08-23-1983 Regular Meeting• CITY OF CLERMONT .
MINUTES
REGULAR COUNCIL MEETING
August 23, 1983
A Regular Meeting of the City Council of the City of Clermont was held
Tuesday, August 26, 1983 in the Council Chambers. The Meeting was called
to order at 7:30 p.m. by Mayor Beals with the following Council Members
in attendance: Mayor Pro Tem Pool, Council Member Dupee, Council Member
Cole, and Council Member Turville. Other City Officials present were:
City Manager Forbes, City Attorney Baird, Finance Director Saunders, and
Deputy City Clerk Brandt.
The Invocation was offered by City Manager Forbes, followed by the
repeating of the Pledge of Allegiance to the Flag by all present.
MINUTES
The Minutes of the Workshop Meeting held August 3, 1983 and the Regular
Meeting held August 9, 1983 were approved as presented. The Minutes of
the Workshop Meeting held August 10, 1983 were amended by Council Member
Turville to read after the word $100, "After much discussion, Council
Member Turville stated that the direction and character the Chamber has
taken are its privileges. The Chamber can choose to be anything it wishes.
But if it chooses to be a special interest lobby and politically active,
it should be independent. Those are functions that should not be funded
with taxpayers dollars".
CITY MANAGER'S REPORT
RUSSELL DANIEL IRRIGATION CHANGE ORDER #1
It was reported that Russell Daniel Irrigation, the Company who is install-
ing the City's sprayfield, had requested an extension of time to complete
the work from December 20, 1983 to January 29, 1984. After some discussion,
83-135 A MOTION WAS MADE BY COUNCIL MEMBER POOL, SECONDED BY COUNCIL MEMBER DUPEE,
AND UNANIMOUSLY CARRIED TO ACCEPT CHANGE ORDER #1, EXTENDING THE COMPLETION
DATE TO JANUARY 29, 1984.
UNIVERSAL TANK COMPANY
It was reported that Universal Tank
correct defects found during the one
new 500,000 gallon water tank.
Company would be back in November to
year warranty inspection of the City's
SOUTH LAKE COUNTY COURTHOUSE ANNEX
It was reported that the Lake County Board of Commissioners would not be
using the Old Library Building as previously indicated, and that Lake-
Sumter Community College would like to renew their lease on the building
until June of 1984. After some discussion, it was the consensus of the
Council to allow the Community College to use the building through
December of 1983, and at that time re-evaluate alternative uses for the
building.
SUNSHINE PLAYERS
City Manager Forbes reported, as requested, he had discussed the Summer
Drama Workshop which was part of the City's Summer Recreation Program
with Mrs. Georgette Miller. Mrs. Miller is now sponsoring the Sunshine
Players a drama group for young people ages 8 through 18 and intends to
sponsor three plays this year, and has requested to use Jenkins Auditorium
for the performances without charge. It was recommended that the City
become a Founding Patron for the Sunshine Players by making a one time
.donation of $100 to the group which would offset Mrs. Miller's losses in
33-136 the summer program. After some discussion, A MOTION WAS MADE BY COUNCIL
MEMBER DUPEE, SECONDED BY COUNCIL MEMBER POOL, AND UNANIMOUSLY CARRIED TO
ALLOW MRS. GEORGETTE MILLER THE USE OF JENKINS AUDITORIUM FOR THREE PLAYS,
AT NO CHARGE, AND TO GRANT THE SUNSHINE PLAYERS A ONE TIME FOUNDING PATRON
DONATION OF $100.
• CITY OF CLERMONT •
MINUTES
REGULAR COUNCIL MEETING
August 23, 1983
Page 2
CLERMONT ART FESTIVAL
It was reported that Sue Mecanick had requested permission to use the
Highlander Hut and the area around Sparkling Water Lake for the second
annual Clermont Art Festival, to be tentatively held February 11th &
12th, 1984. It was the consensus of the Council to allow the use of
the Highlander Hut and area around Sparkling Water Lake for the festi-
val, contingent upon a detailed talk with the South Lake Art League
covering the exact plans for operation of the festival.
HAUNTED HOUSE
Sue Mecanick had also requested permission to use the Old Library
Building for a Haunted House this Halloween. It was reported that
two years ago, Barrie Rakow and she had helped the Parks and Recrea-
tion Board with a Haunted House and there were no problems. After
some discussion, it was the consensus of the Council to allow Mrs.
Mecanick to conduct a Haunted House at the Old Library Building.
BAND BOOSTERS' REQUEST - ARLENE HANKS
It was reported that the Clermont High School Band Boosters had
requested permission to use the City Logo on a board game similar
to "Monopoly" they planned to sell to raise money for the band.
