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07-06-1982 Workshop Meeting e CITY OF CLERMONT e MINUTES WORKSHOP MEETING July 6, 1982 A Workshop Meeting of the City Council of the City of Clermont was held on July 6, 1982 in the City Manager's Office. The Meeting was called to order at 6:15 p.m. by Mayor Hoskinson with the following Councilmen in attendance: Robert Pool, Hal Turville, Michael Conley, and Dennis Thomas. Other City Officials present were City Manager Forbes and Finance Director Saunders. GENERAL FUND The City Council reviewed the revenues and expenditures of the General Fund. City Manager Forbes explained that the latest figures from the property appraiser increase theadlvalorem revenues to $218,145 instead of the $191,145 budge-t.ed. He also explained that the sales tax revenues based on the latest data from the state should be budgeted at $111,200 instead of $117,137. The City Council proceeded to review the line items of the entire general fund. This includes, in part; finance and administration, code enforcement, police department, fire department, and special activities. Many questions were asked about specific line items, such as electric and gas service under the transportation head- ing in the public works department. It was explained that $19,000 of the eLectric fees were charged tot~er~ve~uesharing fund last year" combined with the fact that there may be an 18% increase in electric charges; has resulted in a budget increase for electric fees through- out the entire City. SANITATION FUND The Sanitation Fund was reviewed in detail. It was discussed that the reason for the increase in this fund was due largely to the fact the City had budgeted $48,500 Io:r:::'-,a'c.new~.'garbage"7t~uck.; ,,',Councilman' Conley discussed briefly the $25,000 that was given to the Sanitation Fund from the General Fund last year. He requested that the City Staff insure that the $25,000 contribution be treated the same as the $48,500 in the budget format. Finance Director Saunders stated that he would do so. There was much discussion on the purchase of a new garbage truck for the sanitation department. The City Council felt that at this time, the cost of utilizing the City's 1973 garbage truck did not justify the expenditure for a new truck. City Manager Forbes explained that this truck had a great deal of id+e time, and has had problems with the com- pactor. He stated that the ~ity was trying to get a program of replac~ ing trucks before repair costs get too high. There was much discussion on the possibility of changing the method of garbage collection within the City and having a referendum on the type of garbage service to be provided. The Council felt that it would be untimely to purchase a rear-loader truck this year, then have to replace it if the City decided on a different method of collecting garbage. UTILITY FUND The City Council reviewed the line item expenditures for the water and sewer departments. It was explained that the major increases in this fund were due strictly to increased bonded indebtedness of $158,000. The Councilmen asked what the $50,000 subsidy from the General Fund would be used for in the utility department. City Manager Forbes stated that this money was strictly budgeted to increase the fund balance, by using sales tax monies in order to hold the line on utility department user fee increases. CAPITAL OUTLAY After reviewing the City's line item expenditures, the Council analyzed the proposed capital outlay program. Each item was carefully reviewed, and the following changes were made: e CITY OF CLERMONT e MINUTES WORKSHOP MEETING July 6, 1982 Page -2- 1. The Council agreed that it would be better to purchase a micro fische system (estimated cost $4,000) instead of a new fire proof cabinet. However, no final decision was made on this expenditure. 2. A new investigator's car would be purchased for the police depart- ment at an estimated cost of $8,300. The present car would be transfered to the Building Department. 3. The City Council did not believe that it would be cost effective to buy an air compressor for the fire department at this time. Instead, they believed that it would be best to purchase an addi- tional four spare tan~s for the fire department at an estimated cost of $1,200. : The City Council elimjnated the expenditure of $13,500 for a flat bed dump truck in the public works department. This proposed ex- pendi ture was for a chassis only. The Council did not feel that the mileage or use of this vehicle justified buying it at this time. 4. 5. The City Council eliminated the purchase of $7,318 for an animal control vehicle. Instead, they requested that the City Manager use the 1979 four wheel drive pickup truck that will be added to the City's fleet from the Upper palatlakaha Water Study. This vehicle will be given to the utility department, and the utility department will in turn give an equal vehicle to the public works department for animal control. 6. A new vehicle for the parks foreman was discussed. The Council authorized the expenditure of $8,000 for a pickup truck. City Manager Forbes explained that the public works department requested a crew cab pickup, for allowing them to transport the parks crew from job to job and prisoners from Lake Correctional Institute. The Council felt that crew cabs were too expensive to maintain and would only authorize the expenditure for a regular pickup truck. 7. The City Council discussed the possibility of purchasing a pressure cleaner for the utility department to be used for cleaning lift stations. The Council was unsure whether the pressure cleaner of the type budgeted would be adequate. They requested that the utility department test such a cleaner on their lift stations to insure ad- equacy. The consensus of the Council was to hold the next Budget Workshop Meet- ing on Thursday, July 8, 1982 at 6:00 p.m. in the City Manager's Office. At this meeting, the Budget Issues portion of the budget will be reviewed. The meeting adjourned at 8:45 p.m. ~~ r<rames . Hoskinson, Mayor ATTEST: