Contract 2024-079ADocusign Envelope ID: 17COF530-ABFC-4FBB-9A61-B42DEFEC6B95
AGREEMENT No. 2024-079
LEVEL AND SEAL POOL DECK PAVERS
THIS AGREEMENT, is made and entered into this Wednesday, December 11, 2025, by and
between the CITY OF CLERMONT, FLORIDA, a municipal corporation under the laws of the
State of Florida whose address is: 685 W. Montrose Street, Clermont, Florida, (hereinafter referred
to as "CITY"), and SHAWNTELLE CONSULTING AND DESIGN, LLC., whose address is:
12475 Hull Road, Clermont, FL 34711, (hereinafter referred to as "CONTRACTOR").
WITNESSETH: That the parties hereto, for the consideration hereinafter set forth, mutually agree
as follows:
1. SCOPE OF WORK
The CONTRACTOR shall furnish all labor, materials, equipment, machinery, tools, apparatus,
and transportation and perform all of the work described in the specifications entitled:
RFB 25-018 titled Level and Seal Pool Deck Pavers,
as prepared by the CITY and its agents and shall do everything required by this Contract and the
other Contract Documents contained in the specifications, which are a part of these Documents.
2. THE CONTRACT SUM
The CITY shall pay to the CONTRACTOR, for the faithful performance of the Contract, in lawful
tender of the United States, and subject to addition and deductions as provided in the Contract
Documents, the Price Schedule, attached hereto and incorporated herein as Exhibit "A". The total
contract sum shall not exceed EIGHTEEN THOUSAND NINE HUNDRED NINETY-NINE
DOLLARS ($18,999).
3. COMMENCEMENT AND COMPLETION OF WORK
A. The CONTRACTOR shall commence work within Ten (10) calendar days after receipt of
(i) Purchase Order and/or Notice to Proceed, and (ii) receipt of all permits required to
perform the work, and the CONTRACTOR will substantially complete the same within
Forty Five (45) calendar days, unless the period for completion is extended otherwise by
the CONTRACT DOCUMENTS.
B. The CONTRACTOR shall prosecute the work with faithfulness and diligence.
C. The CONTRACTOR further declares to have examined the site of the work and that from
personal knowledge and experience or that CONTRACTOR has made sufficient
investigations to fully satisfy that such site is correct and suitable for the work and
CONTRACTOR assumes full responsibility therefore. The provisions of this Contract
shall control any inconsistent provisions contained in the specifications. All Drawings
1
Docusign Envelope ID: 17COF530-ABFC-4FBB-9A61-B42DEFEC6B95
Standard Agreement
RFB 25-018 Level and Seal Pool Deck Pavers
and Specifications have been read and carefully considered by the CONTRACTOR, who
understands the same and agrees to their sufficiency for the work to be done. It is
expressly agreed that under no circumstances, conditions or situations shall this Contract
be more strongly construed against the OWNER than against the CONTRACTOR and
his Surety.
4. LIQUIDATED DAMAGES
A. It is mutually agreed that time is of the essence in regard to this Contract. Therefore,
notwithstanding any other provision contained in the Contract Documents, should the
CONTRACTOR fail to complete the work within the specified time as set by the
Purchase Order and/or Notice to Proceed, or any authorized extension thereof, the
CONTRACTOR shall pay to CITY the sum of ONE HUNDRED DOLLARS ($100) per
calendar day as fixed, agreed and liquidated damages for each calendar day elapsing
beyond the specified time date; which sum shall represent the damages sustained by the
CITY, and shall be considered not as a penalty, but in the liquidation of damages
sustained. CONTRACTOR shall pay the liquidated damages amount contained herein to
CITY within fifteen (15) days of receipt of CITY's written demand for such payment.
B. For the purposes of this Article, the day of final acceptance of the work shall be
considered a day of delay, and the scheduled day of completion of the work shall be
considered a day scheduled for protection.
