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02-25-1975 Regular Meeting . e e . MINUTES NQ 1119 REGULAR MEET! NG A Regular Meeting of the City Council of the City of Clermont was held in the Council Chambers on Tuesday, February 25, 1975. The meeting was called to order at 7:30 P. M. by Mayor Claude E. Smoak, Jr. with the following members present: Councilmen Oswalt, Byrd, Schroedel and Blackburn. Other officials present were: City Manager Hopkins, City Attorney Vason, City Clerk Carroll, City Controller Fleming, Deputy Clerk Dollar, Community Services Director Smythe, and Chief of Police Tyndal. Others present were Messrs. Schoeller and Stewart of T. W. Stewart & Associates, Inc., Mr. and Mrs. W. F. Perry, Mr. and Mrs. Roy Tanney, Mr. and Mrs. H. Forrest Kimball and Ms. Jill Slark. The Invocation was given by Councilman Byrd, followed by repeating of the Pledge of Allegiance in unison by those present. Mayor Smoak requested that an addition to the Minutes of the February 11, 1975 council meeting be made to the effect that Council did not elect to participate at this time in the Community Development Act inasmuch as sufficient time had not been allotted for careful study and consideration of the program prior to the filing deadline. The Minutes of the Regular Meeting held February 11, 1975 were then approved as amended. Mayor Smoak announced the next order of business to be a Public Hearing to consider the request of Marvin & Thelmas Jones for a variance, however, City Manager Hopkins advised that they had requested the matter be continued until the next regular meeting whereupon motion was made by Councilman Byrd, seconded br Councilman Schroedel and carried that this Public Hearing be continued unti March ll, 1975. Mayor Smoak announced the next order of business to be a Public Hearing to consider request by Al Earls for the re-zoning of Lots 1 thru 5 in City Block 7 from C-l to C-2. It had been the recommendation of the Planning and Zoning Commission that this request be denied without prejudice, following a public hearing and consider- ation of this request by them en February 4, 1975. Mr. and Mrs. Tanney, Mr. and Mrs. Kimball, and Ms. Jill Slark, abutting property owners, appeared before Council in opposition to the request. There was no one present who voiced approval for granting the request. Motion was made by Councilman Blackburn, seconded by Councilman Byrd and carried that the recommendation of the Planning and Zoning Commission be accepted and the request be denied without prejudice. Mayor Smoak reiterated his opinion of some time wherein there was a definite need for Conditional Use in commercial zones, and hoped that the Clermont Code of Ordinances would be revised to allow for this. Council, sitting as the Housing Board of Adjustments and Appeals, considered the request of Isaac Rivers wherein he sought an extension of time to make the necessary repatrs to a dwelling at 532 Chestnut Street which had been condemned by the city on April 22, 1974, and, to occupy the dwelling while he would be making the necessary repairs. In view of the considerable time lapse already without the necessary repairs having been made, motion was made by Councilman Schroedel, seconded by Councilman Oswalt and carried that a 90 day extension be granted, that substantial progress be evident at the end of the 90 day period, and that he be denied permission to occupy the dwelling prior to acceptance of the necessary repairs by the city building official. Messrs. Schoeller and Stewart of T. W. Stewart & Associates, Inc. appeared before Council to elaborate on their findings of the preliminary study of the city.s operation, and to submit their proposal for being engaged to correct what they have determined to be the problem areas of the city at a cost of $16,000.00. It was consensus of Council that additional time was needed to study their proposal, whereupon motion was made by Councilmen Blackburn, seconded by Councilman . e e . MINUTES NQ 1120 Oswalt and carried that this matter be considered at a later date in Special Meeting.. Mayor ~moak requested that work products of T. W. Stewart & Associates of other . munici palitiesbe furni shed to Council pri or to such a meeti n9 for thei r reference. City Manager Hopkins submitted his report both orally and written, and a copy is attached hereto. With regards the tennis courts at the elementary school which are without lighting and no commitments made for same, it was the opinion of Mayor