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08-10-1982 Regular Meeting e CITY OF CLERMONT e MINUTES REGULAR MEETING August 10, 1982 A Regular Meeting of the City Council of the City of Clermont was held August 10, 1982 in the City Council Chambers. The meeting was called to order at 7:30 p.m. by Mayor Hoskinson, with the following Councilmen in attendance: Hal Turville, Michael Conley, and Dennis Thomas. Other City Officials present were: City Manager Forbes, Finance Director Saunders, City Attorney Baird, and Julie Brandt. The Invocation was offered by Councilman Thomas, followed by repeating the Pledge of Allegiance by all present. MINUTES A motion was made by Councilman Conley, seconded by Councilman Turville and unanimously carried that the minutes of the July 27, 1982 Regular Meeting be approved as presented. CITY MANAGER'S REPORT FLORIDA LEAGUE OF CITIES CONVENTION It was reported that the 56th Annual Convention of the League of Cities will be held in Miami, October 28 - 30th. Any Councilman interested in attending this convention should see either the City Manager or his secretary for the reserva- tion forms. BUDGET SCHEDULE - DATE CHANGE FOR PUBLIC HEARING FOR TENTATIVE BUDGET City Manager Forbes reported that the County Assessor's Office had called and requested that the date of our Public Hearing for the Tentative Budget be changed Because of conflict with the County's scheduling. The Council was not pleased with the Assessor's lack of notice and the City Manager stated that he would be discussing this matter with the Assessor's Office. The Tentative Budget date was changed to September 9, 1982 at 7:30 p.m. LANDSPREADING PROJECT 82-118 City Manager Forbes reported that in conjunction with the Department of Trans- portation's widening of Highway 50, the City has had the bridge redesigned to accommodate sewer transmission lines to our new landspreading site. He asked authorization to pay $6,800 from the Capital Improvement Fund for the bridge modifications Ccap extensions). After some discussion, A MOTION WAS MADE BY COUNCILMAN THOMAS, SECONDED BY COUNCILMAN CONLEY AND UNANIMOUSLY CARRIED TO AUTHORIZE PAYMENT OF $6,800 FROM THE CAPITAL IMPROVEMENT FUND FOR BRIDGE MODI- FICATIONS TO ACCOMMODATE SEWER TRANSMISSION LINES TO CLERMONT'S NEW LANDSPREAD- ING SITE. SHELTER MANAGER - JENKINS AUDITORIUM 82-119 Presently, the County: Red Cross is updating their countywide shelter program. Jenkins Auditorium has been designated as an alternate shelter for Lake County. The Red Cross is now offering Shelter Management Courses, and advised that some- one from Clermont should be designated Shelter Manager and receive this training. City Manager Forbes suggested, if there were no Council objections; Mr. Nelson Ellsworth, parttime Jenkins Auditorium Manager be appointed Shelter Manager. After some discussion, A MOTION WAS MADE BY COUNCILMAN CONLEY, SECONDED BY COUNCIL- MAN THOMAS AND UNANIMOUSLY CARRIED TO HIRE MR. ELLSWORTH AS SHELTER MANAGER AND ALLOW HIM TO TAKE THE SHELTER MANAGEMENT COURSE. NEW WELL - 5h STREET AND MINNEHAHA It was reported that Clermont's new well has passed all the required State tests and will be brought on line within the next week. Also, on August 18, 1982 at 10:00 a.m. the final inspection to close out the water system improvements project will be held with FmHA Officials. e CITY OF CLERMONT e MINUTES REGULAR MEETING August 10, 1982 MAYOR'S REPORT JOE CRESSE'S LETTER - PUBLIC SERVICE COMMISSION FLORIDA POWER'S RATE INCREASE Mayor Hoskinson reported that he had received a letter from Public Service Commissioner Cresse~Cknowledgtn9the City's opposition to abolishing Florida Power's MS-l rate schedule. Included with Mr. Cr~sse's letter was a Hearing Date Schedule for the Public Hearings on this case. The Mayor expressed his concern over this matter, and requested the City Manager or City Attorney to keep informed on the possible rate increase. LANDFILL SITE FOR SOUTH LAKE COUNTY Mayor Hoskinson stated that he wanted to be kept informed on the status of a landfill site for South Lake County. The present site is expected to reach capacity within eight to twelve months. At the present time, the closest available site is Astatula and this site is unfavorable to the City because of the additional transportation costs involved. The County is now