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04-21-1959 Regular Meeting ADJOURNED MEETINffi APRIL 21, 1959 . An adjourned meeting of the City Council of the City of Clermont was held on April 21, 1959. The meeting was called to order at Cooper Memorial Library at 7:30 P.M. with the following Council Members present: Roe, Middleton and Boyd. Mayor Hullinger was also present. After receiving a financial report for the last fiscal year and a proposed budget for next fiscal year, the Councilmen present made a tour of inspection of the Library and adjourned the meeting to the office of the City Clerk. When the meeting was called to order at the office of the City Clerk, all Council members were present~ Other officials present were: Mayor Hullinger, City Attorney Morse, Sup't. Sheldon and City Inspector Snyder. Visitors present were: Messrs. McQuistion, Viti, Nagel and McKinstry, members of the Zoning Board; Messrs. Brown and Howell, along With their counsel, Mr. T.C.Cork; Messrs. Pierce, Stalker, Wise, Hillary and Ralph. Repre- sentatives of the Orlando Sentinel and the local press were also present. Clerk Johnson read a letter from the Zoning Board wherein they recommended that that area in Sunset Heights and Crestview Subdivisions recently re-zoned from an Rl area to an R2 area, be again re-zoned back to an Rl area. This recommendation by the Zoning Board was in connection with a petition from property owners in that area to the Council requesting the change and referred by the Council to the Zoning Board. A lengthy discussion followed concerning this matter, with both sides of the question being heard. Motion was made by Mr. Middleton, seconded by Mr. Oswalt and carried, that the request for re-zoning be tabled and that the Building Committee and the Building Inspector be instructed not to issue any Building Permits in this area until the matter is settled. Motion was made by Mr. Middleton, seconded by Mr. Christenson and carried, that churches be allowed to install their re- spective church signs provided they are no larger than 900 square inches and installed on metal posts with brackets and set in concrete at locations approved by the Building Insp. Clerk Johnson was so directed to advise the churches. Minutes of the sp~cial meeting held April 6, 1959 and the regular meeting held April 7, 1959, were read and approved. Chairman Roe requested Inspector Snyder to report the Dollar total of Bumlding Permits issued,at both Council meetings of each month. . Mayor Hullinger, in reporting on the Police Department, stated that the Department at this time was short one patrolman but that they were in the process of obtaining another one. Mean- while, however, they had to employ the services of the Police Auxiliary and Mr. Alton Parker. He further stated that the present policemen were not disgruntled with the extra long hours which they had been working as they realized the position of the Council and were doing the best they could. Mr. Oswalt stated that he did not feel that Mr. Parker should be taken from his present position in order to fill in on the Police Department. Mayor Hullinger further reported that he would submit a report in connection with the remodeling of the City jail, at the next Council meeting. Motion was made by Mr. Boyd, seconded by Mr. Oswalt and carried, that until such time the third patrolman is employed, that his salary be divi- ded between the present policemen and retroactive to April 15, 1959. Building Inspector Snyder reported that the Police Dep't. had not (to-date) served any papers on Mr. William ~ern notifying him of un-sanitary conditions which existed in the building owned by him and located at 743 Minneola Avenue. He further reported that apartments owned by Mr. Kern and located on Highway # 50 were badly in need of repairs and extra sanitary facilities and a general cleaning, painting, etc. of outside grounds as well as the building proper. It was suggested by the City Clerk that the Council consider the appointment of a City Health Officer and recommended Mr. Ralph Snyder for this office. Motion was made by Mr. Oswalt, seconded by Mr. Middleton and carried, that Mr. Snyder be appointed as City Health Officer, effective at once and with no increase in salary. Mr. Oswalt, in reporting for the Street Co~i~ee, stated that the Florida-Georgia Tractor Company had a~ront-end loader for sale and that they would like to demonstrate it to the Council in Clermont. He further stated that he had asked them to bring it over and demonstrate it on Pitt Street. It was generally" agreed by the Council that they would like to see such demonstration and Mr.Middleton st,t/d he would like for the Council to consider a machine of~~ype with rubber ... tires. A general discussion took place relative to Center Lake overflowing onto 8th Street. Mr. Sheldon was directed to block off said 8th street, where it runs around Center Lake, in order to protect the traveling public. Mr. Oswalt offered and moved that it be passed, a RESOLUTION ON STREET ASSESSMENTS. The motion was seconded by Mr. Boyd and unanimously carried. Acopy of the RESOLUTION in full appears immediately following these minutes. Mr. Middleton offered and moved that it be