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HomeMy WebLinkAboutMinutes 09-10-24 Special Meeting Minutes signed� Z_I—9�- t�1�Tn� LER O Retirement Plan & Trust for Firefighters of the City of Cie Ri m 15 ,!¢ C NT DRAFT Special Meeting Minutes DEC 7024 September 10, 2024 BY 1. Chair Judd Lent called a Special Meeting of the Firefighters Retirement Plan Board of Trustees to order at 9:00 AM on September 10, 2024 in Council Chambers at the Clermont City Hall. Mr. Lent called roll. Those persons present included: TRUSTEES Judd Lent, Chair Adam Watkins, Secretary Megan Robinson Ryan Moore OTHERS Kyle Tintle, Administrator (Resource Centers) Bonni Jensen, Attorney (KKJL) (Electronically) Nadine Ohlinger, (City of Clermont, HR Director) Nancy Zaccardi (City of Clermont, HR Manager) Chief David Ezell, (City of Clermont, Fire Chief) Max Greene, (City of Clermont, Firefighter) 2. Extraordinary (Exigent) Circumstances for Trustees Joining Electronically No Trustees joined the meeting electronically. 3. Public Comment No members of the public had any comment. 4. Reports: Attorney: Bonni Jensen (Klausner, Kaufman, Jensen & Levinson) Ms. Jensen provided a drafted ordinance increasing the member contributions based on the new collective bargaining agreement which will require a change to member contributions as follows: Effective the first full payroll following the date of adoption but not prior to October 1, 2024, the required contribution rate of will be 6.5%. Effective October 1, 2025, the contribution rate will be 7.5%. Effective October 1, 2026, the contribution rate will also be 7.5%, however if the City's minimum contribution in the most recent actuarial valuation report determines a contribution rate that is more than 35% of payroll after chapter 175 monies are applied, then employees' contributions will increase to 8.5%. An eight -year DROP was agreed upon, effective October 1, 2024, increasing the maximum DROP participation from 60 months to 96 months. Ryan Moore made a motion to authorize Ms. Jensen to forward the proposed ordinance, as amended, to the City Council for consideration. The motion received a second from Megan Robinson, approved by the Trustees 4-0. Administrator Report: Kyle Tintle (Resource Centers) Ms. Tintle informed the Board that she spoke with Mr. Harrison regarding his pending disability hearing. Once the remaining physicians have submitted their reports, a date for the hearing will be scheduled. A CLER ANT Retirement Plan & Trust for Firefighters of the City of Clermont C1-11.tOiampicxii DRAFT Special Meeting Minutes September 10, 2024 5. Other Business Adam Watkins requested a vote for the 5th Trustee. Adam Watkins made a motion to nominate Ryan Moore as the 5tn Trustee. The motion received a second from Megan Robinson, approved by the Trustees 3-0. Ms. Tintle will provide a Form 813, voting conflict form to Ryan Moore to complete and return. There being no further business and the next meeting having been previously scheduled for December 4, 2024 at 11:00 AM. The meeting adjourned at 9:10 AM. Respectfully Submitted, B�can FORM 813 MEMORANDUM OF VOTING CONFLICT FOR COUNTY, MUNICIPAL, AND OTHER LOCAL PUBLIC OFFICERS LAST NAME —FIRST NAME —MIDDLE NAME NAME OF BOARD, COUNCIL, COMMISSION, AUTHORITY, OR COMMITTEE Moore William Ryan City of Clermont pension THE BOARD, COUNCIL, COMMISSION, AUTHORITY OR COMMITTEE ON WHICH I SERVE IS A UNIT OF: CITY (0 CITY O COUNTY O OTHER LOCAL AGENCY NAME OF POLITICAL SUBDIVISION: DATE ON WHICH VOTE OCCURRED Clermont 9/10/24 WHO MUST FILE FORM 813 2r ELECTIVE O APPOINTIVE This form is for use by any person serving at the county, city, or other local level of government on an appointed or elected board, council, commission, authority, or committee. It applies to members of advisory and non -advisory bodies who are presented with a voting conflict of interest under Section 112.3143, Florida Statutes, Your responsibilities under the law when faced with voting on a measure in which you have a conflict of interest will vary greatly depending on whether you hold an elective or appointive position. For this reason, please pay close attention to the instructions on this form before completing and filing the form, INSTRUCTIONS FOR COMPLIANCE WITH SECTION 112.3143, FLORIDA STATUTES A person holding elective or appointive county, municipal, or other local public office MUST ABSTAIN from voting on a measure which would inure to his or her special private gain or loss. Each elected or appointed local officer also MUST ABSTAIN from knowingly voting on a measure which would inure to the special gain or loss of a principal (other than a government agency) by whom he or she is retained (including the parent, subsidiary, or sibling organization of a principal by which he or she is retained); to the special private gain or loss of a relative; or to the special private gain or loss of a business associate. Commissioners of community redevelopment agencies (CRAs) under Sec. 163,356 or 163.357, F.S., and officers of independent special tax districts elected on a one -acre, one -vote basis are not prohibited from voting in that capacity. For purposes of this law, a "relative" includes only the officer's father, mother, son, daughter, husband, wife, brother, sister, father-in-law, mother-in-law, son-in-law, and daughter-in-law. A "business associate" means any person or entity engaged in or carrying on a business enterprise with the officer as a partner, joint venturer, coowner of property, or corporate shareholder (where the shares of the corporation are not listed on any national or regional stock exchange). ELECTED OFFICERS: In addition to abstaining from voting in the situations described above, you must disclose the conflict: PRIOR TO THE VOTE BEING TAKEN by publicly stating to the assembly the nature of your interest in the measure on which you are abstaining from voting; and WITHIN 15 DAYS AFTER THE VOTE OCCURS by completing and filing this form with the person responsible for recording the minutes of the meeting, who should incorporate the form in the minutes. APPOINTED OFFICERS: Although you must abstain from voting in the situations described above, you are not prohibited by Section 112.3143 front otherwise participating in these matters. However, you must disclose the nature of the conflict before making any attempt to influence the decision, whether orally or in writing and whether made by you or at your direction. IF YOU INTEND TO MAKE ANY ATTEMPT TO INFLUENCE THE DECISION PRIOR TO THE MEETING AT WHICH THE VOTE WILL BE TAKEN: • You must complete and file this form (before making any attempt to influence the decision) with the person responsible for recording the minutes of the meeting, who will incorporate the form in the minutes. (Continued on page 2) rc cn Adopted by reference in Rule 34-7.010 1)(f) , F.A.C. PAGE 1 t APPOINTED OFFICERS (continued) • A copy of the form must be provided immediately to the other members of the agency. • The form must be read publicly at the next meeting after the form is filed. IF YOU MAKE NO ATTEMPT TO INFLUENCE THE DECISION EXCEPT BY DISCUSSION AT THE MEETING: • You must disclose orally the nature of your conflict in the measure before participating. • You must complete the form and file it within 15 days after the vote occurs with the person responsible for recording the minutes of the meeting, who must incorporate the form in the minutes. A copy of the form must be provided immediately to the other members of the agency, and the form must be read publicly at the next meeting after the form is filed. DISCLOSURE OF LOCAL OFFICER'S INTEREST William Ryan Moore , hereby disclose that on 09/10 20 24 (a) A measure came or will come before my agency which (check one or more) inured to my special private gain or loss; inured to the special gain or loss of my business associate, inured to the special gain or loss of my relative, inured to the special gain or loss of by whom I am retained; or inured to the special gain or loss of which is the parent subsidiary, or sibling organization or subsidiary of a principal which has retained me. (b) The measure before my agency and the nature of my conflicting interest in the measure is as follows: I was the 5th seat on the board. my seat was been voted on. If disclosure of specific information would violate confidentiality or privilege pursuant to law or rules governing attorneys, a public officer, who is also an attorney, may comply with the disclosure requirements of this section by disclosing the nature of the interest in such a way as to provide the public with notice of the conflict. 09/11/24 Date Filed Signature William Ryan Moore NOTICE: UNDER PROVISIONS OF FLORIDA STATUTES §112.317, A FAILURE TO MAKE ANY REQUIRED DISCLOSURE CONSTITUTES GROUNDS FOR AND MAY BE PUNISHED BY ONE OR MORE OF THE FOLLOWING: IMPEACHMENT, REMOVAL OR SUSPENSION FROM OFFICE OR EMPLOYMENT, DEMOTION, REDUCTION IN SALARY, REPRIMAND, OR A CIVIL PENALTY NOT TO EXCEED $10,000. CE FORM 813 - EFF. 1112013 PAGE 2 Adopted by reference In Rule 34-7.010(1)(f), F.A.C.