The game would be called "The Game of Clermont". After some dis-
cussion, it was the consensus of the Council to allow the Clermont
Highlander Band Boosters permission to use the City's Logo on the
game. Mrs. Hanks had also asked permission to use the City's
pavilion at Jaycee Beach to sell chicken dinners during the Art
Festival. After some discussion, it was the consensus of the
Council that Mrs. Hanks go through the Art League for this re-
quest, because last year various civic groups that sold food
at the Festival paid a concessionaire's fee to the Art League.
TELEPHONE AT THE KEHLOR PARK RECREATION BUILDING
It was reported that the Lake County Council On Aging would be instal-
ling a telephone and desk in the Kehlor Park Recreation Building and
that the office would be staffed with a secretary. Council Member
Turville asked who would be responsible for the telephone bill. City
Manager Forbes stated that the Lake County Council On Aging would be
paying for the installation and the monthly bill. It was suggested that
a lock be placed on the phone to prevent calls being made when the
secretary was not there. After some discussion, it was the consensus
of the Council to allow the phone to be installed, as long as a lock
is placed on the phone and the Lake County Council On Aging understands
that it is responsible for the bill.
MOWHAWK ROAD PROPERTY
City Manager Forbes reported that several months ago the City had been
approached by Real Estate Broker Keith Hogan regarding selling City
property on Mowhawk Road. At that time the Council has asked Mr. Forbes
to check with the County to see if they had any potential use for the
property. The County expressed no interest in the property. Mr. Forbes
asked if the Council wished to sell the property, and it was the consensus
of the Council not to sell at this time. The City Manager was directed
to contact Mr. Hogan with this information.
BUDGET HEARING/COUNCIL MEETING
City Manager Forbes reported that due to a conflict with the County
and School Board's proposed budget hearings, it was necessary to
reschedule our budget hearing from September 13th to September 14th.
It was recommended to combine the budget hearing and the regular
meeting to avoid meetings on two consecutive days. After some dis-
cussion, it was the consensus of the Council to hold both meetings
on September 14, 1983 at 7:30 p.m. in the Council Chambers.
• CITY OF CLERMONT
MINUTES
REGULAR COUNCIL MEETING
August 23, 1983
Page 3
COUNCIL MEMBER DUPEE'S REPORT
COOPER MEMORIAL LIBRARY
•
Council Member Dupee reported that the Library Board had viewed the
final plans for the Library expansion.
COUNCIL MEMBER POOL'S REPORT
TREE TRIMMING
Council Member Pool thanked the City for its quick action on trimming
the tree west of the corner of West and Chestnut which was blocking
the view of traffic.
MAYOR BEALS REPORT
WEST ORANGE YMCA
Mayor Beals reported that he had spent some time with Dr. Asmann and
representatives from the West Orange YMCA. The YMCA is interested in
locating a branch of the organization in Clermont and building a
community swimming pool. Mayor Beals asked Council Member Pool if he
would serve on a steering committee in support of the community swim-
ming pool. Council Member Pool stated that he would be happy to serve
in that capacity as he was very interested in having a community
swimming pool in Clermont.
REPRESENTATIVE BUDDY MCKAY
Mayor Beals reported that he had spoken with Representative Buddy
McKay and asked if he could intervene on behalf of the City to
speed up the process for getting EPA approval for our grant to
expand the treatment plant. Mayor Beals stated that he had received
a call from Attorney George Allbright of McKay's legal staff in
Washington, DC, who had contacted the EPA; and he reported that they
are now processing our application.
VISITORS WITH BUSINESS
GERALD SMITH - VARIANCE REQUEST FOR 1719 FIRST STREET
Mr. Gerald Smith appeared before the Council to request a side yard
variance. A deck which Mr. Smith built encroaches 3' into the re-
quired 9' side yard. Mr. Smith explained that he did not get a
building permit at the time construction began, but did obtain the
necessary permit when notified of the violation. The permit re-
quired alteration of the existing deck, and Mr. Smith explained that
he did not want to do this.
Mr. Smith then presented a letter signed by neighbors who favored the
granting of the variance. Mayor Beals called for comments from those
present in the audience, and Mr. Sterling Frey spoke in favor of granting
the variance. No one else spoke for or against it. Mayor Beals then
read a letter from Mrs. Esther S. Fox. Mrs. Fox stated that she did not
want the variance granted, and felt that Mr. Smith should obtain a survey
of the property to determine the exact property line.
After much discussion, A MOTION WAS MADE BY COUNCIL MEMBER POOL, AND
SECONDED BY COUNCIL MEMBER COLE TO GRANT THE VARIANCE BASED ON THE
BUILDING PERMIT WHICH REQUIRES ANGLING THE DECK SUPPORT POSTS.
