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09-27-1977 Regular Meeting . e e . MINUTES NQ 1439 REGULAR MEETING A Regular Meeting of the City Council of the City of Clermont was held in the Council Chambers on Tuesday, September 27, 1977. The meeting was called to order at 7:30 P.M. by Mayor Claude E. Smoak, Jr., with the following members present: Councilmen Blackburn, Schroedel, Byrd, and Honey. Other officials present were: City Manager Tiffany, City Attorney Baird, City Clerk Carroll, Finance Director Sanchez, Public Works Director Smythe, Building Official Nagel, and Chief of Police Tyndal. Others present were: MS. Hurd, Mesdames Schmidt and Vitter, Master Chris Honey, Messrs. Meginley, Czech, Sullivan, Sargent, Ritchie, Matthews, Searles, and Guillet. Mr. Joe Sanchez, Sentinel/Star representative was also present. The invocation was offered by Councilman Byrd, followed by repeating of the Pledge of Allegiance in unison by those present. ECFRPC LAND USE PLAN Mr. Cliff Guillet, Executive Director of the East Central Florida Regional Planning Council, appeared before Council to advise of the status of the Citizens' Advisory Committee's work in setting goals and objectives for a Regional Land Use Plan, and presented an audio- visual presentation of the Committee's efforts. He further advised of the importance of citizenry input, and encouraged public communi- cation with the Planning Council. VISITORS WITH BUSINESS Mr. Jim Meginley appeared before Council regarding their help in establishing a safer pedestrian traffic pattern in the Junior High School area, particularly on East Highland Avenue and East DeSoto Streets, where both vehicle and pedestrian traffic is heavy, and there are no sidewalks. Council was in agreement to consideration in the matter, whereupon Mayor Smoak requested that it be referred to the P & Z Safety Sub-Committee for preliminary study, to be followed by a firm proposal for Council's consideration from the PLanning and Zoning Commission. CITY MANAGER'S REPORT City Manager Tiffany advised of a meeting of the local comprehensive planning committee to be held in his office on Wednesday, September 28th at 3:00 P.M. to have a preliminary look at the proposed local land use plan, and he encouraged attendance by all interested persons. City Manager Tiffany extended an invitation to Council and other interested persons to attend the regular monthly fire drill meeting of the Volunteer Fire Department on Wednesday evening, September 28th at 7:30 P.M. in the Fire Department building. LOSS OF SOVERIGN IMMUNITY Mayor Smoak reported that since the elimination of soverign immunity to municipalities, there has been a trememdous increase of law suits filed against municipalities which were being settled by the insurance companies with cash settlements out of court in lieu of a possible court case loss with an astronomical fee being awarded, but in order to take steps toward eliminating municipalities being sued at such as alarming rate, he would encourage the agreement of Council to urge that the city's insurance carriers contest all suits against the city in court, if it be the recommendation of the City Attorney. . e e . MINUTES NQ 1440 With regards the recent resignation of William Hennessey as Director of the Lake County Pollution Control Board, motion was made by Mayor Smoak, seconded by Councilman Honey and unanimously carried that City Attorney Baird be requested to prepare a Resolution of Council wherein the City of Clermont recognizes and acknowledges the many efforts put forth by Mr. Hennessey for Clermont in the city's pollution-connected problems. PROPOSED TOWN HALL MEETING Following extensive research and study of local waters and their related problems by Mr. William Dailey, Chairman of the Lakes Improvement Com- mittee, and his subsequent review of findings to Council, it was their consensus that this information be made available to the public in an open Town Hall Meeting at which all aspects of water quality and water problems shall be