1977-04
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A G R E E MEN T
This Agreement, by and between the CITY OF CLERMONT, a municipal corporation
under the laws of the State of Florida, hereinafter referred to as "CITY" and
the CLERMONT RECREATION CLUB, hereinafter referred to as "CLUB',', dated this /dL-4
day Of'tt1Lun__, 1977.
~ITY owns ,certain real property referred to as Kehlor Park,
including the Kehlor Park Building and the suffleboard courts, which are public
recreational facilities used for community activities, and
WHEREAS, the CLUB is in need of meeting space to conduct the business of
the CLUB.
NOW, THERFORE, the parties hereto agree as follows:
1. The CITY grants to the CLUB the use of the building' and the use of the
shuffleboard courts subject to the conditions set forth herein and in Appendices
A, Band C.
2. The CLUB agrees to accept the responsibilities for the use of the building
and shuffleboard courts as described in Appendices A, Band C.
3. The CITY agrees to provide complete maintenance for the building and the
surrounding grounds, except for routine cleaning.
4. The CITY agrees to maintain liability insurance in an amount determined
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by the CITY and fire and casualty insurance in accordance with CITY policy.
5. The CITY agrees to pay all utility charges for the building.
6. In consideration of the agreement herein, the CLUB will pay no charges
or assessments to the CITY for use of the building for so long as the agreements and
provisions herein are complied with as set for in the Appendices.
7. It is expressly understood by the parties that the use of the recreational
facilities is open to the public at all times other than those times previously
scheduled for recreation club activities.
8. This agreement will run indefinitely and changes can only be made in the
agreement by written consent of the parties.
9. This agreement can be terminated by the CITY at any time by written notice
to the CLUB.
em OF /1'1. ~
By: a.A M...I d--
CLAUDE Ff. SMOAK, JR. - MAYOR
ATTEST: ~
QLLuJ~ ~M~
DOLO ES W. C OLL - CITY CLERK
HOVIS AND BAIRD, ATTORNEYS AT LAW, P.O. DRAWER 848. CLERMONT. FLORIDA 32711
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CLERMONT RECREATION CLUB
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HOVIS AND BAIRD. ATTORNEYS AT LAW. P.O. DRAWER 848. CLERMONT, FLORIDA 32711
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APPENDIX "A"
OPERATIONAL AGREEMENT
1.
Reservations for the use of the facilities will be made through the representative
of the Recreation Club.
No organization or individual~ other than the proper City and Club authorities, will
be furnished a key to the building~ except for the public restrooms.
3.
Fees for the use of building facilities will be set by and collected by the City.
4.
City property within the building will be removed from the premises only upon approval
of the City Manager~ under such arrangements as necessary with the Club.
5.
The Club will notify the City immediately of all damages to the building and the
shuffleboard courts and of any needed repairs.
6.
The public restrooms will be available for all organized activities at the park~
including organized tennis~ and at all other times when feasible. The City will
clean the public rest rooms at least weekly. The recreation club agrees to make
arrangements with the police department to have the restrooms locked at appropriate
times.
HOVIS AND BAIRD. ATTOR~' 'S AT LAW. 1 WESTGATE PLAZA .;RIVE, CLERMONT, I"LORIOA 32711
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APPEND IX B
RENTAL FEES
1.
No rental fee is charged to government groups~ local hospital, blood
banks or Red Cross or for youth activities which are free of admission~
properly chaperoned by adults and open to the public or to service club
activities that are intended to benefit the community and that are not
fund-raising programs.
2. A fee of $1.00 per hour with a minimum of $2.00 fee and a maxium of
$10.00 is charged for programs not included above which are educational~
cultural or spiritual in nature, are non-political, and are open free of
admission to the general public.
3. For all other purposes the fee is $2.00 per hour with no maximum, and $20.00
minimum fee for commercial purposes.
4. Additional reasonable fees may be charged by the Recreation Club for the
use of their property and equipment.
5. No rental fees will be charged for the use of the shuffleboard courts.
HOVIS AND BAIRD, ATTORNEYS AT LAW, P.O. DRAWER 848, CLERMONT, FLORIDA 32711
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APPENDIX C
RULES GOVERNING THE USE OF TIlE KEHLOR PARK BUILDING
1.
Advance reservations for the use of the building are required and must be
made with the Recreation Club representative.
No organization or individual (other than the proper City and Club authorities)
will be furnished a key.
3.
Reservations will specify a starting time and expected ending time so that
fees may be quoted. The fee will be computed on the time the building is
vacated.
4.
Persons reserving the building have the responsiblity to leave it in as good
order as they found it~ or they will be assessed a "clean-up" fee at the
discretion of the Club Representative. The kitchen area must be thoroughly
cleaned after use. All garbage must be removed from the building and placed
in a garbage can outside the building. All unused food must be removed
from the refrigerator and from any other part of the building.
5.
No organization or individual other than the Recreation Club may store or
leave supplies, materials~ equipment or other items in any part of the
building without written permission of the Club representative.
6.
If reservations that are held over 30 days are cancelled within 10 days of
the reserved date~ a $10.00 fee may be charged.
7.
Dances require the prior expressed approval of the City Council. Applications
for dances must be made to the City Council at least three weeks prior to
requested date.
8.
The City Council will consider requests for use of the building when permission
is denied by the Recreation Club Representative~ after appeal to the City
Manager. Special request should be made to the City Council at least three
weeks in advance of the requested date. The decision of the City Council
shall be final.
9.
The use of the building for formal religious services must be approved in
advance by the Club Representative and the City Council.
10.
The use of posters or other advertising of a permanent or semi-permanent
nature within or around the building is prohibited without the consent of
the Club Representative. Temporary notices may be placed on the bulletin
board after permission of the Club Representative. Signs, banners or other
decorations which may damage the building are prohibited.
11.
Bottled gas or any other highly flammable substance is not allowed in the
building.
12.
Animals are not permitted in the building.
13. All rental fees will be billed to the user by the Club Representative.
Such fees must be paid to the City during regular business hours within
three days. Any person or organization owing rental fees will be denied use
of the building until all fees are settled in full.
14.
When a commercial reservation is requested, the City may demand fees and
possible assessments in advance~ at itw discretion.
15.
Any rental of the building which causes or results in damage to the building
or its contents will be billed for full cost of repairs of such damage.
16. Under no circumstances will alcoholic beverages be allowed.
17. All reserving parties agree to notify the Clermont Police Department for
security check when the building is vacated after regular hours.
HOVIS AND
'). ATTORNEYS AT LAW, P.O. DRAWER 848, CLERMONT, FLORIDA 32711