5. PAYMENTS
In accordance with the provisions fully set forth in the Contract Documents, CONTRACTOR shall
submit an invoice to CITY upon completion of the services and delivery of products to CITY as
set forth in the applicable purchase order. CITY shall make payment to the CONTRACTOR for
all accepted deliveries and undisputed products delivered and services provided, within thirty (30)
calendar days of receipt of the invoice.
6. DISPUTE RESOLUTION - MEDIATION
A. Any claim, dispute or other matter in question arising out of or related to this Agreement
shall be subject to mediation as a condition precedent to voluntary arbitration or the
institution of legal or equitable proceedings by either party.
B. The CITY and CONTRACTOR shall endeavor to resolve claims, disputes and other
matters in question between them by mediation.
C. The parties shall share the mediator's fee and any filing fees equally. The mediation shall
be held in Clermont, Lake County, Florida, unless another location is mutually agreed
upon. Agreements reached in mediation shall be enforceable as settlement Agreements in
any court having jurisdiction thereof.
2
Docusign Envelope ID: 17COF530-ABFC-4FBB-9A61-B42DEFEC6B95
Standard Agreement
RFB 25-018 Level and Seal Pool Deck Pavers
7. INSURANCE AND INDEMNIFICATION RIDER
7.1. Worker's Compensation Insurance
The CONTRACTOR shall take out and maintain during the life of this Agreement, Worker's
Compensation Insurance for all its employees connected with the work of this Project and, in case
any work is sublet, the CONTRACTOR shall require the subCONTRACTOR similarly to provide
Worker's Compensation Insurance for all of the subCONTRACTOR employees unless such
employees are covered by the protection afforded by the CONTRACTOR. Such insurance shall
comply with the Florida Worker's Compensation Law. In case any class of employees engaged in
hazardous work under this Agreement at the site of the Project is not protected under the Worker's
Compensation statute, the CONTRACTOR shall provide adequate insurance, satisfactory to the
CITY, for the protection of employees not otherwise protected.
7.2. CONTRACTOR's Commercial General Liability Insurance
The CONTRACTOR shall take out and maintain during the life of this Agreement, Commercial
General Liability and Business Automobile Liability Insurance as shall protect it from claims for
damage for personal injury, including accidental death, as well as claims for property damages
which may arise from operating under this Agreement whether such operations are by itself or by
anyone directly or indirectly employed by it, and the amount of such insurance shall be as follows:
A. CONTRACTOR's Commercial General Liability, $500,000 Each ($1,000,000
aggregate). Liability Coverages, Bodily Injury Occurrence, & Property Damage
Combined Single Limit
B. Automobile Liability Coverages, $500,000 Each, Bodily Injury & Property Damage
Occurrence, Combined Single Limit
The insurance clause for both BODILY INJURY AND PROPERTY DAMAGE shall be amended
to provide coverage on an occurrence basis.
7.3. SubCONTRACTOR's Public Liability and Property Damage Insurance
The CONTRACTOR shall require each of his subCONTRACTORs to procure and maintain
during the life of this subcontract, insurance of the type specified above or insure the activities of
his subCONTRACTORs in his policy, as specified above.
7.4. CITY's and CONTRACTOR's Protective Liability Insurance
The CITY shall procure and furnish a CITY's and CONTRACTOR's Protective Liability
Insurance Policy with the following minimum limits:
A. Bodily Injury Liability & $1,000,000 Each ($2,000,000 aggregate) Property Damage
Liability Occurrence Combined Single Limit.
7.5. "XCU" (Explosion, Collapse, Underground Damage)
The CONTRACTOR's Liability Policy shall provide "XCU" coverage for those classifications in
which they are excluded.
Docusign Envelope ID: 17COF530-ABFC-4FBB-9A61-B42DEFEC6B95
Standard Agreement
RFB 25-018 Level and Seal Pool Deck Pavers
7.6. Broad Form Property Damage Coverage, Products & Completed Operations Coverages
The CONTRACTOR's Liability Policy shall include Broad Form Property Damage Coverage,
Products, and Completed Operations Coverages.