passed, a RESOLUTION SETTING FORTH THE DUTIES AND RESPONSIBILITES OF OFFICERS EMPLOYED BY THE CITY OF CLERMONT. The motion was seconded by Mr. Oswalt and unanimously carried. Clerk Johnson informed the Council that the Gulf Oil Company desired to deed to the City certain underground storage tanks located on City property at the corner of 8th Street and Minneola Avenue, where said Gulf Oil Co. formerly operated a gasoline station. Motion was made by Mr. Middleton, se- conded by Mr. Oswalt and unanimously carried, that the Gulf Oil Company be ordered to remove said underground storage tanks, backfill and replace cement, such being done within a period of 60 days. Clerk Johnson read a letter from Mrs. W. H. Moore wherein she requested that, due to the City increasing the height of DeSoto Street, that her driveway where it appraaches the street needed to be lowered. Clerk Johnson was directed to advise Mrs. Moore that the City does not feel that it is responsible to take care of such matters, especially so inasmuch as such conditions exist throughout the City. Clerk Johnson read a letter from Mr. O.M.Simpson, Chr. of the Lake County Board of Commissioners, wherein he stated that the letter E1'o.-,-thec~a.ty' offOlepont'expressing appreCiation-tO the B08+'d~of~past.- servides"and .cooperat~oD. be~ween the City of Clermont and the Lake County Board, would be ~ead into the minutes of the Board's meeting. Clerk Johnson read a letter from W.N.McKinney, principal of the Lincoln Park Elementary School, whereby he requested per- mission to hold a parade from downt~~ Clermont to the school. Clerk Johnson was directed to advise McKinney that such per- mission was granted and that the Police Department would serve as escort. ... The matter of Mr. Harold Turville's request for payment in the amount of $120.00 for clay which he had put on Minneola Avenue some few years back, was discussed by the Council. It waw unanimously agreed by the Council that this request be rejected and the Clerk directed to so advise Mr. Turv,ille. Clerk Johnson opened and read sealed appraisals Which he had received on City owned property Block 100 and Fra~tional Lots 13 and 14 in Block 99. Motion was made by Mr. Middleton, seconded by Mr. Oswalt and unanimously carried, that Block 100 and Fractional Lots 13 and 14 in Block 99 be offered for sale to the general public for $20,000.00 cash and that same be listed with all local licensed real estate brokers at regular commission, and, that abstract of title to be furn~shed by the City. Clerk Johnson read a letter from Broleman & Rapp, architects, with regards architectural services for the proposed Civic/ Community Building for Clermont. A general discussion took place relative to such proposed Civic/Community Building, with no definite action being taken and Broleman & Rapp's letter ordered filed. Motion by Mr. Boyd, seconded by Mr. Christenson and carried, that meeting adjourn. ~ , ~ ~c~- ... I, Albert M. Johnson, hereby certify that a copy of the foregoing notice was mailed on April 23, 1959 to each of the following property owners: .. Charles Root City LeilIa Franklin & Florence Johnson City Rufus M. Morris Clermont, Florida Glenn Y. Middleton, Trustee, Shady Nook Subdivision Clermont, Florida Harold Turville City William P. Stevenson City Miss Frances Munger City Hulda M. Fineis City Preston Maynard City M. Earl Craig City Frank Sherry City Charles Haines, Jr. City Charles Crozier City Mrs. Julia M. Williams Clermont, Florida ... Mr. Wesley Jack 3706 W. 37th Street Cleveland, Ohio Mrs. Joshua Q. S~ipley City Lillian Cromartie 580 St.Nicholis Avenue Ap't. # 3 K New York 30, New York Eugene V. Johnson 10041 Maplewood Avenue Chicago 18, Illinois .. ... DATED: --'1/ !) ~ /;-,7 '7 ..... '/.." ,. , ~, ./ Rudolph L. Johnson 7638 Colfax Avenue Chicago 49, Illinois Thomas J. Connell 180 Pearson Drive Lake Geneva, Wisconsin Mrs. Emma Hinds c/o Fred Mitchell Clermont, Florida Clifton Kelly 106~ North Tennessee Avenue Lake land , Florida Eliza Cromartie 610 West Washington Orlando, Florida Delilah Ellis (Hall) Rt. 1. Box 26A Webster, Florida Fred J. Mitchell City Mrs. Etta Meadows Clermont, Florida Mr. Albert Nolze City Walter E. Leidner Clermont, Florida James A. Hotaling Clermont, Florida Mr. Edward Walker Clermont, Florida Mr. Frank H. Beals City Mr. Harvey J. Harp City Mr. W. F. Williams City Mr. Roscoe Baldwin City U. G. McCall Clermont, Florida William P. Miller, Jr Milford, Va. 195_ ~ ',// t#;~;':;/7;;?.-p/ Alber~M. J~hnson, City Clerk .. '. ."