02-24-1977 Regular Meeting
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MINUTES
REGULAR MEETI NG
NQ1381
The third regular scheduled meeting of February 1977 was held in the Jenkins Auditor-
ium on Thursday, February 24, 1977. The meeting was called to order at 7:30 P. M.
by Mayor Claude E. Smoak, Jr., with the following'members present: Councilmen Honey,
Byrd, Blackburn, and Schroedel. Other officials present were: City Manager Tiffany,
City Attorney Baird, City Clerk Carroll, Finance Director Sanchez, Director of
Community Services Smythe, Director of Public Utilities Davis, Director of Community
Development Nagel, and Chief of Police Tyndal. The meeting was held immediately prior
to a city sponsored IITown Hall" meeting, and there was a large group of interested
citizens present.
The invocation was offered by Councilman Byrd, followed by repeating of the Pledge
of Allegiance in unison by those present.
The Minutes of the Regular Meeting held February 15, 1977, were approved as written.
CITY MANAGER'S REPORT
City Manager Tiffany reported that the street name replacement
program had been completed this week with the exception of a
very few that would be replaced as soon as posts for them had been
received; That another chemical treatment of the Seminole Well
had been completed, and water sampling was now underway; That
physical construction of the marshland study project had begun on
Tuesday, utilizing prison labor as an economy measure; and, That
on bid deadline date of February 22nd for the street leveling
portion of the street improvement program, only a single bid had
been submitted, however it appeared to be a favorable one, and
would be on the March 8th council meeting agenda for consideration.
MAYOR'S REPORT
Mayor Smoak reported on the progress of the Tax Equalization
Committee, advising the next meeting would be held on Monday at
which time the budgeted line items of the offices of the sheriff
and engineer would be reviewed. Mayor Smoak further advised that,
hopefully, upon completion of the Committee's work, some relief
will be generated to city tax payers who are paying county ad
valorem taxes while at the same time are not receiving the same
level of services as county residents.
PAYMENT OF BILLS
Motion was made by Councilman Blackburn, seconded by Councilman
~rd and unanimously carried, that the bills be paid. A copy is
attached hereto.
COMMUNICATIONS
City Clerk Carroll advised of a request received from the Clermont
High School FhA Chapter to sponsor a dance in the Jenkins Auditorium
on March 26, 1977 between the hours of 8:00 P. M. and 12 midnight.
Motion was made by Councilman Byrd, seconded by Councilman Honey
and unanimously carried that the request be granted provided all
rules and regulations as pertains to dances held in the auditorium
are met.
City Clerk Carroll advised of a request received from the Apostolie
Fiel Club (Jesus H. Lazana) to sponsor a dance in the Jenkins
Auditorium on March 12, 1977 between the hours of 8:00 P. M. and
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MINUTES
NQ1382
12:00 midnight. Motion was made by Councilman Blackburn, seconded
by Councilman Schroedel and unanimouslf carried that the request
be granted provided all rules and regu ations as pertains to dances
in the auditorium are met.
City Clerk Carroll advised of a request received from the Kiwanis
Club of Clermont, Inc. to use the portion of Montrose Street between
Lake Avenue and West Avenue on April 30th to sponsor a IIFlea Marketll.
Motion was made by Councilman Blackburn, seconded by Councilman
Schroedel and unanimously carried, that the request be granted.
CONSULTING ENGINEER SELECTION
City Attorney Baird advised that the Florida Consultant's Competitive
Negotiation Act does not prohibit approval of a contract for a City
Engineer without following procedures in the Act as long as no
single project exceeds $100,000 for construction or $5,000 for
planning. The immediate and near future projects of the city are
within these figures, however it was the recommendation of City
Manager Tiffany that procedures of the State Act be followed, and
he submitted a recommended ranking of three applicant firms as
follows:
(1) Springstead & Associates, Leesburg
(2) Bowyer-Singleton & Associates, Orlando
(3) Dawkins & Associates, Orlando
Moti on was made by Councilman Byrd, seconded by Counci lman Honey and
unanimously carried that the Manager's recommendation to follow
procedures of the State Act in engaging an engineer, be' accepted.
Mr. John Springstead of Springstead & Associates, the recommended
top ranking firm, was present at the meeting and was invited to
review the proposed agreement for engineering services as submitted
by his firm. During review of the proposal, the following amendments
were requested by Council and agreeable to Mr. Springstead:
Section 1-02. Project Area, .
The Project area shall consist of the Corporate
Limits of the City and any other area served by
the City or in which the Cit~ undertakes a Project
which needs engineering serVlces.
Secti on 2-01. Compensati on for Servi ces,
(g) On any Project undertaken by the City for which engineer-
ing services are provided, City may, at its option,
retain a sum of 10% of the total engineering fee until
such time as all governmental and regulatory agencies
have approved the Project and the City accepts same.
Motion was made by Councilman Byrd, seconded by Councilman Honey and
unanimously carried, that the proposed agreement as submitted and
amended. be accepted and executed by the appropriate persons.
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NQ1383
RESOLUTIONS/ORDINANCES,
Councilman Blackburn offered and moved the adoption of a RESOLUTION
OF THE CITY COUNCIL OF THE CITY OF CLERMONT, LAKE COUNTY, FLORIDA,
RECOMMENDING ROAD PRIORITY IMPROVEMENTS TO BE SUBMITTED TO THE BOARD
OF COUNTY COMMISSIONERS, LAKE COUNTY, FLORIDA, IN CONNECTION WITH
THE DEPARTMENT OF TRANSPORTATION FIVE-YEAR ROAD PLAN and the motion
was seconded by Councilman Schroedel and unanimously carried. The
RESOLUTION was read by City Clerk Carroll, and the Number 209 assigned
to it. The recommended improvements as contained in the RESOLUTION
are:
(1) The scheduled improvements to State Road 50, including
new traffic signals at the Highway';s intersection with
Bloxam Avenue, East Avenue, and Eighth Street.
(2) Improvement to SR 561 by relocating the highway onto
the abandoned railroad right-of-way between 2nd
Street and West Avenue, and by rerouting the section
now on Eighth Street to West Avenue.
Councilman Honey introduced AN ORDINANCE UNDER THE CODE OF ORDINANCES
OF THE CITY OF CLERMONT, LAKE COUNTY, FLORIDA, REGULATING SOLICITATIONS
FOR CHARITABLE, PATRIOTIC, PHILANTHROPIC AND OTHER PURPOSES: REQUIR-
ING REGISTRATION OF THOSE ENGAGED IN SOLICITATIONS FOR ANY PURPOSE:
PROHIBITING SOLICITATIONS BY FALSE OR FRAUDULENT STATEMENTS: REPEALING
ALL ORDINANCES IN CONFLICT HEREWITH: PROVIDING FOR SEVERABILITY: PRO-
VIDING FOR AN EFFECTIVE DATE: AND PROVIDING FOR PUBLICATION, and the
ORDINANCE was read for a first reading by Mayor Smoak, by title only.
There being no further business to be~ought before the Council at this time, the
meeting was adjourned by Mayor Smoak to a "Town Hall Meeting", and all present were urged
to remain and participate.
Clq ~aYor
OJAA''') ~J. ~Jt
Dolores W. Carroll, Clty Clerk