7.7. Indemnification Rider
A. To the fullest extent permitted by law, the CONTRACTOR shall indemnify and hold
harmless the CITY and its employees from and against all claims, damages, losses and
expenses, including but not limited to reasonable attorney's fees, arising out of or
resulting from its performance of the Work, provided that any such claim, damage, loss
or expense (1) is attributable to bodily injury, sickness, disease or death, or to injury to or
destruction of tangible property (other than the Work itself) , and (2) is caused in whole
or in part by any negligent act or omission of the CONTRACTOR, any subcontractor,
anyone directly or indirectly employed by any of them or anyone for whose acts any of
them may be liable, regardless of whether or not such acts are caused in part by a party
indemnified hereunder. Such obligation shall not be construed to negate, abridge, or
otherwise reduce any other right to obligation of indemnity which would otherwise exist
as to any party or person described in this Article; however, this indemnification does not
include the sole acts of negligence, damage or losses caused by the CITY and its other
contractors.
B. In any and all claims against the CITY or any of its agents or employees by any
employee of the CONTRACTOR, any subcontractor, anyone directly or indirectly
employed by any of them or anyone for whose acts any of them may be liable, the
indemnification obligations under this Paragraph shall not be limited in any way by any
limitation on the amount or type of damages, compensation or benefits payable by or for
the CONTRACTOR or any subcontractor under workers' or workmen's compensation
acts, disability benefit acts or other employee benefit acts.
C. The CONTRACTOR hereby acknowledges receipt of ten dollars and other good and
valuable consideration from the CITY for the indemnification provided herein.
S. NOTICES
All notices shall be in writing and sent by United States mail, certified or registered, with return
receipt requested and postage prepaid, or by nationally recognized overnight courier service to the
address of the party set forth below. Any such notice shall be deemed given when received by the
party to whom it is intended.
CONTRACTOR:
Shawntelle Consulting and Design, LLC.
4
Docusign Envelope ID: 17COF530-ABFC-4FBB-9A61-B42DEFEC6B95
Standard Agreement
RFB 25-018 Level and Seal Pool Deck Pavers
12475 Hull Road, Clermont, FL 34711
Attn: Jeremiah Nicholas, Director of Contract Management
OWNER:
City of Clermont
685 W. Montrose Street, Clermont, FL 34711
Attn: Brian Bulthuis, City Manager
Either party may change the name of the person receiving notices and the address at which notices
are received by so advising the other party in writing.
9. MISCELLANEOUS
9.1. Attorneys' Fees
In the event a suit or action is instituted to enforce or interpret any provision of this Agreement,
the prevailing party shall be entitled to recover such sum as the Court may adjudge reasonable as
attorneys' fees at trial or on any appeal, in addition to all other sums provided by law.
9.2. Waiver
The waiver by CITY of breach of any provision of this Agreement shall not be construed or operate
as a waiver of any subsequent breach of such provision or of such provision itself and shall in no
way affect the enforcement of any other provisions of this Agreement.
9.3. Severability
If any provision of this Agreement or the application thereof to any person or circumstance is to
any extent invalid or unenforceable, such provision, or part thereof, shall be deleted or modified
in such a manner as to make the Agreement valid and enforceable under applicable law, the
remainder of this Agreement and the application of such a provision to other persons or
circumstances shall be unaffected, and this Agreement shall be valid and enforceable to the fullest
extent permitted by applicable law.
9.4. Amendment
Except for as otherwise provided herein, this Agreement may not be modified or amended except
by an Agreement in writing signed by both parties.
9.5. Entire Agreement
This Agreement, including the documents incorporated by reference, contains the entire
understanding of the parties hereto and supersedes all prior and contemporaneous Agreements
between the parties with respect to the performance of services by CONTRACTOR.
Docusign Envelope ID: 17COF530-ABFC-4FBB-9A61-B42DEFEC6B95
Standard Agreement
RFB 25-018 Level and Seal Pool Deck Pavers
9.6. Assi _ ng ment
Except in the event of a merger, consolidation, or other change of control pursuant to the sale of
all or substantially all of either party's assets, this Agreement is personal to the parties hereto and
may not be assigned by CONTRACTOR, in whole or in part, without the prior written consent of
the CITY.
