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09-09-1981 Regular Meeting e e e e CITY OF CLERMONT REGUIAR MEETING MINUTES September 9, 1981 A Regular Meeting of the City Council of the City of Clermont was held in the Council Chambers on Wednesday, September 9, 1981. The meeting was called to order by Mayor pro tern Dennis Thomas at 7:30 p.m. with the following Councilmen in attendance: Michael Conley and Robert Pool. Lester Cole was absent. Other City Officials present were: City Manager Forbes, City Attorney Baird, Finance Director Saunders and City Clerk Rozar. The Invocation was offered by Mayor pro tern Thomas, followed by repeating of the Pledge of Allegiance by all present. MINUTES The Minutes of the Regular Meeting held on August 25, 1981 were approved as presented. CITY MANAGER'S REPORT FITNESS TRAIL City Manager Forbes urged all Councilmen to attend the Grand Opening of the Fitness Trail that will be held at 2:00 p.m., Sunday, September 13th at Center Lake. DRAINAGE AT DRIVE-IN THEATER City Manager Forbes reported that the owners of the Drive-In Theater on Hook Street have been contacted and they will be making the drainage improvements necessary at this location. BROOME STREET PAVING City Manager Forbes stated that he will be meeting with the County to discuss the possibility of paving Broome Street by double surfacing and to obtain estimates for the project. All Councilmen are urged to attend. LANDSPREADING 81-114 City Manager Forbes reported that he and the City Engineer have met with Allen Overman, a Professor in Agricultural Engineer- ing at the University of Florida. Mr. Overman recommends a "Rapid Infiltration System" alternative for landspreading. After discussion, a MOTION WAS MADE BY COUNCILMAN CONLEY, SECONDED BY COUNCILMAN THOMAS, AND UNANIMOUSLY CARRIED THAT THE CITY ENGINEER BE AUTHORIZED TO MAKE THE NECESSARY STUDIES AND TESTS TO PREPARE PRELIMINARY PLANS FOR PRESENTATION TO THE DER. Mayor Hoskinson entered at this time. MAYOR'S REPORT BRIDGE INSPECTION Mayor Hoskinson reported that he has received notice from the DOT that it is time for the bi-annually bridge inspection. e e e e CITY OF CLERMONT MINUTES Page 2 FmHA APPLICATION FOR SEWER SYSTEM IMPROVEMENTS Mayor Hoskinson stated that he has received a letter from Senator Hawkins informing the City that the City's applica- tion will be held active and considered for funding along with all others on hand by the FmHA. FITNESS TRAIL PROCLAMATION Mayor Hoskinson read a proclamation declaring Sunday, Septem- ber 13, 1981 "Better Health Day." COUNCILMAN THOMAS' REPORT JUNKYARD Councilman Thomas inquired of the status of the junkyard fenc- ing. City Attorney Baird stated that fencing is being delayed until a compactor arrives to compact all the junk cars, which is expected to be September 14th. COUNCILMAN CONLEY'S REPORT Councilman Conley reported that numerous statements of apprec- iation have been received for the work of the school crossing guards. CONDITIONAL USE PERMIT: 853 Seventh Street, South Lake Memorial Hospital 81-115 Mr. Tom Honaker was present requesting the City grant a Con- ditional Use Permit to allow a previous residence to be used as a meeting center and office for the Pink Ladies Auxiliary. The Planning and Zoning Commission voted unanimously to recom- mend approval of this request at the September 1, 1981 meeting. A MOTION WAS MADE BY COUNCILMAN CONLEY, SECONDED BY COUNCILMAN POOL AND UNANIMOUSLY CARRIED TO GRANT THE CONDITIONAL USE PERMIT WITH THE FOLLOWING CONDITIONS: 1. The property shall be used only for the operation of the hospital and Pink Ladies Auxiliary. No other business operation can be conducted from the building. This C.U.P. is not transferable to any other business or use. 2. Parking for this building will be located in the hospital's upper parking lot. 3. If, at a future date, the parking at this location proves inadequate, the applicant understands and agrees that the City may repeal this Conditional Use Permit. This shall not create any traffic congestion problems on Seventh Street or Juniata Street. 4. Any further construction or expansion must be approved by a C.U.P. 5. All applicable rules and regulations shall be met. 6. A Certificate of Occupancy for the above development shall not be issued until all of the above conditions have been met. e e e e CITY OF CLERMONT MINUTES Page 3 CONDITIONAL USE PERMIT: 761 W. Montrose Street., Joe Washuta 81-116 City Manager Forbes related the request of Joe Washuta, who was not present due to illness. The request is to allow the establishment of two apartments on the upper level of a down- town building. The Planning and Zoning Commission voted unan- imously to recommend approval of this request at the September 1, 1981 meeting. After discussion, a MOTION WAS MADE BY COUNCIL- MAN POOL, SECONDED BY COUNCILMAN CONLEY AND UNANIMOUSLY CARRIED TO GRANT THE CONDITIONAL USE PERMIT WITH THE FOLLOWING CONDITIONS: 1. Three parking spaces and the driveway at the rear of the store shall be paved with asphalt. 2. Only two apartments may be established. 