07-06-1982 Workshop Meeting
e
CITY OF CLERMONT
e
MINUTES
WORKSHOP MEETING
July 6, 1982
A Workshop Meeting of the City Council of the City of Clermont was
held on July 6, 1982 in the City Manager's Office. The Meeting was
called to order at 6:15 p.m. by Mayor Hoskinson with the following
Councilmen in attendance: Robert Pool, Hal Turville, Michael Conley,
and Dennis Thomas. Other City Officials present were City Manager
Forbes and Finance Director Saunders.
GENERAL FUND
The City Council reviewed the revenues and expenditures of the General
Fund. City Manager Forbes explained that the latest figures from the
property appraiser increase theadlvalorem revenues to $218,145 instead
of the $191,145 budge-t.ed. He also explained that the sales tax revenues
based on the latest data from the state should be budgeted at $111,200
instead of $117,137. The City Council proceeded to review the line
items of the entire general fund. This includes, in part; finance and
administration, code enforcement, police department, fire department,
and special activities. Many questions were asked about specific line
items, such as electric and gas service under the transportation head-
ing in the public works department. It was explained that $19,000 of
the eLectric fees were charged tot~er~ve~uesharing fund last year"
combined with the fact that there may be an 18% increase in electric
charges; has resulted in a budget increase for electric fees through-
out the entire City.
SANITATION FUND
The Sanitation Fund was reviewed in detail. It was discussed that the
reason for the increase in this fund was due largely to the fact the
City had budgeted $48,500 Io:r:::'-,a'c.new~.'garbage"7t~uck.; ,,',Councilman'
Conley discussed briefly the $25,000 that was given to the Sanitation
Fund from the General Fund last year. He requested that the City Staff
insure that the $25,000 contribution be treated the same as the $48,500
in the budget format. Finance Director Saunders stated that he would do
so. There was much discussion on the purchase of a new garbage truck
for the sanitation department. The City Council felt that at this time,
the cost of utilizing the City's 1973 garbage truck did not justify the
expenditure for a new truck. City Manager Forbes explained that this
truck had a great deal of id+e time, and has had problems with the com-
pactor. He stated that the ~ity was trying to get a program of replac~
ing trucks before repair costs get too high. There was much discussion
on the possibility of changing the method of garbage collection within
the City and having a referendum on the type of garbage service to be
provided. The Council felt that it would be untimely to purchase a
rear-loader truck this year, then have to replace it if the City decided
on a different method of collecting garbage.
UTILITY FUND
The City Council reviewed the line item expenditures for the water and
sewer departments. It was explained that the major increases in this
fund were due strictly to increased bonded indebtedness of $158,000.
The Councilmen asked what the $50,000 subsidy from the General Fund
would be used for in the utility department. City Manager Forbes stated
that this money was strictly budgeted to increase the fund balance, by
using sales tax monies in order to hold the line on utility department
user fee increases.
CAPITAL OUTLAY
After reviewing the City's line item expenditures, the Council analyzed
the proposed capital outlay program. Each item was carefully reviewed,
and the following changes were made:
e
CITY OF CLERMONT
e
MINUTES
WORKSHOP MEETING
July 6, 1982
Page -2-
1.
The Council agreed that it would be better to purchase a micro
fische system (estimated cost $4,000) instead of a new fire proof
cabinet. However, no final decision was made on this expenditure.
2.
A new investigator's car would be purchased for the police depart-
ment at an estimated cost of $8,300. The present car would be
transfered to the Building Department.
3.
The City Council did not believe that it would be cost effective
to buy an air compressor for the fire department at this time.
Instead, they believed that it would be best to purchase an addi-
tional four spare tan~s for the fire department at an estimated
cost of $1,200. :
The City Council elimjnated the expenditure of $13,500 for a flat
bed dump truck in the public works department. This proposed ex-
pendi ture was for a chassis only. The Council did not feel that
the mileage or use of this vehicle justified buying it at this time.
4.
5.
The City Council eliminated the purchase of $7,318 for an animal
control vehicle. Instead, they requested that the City Manager
use the 1979 four wheel drive pickup truck that will be added to
the City's fleet from the Upper palatlakaha Water Study. This
vehicle will be given to the utility department, and the utility
department will in turn give an equal vehicle to the public works
department for animal control.
6.
A new vehicle for the parks foreman was discussed. The Council
authorized the expenditure of $8,000 for a pickup truck. City
Manager Forbes explained that the public works department requested
a crew cab pickup, for allowing them to transport the parks crew
from job to job and prisoners from Lake Correctional Institute.
The Council felt that crew cabs were too expensive to maintain and
would only authorize the expenditure for a regular pickup truck.
7.
The City Council discussed the possibility of purchasing a pressure
cleaner for the utility department to be used for cleaning lift
stations. The Council was unsure whether the pressure cleaner of
the type budgeted would be adequate. They requested that the utility
department test such a cleaner on their lift stations to insure ad-
equacy.
The consensus of the Council was to hold the next Budget Workshop Meet-
ing on Thursday, July 8, 1982 at 6:00 p.m. in the City Manager's Office.
At this meeting, the Budget Issues portion of the budget will be reviewed.
The meeting adjourned at 8:45 p.m.
~~
r<rames . Hoskinson, Mayor
ATTEST: