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02-11-1975 Regular Meeting . e e e MINUTES NQ 1114 REGULAR MEETI NG A Regular Meeting of the City Council was held in the Council Chambers on Tuesday, February ll, 1975. The meeting was called to order at 7:30 P. M. by Mayor Claude E. Smoak, Jr., with the following members present: Councilmen Oswalt, Byrd, Schroedel and Blackburn. City officials present were City Manager Hopkins, City Controller Fleming, Chief of Police Tyndal and Deputy Clerk Dollar. Others present were: Mrs. R. M. Hopkins, Mr. and Mrs. J. Aull and the Messrs. Stewart, Hoffman, Ratti and Czech. A representative of the Sentinel/Star was also present. The Invocation was given by Councilman Byrd, followed by repeating of the Pledge of Allegiance in unison by those present. The Minutes of the Regular Meeting held on January 28, 1975, and of the Special Meeting held on January 30, 1975, were approved as written. Mayor Smoak announced the next order of business to be a request of Mark V Ltd., Inc., for a Variance to Lot 7 and the East 10 feet of Lot 9, Block 113. Mr. Gino Ratti appeared before Council in behalf of this request. There was no one present from the floor who objected to this request. Motion was made by Councilman Oswalt, seconded by Councilman Blackburn, that this request for a Variance be denied. Upon r611 call vote on assa e of the motion the results were: A es: Blackburn, Schroedel, Oswalt and Smoak. Tota yes: our. Nayes: Byr. Tota Nayes: One. e motlon carried. Mayor Smoak announced Council would continue to sit as a Board of Adjustment to consider request of John Aull for a Variance to Lot 6, Block 4, Sunnyside Unit. Mr. Aull appeared before Council and presented h~s request. There were no objections to this request from the floor. Motion was made by Councilman Schroedel, seconded by Councilman Byrd, and unanimously carried that the Variance request for Lot 6, Block 4, Sunnyside Unit, be granted. Mayor Smoak announced Council would continue to sit as a Board of Adjustment to consider the request of John Aull for a Variance to Lot 3, Block 4, Sunnyside Unit. Mr. Aull appeared before Council to present his request. There were no objections from the floor. Motion was made by Councilman Byrd, seconded by Councilman Schroedel, and unanimously carried that the request for a Variance to Lot 3, Block 4, Sunnyside Unit, be granted. Mr. Thomas W. Stewart, President of T. W. Stewart & Associates, Inc., appeared before Council and presented a proposal to make a study of the entire Cityls operations-- primarily from a cost reduction standpoint. He advised that the cost for a preliminary study is $500.00 and that this would cover a detailed report of where the problems are, if any, what are causing them and what is the best proven solution to be presented to Council. Opinions were expressed by City Manager Hopkins, City Controller Fleming and Mayor Smoak that such a study would be beneficial to the City, whereupon motion . e e . MINUTES NQ 1115 - was made by Councilman Byrd, seconded b1 Councilman Oswalt, and unanimously carried that T. W. Stewart & Associates, Inc., e authorized to conduct a preliminary survey of the operations of the City based on the brochure presented. Mayor Smoak suggested that if any Council member had any comments on any areas that they felt should be looked into in depth that they pass on such comments to City Manager Hopkins for relay to Mr. Stewart. Mr. Stewart was in agreement to have his survey ready for Council perusal several days before the next scheduled Council meeting. City Manager Hopkins submitted his report, both orally and written, and a copy is attached hereto. Members of Council who plan to attend the Fourteenth Annual Pre-Legislative Conference for City Officials and City Attorneys in Tallahassee on March 10th and 11th were requested to advise the City Clerk as soon as possible if they plan to attend. With regards City personnel problems which might occur in the future wherein a hearing is requested, Mayor Smoak requested that Council be previously advised. With regards to the Borrow Pit, it was the consensus of Council that City Manager Hopkins document the flow of effluent to the Borrow Pit on a daily basis. With regards to the meeting which the Manager reported he had with Mr. Graham con- cerning the Winn Dixie Shopping Center, Mayor Smoak inquired if this meeting was in response to Council IS previous suggestion that Winn Dixie be contacted directly. City Manager Hopkins advised that the meeting was the result of a letter he had sent to Mr. Graham as a last try for his cooperation and in which he advised that the assistance of the tenants would be solicited if something was not done to alleviate the problem. Controller Fleming reported on the Cityls financial status, advising that excise tax monies will be transferred to the General Fund to take care of the bills that will be approved this evening. Mayor Smoak advised he had been contacted by representatives of the Little League, Softball League and the Girls League requesting a meeting to work out a schedule agreeable to all the leagues and that he had referred them to the City Manager. He suggested the City Manager contact the representatives of the leagues to set up a meeting as soon as possible to circumvent any problems that might arise Mayor Smoak referred to a communication he had received from the East Central Florida Regional Planning Council on a meeting concerning the request for Funds under the 208 program and since neither he nor Mr. Hoskinson, Lake County Commission Chairman, could