Smoak that if Council opted to have lights installed, that coin operated bOles also be installed controlling the lighting and thereby requiring the users of the courts to pay for the electric service. Councilman Oswalt advised he would be opposed to the city contributing in anyway unless Council was advised in writing that the courts were available for all public use. With regard s the estimated cost submitted:,;to Counci 1 for constructi on of a basketba 11 court a Jaycee Beach, motion was made by Councilman Oswalt, seconded by Councilman B rd and carried that Cit Mana er Ho kins be authorized to roceed with such construction at a cost not to exceed 1400.0. Mayor Smoak asked that a site plan and firm costs for the basketball court be submitted to Council prior to construction s ta rt. It was the suggestion of Mayor Smoak that Council consider holding more than the two regularly scheduled meetings each month in view of the fact there are numerous important and pressing issues, changes, functions, etc. to be considered by them, which was being done now, but which also necessitated too lengthy meetings. To better acquaint Council with any possible working problems of the city, he further suggested that open discussion type forums be held between Council and depart- ment heads of the city. With regards the resignation submitted by City Attorney Vason with assurance that he would continue until such time as his successor is appointed and then assist him in any way he could for an orderly transition, it was accepted by Council with regret and with sincere appreciation to him for his many services rendered while serving as City Attorney. Council inquired of Mr. Vason if he would continue to serve as the city.s legal representative thru completion of the bond revenue requirements for the new water supply and sanitary sewer improvements already started, and he agreed to do so. A necessary motion to effect this was then made by Councilman Oswalt, seconded by Councilman Byrd and unanimously carried Miss Patrice Jones appeared before Council and requested permission to sponsor a dance in Jenkins Auditorium on March 28, 1975. Motion was made by Councilman Byrd, seconded by Councilman Blackburn and carried that this request be granted provided that all rules and regulations pertaining to dances held in the auditorium are met. City Manager Hopkins was requested to arrange for 15 minute interviews by Council of each local attorney who indicates an interest in serving as city attorney, for Wednesday evening on March 5th in the Council Chambers beginning at 7:00 P. M. Motion was made by Councilman Schroedel, seconded by Councilman Byrd and carried that the bills be paid. Councilman Oswalt offered and moved the adoption of a RESOLUTION pertaining to the sewer improvements to be made in the Minnehaha Estates. The motion was seconded by Councilman Byrd and unanimously carried. The RESOLUTION was read by Mayor Smoak, by title only, and the Number 253 assigned to it. ."':....c-..,...:..._='~.~~'~- e e e e MINUTES NQ 1121 Motion was made by Councilman Byrd, seconded by Councilman Blackburn and carried that City Attorne~ Vason be instructed to prepare the necessary Resolution to continue the format for a public hearing to be held on April 8, 1975 with regards the assessments for the sanitary sewer improvements in Minnehaha Estates. With regards the plans submitted by Nick Jones, Architect, for construction of a pier at Jaycee Beach, motion was made by Councilman Blackburn, seconded by Councilman Oswalt and carried that these plans, excepting the proposed hand rails along either side, be submitted with an application for financial assistance < to the Department of Natural Resources, Division of Recreation and Parks. City Manager Hopkins reported that bids had been received and reviewed by him for a new diesel tractor with sixty-inch underslung mower as follows: Mason Ford Tractor Co., Inc. Polk Tractor Company Shelfer Ford Tractor Company Tresca Industries, Inc. @ $2,949.00 @ $3,025.00 @ $2,900.00 @ $4,267.00 It was the recommendation of City Manager Hopkins that the bid be awarded to Shefler Ford Tractor Company, the low bidder, whereupon motion was madeb1 Councilman Oswalt, seconded by Councilman Byrd and carried that this recommendation e accepted and the necessary purchase order be issued to Shelfer Ford TractorCompanv. The meeting was adjourned at lO:55 P. M. by Mayor Smoak. (!J~ Claude LSmoak, Jr., Mayor ~t1P") ~LCtM4( Do res W. Carroll, City erk