9.7. Venue
The parties agree that the sole and exclusive venue for any cause of action arising out of this
Agreement shall be Lake County, Florida.
9.8. Applicable Law
This Agreement and any amendments hereto are executed and delivered in the State of Florida and
shall be governed, interpreted, construed, and enforced in accordance with the laws of the State of
Florida.
9.9. Public Records
The CONTRACTOR expressly understands records associated with this project are public records
and agrees to comply with Florida's Public Records law, including the following:
A. Keep and maintain public records that ordinarily and necessarily would be required by
the CITY in order to perform the services contemplated herein.
B. Provide the public with access to public records on the same terms and conditions that the
CITY would provide the records and at a cost that does not exceed the cost provided in
Florida's Public Records law or as otherwise provided by law.
C. Ensure that public records that are exempt or confidential and exempt from public
records disclosure requirements are not disclosed except as authorized by law.
D. Meet all requirements for retaining public records and transfer, at no cost, to the CITY all
public records in possession of CONTRACTOR upon the termination of the contract and
destroy any duplicate public records that are exempt or confidential and exempt from
public records disclosure requirements. The CONTRACTOR shall make reasonable
efforts to provide all records stored electronically to the CITY in a format compatible
with the information technology systems of the CITY.
E. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF
CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO
PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, THE
CONTRACTOR SHALL CONTACT THE CITY'S CUSTODIAN OF PUBLIC
RECORDS AT THE CITY CLERK'S OFFICE, (352) 241-7331.
10. CONTRACT DOCUMENTS
11
Docusign Envelope ID: 17COF530-ABFC-4FBB-9A61-B42DEFEC6B95
Standard Agreement
RFB 25-018 Level and Seal Pool Deck Pavers
The Contract Documents, as listed below are herein made fully a part of this Contract as if herein
repeated.
Document Precedence:
A. Contract Agreement
B. Purchase Order / Notice To Proceed
C. An applicable Contractor Quote or Statement of Work
D. All documents contained in RFB 25-018 titled Level and Seal Pool Deck Pavers and
CONTRACTOR's response thereto.
7
Docusign Envelope ID: 17COF530-ABFC-4FBB-9A61-B42DEFEC6B95
Standard Agreement
RFB 25-018 Level and Seal Pool Deck Pavers
IN WITNESS WHEREOF, the parties hereto have executed this Agreement.
CITY OF CLERMONT
DocuSigned by:
431F57D413554D6...
SIGNATURE
Freddy L. Suarez
ATTEST
DocuSigned by:
T,cy p¢yd HQ�v�
SIGNATURE
Tracy Ackroyd Howe
FULL NAME FULL NAME
Procurement Services Director City Clerk
TITLE TITLE
12/23/2024 12/26/2024 -� DS
DATE SIGNED
DATE
STAMP
Docusign Envelope ID: 17COF530-ABFC-4FBB-9A61-B42DEFEC6B95
Standard Agreement
RFB 25-018 Level and Seal Pool Deck Pavers
SHAWNTELLE CONSULTING AND DESIGN, LLC.
Signed by:
BSCCA6D3258A4A9...
SIGNATURE
Shawntelle Virag
FULL NAME
CEO
TITLE
12/20/2024
DATE SIGNED
Docusign Envelope ID: 17COF530-ABFC-4FBB-9A61-B42DEFEC6B95 EXHIBIT "A"
[SHAWNTELLE CONSULTING AND DESIGN LLC] RESPONSE DOCUMENT REPORT
RFB No. RFB 25-018
Level and Seal Pool Deck Pavers
Confirmed
PRICE TABLES
[SHAWNTELLE CONSULTING AND DESIGN LLC] RESPONSE DOCUMENT REPORT
Request For Bid - Level and Seal Pool Deck Pavers
Page 11
Docusign Envelope ID: 17COF530-ABFC-4FBB-9A61-B42DEFEC6B95
City of Clermont
Procurement Services Department
CLER ONT 685 W. Montrose Street
Choice of Champions" Clermont, FL 34711
VENDOR INFORMATION
The following information along with a current W-9 form must be provided to the Procurement Services
Department for all new vendors and when current vendors remit information changes.