CITY OF CLERMONT •
MINUTES
REGULAR COUNCIL MEETING
August 23, 1983
Page 4
Under discussion, Council Member Turville stated that a survey was
needed to determine what type of variance would be granted. It could
be a three foot, or a two foot variance; or possibly no variance would
be needed at all.
83-137 After some further discussion, A MOTION WAS MADE BY COUNCIL MEMBER
TURVILLE, SECONDED BY COUNCIL MEMBER DUPEE AND CARRIED BY A FOUR TO
ONE VOTE TO TABLE THE MATTER UNTIL A SURVEY OF THE PROPERTY IS COM-
PLETED. MR. SMITH WAS GIVEN A MAXIMUM OF NINETY DAYS TO OBTAIN THE
SURVEY. IF IT IS COMPLETED SOONER THAN THE NINETY DAYS, IT WILL BE
PLACED ON THE COUNCIL AGENDA AS SOON AS POSSIBLE. THE VOTING WAS AS
FOLLOWS: MAYOR BEALS, AND COUNCIL MEMBERS DUPEE, TURVILLE, AND POOL
AYE; COUNCIL MEMBER COLE, NAY.
At this time, Mayor Beals asked Mr. Jerry Jones if the Old Business
could be taken care of before proceeding with his variance request.
The hour was getting late, and Mrs. Brent whose request was scheduled
after his, had small children with her. Mr. Jones agreed and Mrs.
Brent's request was heard.
DOCK AGREEMENT FOR LAKE WINONA
It was reported that in 1979 the City Council allowed Mr. Terry Brent
to assume an existing lease agreement for a boat dock on Lake Winona
which is located across the street from his property and on City prop-
erty. One of the stipulations of this agreement was that Mr. Brent
carry public liability and property damage insurance in the amount of
$100,000 for both himself and the City. Mrs. Brent appeared before the
Council and stated that they could no longer afford to insure the City
for $100,000. Most insurance companies would not write this type of
policy, and the one that will charges a higher premium than their house
insurance. She asked if there was some way that they could pay the City
the $100 they had been paying and still have adequate coverage.
City Attorney Baird stated that this type of dock poses a tremendous
liability for the City, and the intent was for the City to have double
coverage. If a claim was made, it would be against the Brent's insurance
33-138 first and then the City's. After much discussion, A MOTION WAS MADE BY
COUNCIL MEMBER TURVILLE AND SECONDED BY COUNCIL MEMBER DUPEE TO CANCEL
THE LEASE AND TEAR THE DOCK DOWN. After further discussion, Council
Member Dupee amended the motion to ive the Brent's thirty days to pro -
erly insure the dock. At the end of thirty days, if the dock is not in-
sured, it will be torn down. AS AMENDED, THE MOTION CARRIED UNANIMOUSLY.
JERRY JONES - REQUEST FOR VARIANCE AT 611 WEST HIGHWAY 50
Mr. Jerry Jones, who owns the Amoco station at 611 West Highway 50
appeared before the Council to request a front yard setback variance
from the required 50 feet to install two new gas islands. One island
will be 17'6'from the ROW and the other 36'6'from the ROW. Mr. Jones
stated that the front door of his building was not 50' from the ROW,
and anywhere the new gas islands would be placed, they would not comply
with the requirement. In view of turning down a recent request of the
Ready Market to install gas pumps, Council Member Turville asked Mr.
Jones if he intended to sell groceries at the station. Mr. Jones
assured the Council that no groceries would be sold at his station.
83-139 After some discussion, A MOTION WAS MADE BY COUNCIL MEMBER TURVILLE,
SECONDED BY COUNCIL MEMBER POOL AND UNANIMOUSLY CARRIED TO GRANT THE
VARIANCE TO ALLOW THE INSTALLATION OF TWO NEW GAS ISLANDS WITHIN THE
REQUIRED FRONT YARD SETBACK, AS LONG AS THERE ARE NO GROCERY SALES ON
THE PREMISES.
CITY OF CLERMONT •
MINUTES
REGULAR COUNCIL MEETING
August 23, 1983
Page 5
83-140
33-141
TONY HUBBARD REQUEST FOR PLAT APPROVAL
It was explained that the owner was replatting part of Sunnyside
Subdivision so that all of the lots would meet the City's present zon-
ing requirements. The City Engineer, Mr. John Springstead has certi-
fied that the plat meets the City's subdivision requlations. Mr. Forbes
passed out new plat maps of the subdivision which show the City's sewer
easements and further explained that before approval can be given to
this plat, the following must be considered: (1) The owner has requested
a waiver from the requirement that 5~ of the land or monies be donated to
the City for Parks and Recreation, (2) For many years the City has had a
storm sewer line running through lots 4 and 9 but has no easement. The
owner is requesting that the line be relocated as shown on the plat map.
