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03-24-1981 Regular Meeting e e It e CITY OF CLERMONT MINUTES REGULAR MEETING March 24, 1981 A Regular Meeting of the City Council of the City of Clermont was held in the Council Chambers on Tuesday, March 24, 1981. The meeting was called to order by Mayor Hoskinson at 7:30 p.m. with the following Councilmen in attendance: Lester Cole, Michael Conley, Robert Pool, and Dennis Thomas. Other City Officials present were: City Manager Forbes, City Attorney Baird, Finance Director Saunders, and City Clerk Rozar. The Invocation was offered by Councilman Cole, followed by repeating of the Pledge of Allegiance by all present. MINUTES Councilman Thomas requested that on page 2 of the Minutes of the Regular Meeting held March 10, 1981 the statement regarding him as selling agent for the Lake Dot properties be changed to General Partner. A motion was made by Councilman Thomas, seconded by Councilman Cole and unanimously carried that the Minutes of the Regular Meeting of March 10, 1981 be accepted with the amendment proposed by Councilman Thomas. Mayor Hoskinson requested that the Minutes of the Special Meeting held on March 17, 1981 be amended with the statement that the City Engineer recommended the acceptance of Contract No.3, for the construction of water mains. A motion was made by Councilman Pool, seconded by Councilman Cole and unanimously carried that the the Minutes of the Special Meeting of March 17, 1981 be accepted with the amending statement proposed by Mayor Hoskinson. CITY MANAGER'S REPORT DEPARTMENT OF TRANSPORTATION City Manager Forbes stated that a Public Hearing would be held at the Department of Transportation in Deland on Wednesday, March 25. He explained that the Five Year Work Plan reflects that the four laning of Highway 50 has been deleted from the priority list. County Commissioner Smoak was present, enlisting his intent to appear at the meeting on behalf of this project. PRISON WORKERS City Manager Forbes related a telephone conversation he received mandating the return of three of the prison work force. He stated the three workers will return for work with the City on Monday, March 30, 1981. HIGH SCHOOL SECURITY TRAILER 81-40 City Manager Forbes related a request by the Lake County School Board to place a mobile home at the rear of the high school property in order that a security guard would be on hand at all times. He stated that a majority of the schools in the county are facilitating guards to deter vandalism at the schools. A MOTION WAS MADE BY COUNCILMAN CONLEY, SECONDED BY COUNCILMAN THOMAS AND UNANIMOUSLY CARRIED THAT THE SCHOOL BOARD BE AUTHORIZED TO PLACE A MOBILE HOME ON THE SCHOOL PROPERTY IN ORDER TO FACILITATE A SECURITY GUARD FOR THE SCHOOL. AERIAL BUCKET TRUCK 81-41 City Manager Forbes explained the need for the aerial bucket truck to be repaired and related a letter confirming the costs for labor and repairs. He stated these repairs could be funded from the City contingency funds. After discussion, A MOTION WAS MADE BY COUNCILMAN CONLEY, SECONDED BY COUNCILMAN POOL AND UNANIMOUSLY CARRIED THAT THE REPAIRS TO THE AERIAL BUCKET TRUCK BE AUTHORIZED, IN THE AMOUNT OF $5,000 AND FUNDED THROUGH CONTINGENCY FUNDS. e e e e CITY OF CLERMONT MINUTES REGULAR MEETING March 24, 1981 Page 2 MAYOR'S REPORT LETTER OF COMMENDATION Mayor Hoskinson related a letter received from Bob Wertz resigning from the Clean Community Commission and commending City Manager Forbes for his con- tributions to the commission. Mayor Hoskinson recommended that Mr. Wertz be sent a letter of appreciation for his efforts while serving on the Clean Community Commission. COUNCILMAN COLE TRASH PICK-UP Councilman Cole asked for clarification of the standards for trash pick-up in order that he might relay the information to other inquiring citizens. COUNCILMAN THOMAS GRANDHIGHWAY SIDEWALK Councilman Thomas stated he has received several inquiries as to the possibilities of having a sidewalk constructed along Grand Highway from East Avenue to the Orange Hills Subdivision. City Manager Forbes explained that he has contacted the owner of the property and he does not desire to have the sidewalk constructed. He stated he would contact the owner again to negotiate the possibility with the owner and his attorney and report back to Council. COUNCILMAN CONLEY Councilman Conley stated the weed and grass problem in Center Lake needs immediate attention, suggesting the possibility of obtaining carp or another alternative method of dealing with the problem. City Manager Forbes stated he would contact the Divison of Forestry for positive direction and report back to the Council. COUNCILMAN POOL Councilman Pool related conversation he has had with concerned citizens about deteriorating boathouses and docks along Lakeshore Drive. City Manager Forbes stated that letters have been sent to property owners relating the problems. VARIANCE: 875 East Minnehaha Avenue, Don Tracy - C & T Irrigation 81-42 Mr. Don Tracy appeared before Council requesting a side yard variance from the required 12' to 5', and a rear yard variance from 25' to 8'. Mr. Tracy explained that the new building could be built on the property, but would require that he remove the existing building in order to meet the zoning requirements. He requested that he be allowed to build the new structure behind the existing one so that he can continue the operation of his two businesses during construction. After discussion, A MOTION WAS MADE BY COUNCILMAN CONLEY, SECONDED BY COUNCILMAN THOMAS AND UNANIMOUSLY CARRIED THAT THE VARIANCE BE GRANTED WITH THE STIPULATION THAT THE EXISTING STRUCTURE BE REMOVED WITHIN ONE YEAR OF THE ISSUANCE OF THE CERTIFICATE OF OCCUPANCY '---' .'