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03-16-1982 Workshop Meeting e CITY OF CLERMONT e MINUTES WORKSHOP MEETING March 16, 1982 Workshop Meeting of the City Council of the City of Clermont was held on March 16, 1982 in the Council Chambers. The meeting was called to order at 6:30 p.m. with the following Councilmen in attendance: Mayor Hoskinson, Michael Conley, Dennis Thomas, and Hal Turville. Other City Officials present were City Manager Forbes and Finance Director Saunders. UTILITY RATES City Manager Forbes explained that the City will be required to raise the rates for Utility Services in order to pay for the bond issues necessary to fund our water and sewer system improvements. He explained that this year the City will complete our water system improvements, which will require an additional debt service payment of $113,000 per year. This additional payment is required to pay for the 1.7 million dollar bond issue, at 5%, for our new water transmission mains, well, and water tank. The City will also be required to make additional payments for the sewer system improvements (landspreading) that were recently approved by the City Council. The estimated cost of constructing our landspreading im- provements is 1.2 million dollars, of which $700,000 must be bonded at 11.38%, and a $500,000 grant will be awarded to the City by the FmHA. The landspreading improvements will require an additional increase in revenues of approximately $100,000 per year. The City Manager stressed that the City has actually kept the operating costs of the City's utility services relatively constant, and this in- crease in rates is not necessary at this time due to increased operating costs; but rather to debt service requirements resulting from the City's growth and state regulatory agencies' requirements. It was also explained that one of the conditions necessary to receive FmHA financing and revenue bonds is that the City's utilities pay the cost of operating themselves. Finance Director Wayne Saunders explained that an increase in the minimum charge from $3.00 to $4.00 for the first three thousand gallons of water and an increase per thousand gallons from 509 to $1.00 would be necessary to insure that the City's utilities pay their own way. (Councilman Robert Pool arrived at this time). It is believed that this rate system would have the advantage of keeping the minimum charge as low as possible for our elderly citizens. A sewer rate increase should not be necessary for at least two or three more years. There was much discussion among the Council Members about the water rates, comparisons with other communities, and regulatory agencies'requirements. Mayor Hoskinson suggested that this would be a good topic to air at a Town Hall Meeting which could be held in April or May. CAPITAL IMPROVEMENTS PLAN The City Council reviewed the Capital Improvements Plan prepared by the City Staff. The following items were reviewed: 1. Finance and Administration A. Short Range Projects 1. Word Processor 2. Computer System 3. Microfilm B. Long Range Projects 1. City Hall 2. Police Department A. Short Range Projects 1. Radio Communications e CITY OF CLERMONT e MINUTES WORKSHOP MEETING March 16, 1982 Page -2- 3. Fire Department A. Short Range Projects 1. Cascade System with Compressor 2. Class "A" Fire Pumper B. Long Range Projects 1. Fire Station - East Side 2. Full Time Fire Department 4. Public Works A. Short Range Projects 1. Thermoplastic Striping Machine 2. Street Sweeper #4345 3. Paving and Street Repair Program 4. Storm Drainage Improvements B. Long Range Projects 1. City Garage - Public Works Facility 2. Cemetery Roads 5. Utility Department - Sewer System A. Short Range Projects 1. Spray Irrigation 2. Lift Station Emergency Wet Tapes 3. Main Line Cleaner 4. Manhole Repair 5. Treatment Facilities - Equalization Flow 6. Rebuild Clarifier 7. Sludge Drying Beds 8. Sewage Treatment Facility - Double Cap 9. Collection System 10. Collection System & Treatment Facility B. Long Range Projects 1. Sewage Treatment Facility - Increase Cap 6. Utility Department- Water System A. Short Range Projects 1. Water System Up Grade 2. Water Main Replacement 3. Repair Highland Tank 4. Abandon Old Facilities 5. Housing Seminole Well 6. Phase Five B. Long Range Projects 1. Phase Four 2. Water System Study 7. Parks and Recreation A. Short and Long Range Projects e CITY OF CLERMONT e MINUTES WORKSHOP MEETING March 16, 1982 Page -3- After much discussion, the Council believed that the Capital Improve- ments Plan gives the City Staff some long range policy direction. Mayor Hoskinson requested the Councilmen to further review this plan which he recommended be updated on an annual basis. The meeting adjourned at 9:00 p.m. C~?//"~L~_~ James M. Hoskinson, Mayor