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11-14-1978 Regular Meeting e e e e CITY OF CLERMONT MINUTES REGULAR MEETING A Regular Meeting of the City Council of the City of Clermont was held in the Council Chambers on Tuesday, November 14, 1978. The meeting was called to order at 7:30 P.M. by Acting Mayor Carlisle A. Byrd, Jr., with the following members present: Councilmen Cole, Schroedel, and Honey. Others officials present were: City Manager Tiffany, City Attorney Baird, City Clerk Carroll, Finance Director Sanchez, and Chief of Police Tyndal. Others present were: Mrs. Lucy Styles, Mr. & Mrs. W. B. Perry, Mr. & Mrs. Joseph Biela, Mr. & Mrs. W. B. Mallory, and the Messrs. Czech, Bowen, Matthews, Sargent, Grose, Williams, Daw, Post, Smoak, and Searles. The invocation was offered by Acting Mayor Byrd, followed by repeating of the Pledge of Allegiance in unison by those present. The Minutes of the Regular Meeting held on October 24, 1978 were approved as written. APPOINTMENT TO GROUP V VACANCY In accordance with Section 11 (C)(3) of the City Charter, Acting Mayor Byrd entertained a motion for appointment of a qualified person to fill the vacant seat in Group V, which was created when he assumed the seat in Group III as Acting Mayor. The name of Claude E. Smoak, Jr. was placed in nomination by Councilman Schroedel. There were no further nominations offered, whereupon motion was made by Councilman Honey, seconded by Councilman Cole and unanimously carried that Claude E. Smoak, Jr. be appointed as temporary Council- man to fill the vacancy in Group No. V until the next regular General Election. The Oath of Office was administered to Mr. Smoak by the City Clerk, and he was seated at the Council table. PUBLIC HEARINGS City Manager Tiffany advised that the variance request of Mr. Dennis Cannon that was scheduled for consideration at this time, had later been determined to be not necessary, and had thereby been withdrawn. A communication was submitted to Council from Mr. Jack R. Lail wherein he requested that his previous request for a variance, which was scheduled for consideration on this date, be withdrawn. Council, sitting as a Board of Adjustment, considered a request of Thomas G. Legg, Pastor First Church of the Nazarene, for a Variance to Section 26-21 (D) (R-1 URBAN RESIDENTIAL DISTRICT - SIGNS) of the Zoning Ordinance in order to construct a sign on their property described as: A portion of Tract 1 in Section 19-22-26 N & E of Grand Highway that would be in excess of the permitted square footage of signs in that zoning district. In a communication from Mr. Legg, he advised it was their desire to construct a sign of 8' x 12' (96 sq. ft.) dimensions to announce the future use of their property as a church and educational ,building site, and which would be removed upon completion of the first phase of the church facility construction. He further advised of no existing residential developments in that area. There was no objection :from anyone present regarding the matter, whereupon motion was made by Councilman Honey, seconded by Councilman Cole and carried that the request be granted. BOWEN CUP REQUEST City Manager Tiffany advised of a request by Mr. Razz H.Bowen for a Conditional Use Permit to use the property at 1155 Fifth Street for the "sale of used cars and small repair work". He further advised of the Planning & Zoning Commission's consideration of the matter on November 8th, at which time they voted 4 to 3 to deny recommendation for granting of the request, citing Section 26-87 of the City Code. Mr. Bowen appeared before Council in support of his request, advising that the building existed long before zoning restrictions, having been used as business property; That the building was in need of improvements, which he intended to make; and, That the property was of sufficient size that his business would be contained within the property lines. Mr. Richard B. Williams, a,mearby property owner and resident in the area, appeared before Council in support of the request, opining . e e e CITY OF CLERMONT MINUTES that a business as proposed in that location would be more desirable to the neighborhood than an empty building in need of repair. There was no one present who voiced objection to the request. It was the suggestion of Councilman Smoak. and he thereupon moved, that the matter be tabled until the next Regular Meeting. pending a specific site plan of the proposed business, and a listing of specific improvements that are proposed to be made to the building. The motion was seconded by Councilman Honey and carried. Mr. Bowen was agreeable to the suggestion. MUNICIPAL SELF INSURER'S FUND Mr. Bob McKelvey, representative of Risk Management Services, Inc. appeared before Council to apprise them of the Workman's Compensation Program for municipalities which is available through the Florida Municipal Self Insurer's Fund and serviced by Risk Management. He advised of 67 cities presently participating in the program; That a Board of Trustees, composed entirely of municipal officials of member cities in the Florida League of Cities is the administering agency; That the program had been started to save dollars on WC premiums, provide regular effective safety engineering, enable a closer control over claim settlement procedures, and provide for participation in any surplus that remains at years end. It was the suggestion of Councilman Smoak, and Council was in agreement, that a further investigation of all the tangibles be made in order to compare economic advan- tages and dis-advantages of the self-insuror's fund as opposed to private carriers. Acting Mayor Byrd requested that City Manager Tiffany, in cooperation with the Finance Director, the City Attorney, Mr. McKelvey, and the City's present carrier, study the matter further for report back to Council. STATE ROAD 50 PROJECT Acting Mayor Byrd reported on communications forwarded from City Manager Tiffany and the Chamber of Commerce to officials of the road construction company and the DOT wherein they commented on the excellent supervision and job performance on the State Road 50 improvement project thru the City, and he