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08-28-1979 Regular Meeting e . e e CITY OF CLERMONT MINUTES REGULAR MEE'I'ING A Regular Meeting of the City Council of the City of Clermont was held in the Council Chambers on Tuesday, August 28, 1979. The meeting was called to order at 7:30 P.M. by Mayor Claude E. Smoak, Jr., with the following members present: Councilmen Cole, Schroedel, and Byrd. Others officials present were: City Manager Forbes, City Attorney Baird, City Clerk Carroll, and Finance Director Sanchez. Others present were: Mesdames Smoak and Rathwick, and the Messrs. Wertz, Meginley, Carroll, and Evans. The invocation was offered by Councilman Byrd, followed by repeating of the Pledge of Allegiance in unison by those present. It was the request of Mayor Smoak that the proposed Minutes of the Regular Meeting held on August 14, 1979 be amended to reflect that the Oklawaha Basin Board had committed $2500 toward the Water Quality study, and that the Lake County Pollution Control Board had set the study as their first priority instead of the Lake County Soil and Conservation District as written. Motion was made by Councilman Byrd, seconded by Councilman Schroedel and carried, that the Minutes of the Special Meeting held on August 21, 1979 be accepted, and the Minutes of the Regular Meeting held on August 14, 1979 be accepted as amended. AREAS OF INTEREST OUTSIDE THE CITY LIMITS City Manager Forbes advised of a study by the P&Z Commission with regards possible areas of interest outside the corporate city limits which can be expected to influence the City's future growth, and a designation had been made by them to be used as a coordination device with the County Planning Staff in their projections for development of the areas, which they recommended be accepted, and, That the areas of interest as proposed include properties between Highway 27 and the Chain of Lakes, and east of Highway 27 between the city limits and Orange County. Motion was made by Councilman Byrd, seconded by Council- man Cole and carried that the recommendation of the P&Z Commission be accepted, and the City Manager be authorized to communicate with the proper County officials regarding the matter. WATER QUALITY STUDY Mayor Smoak advised of a communication this date from County Commission Chairman, Tom Windram, wherein he advised the City of Clermont had been granted the request made to the County Commission for partici- pation in the Comprehensive Water Study, and had budgeted $10,000 toward funding. Mayor Smoak further reported that the Lake County Pollution Control Board and the Lake County Water Ways Authority had set this project as first priority items in their budgets for the upcoming year, and opined that without the actively involved help, leadership, and guidance of these two agencies, and the time, energy, efforts, and talents as freely given by Mr. William Dailey, private consultant to the City of Clermont, instigation of the proposed study would never have been realized. He further opined that this could be the most important, long term study that could ever be conducted, which will directly affect the City of Clermont. With still further regards the matter, Mayor Smoak advised of agreement by Council in work meetings to support the study, and had provided funding in the 79-80 proposed budget toward the project, but he could find no record of official action taken by Council in the matter, which he felt was necessary. Motion was made by Councilman Schroedel, seconded by Councilman Byrd and unanimously carrled that offlcial record reflect Councll's wholehearted support in the proposed feasibility study, and in addition to the funding as already proposed ln the upcoming budget, that City manpower of offered if avallable, and if needed. e . . e CITY OF CLERMONT MINUTES GREEN SWAMP Mayor Smoak advised of a communication from Mr. Ted Forsgren of the Department of State Planning advising that the Cabinet meeting date concerning the land which has been proposed to be excluded from the Green Swamp area of critical state concern had been set for September 18th, and he inquired of Council's desire to continue to solicit the removal of this area south of the City. Motion was made by Councilman Byrd, seconded by Councilman Schroedel and carried that the City pursue the matter, and that Mayor Smoak be authorized to represent the City regarding the matter in appearing before the Governor and Cabinet. COUNCIL SEAT VACANCY Mayor Smoak advised of an existing vacancy on the City Council following the resignation of Councilman Honey, and encouraged that any interested citizen in the City of Clermont who would be interested in being considered for appointment to fill the vacancy, as mandated by City Charter, to submit their name to any member of Council for consideration at the meeting to be held on September 11, 1979. Following inquiry from the Chair as to anyone present who desired to address the matter, Mr. Jim Meginley advised of his membership on the P&Z Commission for the past two years, and he desired to be considered for appointment to fill the vacancy. Following a discussion as to a procedure to be followed in making the necessary appointment, it was the consensus of Council that the following process be followed: 1. Only those interested in filling the vacancy and are present at the September 11th meeting to publicly state their interest will be considered for nomination; 2. Each Councilman shall have unlimited nominations; 3. Each Councilman will have two votes on each ballot; and, 4. The person to obtain 5 votes or a majority will be selected to serve on the Council until the December 4th Election. It was the suggestion of ~1ayor Smoak that nominations by Council be restricted to those people each Councilman feels would add the most constructive support to the Council, and reflect best, the views of the people of Clermont. STREET RESURFACING City Manager Forbes advised of bids received for the City's street resurfacing project as follows: Macasphalt Orlando Paving Basic Asphalt $ 30.50 per ton $ 31. 