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06-08-1983 Workshop Meeting e CITY OF CLERMONT e MINUTES WORKSHOP MEETING June 8, 1983 A Workshop Meeting of the City Council of the City of Clermont was held Wednesday, June 8, 1983 in the City Hall Conference Room. The Meeting was called to order by Mayor Beals at 7:00 p.m. with the following Council Members in attendance: Council Member Ann Dupee, Mayor Pro Tern Pool, Council Member Lester Cole, and Council Member Hal Turville. City Manager George Forbes was also present. QUESTIONNAIRES ON CITY SERVICES City Manager Forbes explained that he had placed a copy of the City Services Question- naire which was handed out at the Town Hall Meeting in the South Lake Press. The reason for this was to get as much public input as possible before the Budget Workshops and the budget process begins. The Questionnaires are also available at City Hall. LAKE HIGHLANDS NURSING HOME City Manager Forbes explained that Mr. Rogers had called him to request that a meeting be held on Thursday or Friday of this week to review his revised plans for the nursing home. The consensus of the Council was to hold a Workshop on the nursing home at 6:00 p.m. Friday, June 10th in the City Hall Conference Room. SEWER PLANT EXPANSION City Manager Forbes explained the status He stated that he believed that the City for completing the 201 Facilities Plan. Hall for any Council Member to review. of the City's 201 Wastewater Facilities Plan. would have no problems meeting the deadlines A draft copy of the Plan is available at City Mr. Forbes explained that the City's main priority at this time was to purchase or receive an option on additional parcels of land for the sprayfield operation in order to handle the increased amount of secondarily treated effluent created by the expansion of the treatment plant. The Council discussed many different options for the purchase of property; and various possible sites, including those abutting the present sprayfield and others farther to the south. Council Member Pool discussed his belief that it may be a good idea to approach the golf course and see if the Board of Directors might be interested in using the treated effluent to water the golf course. City Manager Forbes and Council Member Dupee stated that they would investigate this option. The City Manager explained that the application date for our project was July 15, 1983. The consensus of the Council was to allow the City Manager to review various possible sites for the sprayfield, and they would have no problems if some soil borings were taken on sites to test their adequacy as a sprayfield. Soil borings should be done before any appraisals are done to insure that the property has proper percolation characteristics. COST OF LIVING INCREASES City Manager Forbes requested that the Council determine the cost of living increases in the proposed budget for Fiscal Year 1983 - 1984. He stated that the projected inflation rate for this year was about 3.9 or 4% at this time. There was much discussion on inflation, the status of the economy, and whether any cost of living increases should be given at all. Council Member Pool stated his belief that cost of living increases simply fuel inflation and that with the lower infla- tion rate, the City may wish to consider not giving any cost of living increases. City Manager Forbes explained the City's salary ranges in general and further explained that he believed it was important that such increases be given. After much discussion, Council Members Dupee, Pool, and Cole believed that the cost of living increase should be 4%, with Council Members Beals and Turville believing it should be 3.5%. The Council Members agreed that 2% of ov~rall salaries should be budgeted for merit increases and that the merit program should be strictly en- forced and not automatic increases. City Manager Forbes stated that based on his discussions with the Council, he would put in the preliminary budget a 4% cost of living increase and 2% of departmental salaries for possible merit increases. e CITY OF CLERMONT e MINUTES WORKSHOP MEETING June 8, 1983 CLERMONT HOTEL City Manager Forbes read a letter from Fred A. Morrison, the City's representative on the Hotel which was dated June 7, 1983. The letter stated that the attorneys for Nick Buttitta had filed a motion for rehearing the condemnation proceedings against the Clermont Hotel. Basically the motion was to hold in effect the prior order of the court in abeyance, pending a hearing on it. Mr. Morrison stated that on agreement with Mr. Buttitta's attorney, the date and time for the hearing has not been set until the City Council can consider the proposal whereby the former owners of the Hotel would take back title from Mr. Buttitta, then sit down with the City to try and resolve the problems with the structure. There was much discussion regarding the Clermont Hotel, and Mayor Beals stated that he believed the Hotel should be torn down. He stated that we did not hire an attorney to work out a settlement for us, but that the Hotel should be torn down. Further discussion ensued and City Manager Forbes explained that the Clermont Hotel was on the agenda for the June 14, 1983 Regular Council Meeting, and that Mr. Morrison would be present to answer any questions the Council might have. REQUEST FOR SECURITY TRAILER The City Council reviewed a letter from Buck Wrightham requesting permission from the City to allow a deputy sheriff to put his mobile home on the business sirle of Dal-Don Produce on south Highway 27 for security duty and patrol. The fact that the City Zoning Ordinance only allows mobile homes in mobile home parks was dis- cussed as well as the fact that the City would be setting a precedent on. this matter. The mobile classrooms and security trailers used by the schools were also discussed, and the consensus of the Council was that to allow a security trailer to be placed on private property would set a great precedent in the City. The consensus of the Council was that this request would be denied should it be proposed at a Reg- ular Council Meeting. ANNEXATION POLICY The Council reviewed a five point annexation policy as listed below: 1. Annex all land available to the owner. This item is included in the annexation policy to insure that small parcels are not annexed one at a time and that the entire parcel available to a property owner is annexed in order to allow for the proper planning of City facilities. 2. If;dev~l<:iped.:.larid is''annexedT: insure that all public facilities meet City standards. Form a special assessment district or other funding mechanism to insure that streets, roads, water, and sewer systems are reconstructed to meet City standards if the property is annexed. Perform a cost benefit analysis on the revenues vs. expenditures created by an annexation request. 3. Encourage the annexation of land into the City that is contiguous with our corporate limits. 4. Large undeveloped parcels of land that are annexed will not be developed by more than one building unless subdivided according to the City's Subdivision Ordinance, and have an overall develop- ment plan. 5. Analyze the impact on City facilities (i.e. sewer, water, streets etc.) that will be created by an annexation request. If a large impact is being created on any City facility or utility, an agree- ment with the owner must be reached on how the service will be provided before the property is annexed. An example of such an agreement would be a developer providing a new water well, lift station, package sewer plant, and limiting sewer hookups. The consensus of the Council was that these five items should be drawn up as a rough draft only, and presented to the City Council. It was stressed that is only a rough draft at this time. e CITY OF CLERMONT e MINUTES WORKSHOP MEETING June 8, 1983 The Council discussed their present options on annexing parcels into the City in light of the five items stated above. The Council agreed that they had many options on any future annexation; but stated that the number one consideration would be that the City may annex a parcel of land, but only the entire parcel and would not make any deals as part of an annexation on the way the property would be developed. They stated that first the property should be annexed, and then they would discuss any possible rezoning of the parcel. Property annexed into the City is automatically zoned R-lA. The Council emphasized that first the property must be annexed 2before'" they would consider any request for de- velopment. After much discussion, the meeting adjourned at 9:00 p.m. at. 13 f3.J.-L CHARLES B. BEALS, MAYOR ATTEST: ~.2J'a....d~ WA E SAUNDERS, CITY CLERK