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01-06-1976 Special Meeting . e e . MINUTES NQ 1226 SPECIAL MEETING A Special Meeting of trhe City Council of the City of Clermont was held in the Office of the City Manager on Monday, January 6, 1976. The meeting was called to order at 4:00 P. M. by Mayor Claude E. Smoak with the following Councilmen present: Messrs. Blackburn, Schroedel, and Oswalt. Other city officials present were City Manager Hopkins and City Clerk Carroll. Representa- tives of the South Lake Press and the Sentinel/Star were also present. Mayor Smoak announced the purpose of the meeting was to consider the following items: 1) Water and Sewer Improvement Contracts; 2) Wastewater Grant Offer; 3) Dance Requests of John Torrez; 4) Pension Trust Fund Meeting and 4) Water Improvements Interim Financing. Mayor Smoak explained to Council that the Wastewater Grant offer from EPA had been reduced by $5,908.00 because of the problems experienced with the effluent disposal system and recommended to council that the offer as submitted by EPA be accepted and that he and the City Clerk be authorized to execute the necessary paper work for return to EPA. Motion was made by Councilman Blackburn, seconded by Councilman Schroedel and unanimously carried that the grant offer as submitted by EPA be accepted and the Mayor and City Clerk be authorized to execute the necessary paper work for return to EPA. City Manager Hopkins was requested to ask the City Attorney for a status report on the Michaels-Stiggins/City of Clermont investigation. Mayor Smoak reported that a request had been received from John Torrez to hold dances in the Jenkins Auditorium on January 10th and February 26th. Motion was made by Councilman Blackburn, seconded by Councilman Schroedel and unaniously carried that the request for use of the Jenkins Auditorium for dances on January lOth and February 26th be granted subject to the rules and regulations for use of the auditorium for dances. A meeting between Mr. R. L. Carle of Sun First National Bank of [eesburg and City Council to review the city's pension funds was scheduled to be held on Thursday, January 22nd at 4:00 P. M. in the City Manger's office. City Manager Hopkins was directed to advise Mr. Carle of this meeting and to request of Dr. Fogler if he has any written comments concerning the annual report that he forward them prior to the meeting date, or, that if he sees any serious discrepancies that he try to attend the meeting if he feels it necessary. Wity regards interim financing for the water improvements, City Manager Hopkins reported as follows: That the Flagship Bank of Tavares could not accommodate the city; That the Exchange Bank of Clermont would extend funds @ 7%; and, That Peoples State Bank of Groveland would extend funds @ 6~%, whereupon motion was made by Councilman Blackburn, seconded bv Councilman Schropnpl, e e e .. MINUTES NQ 1227 and carried that the proposal of the People State Bank of Groveland to furnish interim financing at 6~% per annum for water improvements be accepted. Mayor Smoak requested council input and suggestions for a location for planting of two oak trees in connection with the Tree Planting Program. It was his suggestion that the trees be planted on the East side of Center Lake, a distance of 100 feet apart with the time capsule in the center, and halfway between the hospital and the First United Methodist Church, as in this area there are virtually no trees and it is an area where the trees could grow un- hindered by construction. He further stated that the trees are to be planted on the morning of January 17th at 10:00 A. M. by Arbor Form and immedi~tely following the ceremony, 5,000 trees order by the city will be distributed from the city hall parking lot by the Jaycees. [he distribution will be restricted to 10 trees per applicant with the request that efforts be makde to keep them alive and to plant them within their boundaries and not on street right of ways. Motion was made by Councilman Blackburn, seconded by Councilman Schroedel and unanimously carried that the suggestion of Mayor be accepted. Regarding a communication from Dawkins & Associates, Inc. concerning information Council requested on the extension of the water system to the SE quadrant of the city and their suggestions of other considerat~ons, Mayor Smoak requested that this be put on the agenda for the January 13th meeting. Mayor Smoak advised Council that due to the resignations of City Manager Hopkins and Councilman Oswalt it was necessary to appoint two new voting members to the "208" eommittee. He stated that it was his intent to appoint Mr. R. E. Smythe as one member and requested Council to give consideration to another qualified person. He further advised of the need to appoint 3 non voting members to the committee. and asked for Council's consideration for these appointments. Mayor Smoak advised that with the resignation of Councilman Oswalt the city is mandated by charter to hold a special election and that it was his suggestion that the date of March 9th be chosen to conrespond with the Presidential Primary Election date. He requested that this item, and the appointment of an interim Councilman, be placed on the agenda for the January 13th meeting. With regards to a council discussion some months ago as to the probability and possibility and advantages in restricting the voting precints of the City of Clermont to the corporate limits of the city, motion was made by Councilman Blackburn, seconded by Councilman Schroedel and unanimously carried that the Mayor be authorized to make a formal presentation and request to the Lake County Board of Commissioners to consider Clermont as one precint and that the registration rolls be amended accordingly. The meeting was adjourned at 4:55 P. M by Mayor Smoak ~ l~PA) ''-I) ~M~ft Do ores W. Carroll, City erk C aude E.