70 per ton $ 32.87 and recommended that the low bid of Macasphalt be accepted. City Manager Forbes further advised that the favorable low bid price had been obtained as the result of successful negotiation by Public Works Director Smythe in proposing for both this year and next years projects be performed by one contractor. Motion was made by Councilman Cole seconded by Councilman Schroedel and unanimously carried that the City Manager's recommendation be accepted and the bid be awarded to Macasphalt. Mayor Smoak requested that City Manager Forbes convey the appreciation of Council to Mr. Smythe in securing such an excellent price by combining the two projects to be done at one time. e . . e CITY OF CLERMONT MINUTES APPOINTMENT OF ACTUARY City Manager Forbes advised of a requirement that an actuary be employed at least once every two years to perform a valuation of the City's pension plan, and inasmuch as excellent cooperation and help has been extended to the City Staff by the firm of Kruse,O'Connor and Ling, Inc., the actuarial firm that performed such services in 1977, he recommended that they be appointed as per their proposal submitted at an estimated cost of $900 - $1000. Motion was made by Councilman Byrd, seconded by Councilman Cole and unanimously carried that the City Manager's recommendation be accepted subject to receipt of a written firm commitment that the fee for the necessary actuarial services will not exceed $1000. CLEAN COMMUNITY SYSTEM Mayor Smoak announced the appointment of a committee of three to attend a seimnar in Atlanta on September 18th and 19th as sponsored by the "Keep America Beautiful, Inc.-Clean Community System" in order to obtain necessary information for instigating the development of such a program in Clermont; That Mr. Bob Wertz from the local Civic Club community had been appointed to Chair the Committee, and Mr. Ray Jackson of the local business community and Public Works Director Smythe of the City of Clermont had been appointed to serve with him. Mayor Smoak further advised that he desired to recognize the efforts of Mr. Smythe, who was already familiar with such a program, in presenting it to the City of Clermont at the Town Hall Meeting, which had been very favorably received. RESOLUTIONS/ORDINANCES Councilman Byrd offered and moved the adoption of A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLERMONT AMENDING RESOLUTIONS NUMBERED 197 AND 291 REGARDING PENSION BENEFITS, and the motion was seconded by Councilman Cole and unanimously carried. So the Resolution was adopted, it was read by City Clerk Carroll, and the Number 333 assigned to it. Councilman Schroedel offered and moved the adoption of AN ORDINANCE UNDER THE CODE OF ORDINANCES OF THE CITY OF CLERMONT, AMENDING SECTION 25-16 AND SECTION 25-17 OF CHAPTER 25; PROVIDING THAT RATES FOR WATER SERVICE, SEWER AND SANITATION SERVICE BE ESTABLISHED BY MISCELLANEOUS ORDINANCE, and the motion was seconded by Councilman Cole. The Ordinance was read for a second and final reading by City Clerk Carroll, by title only, and upon roll call vote on passage of the motion, the result was: Ayes: Cole, Schroedel, Byrd, and Smoak. Total Ayes: Four. Nayes: None. So the Ordinance was adopted and the Number 198-C assigned to it. Prior to final consideration of a proposed Ordinance establishing a schedule for utility rates, it was the recommendation of City Manager Forbes that the following amendments be made to clarify the administration of sewer rates as contained in the proposed document: 1. The words "General Business and Office" be clarified to include general businesses, offices, clubs, and churches; 2. Food establishments seating 20 or less persons, $15.00; Extra for each seat over 20, $.45 3. General Businesses and offices with public restrooms, $13.50. Motion was made by Councilman Byrd, seconded by Councilman Cole and unanimously carried that the City Manager's recommendation be accepted. Councilman Byrd thereupon offered and moved the adoption of AN ORDINANCE UNDER THE CODE OF ORDINANCES OF THE CITY OF CLERMONT, e . . e CITY OF CLERMONT MINUTES ESTABLISHING A RATE SCHEDULE FOR WATER SERVICE, SEWER SERVICE AND SANITATION SERVICE, AS AMENDED, and the motion was seconded by Councilman Cole. The Ordinance was read for a second and final reading by City Clerk Carroll, by title only, and upon roll call vote on passage of the motion, the result was: Ayes: Cole, Byrd, Schroedel, and Smoak. Total Ayes: Four. Nayes: None. So the Ordinance was adopted and the Number 1~9-M assigned to it. There being no further business to be brought before the Council at this time, the meeting was adjourned by Mayor Smoak at 8:45 P.M. ~ !r V . C I:>c~, -r: E. tMOAK, JR., - Mayor CLAUDE f, Q, rJ.Au) 1~ t2-14.t:It< DOLORES W. CARROLL - ity Clerk