trying to find a site in South Lake County. COUNCILMAN CONLEY'S REPORT SALES TAX REVENUE - CITY BUDGET Councilman Conley wanted to know if the City should be concerned if the State Sales Tax Revenue is down from the projected figure included in our budget. City Manager Forbes explained that the budget reflects a conservative figure and is the amount that the State requires us to use for our budget projections. Councilman Conley also wanted to know if it was possible to make up any lost revenue. City Manager Forbes stated that from what he has learned from con- versations with State Officials; the answer is no. The State is very accurate at projecting Statewide sales tax revenues but not local figures. WASHOUT ON CITY PROPERTY Councilman Conley asked if the hole caused by testing water at the new well site would be filled in. City Manager Forbes insured Councilman Conley that the hole will be filled now that the testing is complete. OLD BUSINESS ART FESTIVAL - SUE MECANICK 82-120 Sue Mecanick as requested, appeared before the Council to report she tentatively has the South Lake Art League as sponsors of the Art Festival planned for Feb- ruary 19 and 20th, 1983. Mrs. Mecanick stated that she would definitely know by Friday. In further discussion, the Council stated that she may proceed with plans for the festival contingent upon definite sponsorship by the Art League. Although all details must be worked out with City Manager Forbes as plans progress, it was the consensus of the Council that no..: fulltime police officers would be used speci- fically for traffic control at the festival. The City would possibly provide cones or barricades for traffic flow control and garbage pick-up of properly bagged refuse. A MOTION WAS MADE BY COUNCILMAN CONLEY, SECONDED BY COUNCILMAN THOMAS AND UNANIMOUSLY CARRIED TO ALLOW MRS. MECANICK TO HOLD AN ART FESTIVAL ON FEBRAURY 19 & 20, 1983 CON- TINGENT UPON SPONSORSHIP BY THE SOUTH LAKE ART LEAGUE. ALL DETAILS OF THE CITY'S RESPONSIBILITIES MUST BE WORKED OUT WITH THE CITY MANAGER PRIOR TO THE FESTIVAL AND THE COUNCIL MUST BE KEPT INFORMED OF THE PROGRESS. RESOLUTION NO. 404 - UTILITY BUDGET 82-121 It was reported that the City's Bond Ordinance requires the City to adopt a Utility Budget at least 45 days prior to the close of the fiscal year. In accordance with Florida Statutes the Budget must be readopted in September. After some discussion, A MOTION WAS MADE BY COUNCILMAN THOMAS, SECONDED BY COUNCILMAN CONLEY AND UNANIMOUS- LY CARRIED TO ADOPT RESOLUTION NO. 404 WHICH ESTABLISHES THE UTILITY FUND BUDGET FOR THE 1982-1983 FISCAL YEAR. THE VOTING WAS AS FOLLOWS: COUNCILMAN TURVILLE, AYE; COUNCILMAN CONLEY, AYE; COUNCILMAN THOMAS, AYE; AND MAYOR HOSKINSON, AYE. The reso- lution was read by title only. e CITY OF CLERMONT e MINUTES REGULAR MEETING August 10, 1982 BID AWARD - UTILITY LINE RELOCATION City Manager Forbes reported that the low bidder for the Utility Line Relocation project was Keith Kerr Construction, Inc. with a bid of $35,337.62. Mr. Elmer Sampson, our Project Engineer reviewed all of the bids and recommends the City award the contract to the low bidder. The low bid was $5,912.38 less than the amount requested by the State which included only the casing work and manhole adjustment. Keith Kerr Construction will be installing an extra casing for the sprayfield force main and all of the pipe work.; The bidding w.as as; follow.s: 1. Keith Kerr Construction, Inc. 2. Hewitt Construction Co., Inc. 3. K & L Contractors, Inc. 4. Hamlet Construction Co. 5. Dewitt Excavating Co. $35,337.62 39,820.00 39,940.00 48,866.00 96,325.00 82-122 After some discussion, A MOTION WAS MADE BY COUNCILMAN CONLEY, SECONDED BY COUNCILMAN TURVILLE, AND PASSED UNANIMOUSLY TO ACCEPT THE LOW BID BY KEITH KERR CONSTRUCTION, INC. OF $35,337.62 FOR THE ADJUSTMENT AND RELOCATION OF UTILITY LINES. COUNTY LIBRARY SYSTEM Bonnie Homan, Librarian for the City of Clermont appeared before the Council to give a status report on the proposed County Library System. She explained that a county system would provide library service to all permanent residents of Lake County; and enable Lake County Libraries to receive funding from State County, and Federal sources in addition to Municipal sources to expand services. In the past, the County Library System was rejected because