It was recommend that the City split the costs of moving the storm sewer
line with the owner on a percentage basis, and (3) Should sidewalks be
required before the final certificate of occupancy is issued? After much
discussion regarding the storm sewer relocation, and building sidewalks
on hilly terrain, A MOTION WAS MADE BY COUNCIL MEMBER POOL, SECONDED BY
COUNCIL MEMBER COLE, AND UNANIMOUSLY CARRIED TO GRANT APPROVAL TO THE
SUNNYSIDE SUBDIVISION PLAT, SUBJECT TO THE FOLLOWING ITEMS: (1) THE 5~
REQUIREMENT WILL BE WAIVED, (2) THE COST OF RELOCATING THE STORM SEWER
WILL BE SPLIT ON A FIFTY-FIFTY BASIS BETWEEN THE OWNER AND THE CITY, AND
(3) A CONVENANT WILL BE PLACED ON THE PLAT REQUIRING THAT ALL SIDEWALKS
WILL BE COMPLETED BEFORE AN INDIVIDUAL OWNER WILL RECEIVE A CERTIFICATE
OF OCCUPANCY FOR HIS RESIDENCE. MR. HUBBARD STATED THAT THE OWNER
AGREED TO ALL OF THE CONDITIONS LISTED ABOVE.
NEW BUSINESS
BID AWARD - RENOVATIONS TO A CITY OWNED BUILDING LOCATED AT 797 MINNEOLA
City Manager Forbes reported that the City had received bids for reno-
vations to the building occupied by Leslie's Place, and recommended that
the City accept the low bid of Plummer Construction of $3,239.78 for a
new roof, five new windows, stucco exterior, aluminum soffit and fascia,
and metal lath around the building. After some discussion, A MOTION WAS
MADE BY COUNCIL MEMBER POOL, SECONDED BY COUNCIL MEMBER COLE AND UNANI-
MOUSLY CARRIED TO ACCEPT THE LOW BID IN THE AMOUNT OF $3,239.78 FROM
PLUMMER CONSTRUCTION FOR RENOVATIONS AS LISTED ABOVE TO THE CITY OWNED
BUILDING LOCATED AT 797 MINNEOLA AVENUE AND OCCUPIED BY LESLIE'S PLACE.
BID AWARD - BUILDING OFFICIAL'S VEHICLE
It was reported that two bids had been received for a vehicle for the
Building Official, both from car rental agencies. As requested by
Council Member Pool, City Manager Forbes stated that in checking with
the bank on the "Blue Book" value of the cars bid, they were almost
identical. Hertz Car Sales had bid $6,800 for a 1983 Ford Fairmont, and
was the lowest bidder. After much discussion about types of cars, and
.3-142 various used car prices, A MOTION WASMADE BY COUNCIL MEMBER POOL, SECONDED
BY COUNCIL MEMBER TURVILLE AND UNANIMOUSLY CARRIED TO TABLE THE PURCHASE OF
A CAR AT THIS TIME, AND WAIT UNTIL THE NEW STATE CONTRACT COMES OUT IN
SEPTEMBER TO PURCHASE A NEW CAR FOR THE BUILDING OFFICIAL. THE AMOUNT OF
$6,800 WILL BE CARRIED OVER INTO NEXT YEAR'S BUDGET FOR THE PURCHASE.
BID AWARD - INSURANCE
Finance Director Saunders explained that every three years the City bids
out its insurance based upon certain criteria and specifications. Mr.
Saunders recommended accepting the low bid of $49,375 from Bill Eyerly
Insurance.
*Terrace
CITY OF CLERMONT
MINUTES
REGULAR COUNCIL MEETING
August 23, 1983
Page 6
Council Member Turville stated that there seemed to be a big price dif-
ference between the low and high bidder and asked if the low bidder had
included everything as listed in the specifications. Mr. Saunders
explained that he had carefully checked each bid for content. After some
83-143 discussion, A MOTION WAS MADE BY COUNCIL MEMBER POOL, SECONDED BY COUNCIL
MEMBER DUPEE, AND UNANIMOUSLY CARRIED TO ACCEPT THE LOW BID OF $49,375
FROM BILL EYERLY INSURANCE, INC. FOR THE CITY'S INSURANCE POLICIES.
There being no further business, the M t ng adjourned at 9:30 p.m.
~.
CHARLES B. BEALS, MAYOR
ATTEST:
WAY SAUNDERS, CITY CLERK