09-26-1978 Regular Meeting
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CITY OF CLERMONT
MINUTES
REGULAR MEETING
A Regular Meeting of the City Council of the City of Clermont was held on Tuesday, September
26, 1978. The meeting was called to order at 7:30 P.M. by Mayor Claude E. Smoak, Jr., with
the following members present: Councilmen Byrd, Honey, Cole, and Schroedel. Other officials
present were: City Manager Tiffany, City Attorney Baird, City Clerk Carroll, Finance Director
Sanchez, Building Official Nagel, and Chief of Police Tyndal. Others present were: Master
Chris Honey, Mr. & Mrs. Ben Blackburn, and the Messrs. Ogden, Grose, Daw, Czech, Sargent,
Duncan, Cook, Eaton, and Haines. Representatives of Jefferson National, Washington National,
Metropolitan, and Blue Cross/Blue Shield Insurance Companies were also present.
The Invocation was offered by Councilman Byrd, followed by repeating of the Pledge of
Allegiance in unison by those present.
The Minutes of the Regular Meeting held on September 13, 1978 were approved as written.
SEMINOLE WELL STATUS
City Manager Tiffany reported that the Seminole Well had been put on line on September 18th
and had been operating successfully since that time. He further advised however, that
since being put on line, the pressures in the water system were higher than had been
anticipated which had resulted in a lower discharge from the well than had been designed;
That it had been designed for a discharge of 1500 GPM, and is operating at 1100 GPM; That
because of this problem and other areas which had been requested recently by the DER to
have evaluated, he inquired of Council approval to contact the City Engineer with regards
conducting a 5 year evaluation of the water system, and, a like evaluation of the sewer
system. Motion was made by Mayor Smoak, seconded by Councilman Byrd and carried that City
Manager Tiffany be authorized to contact City Engineer Springstead to obtain a draft
agreement in writing for evaluating the Utility Department, including both water and sewer.
Mayor Smoak requested that City Attorney Baird review the contractual agreement of the
City with Dawkins & Associates, Inc. to determine if the contractual agreement stipulation
of receiving a 1500 GPM capacity pump has been met, and, if not, what recourse the City
might have to either adjust the contractual price of the project or get Dawkins &
Associates, Inc. ideas on it.
ELECTRO-PROTECTIVE ALARM SYSTEM
City Attorney Baird reported he had reviewed the material and minutes of the meeting
relating to the City's acceptance of the alarm system, and had concluded the proposal
presented by Electro-Protective Alarm System had involved only the receiving equipment
to be located at the Police Station, therefore the City incurred no liability to the
individuals who were forced to modify their transmitting equipment in order to tie in
with the receiving equipment.
ENCUMBRANCES
Finance Director Sanchez submitted a list of proposed encumbrances for current budget
year expenditures that have not been received in the amount of $7488.79, and inquired of
Council approval to expend such funds in fiscal year 78-79. Motion was made by Council-
man Byrd, seconded by Councilman Honey and carried that the necessary approval be granted.
COOPER MEMORIAL LIBRARY
Councilman Schroedel, liaison representative to the Library Board, reported on his recent
attendance at their regular meeting wherein it was reported that the Library had
experienced a record book circulation of 3300 books per month for the past two months;
That following a series of noon-time talks at the Senior Citizens Center by Mrs. Homan,
Assistant Librarian, there had been a definite increase of use of the Library's facilities
by the senior citizens; That $200 had been realized from the sale of excess books at the
Library booth at Jaycee Beach.on Labor Day; That they had been the recipients of 1200
books during the year from individuals and estates in the area, many of which were very
old and valuable, and it was now planned to establish an Antique Book Department at the
Library. Councilman Schroedel further advised of the Board's inquiry as to the City's
responsibility for the air conditioning maintenance and repairs. City Manager Tiffany
advised the air conditioning system had always been considered a part of the Library
owned equipment on which they assume all costs.
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C17'Y OF CLERMONT
MINUTES
EMPUOYEE HEALTH/LIFE INSURANCE
City Manager Tiffany submitted a comparative sheet appraisal of the nine proposals
received for city employees health and life insurance coverage for 78-79 fiscal year, and
recommended that the low bid proposal as submitted by Jefferson National II be accepted.
