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09-13-1982 Workshop Meeting e CITY OF CLERMONT e MINUTES WORKSHOP MEETING September 13, 1982 A Workshop Meeting of the City COlmcil of the City of Clemont and the Library Board was held September 13, 1982 in the City Council Chambers. The Meeting was called to order at 9:00 a.m. by Mayor Hoskinson, with follCMing Councilmen in attendance: Bob Pool, Hal Turville, and Mike Cpnley. Other City Officials present were City Manager Forbes. Library Board M:mlbers present were: Bonnie Hornan, Honey Jean Srroak, John Greenlee, Dayle Matthews, Ann Dupee, and Evelyn Priebe. INI'ER- LOCAL AGREEMENT FOR COUNTY LIBRARY SYSTEM Mayor Hoskinson explained that the purpose of this meeting was a Special ',' Workshopi.vith the Library Board to consider the possibility of signing an inter- local agreerrent with the County to provide library services outside of the City limits. He read a letter from the Cooper Merrorial Library Board and explained that at the Library Board's September 9, 1982 Meeting' the Board voted by a 5 to 1 vote to approve an agreerrent with the County to participate in a County Lil?rary System. However, since the agreement with the County must be between the City of Clemont and the Lake County Board of Commissioners, the Library Board felt that a Workshop was necessary to discuss the agreerrent with the County. Barbara Landwehr, a County planner was present at this meeting and she answered many questions by the Council regarding the inter-local agreerrent by the County. Questions were asked by all of the Councilrren regarding the handling of finances by the County Library Board, and the specific authority of the Board. Ms. Land- wehr stated that all revenues in the Cooper Memorial Library would have to be sent first to the Lake County Library Board and then returned to the Cooper Merror- ial Library. She stated that this was necessary in order for the City and County to qualify for State Funds, and that all revenues would be returned to the Library including any earned interest. Mayor Hoskinson was concerned about the agreerrent and asked City Attorney Baird if the County Library Board would have any power over the Cooper Memorial Library Board. City Attorney Baird stated that the only power the Board would have would be to determine the share of Federal and County monies that each participating municipal library would receive. Other than that, they would act in an advisory capacity. Barbara Landwehr also underscored this fact, stating that any matter that the County Library Board reCOITltEnded would only be in an advisory capacity and could not be forced on the local library. It was also explained that the City would be able to recomrn::md one person to sit on the County Library Board, and that each member district (County Commissioner District) would have one vote on the Library Board. The Library Coordinator was discussed and it was stated that the City Librarian of Eustis would be the coordinator, and she would receive payrrent for this service. The Library Coordinator would not be a full time person but would be necessary and instrurrental in applying for grants and coordinating the efforts of the CoUnty Library System. The fact that the County was giving only $20,000 this Fiscal Year to the three participating libraries was discussed, whereas the libraries themselves were giving approximately $170,000. Cooper Memorial Library Board Members Dayle Matthews and Honey Jean Srroak stated that there may be problems with any agreement with the County but felt that it was worth trying the system for one year. The additional monies the City would receive for participating in this service was estimated at approximately $8,000. Mayor Hoskinson stated that if the' City- rea}ly-:.did:serve:,the_!.entireJsouth',half"::of the County and if Library use tripled, it would place a disproportionate burden on our library. He also stated that this means there are free rides for other municipalities in our area. Dayle Matthews stated that if increased usage of . the library really becarre a problem, the City after the first year, could always go back to being strictly a municipal library. Councilman Turville inquired whether the County Library System would really benefit the City. He stated that the City and area residents had great pride in the library, and much of this would be lost if the City joined the County System. He stated that for the small arroun.t of money the City would receive, it may not be in the best interest of our citizens to join the County System. Councilman Turville stated that the way every- one was discussing this matter, it sounded as' i.:e",'ITe,'wanteq, th~ :~<;lditi.onal revenues', but really did not want the County Library System ,or more useage of our library. e CITY OF CLERMONT e MINUTES WORKSHOP MEETING September 13, 1982 Page -2- Mayor Hoskinson requested that the City Attorney carefully review the proposed agreerrent with the County, and prepare recommendations for the City Council. City Attorney Baird stated that one thing he could imrediately see in this agreement was that each city and the county would have to sign the agreement. Mayor Hoskinson stated that the City would discuss this at its September 14, 1982 Council ,Meeting. He anticipated that the City would probably set a Public Hearing for its September 28, 1982 Meeting and take final action at that time. The Meeting adjourned at 11: 00 a.m. t Attest: ~ 1ft. ~