-"-.-.-- - - . ---.-....---.-.----.----..--.-- --- FOR THE NEW BUILDING, AND THAT NO OUTSIDE STORAGE BE PERMITTED. e e e e CITY OF CLERMONT MINUTES REGULAR MEETING March 24, 1981 Page 3 WATER LINE AND SEPTIC TANK REQUEST: Jay Vander Meer 81-43 Mr. Vander Meer appeared before Council requesting that he be allowed to connect his proposed building to the City water system, agreeing to pay the cost of the water lines from the 8-inch main to the building. He also requested that he be allowed to install a septic tank to service this building only, agreeing to connect to the City sewer system if further construction is done. After discussion, A MOTION WAS MADE BY COUNCILMAN CONLEY, SECONDED BY COUNCILMAN THOMAS AND UNANIMOUSLY CARRIED THAT THE REQUEST FOR WATER CONNECTION AND SEPTIC TANK FOR ONE BUILDING BE GRANTED FOR MR. JAY VANDER MEER, SUBJECT TO HIM BEARING THE COST OF THE SERVICE LINES FROM THE EIGHT-INCH WATER MAIN TO THE BUILDING AND IF MORE THAN ONE BUILDING IS PLACED ON THE PROPERTY, IT WILL BE SUBDIVIDED AND CONNECTED TO THE CITY SEWER SYSTEM. DICKSON SHORES PLAT 81-44 City Manager Forbes explained that this small subdivision on the south side of Lake Winona has been negotiated for platting for several months due to complications of lots being sold prior to subdivision approval by the City. The plat presented was in conformance with the City Sub- division Ordinance, except for one lot. The Dicksons further requested that the City waive the requirement of dedicating 5 percent of the land area or money in lieu of dedication. The Ciwdoes have a 6 inch water main that was constructed through one lot. After extensive discussion, A MOTION WAS MADE BY COUNCILMAN CONLEY, SECONDED BY COUNCILMAN POOL AND UNANIMOUSLY CARRIED TO REJECT THE PLAT AS SUBMITTED, DUE TO THE FACT THAT EXCEPTIONS SHOULD NOT BE MADE ON THE INITIAL APPROVAL OF A SUBDIVISION WHICH WILL INADVERTANTLY REQUIRE EXCEPTIONS TO BE MADE AT A LATER TIME, AND NO EVIDENT LEGAL REASONS FOR NOT COMPLYING WITH THE CITY ORDINANCE. INTERIM FINANCING BIDS Finance Direcor, Wayne Saunders spoke, explaining the two bids that were submitted and opened on March 20, 1981. He stated that the Sun First National Bank of Lake County proposed to purchase the notes at par with an annual percentage rate of 9 percent. William R. Hough & Company proposed to pur- chase at par value with an annual percentage rate of 10 percent. The William R. Hough & Company stipulated further, that if the City would obtain a "Mig 1" rating from Moody Investors Service, Inc., they would purchase the notes at a 9 percent rate. William R. Hough & Company's bid is a nonconforming bid due to the stated condition that their bid is subject to the notes being noncallable. Mr. Worth Blackwell, of William R. Hough & Company appeared before the Council proposing an amended bid offer. Council consensus was that it would not be in order to accept an amended bid after the official opening. 81-42 After discussion, A MOTION WAS MADE BY COUNCILMAN CONLEY, SECONDED BY COUNCILMAN THOMAS AND UNANIMOUSLY CARRIED THAT THE BID SUBMITTED BY SUN FIRST NATIONAL BANK OF LAKE COUNTY TO PURCHASE $1,700,000 OF THE CITY OF CLERMONT'S WATER AND SEWER REVENUE BOND ANTICIPATION NOTES, SERIES 1980, AT A PURCHASE PRICE OF $1,700,000 WITH AN ANNUAL INTEREST RATE OF 9 PERCENT, BE ACCEPTED. 81-45 e e e e CITY OF CLERMONT MINUTES REGULAR MEETING March 24, 1981 Page 4 FmHA LANDSPREADING APPLICATION City Manager Forbes explained that the application to FmHA for landspread- ing must be submitted by March 31, 1981. He stated that the type of agricultural crop or irrigation system will not be specified in the application. The Legal Services Agreement, Engineering Agreement and Loan Resolution are necessary for this application. Bud Sampson, of Springstead & Associates spoke regarding the projected costs for the project. He explained that costs to be submitted on the application are higher than those submitted on the pre-application due to more stringent requirements enacted by the Department of Environmental Regulations. Ten additional acres are deemed necessary, due to these new requirements. Funds to construct a holding and polishing pond are included as a safeguard. They are not anticipated to be needed, but should not be ruled out for funding because the possibility is evident. Clarification was made that the requested amount for funding is not a monetary committment, but a requested amount to be funded. The agreements necessary for application may be amended, but must be submitted at this time in order to complete the application. After extensive discussion, A MOTION WAS MADE BY CeUNCILMAN POOL, SECONDED BY COUNCILMAN THOAMAS, AND UNANIMOUSLY CARRIED TO ACCEPT THE LEGAL SERVICES AGREEMENT, ENGINEERING AGREEMENT, AND LOAN RESOLUTION AS RECOMMENDED BY THE CITY ENGINEER. A motion was made by Councilman Thomas, seconded by Councilman Cole and unanimously carried that the meeting adjourn. The meeting adjourned at 9:30 p.m. ~~._-~ mes M. Hoskinson, Mayor ~~Ro{l~, ~rk