desired to concur with their comments on the tremendous improvement in the City. COOPER MEMORIAL LIBRARY Councilman Schroedel, liaison representative to the Library Board, reported on his recent attendance at their regular meeting wherein they were advised that a recent appraisal of the library's books had reflected a value of $100,000, and, that the book circulation for the month of October had been @ 2700 books, an increase of 300 over the month of October 1977. COMPREHENSIVE PLAN - STATE COMMENTS City Manager Tiffany submitted a "draft" letter in answer to comments on the City's proposed first four elements of the Comprehensive Plan by the Division of State Planning, wherein he advised that various specifics of the elements had not been included in the final documents, but were a part of our public records and available for review in the master plan at City Hall. He further advised the elements submitted were purposely concise to avoid unduly constraining the City in its future planning and regulatory activities in reaction to changing local conditions. Motion was made by Councilman Smoak that City Manager Tiffany be authorized to transmit this letter under signature of the City Council in final form to the review agency. The motion was seconded by Councilman Schroedel and unanimously carried. SUPRLUS EQUIPMENT City Manager Tiffany advised that the newly acquired mini-attack fire pumper had replaced the 1956 International Harvestor Truck, now surplus, and he recommended that it be offered for sale by sealed bids. It was the consensus of Council that this recommentation be accepted. . e e e CITY OF CLERMONT MINUTES LCAA APPOINTMENT City Manager Tiffany advised of a request by The Lake Community Action Agency for appointment of a representative from Clermont to their Board of Directors. Mr. Tiffany further advised that Mrs. Paul Jones has served in this capacity for a number of years, and is willing to continue. Motion was thereupon made by Acting Mayor Byrd, seconded by Councilman Honey and unanimously carried that Mrs. Jones be re-appointed. AUTOMOBILE PURCHASES City Manager Tiffany advised of provisions in the current budget for the purchase of one administrative car and two patrol cars, and following receipt of the State cooperative purchasing contract for automotive equipment on November 6th, he recommended that the following purchases be authorized through State purchasing: 1 - 1978 Dodge Aspen $ 4,806.00 2 - 1978 Dodge Aspens (Pursuit) 10,866.10 Motion was made by Councilman Honey, seconded by Councilman Cole and unanimously carried that the City Manager's recommendation be accepted. UTILITY DEPARTMENT TRUCK PURCHASES City Manager Tiffany advised of prov1s1ons in the current Utilities Fund Budget for the purchase of a flat bed dump truck, a water service truck, and a maintenance mechanic's truck, and he recommended that they be authorized for purchase through State purchasing as follows: 1 - Flat Bed Dump Truck (2-ton Ford F600) 2 - ~-ton Pickups (Dodge DI00) 2 x 4200.90 $10,730.00 8,441.80 Motion was made by Councilman Smoak, seconded by Councilman Honey and carried that the City Manager's recommendations be accepted. POLICE OFFICE FURNISHINGS City Manager Tiffany advised of prov1s1ons in the current budget to furnish the new Police Office space, and following extension comparison shopping, he recommended that the following purchases be authorized through Hilltop Stationery, whom was the low bidder for the new county-wide cooperative purchasing agreement, offering a 25% discount: 3 - 3 set lockers 3 - single pedestal desks 2 60 in. bookcases 2 - 72 in. storage cabinets 1 - 42 in. storage cabinet 4 - 4 drawer legal files 1 - file lock kit 1 - desk chair 1 - desk chair 2 - side chairs 1 - table desk 1 - secretary desk $ 328.86 504.00 213.76 158.00 65.00 335.40 10. 13 78.19 125.00 92.26 169.00 254.00 Motion was made by Councilman Honey, seconded by Councilman Cole and carried that the City Managerls recommendation be accepted. CLERMONT/MINNEOLA MERGER Councilman Smoak reported that he had received responses from three interested persons who were willing to serve on a potential study committee to determine if there are areas of joint interest ultimately leading up to investigating the possibility of merging the two communities, but in his recent contact with Mayor Ward of Minneola, it was their mutual suggestion that a work session of the two Councils be held to provide, in writing, an outline of basic objectives for such a committee to follow, prior to appointment of such a committee. Acting Mayor Byrd requested that the City Manager arrange for such a meeting of the two Councils for a later date in January. e e e e/ CITY OF CLERMONT MINUTES ORDINANCES Councilman Honey offered and moved the adoption of AN ORDINANCE UNDER THE CODE OF ORDINANCES OF THE CITY OF CLERMONT, AMENDING CHAPTER 21, ARTICLE 1, SECTION 21-1 OF THE CODE OF ORDINANCES; PROVIDING FOR A TAX ON UTILITIES, FUEL OIL, METERED OR BOTTLED GAS; REPEALING CHAPTER 21, ARTICLE II; REPEALING CHAPTER 21, ARTICLE III, and the motion was seconded by Councilman Cole. The Ordinance was read for a second and final reading by City Clerk Carroll, by title only, and upon roll call vote on passage of the motion, the result was: Ayes: Honey, Smoak, Schroedel, Cole, and Byrd. Total Ayes: Five. Nayes: None. So the Ordinance was adopted and the number 187-C assigned to it. Councilman Schroedel introduced AN ORDINANCE UNDER THE CODE OF ORDINANCES OF THE CITY OF CLERMONT, FLORIDA, CLOSING AND PERMANENTLY ABANDONING A PORTION OF ALMOND STREET AS SHOWN ON THE PLAT OF CLERMONT HEIGHTS SUBDIVISION, and the Ordinance was read for a first reading by City Clerk Carroll, by title only. SPECIAL MEETING Acting Mayor Byrd called a Special Meeting of the City Council to be held in the office of the City Manager on Monday, November 20, 1978 at 5:00 P.M. to certify candidates petitions and authorize the ballot for the General Election to be held on December 5th. There being no further business to be brought before the Council at this time, the meeting was adjourned by Acting Mayor Byrd at 9:00 P.M. I, _~;~) 0. tJ " DOLORES W. CARROLL - City Clerk