Name of Individual or Business: Shawntelle Consulting and Design LLC
Contact Person and Title: Jeremiah Nicholas - Director of Contract Management
Vendor Street Address: 12475 Hull Rd
Vendor City, State, ZIP: Clermont, FL 34711
Vendor Mailing Address (if different from above):
Vendor Email Address: Jeremiah@worldspireconsulting.com & shawntellecd@gmail.com
Vendor Email Address for Purchase Order (if different from above):
Phone Number: 689-310-5360
Fax Number:
Taxpayer Identification Number (include a copy of your W9 form): 81-1121216
Remit to Information (if different from above):
Payment Remit to Name:
Payment Remit to Address:
Payment Remit to City, State, ZIP:
Please return the completed Vendor Information along with the required W-9 form by email to:
procurementservices(a-)clermontfl.org
For any questions, please call the Procurement Services Department at (352) 241-7350.
Docusign Envelope ID: 17COF530-ABFC-4FBB-9A61-B42DEFEC6B95
Request For Bid #RFB 25-018
Title: Level and Seal Pool Deck Pavers
I Scope of Work
3.1. Proiect Summary
The City of Clermont, FL, is seeking proposals from qualified contractors for the leveling and
sealing of pool deck pavers located at the Clermont Arts and Recreation Center, 3700 S.
Highway 27, Clermont, FL. This scope of services details the expectations for the successful
leveling, cleaning, and sealing of paver surfaces to ensure the safety, aesthetic quality, and
durability of our recreational areas. The successful respondent will be responsible for providing
all labor, materials, tools, and equipment necessary to complete the project in accordance with
the specifications outlined in this document.
The successful respondent will assess the condition of the pool pavers and make repairs as
needed and must provide an arial diagram noting the areas that will be corrected with their bid.
The work involves:
• Replacing all existing pool pavers that are cracked, broken, uneven, or create a trip
hazard with the same or similar type of paver.
• Correct drainage/slope issues in areas where water puddles on the pool deck. Pavers
must be installed with a slight slope away from the pool and toward existing drains.
• Add a new ground drain line in areas where slope issues cannot be corrected.
• Ensure the paver base is level and compact to prevent further sinking or shifting. Use
Sakrete paver BASE step 1 or approved alternate product.
• Fill and compact all gaps and joints between pavers using high -quality polymeric sand.
• Use edging materials when necessary to keep pavers in place.
• Pressure wash pavers and seal the entire pool deck using a high -quality, non -slip sealer
to prevent weed growth and mildew.
The City of Clermont strives to maintain its community amenities at the highest standards. By
following the specifications outlined in this scope of work, the successful respondent will help
improve the safety and aesthetics of our pool deck pavers, ensuring a pleasant recreational
experience for our residents and visitors. The City will consider the qualifications, experience,
and proposed methodology of the bidders during the selection process, and we anticipate a
successful partnership that will benefit both parties. All submissions must adhere to the
requirements outlined in this scope of work. We look forward to receiving your proposals and
appreciate your interest in contributing to the City of Clermont's commitment to quality
community services.
3.2. Detailed Specifications
The following tasks must be performed.
A. Inspection and Assessment:
14
Docusign Envelope ID: 17COF530-ABFC-4FBB-9A61-B42DEFEC6B95
Request For Bid #RFB 25-018
Title: Level and Seal Pool Deck Pavers
o Conduct a comprehensive inspection of all pool deck paver areas to evaluate
existing conditions.
o Identify any pavers that are significantly misaligned, damaged, or require
replacement.
o Document findings and provide a detailed report with recommendations.