attend, he asked the City Manager if his schedule was such that he could attend. From an information standpoint, Mayor Smoak advised that Clermont is specifically mentioned as a designated area and is part and parcel of the request for funds. Councilman Schroedel reported on the library as follows: That a revised and up-to-date charter had been approved at the library board meeting (copies of which have been made availqble to Council members); as of January their fund drive has reached $1,225.00; bids have been let on the addition to the new library and will be opened at the next meeting. Councilman Schroedel inquired if anything can be done regarding the tennis courts at the elementary school before the rainy season, to preclude run off into Crystal Lake. City Manager Hopkins was requested to ascertain the status of this project and report back to City Council. Councilman Byrd inquired if there had been any further contact with Mr. Baker, and City Manager Hopkins advised that the City had made the proposal to him but as yet no reply had been received. . e e . MrnUT~ NQ 1116 Deputy Clerk Dollar read a communication from Representative Langley advising of a pre-legislative delegation hearing scheduledfor Friday, February 21st. May~r Smoak read a portion of a communication from Sanford N. Young of Biological Research Associates in which he made comments pertaining to Clermontls stormwater management ordinance. Mayor Smoak commented further that Mr. Sanford Young had spent a great deal of uncompensated time in behalf of the City of Clermont and that the information he has suggested in his letter is very useful. Motion was made by Councilman Oswalt, seconded by Councilman Byrd, and unanimously carried that the bills be paid. Councilman Oswalt offered and moved the adoption of an ORDINANCE UNDER THE CODE OF ORDINANCES OF THE CITY OF CLERMONT, LAKE COUNTY, FLORIDA, ESTABLISHING THE CITY OF CLERMONT TRAFFIC INFRACTIONS BUREAU, APPOINTING THE MUNICIPAL JUDGE AS THE CHIEF ADMINISTRATIVE AND JUDICIAL OFFICIAL OF THE TRAFFIC INFRACTIONS BUREAU, DESIGNATING THE CLERK OF THE COURT AS THE TRAFFIC INFRACTIONS BUREAU OFFICER TO RECEIVE PAYMENT OF CIVIL PENALTIES PAID UNTO THE TRAFFIC INFRACTIONS BUREAU: REPEALING ALL ORDINANCES IN CONFLICT HEREWITH; PROVIDING FOR SEVERABILITY; PROVIDING AN EFFECTIVE DATE AND PROVIDING FOR PUBLICATION and the ORDINANCE was read for a second and final reading, by title only, by Mayor Smoak. Upon roll call vote on passage of the motion, the result was: Ayes: Blackburn, Byrd, Schroedel, Oswalt and Smoak. Total Ayes: Five Nayes: None.. So the ORDINANCE was adopted and the Number 72-M was assigned to it. Councilman Oswalt offered and moved the adoption of a RESOLUTION AUTHORIZING THE ISSUANCE OF NOT EXCEEDING $323,100 WATER & SEWER REVENUE BONDS ANTICIPATION NOTES OF THE CITY OF CLERMONT. The motion was seconded by Councilman Byrd, and carried. The RESOLUTION was read, by title only, by Mayor Smoak and the Number 251 assigned to it. Councilman Oswalt offered and moved the adoption of a RESOLUTION regarding THE ACQUISITION, CONSTRUCTION AND ERECTION OF EXTENSIONS TO THE WATER & SANITARY SEWER SYSTEM. The motion was seconded by Councilman Byrd, and carried. THE RESOLUTION was read, by title only, by Mayor Smoak and the Number 252 assigned to it. City Manager Hopkins referred to memo to Council regarding cost estimates received on the construction of a new swimming pier, stating that since the project as pro- posed would exceed the amount which would qualify for total funding by the State, a decision must be made to reduce the size of project and the project costs or to use local funds to match the State grant. City Manager Hopkins was requested to contact the appropriate bureau in Tallahassee to ascertain what their funding would be before proceeding further with plans for the pier and report at the next meeting. It was also the general consensus of Council that Mr. Nick Jones be invited to the next meeting to discuss with Council the plans he submitted of the pier. Motion was made by Councilman Oswalt, seconded by Councilman Byrd, and unanimously carried that the Mayor be authorized to sign Form FHA 442-71 Initial Operating Budget, for the $168,100 loan for the Minnehaha Estates Sanltary Sewer System. . I . e e . MINUTES NQ 1117 Regarding the sewer assessment map for the Minnehaha Estates, Councilman Blackburn was instructed to complete his computations, have them verified by an engineering firm, then submit them to Council so they can make the decision of whether to use the original assessment figures computed by Michaels-Stiggins, or the new figures. Motion was made by Councilman Byrd, seconded by Councilman Blackburn, and unanimously carried, that the City Attorney be authorized to prepare the necessary Resolution covering the Improvements to the Minnehaha Estates Sanitary Sewer Improvements and the assessment map. As information to Council, City Manager Hopkins brought to the attention of the Council the Community Development Act of 1974. Title 1 of the Housing and Communication Development Act of 1974, known as the Community Development Act became effective January 1, 1975. The act consolidated the seven HUD categorized programs for community improvements. The deadline for filing the preliminary application for funding under this program is March 1st. The program was discussed as well as the requirements for local participation and the City Council decided not to participate at this time. The meeting was adjourned at 10:13 P. M. by Mayor Smoak. Cl~E~ 'llv. S ~ M. Dollar, eputy erk