Mr. Tiffany further advised that the cost to the City figures had been calculated to
include the City assuming total cost of employee life insurance inasmuch as the low bid
proposal was within the 78-79 budgeted amount for employee group insurance. Motion was
made by Councilman Byrd. seconded by Councilman Honey and carried that the City Manager's
recommendation be accepted.
VETERANS GRAVE MARKERS
City Manager Tiffany advised of a request received from the South Lake Veterans Council
that the City absorb the cost of installing the government furnished markers at Oak Hill
Cemetery as an expression of thanks and appreciation to the veterans families for the
veteran's service to our country. Mr. Tiffany further advised that the existing cost
was $15.00, and there had been an average of about one veretans marker per month installed.
Motion was made by Councilman Schroedel, seconded by Councilman Honey and unanimously
carried that the request of the South Lake Veterans Council be granted.
JENKINS AUDITORIUM RATES
A proposed revision to the rules governing the use of Jenkins Auditorium, as prepared by
City Manager Tiffany and Chamber of Commerce Director Searles, was presented for Council
consideration. City Manager Tiffany advised the proposed rate revisions had been prepared
to more nearly reflect the cost of operating the building, and to encourage the use of
other City-owned facilities when possible; That other proposed changes would clarify the
right of the Chamber Director to demclnd fees in advance, and incorporate the previously
made change delegating authority to the City Manager to authorize dances. Motion was
made by Councilman Byrd, seconded by Councilman Cole and carried that the revisions as
presented be accepted.
JOINT COUNTY-WIDE PURCHASING
City Manager Tiffany submitted an Interlocal Agreement providing for cooperative purchasing
among governmental agencies wherein it would enable the City to participate in a joint
County-City-School Board purchasing arrangement for commonly used items[fit so desired,
and recommended that it be accepted. Motion was made by Mayor Smoak, seconded by Council-
men Schroedel and carried that the Managerls recommendation be accepted and the Agreement
be executed by the proper City Officials.
ORDINANCES
Councilman Honey introduced AN ORDINANCE UNDER THE CODE OF ORDINANCES OF THE CITY OF
CLERMONT, LAKE COUNTY, FLORIDA, AMENDING CHAPTER 20 OF THE CODE OF ORDINANCES PERTAINING
TO SUBDIVISIONS; PROVIDING A CODE OF THE SUBDIVISION REGULATIONS FOR THE CITY OF CLERMONT,
and the Ordinance was read for a first reading by CityClerk Carroll, by title only, Mr.
Ben Blackburn, a member of the Subdivision Ordinance Review Committee, and who, in con-
junction with City Engineer Springstead, was instrumental in preparing the proposed
subdivision Ordinance after a year of study by the Committee, appeared before Council to
apprise them of the major changes which were proposed, as follows:
All preliminary plats would be reviewed for recommendations by a
Committee consisting of the City Manager, City Engineer, City
Attorney, and Public Works Director;
The subdivision procedures would be simplified by the creation of
two classes of subdivisions: Class I, usually a replat of already
improved areas, which would be exempt from some procedures, and,
Class II, a normal subdivision involving public improvements; and,
A fee of 1% of subdivision improvement cost would be added to cover
the City's cost of engineering review and inspection.
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CITY OF CLERMONT
MINUTES
QUESTION FOR GENERAL ELECTION BALLOT
Mr. Roy Grose inquired of CounciL as to proper procedure for having a Question placed
on the General Election Ballot inasmuch as he had been advised by the County Supervisor
of Elections that no standard and/or proper form was available from her office, as he
had been instructed at the last meeting. The inquiry was referred to City Attorney Baird
who advised that previous provisions in State Statutes for referendums had been repealed
when the Home Rule Statutes were passed, and the City of Clermont has not adopted
necessary provisions for referendums since that time. It was the suggestion of Mayor
Smoak, and he thereupon moved, that City Attorney Baird be instructed to prepare an
Ordinance proposal for presentation at the next regular meeting, providing guidelines
and procedures to allow interested citizens to place initiatives on City Election Ballots.
The motion was seconded by Councilman Byrd, and thereupon moved by him that the motion be
amended wherein the necessary provision;requirements be patterned after existing State
Statutes requirements for state wide referendums and/or recalls. The amendment was
seconded by Councilman Honey. Upon voice vote of both the initial motion and the amending
motion, they carried unanimously.
