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06-22-1983 Workshop Meeting . CITY OF CLERMONT e MINUTES WORKSHOP MEETING June 22, 1983 A Workshop Meeting of the City Council of the City of Clermont was held on Wednesday, June 22, 1983 in the City Hall Conference Room. The Meeting was called to order at 7:00 p.m. by Mayor Beals with the following Council Members in attendance: Mayor Pro Tern Pool, Council Member Dupee, and Council Member Turville. Council Member Cole was absent due to the recent death of his father. Other City Officials present were City Manager Forbes and Finance Director Saunders. REPORTS City Manager Forbes reported that he had checked into the cost of renovations to the outside of the building used by Leslie's Beauty Salon located at Eighth and Minneola. The building is owned by the City and renovations would cost approximately $3,900. It was the consensus of the Council to have the City Manager obtain bids for this work and contact Leslie Griffin to find out her plans for extending the lease for the building. The Council was unsure if they would let bids for this work if she did not extend the lease. The current lease expires early next year. City Manager Forbes explained a request by Mr. Ed Augustine to allow traffic from his mini warehouse to exit onto City property. He requested that the Council Members meet with Mr. Augustine to find out his reasons for this request. It was also requested that the Council Members review the Chestnut Street Park situation and determine if it would be best for the City to construct a 10' fence at the rear lot line of the park. PUBLIC HEARING ON THE 201 PLAN The City Manager reminded all Council Members that there will be a Public Hearing on the 201 Wastewater Management Plan on Friday, June 24, 1983 at 7:00 p.m. in the City Council Cha~bers. BUDGET WORKSHOP The City Council reviewed the City's Budget Schedule in which the Tentative Budget Hearing would be held on September 6, 1983 and the Final Budget Hearing on September 13, 1983. He explained that the time requirements for the various public hearings were defined by State Statute. The consensus of the Council was that they had no problems with the Budget Schedule as proposed. The City Manager explained that he had never had a budget hearing before the proposed budget was prepared. However, he believed that it would be beneficial for the Council Members to obtain the Capital and Special Activity Budget requests before the proposed budget was prepared. This would give the Council Members more time to review the budget requests and answer questions, and be prepared for the future budget hearings. The Special Activity Budget requests were given to all Council Members along with backup materials. Requests from the Chamber of Commerce, Library, Parks and Recreation Committee, and Centennial Committee were dis- cussed briefly. The Capital Outlay requests were also given to all Council Members, and Finance Director Saunders explained the Capital Items requested by Finance and Administration. He also requested that the Council allow the City to purchase a word processor from this year's budget. The word processor would be purchased through $5,000 budgeted in this.year's budget from Revenue Sharing and $2,500 from Reserves. e CITY OF CLERMONT e MINUTES WORKSHOP MEETING June 22, 1983 An A.B. Dick Magna-Writer could be purchased from State Contract at this price. Mr. Saunders gave out a memo explaining the great need for this machine. After much discussion, it was the consen- sus of the Council to favor this request. Mr. Saunders stated that he would bring this matter before the Council at the Regular Meeting held June 28, 1983. The Council Members asked many questions about items in the City's proposed Capital Budget, and set a tentative budget workshop schedule for the following dates: 1. City Manager's proposed budget would be presented to the Council at the July 12, 1983 Council Meeting. 2. Workshops on the proposed budget would be held on Wednesday, July 13, 20, and Wednesday July 27 in the City Hall Conference Room from 7:00-9:00 p.m. If necessary an additional workshop would be held on August 3, 1983. The Meeting adjourned at 8:45 p.m. {]fML. }3. i3 ~. Charles B. Beals, Mayor Attest: M~ Wa~unders, City Clerk. --FORM .M-'ORANDU"iVI-oFVlil". CON-FLICT I..AST NAME '::.FjR.S-T~NAME - MIDDLE NAM6; Pool, Robert A. OCOUNTY DATE ON WHICH VOTE OCCURRED June 14, 1983 NAME OF PERSON RECORDING MINUTES Julie M. Brandt TITLE OF PERSON RECORDING MINUTES Deputy City Clerk MAILING ADDRESS 1464 East Avenue CITY ZIP Clermont, FL 32711 _.~._----- - -' NAME OF AGENCY City of Clermont City Council AGENCY ia Uo.U 01: OSTATE COUNTY Lake liIMUNICIPALITV -"j I - 1 __ 1 I 1 SPECIFY OOTHEll "1 MEMOR.ANDUM OF CONFLICT OF INTEREST IN A VOTING "SITUATION LRequired by Florida Statutes ~ 112.3143 (1979) ) ! i If you have voted in your official capacity upon any measure in which you had a personal, private, or professional interest which inures to I your special private gain or the special private sain of any principal by whom you are retained, please disclose the nature of your interest I ~~., I . - I .-/ 1. Description of the matter upon w~icb you voted in your official capacity: .Motion 83-104 - I,did not vote on this matter due to a conflict of interest. 2. Description of the personal, private, or professional interest you have in the above matter which inures to your special private gain or the special private gain of any principal by whom you are retained: I did not vote on Motion 83-104 because I am one of the former mortgage holders of the Clermont Hotel. 3. Person or principal to whom the special gain described above will inure: a.119 Yourself b.O Principal by whom you are retained: (NAME) "DATE--ON---'WHIC-H~ORM-4" wAs FIL.ED WITH THE PERSON RESPONS1BL.E FOR RECORDING MINUTES OF THG MEaTlNG AT WHICH THE VOTE OCCURRED: -;lliNATURE I I ___..1 June 16, 1983 \ I j This memorandum must be filed within fifteen (10) days following the meeting during which the voting connict occurred with the person i responsible for recording the minutes of Ule meeting, who shall incorporate the memorandum in the meeting minutes. This form need not be ; tiled merely to indicate the absence of a voUng eonfiicL. Florida law permits but does not require you to abstain from voting when a conflict. of intere:;t arises; if you vote, however, the conOict must be disclosed pursuant to the requirements described above. j ..., FILING INSTRUCTIONS i I NOTICE: UNDER PROVISIONS OF FLORIDA STATUTES Ii 112.317 (1979), A FAILURE TO MAKE ANY REQUIRED DISCLOSURE CONSTITUTES I GRUUNDS FOR AND MAY BE PUNISHED BY ONE OR MORE OF THE FOLLOWING: IMPEACHMENT, REMOVAL OR SUSPENSION FROM OFFICI!: ! OR EMPLOYMENT, DEMOTION, REDUCTION IN SALARY, REPRIMAND, OR A CIVIL PENALTY NOT TO EXCEED '6,000. ' ~: FORM'" - REV" 12.'9