07-21-1983 Workshop Meeting
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CITY OF CLERMONT
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MINUTES
WORKSHOP MEETING
July 21, 1983
A Workshop Meeting of the City Council of the City of Clermont
was held Thursday, July 21, 1983 in the City Hall Conference
Room. The Meeting was called to order at 7:00 p.m. by Mayor
Beals with the following Council Members in attendance: Council
Council Member Cole, Council Member Dupee, and Council Member
Turville. Council Member Pool was absent. Other City Officials
present were City Manager Forbes, Finance Director Saunders, and
Chief of Police Tyndal.
EXPANSION OF WASTE TREATMENT PLANT
City Manager Forbes gave a status report on the City's application
for a 1.2 million dollar grant to expand the capacity of the waste
treatment plant. The City had done a good job on completing the
eOl Plan on time, and that the application had been submitted by
tpe July 15, 1983 deadline. It was explained that the City would
be conducting a third public hearing on the 201 Plan August 18th
at 7:00 p.m. in the City Council Chambers. The purpose of this
public meeting was to amend the 201 Plan to show the potential
sites the City may be using for landspreading. The many items
needed to complete the application process were discussed; and
the City Manager informed the Council, if there were no objections,
he would be meeting in Atlanta on Monday with Environmental Pro-
tection Agency Officials to insure that the City could have the
entire application certified by September 30, 1983. The Council
was informed that the City is still searching for alternative sites
for landspreading, and that they would be kept posted on the pro-
gress.
BUDGET WORKSHOP
Finance Director Saunders gave the Council Members new budget pages
which were required due the City's proposed millage rate of 2.595.
The City Manager explained that he-would like to go over the Utility
Department Budget at this time, since the City was required to adopt
the Utility Fund Budget forty-five days before the end of the fiscal
year. He explained that the adoption of the Utility Department Bud-
get would be on the Council agenda for the first meeting in August.
The City's Bond Ordinance requires the budget adoption forty-five
days prior to the end of the-fiscal year, however, the City would
then readopt the Utility Budget according to the Trim Bill and pro-
cedures for the rest of the City's budget.
The capital requests of the Utility Budget were reviewed in detail.
Pipes and fittings for the Utility Department's inventory were dis-
cussed and the possibility of purchasing a replacement ice machine,
radio, truck, painting fire hydrants, and the new well housing and
capacity increase for the Seminole Well were reviewed. The $4,480
budgeted for painting all the City's fire hydrants was questioned,
and the Council inquired as to the type of paint that would be used.
Finance Director Saunders stated that the type of paint budgeted was
required by the NFPA and that he would find out the exact amount of
gallons and report back to the Council at the next meeting. Council
Member Turville questioned the ice machine, and upon discussion it
was determined that the machine would be budgeted but not purchased
until approved by the Council. It was explained that the ice machine
had been repaired last year, and the Council did not want to purchase
a new one unless absolutely necessary. The City Manager explained
the request to purchase a new truck to replace an existing 1973 Ford
Courier with over 80,000 miles and the City's small Cushman. The
Council had no objections to replacing the Cushman with a small truck,
but requested to see maintenance and mileage records before a final
decision was made. The Utility Director's requests for :odQP~os; tanks,
a sewer rodder, and manhole repairs were discussed in detail and the
Council had no objections to these items.
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CITY OF CLERMONT
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MINUTES
WORKSHOP MEETING
July 21, 1983
The Council then reviewed the line item requests in detail, and
Council Member Cole asked many questions regarding these items,
such as the item for repair and maintenance of meters. There
was a brief discussion on the City's meter readings and how
complaints were handled.
Council Member Cole requested the Council Members to review the
budget requests of the Police Department in light of the request
for a new police officer. There was much discussion regarding
the extra funds budgeted for part-time men, and Chief Tyndal
discussed his concern that we do not always have part-time men
to rely on. The Chief preferred an extra man if at all possible.
Much discussion ensued regarding the City's financial capability
to afford a new employee, especially with regards to the tax re-
duction efforts which would be on the ballot within the next year.
The consensus of the Council was to budget the extra money for
part-time officers at this time.
The budget requests of the Fire Department were reviewed, and the
line items were discussed in detail. Mr. Forbes explained that
the salaries and benefits of the Fire Department were increased
slightly since the Fire Chief had requested that he be allowed to
have two training sessions per month when necessary. The City
Manager discussed that he believed this was a fair request as long
as the Fire Department stayed within their budget for salaries and
benefits. The Council concurred with the City Manager on this
matter.
The Public Works Department's request for a new automobile for
the Public Works Director, storm drain improvements, street resur~
facing and sidewalks were discussed in detail. The City Manager
explained that he intended to trade down the automobile now driven
by the Public Works Direc~or to the Code Enforcement Department,
and trade in a police vehicle with over 80,000 miles on it. It
was explained that $65,000 had been budgeted for street resurfacing,
storm drain improvements and sidewalks; and requested that the Council
review the Capital Improvements Plan since we had twelve major storm
drain areas identified which need improvements. He further explained
that each year the C~ty should budget funds. for storm drain improve-
ments. There was much discussion regarding sidewalks. Mayor Beals
believed that the Council should also budget funds ea~h year for side-
walk improvements. The consensus of the Council was that the area
between East Avenue and Edgewood Drive received the most complaints,
and that this was the area in which the City would begin installing
sidewalks. The storm drain improvements would be reviewed by the
Council before they are begun.
The Meeting adjourned at 9:00 p.m.
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Attest:
~th~~~~y
Charles B. Beals, Mayor
Clerk