUM OF NINETY DAYS TO OBTAIN THE SURVEY. IF IT IS COMPLETED SOONER THAN THE NINETY DAYS, IT WILL BE PLACED ON THE COUNCIL AGENDA AS SOON AS POSSIBLE. THE VOTING WAS AS FOLLOWS: MAYOR BEALS, AND COUNCIL MEMBERS DUPEE, TURVILLE, AND POOL AYE; COUNCIL MEMBER COLE, NAY. At this time, Mayor Beals asked Mr. Jerry Jones if the Old Business could be taken care of before proceeding with his variance request. The hour was getting late, and Mrs. Brent whose request was scheduled after his, had small children with her. Mr. Jones agreed and Mrs. Brent's request was heard. DOCK AGREEMENT FOR LAKE WINONA It was reported that in 1979 the City Council allowed Mr. Terry Brent to assume an existing lease agreement for a boat dock on Lake Winona which is located across the street from his property and on City prop- erty. One of the stipulations of this agreement was that Mr. Brent carry public liability and property damage insurance in the amount of $100,000 for both himself and the City. Mrs. Brent appeared before the Council and stated that they could no longer afford to insure the City for $100,000. Most insurance companies would not write this type of policy, and the one that will charges a higher premium than their house insurance. She asked if there was some way that they could pay the City the $100 they had been paying and still have adequate coverage. City Attorney Baird stated that this type of dock poses a tremendous liability for the City, and the intent was for the City to have double coverage. If a claim was made, it would be against the Brent's insurance 33-138 first and then the City's. After much discussion, A MOTION WAS MADE BY COUNCIL MEMBER TURVILLE AND SECONDED BY COUNCIL MEMBER DUPEE TO CANCEL THE LEASE AND TEAR THE DOCK DOWN. After further discussion, Council Member Dupee amended the motion to ive the Brent's thirty days to pro - erly insure the dock. At the end of thirty days, if the dock is not in- sured, it will be torn down. AS AMENDED, THE MOTION CARRIED UNANIMOUSLY. JERRY JONES - REQUEST FOR VARIANCE AT 611 WEST HIGHWAY 50 Mr. Jerry Jones, who owns the Amoco station at 611 West Highway 50 appeared before the Council to request a front yard setback variance from the required 50 feet to install two new gas islands. One island will be 17'6'from the ROW and the other 36'6'from the ROW. Mr. Jones stated that the front door of his building was not 50' from the ROW, and anywhere the new gas islands would be placed, they would not comply with the requirement. In view of turning down a recent request of the Ready Market to install gas pumps, Council Member Turville asked Mr. Jones if he intended to sell groceries at the station. Mr. Jones assured the Council that no groceries would be sold at his station. 83-139 After some discussion, A MOTION WAS MADE BY COUNCIL MEMBER TURVILLE, SECONDED BY COUNCIL MEMBER POOL AND UNANIMOUSLY CARRIED TO GRANT THE VARIANCE TO ALLOW THE INSTALLATION OF TWO NEW GAS ISLANDS WITHIN THE REQUIRED FRONT YARD SETBACK, AS LONG AS THERE ARE NO GROCERY SALES ON THE PREMISES. CITY OF CLERMONT • MINUTES REGULAR COUNCIL MEETING August 23, 1983 Page 5 83-140 33-141 TONY HUBBARD REQUEST FOR PLAT APPROVAL It was explained that the owner was replatting part of Sunnyside Subdivision so that all of the lots would meet the City's present zon- ing requirements. The City Engineer, Mr. John Springstead has certi- fied that the plat meets the City's subdivision requlations. Mr. Forbes passed out new plat maps of the subdivision which show the City's sewer easements and further explained that before approval can be given to this plat, the following must be considered: (1) The owner has requested a waiver from the