..... ~ -e NOTICE OF ASSESSMENTS TO ALL WHOM IT MAY CONCERN: The City Council of the City of Clermont, Lake County, Florida, hereby gives notice to you, and to each of you that the lots, pieces or parcels of real property hereinafter described, and being situate within the boundaries of the City of Clermont, have been assessed in the amount set opposite each lot, piece or parcel of property, as the cost of the improvement on the respective streets hereinafter described, on a front-foot basis and/or as the benefit and advantage of such lot, piece or par- cel of property, beyond the general advantage of all the real property within said City, from clearing, grading, raising, filling, paving and installing of curbs and drains of said streets hereinafter described, as represented on the respective plats hereinafter referred to; such assessments, in no case exceeding two-thirds (2/3) of the total cost of such improve- me nt. And Notice is hereby given that the City Council of the City of Clermont, will meet in said City on AJ;1s: tl hlif ~ ~ I 1959, at 7:30 o'clock P.M., in the City Administration Building and then and there hear any Complaints which the owner or any other persons, firms or corporations having any interest of any kind, legal or equitable, in any of the real property hereinafter described, upon which they wish to make against the assessments thereon. If there be no Complaint, the assessments, as origin- ally made, shall stand confirmed at the adjournment of said meeting, which meeting may be adjourned, from day to day, un- ti1 all Complaints, if any, shall be fully heard, but if any corrections be made upon Complaint, the Assessments, as corrected, shall then stand upon the adjournment of said meeting. p.. H ::r:: (/) ~ ~ ~ o I o ~E-t c.Jc.J E-tOC:X: 0....:lCk: ....:l1X:lE-t I ~ (/) ~ E-t o o r.x.. ~ p.. 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DATED, April 21, 1959 April 23, 30, May 7, 1959. Florida RESOLUTION FOR STUET IMPROVEMENT AND SPECIAL ASSESSDNT. ,. ~ -e, .,. - r WHEREAS,: the City Council of the City of Clermont, Lake County, Florieila, have received petitions froDl the owners of real property abutting streets hereinafter described and being located within said City, for the improvement of said streets, by the grading, raising, filling, clearing, paving an4 in5tallati~n of curbs thereon and ad~qs.te drainage tor same, and that some petitions are s!gned by ~~ners represent- ing more than 75% of the assessed valuation of the property abutting said streets, and on other streets not represe~ted by petitions of owners of 75~ of the assessed valuation, it any there be, it is the opinion of the City Couneil of 9ai4 City and in accordance with the said petitions that a necessity exists requiring the clearing, gradinl, raisinB, filling, drainage, paving and curbing the following described streets in said City: DESOTO STREET -- East Avenue to Di5$t0I1 Avenue Ml~~OLA AVENUE -- East Avenue to Prince Edward street DREW AVENUE -- D~$oto Street to Hinneola Avenue DISSTON AVENUE -- Desoto street to Pitt Street PRINCE EDWA~D STREET. ~: . WHEDAS!t~ in the----opinion of the City Council of said City, the property and real estate abutting and adjacent to the street-'ne're.tnafter .antioRed. and described will be espeeially benefited thereby, a:'ld the owners Qf the pr9',;er- ty abutting and adjacent thereto will be fully compensated for, the cost of said improvement in the enhancement of the values of the real estate and property effected by saia improvement, and the cost ,to said property owners in the opinion of the City Couneil of said city will be equitable 'al'1(1 just in proporti$ft to said inereased value J WHEREAS, it has heretofore been determined by said I, 4" ~.' " .. ~ .'~ I. . " "~, ' \ City Council and its street committee, that the City using its own orews and equipment, supplem.ented by additional equipment and independent contractors for paving, could make said improvemente on said streets tor a sua of money lesS than costs determined from independent contractors, thereby saving the property owners and the City of Clermont as much as 50% on the cost thereof and have now made said improve- ments on said streets and have determined by actua1 cost accounting, a cost of $2.25 per front foot for the abutting property', which costs is more than 5~ less than estimated costs thereof by independent contractors. WHEREAS, in the opinion of said Council, the cost of said clearing, grading, raising, filling, paving, curbing and draining said street, will be just to the property owners thereon and is w~ranted under'a necessity which e~ists for said improvement and that the cost thereof, exclusive of the intersections to be paid by the City, shall be paid by the owners of the property abutting said street in the propor- tions of two-third.s (2/8) (1/9 by tl)e owners of the property ad one side of tbe street and 1/8 by the owners of the pro- perty on the other side) and the remaining one-third (l/S) by the city ot Clermont, out of general funds; andftbat said owners may pay for same in cash within thirty (80) days of the adop~ion of this Resolution or may pay same over a period of five (5) year's, together with interest on all sums remaining unpaid and due the City, at 6~ per annua. payable annually togeth~r with one-fifth (1/5) of the total amount due and, as assessed against said property, with said owners givi~g to sai4:C1ty, in lieu of the sums of the Certificates of Indebtedness ,by said City under its Charter authority, their promisS9ry note payable under the same terms and con- ditions, whereby, the City may assign said note to some banking institution, or any other person, firm or corporationt -2- ... ... thereby being able to replenlish their general funds so that additional unimproved streets may be constructed, or that ex- isting streets may be otherwise improved in said City; and, that upon the adoption of th,is Resolution, assessing