libraries felt they would lose their autonomy. After a year's study, the Library Study Committee determined the libraries could retain their autonomy. The Committee is pres- ently drafting an Interlocal Agreement to be signed by participating munici- palities and the Board of County Commissioners when the decision is reached to join the system. Mrs. Homan then reviewed the basic concepts of the County Library System, which are: County agrees to: 1. Establish a Lake County Library Board to administer the system 2. This Board will allocate all monies collected from Federal, State, and County sources to the Central Agency and to the participating libraries. 3. Designate one municipality as the central servicing unit 4. Review with participating municipalities and/or Library Boards the progress of the program by June 1, 1983 and make proposals for the next year 5. Hire a qualified Librarian to administer the County system City agrees to: 1. Continue to give the same financial support to the Cooper Memorial Library as for the fiscal year 1981 - 1982 2. Continue cooperation with other participating libraries to implement county wide service 3. Allow use of all resources of existing library free to all permanent county residents presently, the cities of Clermont, Eustis, and Umatilla have agreed to consider the system. Mayor Hoskinson questioned how three libraries could furnish library services to all of the non residents in the county. The City would lose $1,700 in non resident fees and could gain fro~between $3-5,000 in State funds. The County Board would determine how much of the $20,000 in Coun~3funds Clermont would receive. The State requirement of having an American Library Association qualified librarian administer the system was also questioned. Councilman Tur- ville felt that it was a case of the City knowing how much it was spending for the library, but not knowing how much it would be getting in return. The legal e CITY OF CLERMONT e MINUTES REGULAR MEETING August 10, 1982 ramifications of the interlocal agreement wexediscussed briefly because Clermont's library system is unique. After a great deal of discussion, it was the consensus of the Council that City Attorney Baird should study the interlocal agreement as soon as it becomes available and a final de- cision on the county library system would not be made until this agree- ment was carefully reviewed. BID - USED 75' SNORKEL FIRE TRUCK City Manager Forbes reported that Fire Chief Robert Smythe had requested that The City Council consider submitting a bid on a 1969 snorkel fire truck on a Seagraves chassis which is available from the Palatine,. Illinois Fire Dept. The truck is in good condition, and a minimum bid of $70,000 is required. This truck would replace the City's 1952 Seagraves Ladder Truck which would then be sold at auction. Mr. Forbes continued by explaining the City's Fire Prevention Program which includes: 1. Enforced Building Codes 2. Water System Improvements 3. Public Fire Prevention Information Program 4. Good Volunteer Training Program 5. Equipment 82""'-123 Fire Chief Smythe appeared before the Council and gave his reasons for re- questing a bid from the City on this truck: It would give the department the capability of getting a stream of water over a fire in such places as shopping centers and other large buildings. The purchase of the truck would further update the City's equipment. There was much discussion regarding the capabilities of this vehicle; how much it would be used, how it would be paid for, if it would reduce the insurance rating, and its place in the City's long range fire department planning. Mayor Hoskinson stated that he preferred that the City stick with its plans to finance a new vehicle through a vehicle replacement plan as discussed during the budget workshops. Councilman Conley was concerned if this was really the type of vehicle the City wanted, and felt the Council should not make a quick decision on this matter. He believed the truck could be more easily justified if it had greater rescue capability. A MOTION WAS MADE BY COUNCILMAN CONLEY, SECONDED BY COUNCILMAN THOMAS AND UNAN-. IMOUSLY CARRIED TO REJECT THE REQUEST TO PLACE AN $80,000 BID ON THE 75 ' SNORKEL FIRE TRUCK. The Meeting adjourned at 8:45 p.m. ~ . ~~~~-~-- . J.M. OSKINSON, MAYOR ATTEST: ~pv. ~