requirement that 5~ of the land or monies be donated to the City for Parks and Recreation, (2) For many years the City has had a storm sewer line running through lots 4 and 9 but has no easement. The owner is requesting that the line be relocated as shown on the plat map. It was recommend that the City split the costs of moving the storm sewer line with the owner on a percentage basis, and (3) Should sidewalks be required before the final certificate of occupancy is issued? After much discussion regarding the storm sewer relocation, and building sidewalks on hilly terrain, A MOTION WAS MADE BY COUNCIL MEMBER POOL, SECONDED BY COUNCIL MEMBER COLE, AND UNANIMOUSLY CARRIED TO GRANT APPROVAL TO THE SUNNYSIDE SUBDIVISION PLAT, SUBJECT TO THE FOLLOWING ITEMS: (1) THE 5~ REQUIREMENT WILL BE WAIVED, (2) THE COST OF RELOCATING THE STORM SEWER WILL BE SPLIT ON A FIFTY-FIFTY BASIS BETWEEN THE OWNER AND THE CITY, AND (3) A CONVENANT WILL BE PLACED ON THE PLAT REQUIRING THAT ALL SIDEWALKS WILL BE COMPLETED BEFORE AN INDIVIDUAL OWNER WILL RECEIVE A CERTIFICATE OF OCCUPANCY FOR HIS RESIDENCE. MR. HUBBARD STATED THAT THE OWNER AGREED TO ALL OF THE CONDITIONS LISTED ABOVE. NEW BUSINESS BID AWARD - RENOVATIONS TO A CITY OWNED BUILDING LOCATED AT 797 MINNEOLA City Manager Forbes reported that the City had received bids for reno- vations to the building occupied by Leslie's Place, and recommended that the City accept the low bid of Plummer Construction of $3,239.78 for a new roof, five new windows, stucco exterior, aluminum soffit and fascia, and metal lath around the building. After some discussion, A MOTION WAS MADE BY COUNCIL MEMBER POOL, SECONDED BY COUNCIL MEMBER COLE AND UNANI- MOUSLY CARRIED TO ACCEPT THE LOW BID IN THE AMOUNT OF $3,239.78 FROM PLUMMER CONSTRUCTION FOR RENOVATIONS AS LISTED ABOVE TO THE CITY OWNED BUILDING LOCATED AT 797 MINNEOLA AVENUE AND OCCUPIED BY LESLIE'S PLACE. BID AWARD - BUILDING OFFICIAL'S VEHICLE It was reported that two bids had been received for a vehicle for the Building Official, both from car rental agencies. As requested by Council Member Pool, City Manager Forbes stated that in checking with the bank on the "Blue Book" value of the cars bid, they were almost identical. Hertz Car Sales had bid $6,800 for a 1983 Ford Fairmont, and was the lowest bidder. After much discussion about types of cars, and .3-142 various used car prices, A MOTION WASMADE BY COUNCIL MEMBER POOL, SECONDED BY COUNCIL MEMBER TURVILLE AND UNANIMOUSLY CARRIED TO TABLE THE PURCHASE OF A CAR AT THIS TIME, AND WAIT UNTIL THE NEW STATE CONTRACT COMES OUT IN SEPTEMBER TO PURCHASE A NEW CAR FOR THE BUILDING OFFICIAL. THE AMOUNT OF $6,800 WILL BE CARRIED OVER INTO NEXT YEAR'S BUDGET FOR THE PURCHASE. BID AWARD - INSURANCE Finance Director Saunders explained that every three years the City bids out its insurance based upon certain criteria and specifications. Mr. Saunders recommended accepting the low bid of $49,375 from Bill Eyerly Insurance. *Terrace CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING August 23, 1983 Page 6 Council Member Turville stated that there seemed to be a big price dif- ference between the low and high bidder and asked if the low bidder had included everything as listed in the specifications. Mr. Saunders explained that he had carefully checked each bid for content. After some 83-143 discussion, A MOTION WAS MADE BY COUNCIL MEMBER POOL, SECONDED BY COUNCIL MEMBER DUPEE, AND UNANIMOUSLY CARRIED TO ACCEPT THE LOW BID OF $49,375 FROM BILL EYERLY INSURANCE, INC. FOR THE CITY'S INSURANCE POLICIES. There being no further business, the M t ng adjourned at 9:30 p.m. ~. CHARLES B. BEALS, MAYOR ATTEST: WAY SAUNDERS, CITY CLERK