There being no further business to be brought before the Council at this time, the meeting
was adjourned by Mayor Smoak at 8:30 P.M.
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DOLORES W. CARROLL - City lerk
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CITY COUNCIL APPROVED 9 -26 -78
Pf 0 POSecL
APPENDIX li
RENTAL FEES
1. No rental fee is charged to government groups, local hospital,
blood banks or Red Cross or for youth activities which are free
of admission, properly chaperoned by adults and open to the
public or to service club activities that are intended to
benefit the community and that are not fund- raising programs.
2. A fee of $3.00 per hour with a minimum of $10.00 fee and a
maximum of $30.00 per day is charged for programs not included
above which are educational, cultural or spiritual in nature,
are non - political, and are open free of admission to the
general public.
3. For all other purposes the fee is $3.00 per hour with no
maximum. An additional charge of 10% of gross receipts will
be levied for fund - raising events not included in paragraphs
1 or 2. For local, non- profit groups, the percentage fee is
limited to $35.00 maximum.
4. Set -up, take -down and clean -up fees apply in all cases, as
determined by the Chamber Director at the rate of $3.0U per
hour ($3.00 minimum).
5. The conference room is available without charge (for non-
commercial purposes) between 9:00 a.m. and 5:00 p.m. on regular
business days by prior arrangement with the Chamber of Commerce
Director. Regular rental fees will be charged at all other
times as per sub -paras 2 and 3 above.
6. idhen a reservation is requested, the Chamber Director may
demand fees and possible assessments in advance, at his
discretion. •
P to posed
APPENDIX C
RULES GOVERNING THE USE OF THE CLERMONT JENKINS AUDITORIUM
1. Advance reservations for the use of the building are required
and must be made with the Chamber of Commerce Director during
regular business hours.
2. No organization or individual (other than the proper City and
Chamber of Commerce authorities) will be furnished a key.
3. Reservations will specify a starting time and expected ending
time so that fees may be quoted. The fee will be computed on
the time the building is occupied until vacated.
4. Persons reserving the building have the responsibility to
leave it in as good order as they found it, or they will be
assessed a "clean -up" fee at the discretion of the Chamber
Director. The kitchen area must be thoroughly cleaned after
use. All garbage must be must be removed from the building
and placed in a garbage can outside the building. All unused
food must be removed from the refrigerator and from any other
part of the building.
5. No organization or individual may store or leave supplies,
materials, equipment or other items in any part of the build-
ing without written permission of the Chamber Director.
6. If reservations that are held over 30 days are cancelled
within 10 days of the reserved date, a $10.00 fee may be charged.
7. Dances require the prior expressed approval of the City Manager.
Applications for dances should be made to the City Manager at
least two weeks prior to requested date. •
8. The City Council will consider requests for use of the building
when permission is denied by the Chamber Director. Special
request should be made to the City Council at least three
weeks in advance of the requested date. The decision of the
City Council shall be final.
9. The use of the building for formal religious services must be
approved in advance by the Chamber Director and the City
Manager.
10. The use of posters or other advertsing of a permanent or semi-
permanent nature within or around the building is prohibited
without the consent of the Chamber Director. Temporary notices
may be placed on the bulletin board after permission of the
Chamber Director. Signs, banners or other decorations which
may damage the building are prohibited.
11. Bottled gas or any other highly flammable substance is not
allowed in the building without proper supervision of competent,
fire - trained personnel and prior approval of the Chamber Director
, (0"•••• and Fire Chief.
12. Animals are not permittted in the building without prior per-
mission from the Chamber Director.
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APPENDIX C
('age two
13. All rental fees will be billed to the user by the Chamber -
of Commerce. Such fees must be paid to the Chamber Director
during regular business hours within three days. Any person
or organization owing rental fees will be denied use of the
building until all fees are settled in full.
14. Any rental -of the building which causes or results in
damage to the building or its contents will be billed for
full cost of repairs of such damage.
15.. Under no circumstances will alcoholic beverages be allowed
on the premises either outside or inside.
16. All reserving parties agree to notify the Clermont Police
Department for security check when the building is vacated
after regular Hours.
17. The lobby shall not be used for meetings.
18. Reservations may be made for a regularly scheduled use of
the auditorium but only with the understanding that special
event programs may cause cancellation of the regularly
scheduled use.
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