3. Any further construction or expansion must be approved by a C.U.P. 4. All applicable rules and regulations must be met. 5. A Certificate of Occupancy for the above development shall not be issued until all of the above conditions are met. 6. This permit shall expire if construction has not begun with~n one year of the date of this Conditional Use Permit. WATER SYSTEM IMPROVEMENTS 81-117 Bud Sampson, of Springstead and Associates appeared before the Council and gave a progress report on the water system improve- ments. Mr. Sampson requested approval of Change Order #1 - Contract 2 for electronic logging of the new well on Minnehaha Avenue. This logging is necessary in order to determine an alternative for dealing with the problem that exists due to the cavern of mud. After extensive discussion, A MOTION WAS MADE BY COUNCILMAN CONLEY, SECONDED BY COUNCILMAN POOL AND UNANIMOUSLY CARRIED TO ACCEPT CHANGE ORDER #1 - CONTRA~ FOR ELECTRONIC LOGGING IN THE AMOUNT OF $1,200. 81-118 Mr. Sampson requested approval of Change Order #1 - Contract 3 for 29,000 feet of replacement mains, two hydrants and two - 12" valves that were deleted from the original contract due to the anticipation of a lack of funds. 6,000 feet of the water mains are being offered at the original bid price, the remaining 23,000 feet of mains, hydrants and valves are being offerred by E. N. Murray for a total cost of $304,735, which is below the bid price of the second low bidder in April. There were 26 bids submitted at that time, when E. N. Murray, the low bidder was accepted. A motion was made by Councilman Thomas that the balance of Con- tract #3 be accepted with E. N. Murray Co. with the Engineers' fee being one-half the contract price; the motion failed for lack of a second. After discussion, A MOTION WAS MADE BY COUNCIL- MAN CONLEY, SECONDED BY COUNCILMAN THOMAS AND UNANIMOUSLY CARRIED TO APPROVE CHANGE ORDER #1 - CONTRACT 3 TO EXTEND MAINS TO COM- PLETE THE BALANCE OF CONTRACT 3; 29,000 FEET OF MAINS, 2 HYDRANTS AND 2 - 12 INCH VALVES IN THE AMOUNT OF $304,735. 81-119 81-120 81-121 81-122 e e e e CITY OF CLERMONT MINUTES Page 4 GENERAL FUND TENTATIVE BUDGET: RESOLUTION NO. 377 City Manager Forbes explained that Resolution No. 377 estab- lishes the budget necessary to operate the City's General and Revenue Sharing Funds. General Fund Expenditures in the amount of $1,013,853 are proposed, or an increase of 7.9 percent in funds requiring direct tax support. However, since revenues are also projected to rise proportionately, no tax increase is proposed. A MOTION WAS MADE BY COUNCILMAN POOL, SECONDED BY COUNCILMAN CONLEY AND UNANIMOUSLY CARRIED BY ROLL CALL VOTE AS FOLLOWS TO ADOPT RESOLUTION NO. 377, TENTA- TIVE GENERAL FUND BUDGET: Councilman Pool, aye; Councilman Thomas, aye; Councilman Conley, aye; and Mayor Hoskinson, aye. UTILITY FUND TENTATIVE BUDGET: RESOLUTION NO. 378 City Manager Forbes explained that the Utility Fund includes the City's Water and Sewer services and expenditures are budgeted at $599,301, a slight decrease of 1 percent from last year's budget. A MOTION WAS MADE BY COUNCILMAN CONLEY, SECONDED BY COUNCILMAN POOL AND UNANIMOUSLY CARRIED BY ROLL CALL VOTE AS FOLLOWS TO ADOPT RESOLUTION NO. 378, TENTATIVE UTILITY FUND BUDGET: Councilman Pool, aye; Councilman Thomas, aye; Council- man Conley, aye; and Mayor Hoskinson, aye. SANITATION FUND TENTATIVE BUDGET: RESOLUTION NO. 379 City Manager Forbes explained that Resolution No. 379 is the budget for our Sanitation Fund. Expenditures are budgeted at $183,137 in this fund, or an increase of 13 percent due large- ly to increased landfill charges. Landfill charges have more than doubled our costs of disposal in the past year. For this reason, we have proposed that the monthly sanitation fee be increased one dollar ($1.00) per month for all classification of users. This will ensure that this service remains self- supporting. A MOTION WAS MADE BY COUNCILMAN POOL AND SECONDED BY COUNCILMAN CONLEY TO ADOPT RESOLUTION NO. 379. Councilman Thomas made a motion to amend Resolution No. 379 to exclude the one dollar ($1.00) per month increase, reducing sanitation revenues by $24,000, the motion was seconded by Mayor Hoskinson. After extensive discussion, Councilman Conley called for the question. VOTE FOR THE AMENDMENT WAS AS FOLLOWS: Councilman Pool, nay; Councilman Thomas, aye; Councilman Conley, nay; Mayor Hoskinson, aye. The motion failed. VOTE FOR THE ADOP- TION OF RESOLUTION NO. 379 AS PRESENTED WAS AS FOLLOWS: Council- man Thomas, nay; Councilman Conley, aye; Councilman Pool, aye; and Mayor Hoskinson, aye. THE RESOLUTION WAS ADOPTED. MILLAGE RATE: RESOLUTION NO. 380 City Manager Forbes explained that this resolution establishes the millage levy rate for the City of Clermont at 3.583 mills, or an adjusted millage rate that will raise an amount equal to $243,205. The proposed millage rate has been lowered from last year's millage rate of 3.68 mills since the property appraiser has revalued property appraisals. Our millage is designed to collect the same amount of funds as last year, excluding new construction. A MOTION WAS MADE BY ,COUNCILMAN POOL, SECONDED BY COUNCILMAN THOMAS AND UNANIMOUSLY CARRIED BY ROLL CALL VOTE AS FOLLOWS TO ADOPT RESOLUTION NO. 380: Councilman Conley, aye; Councilman Pool, aye; Councilman Thomas, aye; and Mayor Hoskinson, aye. THE RESOLUTION WAS ADOPTED. e e e e CITY OF CLERMONT MINUTES Page 5 A motion was made by Councilman Conley and seconded by Councilman Pool that the meeting adjourn at 9:45 p.m. ~~~--- mes M. oskinson, Mayor