B. Preparation of Site:
o Clear the area of all furniture and accessories before commencing work.
o Implement safety measures to protect the surrounding environment and ensure
public safety.
o Ensure that all necessary permits and approvals are obtained before starting work.
C. Leveling of Pavers:
o Remove any existing sand joint material as required to achieve proper leveling.
o Adjust existing pavers to correct misalignments and provide an even surface.
o Utilize appropriate leveling techniques, such as installing additional sand or adjusting
base material, to ensure a stable and secure foundation.
D. Cleaning Pavers:
o Utilize power washing or steam cleaning methods to remove any dirt, moss, or algae
from paver surfaces.
o Use environmentally friendly cleaning agents as per OSHA regulations to prevent
harm to local flora and fauna.
o Allow adequate drying time for the paver surfaces post -cleaning before proceeding to
sealing.
E. Sealing of Pavers:
o Select a high -quality sealant that complies with ASTM C1315 —Standard
Specification for Liquid Membrane -Forming Compounds for Curing Concrete.
o Apply sealant evenly across all surfaces, ensuring full coverage while avoiding
puddling and pooling.
o Follow the manufacturer's recommendations for curing times to ensure optimal
performance of the sealant.
F. Final Inspection:
o Conduct a final walkthrough with City representatives to verify the quality of work
performed.
o Address any concerns or minor touch-ups identified during the walkthrough.
15
Docusign Envelope ID: 17COF530-ABFC-4FBB-9A61-B42DEFEC6B95
Request For Bid #RFB 25-018
Title: Level and Seal Pool Deck Pavers
o Provide a maintenance instruction guide for the longevity of the sealant and paver
integrity.
3.3. Standards
The successful respondent must adhere to the following relevant standards:
A. All work must comply with the Occupational Safety and Health Administration (OSHA)
regulations.
B. Adhere to the American National Standards Institute (ANSI) guidelines for safety and
performance.
C. Follow ASTM Guidelines:
o ASTM C1315 for liquid membrane -forming curing compounds.
o ASTM D6690 for joint sealants for concrete pavement.
3.4. Service Requirements
The successful respondent must provide:
A. All necessary tools and equipment for the execution of the tasks outlined in this scope of
work.
B. A dedicated project manager to oversee the execution of the work and serve as the main
point of contact for City representatives.
3.5. Delivery Requirements
The successful respondent must ensure the following:
A. The project is completed within forty-five (45) calendar days from the notice to proceed.
B. Proper scheduling and notification to the City before starting work to minimize public
disruption.
C. All waste materials and equipment are disposed of offsite in accordance with local, state,
and federal regulations.
D. Continuous communication with City staff throughout the duration of the project to
provide updates on progress and any issues that arise.
3.6. Minimum Qualifications
In determining where a respondent is responsive and/or awarding the contract, in addition to
price, the following will be considered:
A. The respondent's ability, capacity, and skill to perform the work within the time specified,
without delay or interference, including but not limited to any issue related to
performance on prior contracts between the respondent and the City.
Docusign Envelope ID: 17COF530-ABFC-4FBB-9A61-B42DEFEC6B95
Request For Bid #RFB 25-018
Title: Level and Seal Pool Deck Pavers
B. Must currently hold all required licenses and certificates for the project described herein
upon meeting the qualifications:
1. The respondent must be properly licensed by the State of Florida to complete this
project.
2. Provide evidence of all licenses and certifications that the respondent holds.
C. Must have completed a minimum of five (5) similar works as described in this project in
the last three (3) years.
List all similar projects undertaken in the past three (3) years. Describe the scope of
each project in physical terms and by cost and dates of service. Provide the
respondent's responsibilities, and provide the name, telephone number, and email
address of an individual in a position of responsibility who can attest to the
respondent's activities in relation to this project.
D. Subcontractors Qualification:
Provide a list of sub -contractors (if any) to be used on this project and their
qualifications. A resume of each individual, including education, experience, and any
other pertinent information, must be included.
2. Provide a list of projects the respondent and Subcontractor have worked on and
describe how both worked together.
17