discussed. In lieu of a regularly scheduled council meeting, a Town Hall Meeting shall be held in the Jenkins Auditorium on Tuesday, November 8, 1977 at 7:30 P.M., and a large citizenry representation is urged. CHRISTMAS PARADE City Clerk Carroll read a communication from the Downtown Merchants Association wherein they requested permission to block off certain streets in the downtown area on Saturday, December 3rd from 2:00 P.M. to 9:00 P.M. in order to sponsor a Christmas Parade, Sidewalk Sale, Carol Sing and Block Party. Motion was made by Councilman Blackburn, seconded by Council- man Byrd and unanimously carried that such a request be granted. SUNSET LAKE DRAINAGE City Manager Tiffany submitted a revised easement and resolution required by the DOT for installation of a scaled-down drainage structure at Sunset Lake, and recommended their approval. Motion was made by Councilman Byrd, seconded by Councilman Honey and unanimously carried that the docu- ments be approved and executed by the proper city officials. LCI AGREEMENT City Manager Tiffany submitted a proposed "Work Operational Agreement" between the City and the Department of Offender Rehabilitation which would allow the city to supervise a work crew from Lake Correctional Institute. He advised the agreement had been prepared by City Attorney Baird, had been tentatively approved by LCI, and he recommended its approval and execution for submission to LCI for final approval. Motion was made by Councilman Blackburn, seconded by Councilman Schroede1 and unanimously carried that the City Manager's recommendation be accepted, and the agreement be executed by the proper city officials. ARTICULATED BUCKET TRUCK City Manager Tiffany advised of the availability of obtaining a bucket lift truck for use in a city tree maintenance program at an approximate cost of $7000, and recommended that authorization for negotiation to purchase the truck be granted. Motion was made by Councilman Blackburn, seconded by Councilman Honey and unanimously carried that the City Manager's recommendation be accepted. . e e . MINUTES NQ 1441 BID AWARD - BROOME STREET EXTENSION City Manager Tiffany advised of bids received for the construction of Broome Street from 12th Street to Emerald Lakes as follows: Leecon, Inc., Leesburg Superior Asphalt, Mt. Dora Carroll Contracting, Inverness Square-Construction, Leesburg $ 33,500 35,430 4l,305 43,815 and recommended that the low bid as submitted by Leecon, Inc., be accepted. Motion was made by Councilman Blackburn, seconded by Council- man Byrd and unanimously carried that the City Manager's recommendation be accepted. PAYMENT OF BILLS Motion was made by Councilman Honey, seconded by Councilman Schroedel and unanimously carried that the bills, including an addendum and en- cumbrances, be authorized. Copies are attached hereto. ORDINANCES Councilman Blackburn introduced AN ORDINANCE UNDER THE CODE OF ORDINANCES OF THE CITY OF CLERMONT AMENDING ORDINANCE NO. 57-M OF THE CODE OF ORDINANCES, PROVIDING FOR A RATE INCREASE BY DUMP-ALL, INC. and the Ordinance was read for a first reading by City Clerk Carroll, by title, only. Councilman Byrd offered and moved the adoption of AN ORDINANCE PROVIDING A BUDGET OF EXPENSES FOR THE GENERAL OPERATION OF THE GOVERNMENT OF THE CITY OF CLERMONT FOR THE FISCAL YEAR 1977-78, AND, AN ORDINANCES UNDER THE CODE OF ORDINANCES ADOPTING THE UTILITIES DEPARTMENT FOR THE FISCAL YEAR 1977-78. and the motion was seconded by Councilman Honey. The Ordinances were read for a second and final reading by City Clerk Carroll, bv title onlv. and upon roll call vote on passage of the motion. the result was: Aves: Blackburn. Schroedel. Bvrd. Honey. and Smoak. Total Aves: Five. Naves: None. So the Ordinances were adopted and the numbers 103-M and 104-M respectively were assigned to them. There being no further business to be brought before the Council at this time, the meeting was adjourned by Mayor Smoak at 9:05 P.M. (!! ~~-u~ CLAUDE E. MOAK JR. - YOR ATTEST: j(~~A1)l~~ DOLORES W. CARROLL - CITY CLERK