the cost thereof on a front foot basis, that notice of said assessments be published for at least two weeks in a local newspaper giv- ing said property owners, or other persons, firms or corpor- ations, interested in said property, an opportunity to file their complaints with the City on a time and place to be de- signated by said City in said notice and thereafter said assess- !:lents, as made or as adjusted upon said complaints, shall then stand confirmed upon the. adjournment of said meeting. THEREFORE, BE IT RESOLVED by the City Council of the city of Cleroont, that it is the opfnion of said council that the cost of grading, raising, filling, paving and installing curbs and drainage on said streets hereinabove described, will be just to the property owners thereon and is warranted under a necessity which exists for said improvement, and that the cost of said improvc~ent shall be paid by the property owners abutting said streets and the City of Clermont, in the proportions of one-third (l/S) each, with the City paying the entire costs of intersections and said costs to be charged on the front foot plan rule and that said costs are now determined to be $2.25 per front foot, however, if, in the applicati.on of this rule, in the opinion of said Council, same be unjust or unequal, or result in individual cases in assessment, in excessive or spe- cific benefits r~ceived from such improvements, then the Council shall adopt such rule of apportionment, at the hearing to be held on said assessments, as shall effect a substantial equal- ity between the owners and said city, considering the benefits received by and burdens imposed upon said owners and their re- spective property; and, that said assessments may be paid in cash, on or before thirty (80) days from the adoption of this Resolution, or same may be paid on or before five (5) years -8- -e -e ~ from date of this Resolution, if adjusted, together with interest thereon at six (6%) per-cent per annum, payable annually to- gether with at least one-fifth (1/5) of the total assessment due said city, with the privilege of the owners of said property. paying the whole or any amount of said unpaid assessment, at any time thereafter; and, the owners of the respective properties,. in lien of the sums of certificates of indebtedness, by said city, under its Charter au~h6rity, will give to the said City, their promissory notel payable under the same terms and condi- tions, thereby enabling' the oity to assign said notes to any person, firm or corporatioL, p8rticularly a banking corporation, . whereby said monies received therefrom can be replaced in the General Fund of said city, to be used by said city for the im- provement of othar streets or repairs of other streets in said city, but in no way wil1 the a~signment of said note, by said city, operate as an assignment of the lien, then owned by the city, and for said improvement. BE IT FURTHER RESOLVED that the City Council of the City of Clermont does hereby assess and levy on and against the several lots and parcelS of real property, the respective sums of money set against each lot or parcel thereof for said im- provements, based on the front foot plan and rule of $2.25 per front foot, on each side of said street (whiCh is not in excess of 2/8 of the total cost of said street improvements) as appears by Schedule "An attached hereto and made a part of this Reso- lution, as if fully and at large set forth herein; and, that further upon the adoption of this Reso1uti.on, said Council shall cause to be pUblished in a local newspaper, for at least two con- secutive weeks, a Notice of Assessments, which notice shall set forth the time and place of the meeting of the Council for the Purp9se of hearing Complaints on said assessments, and a copy thereof shall be mailed to each and every owner of said property (one notice to husband and wife, being sufficient) and said notice shall give the name of the street upon which the -4- ... assessment is levied, and the names of the owners', the de- scription of the property, the front footage of said property on the respective street, the unit price per front foot and the total of the assessment and sball further provide that if there be no CO,mplaints, the assessme'nts! as or~ginal1y made, shall stand confirmed at the adjournment of /said meeting, ~ut , if any corrections be made upon Compl~int., the assessment, a8 corrected, shall stand confirmed upon the adjournment of said meeting; and, that, if necessary, said meeting may be adjourned from day to day until all Complaints, if any, be fully heard and finally resolved; and, DE IT FURTHER RESOLVED that upon the adoption of this Resolution, the Tax Assessor of the City of Clermont shall assess and levy,on and against the several lots and parcels ot land, as described in said Schedule "An, the respective sums of money .set against ..each lot or parcel, in the Improvement Lien Book of said City, assigning a number to each Street and shall certify same to the Tax Collector of said City, for the collection thereof, in accordance with the Charter and Ordin- ances of said City. - - - - - - - - - - - - - - - - - - - - - - - - - - - - - ADOPTED by the City Council ot the City of C1e~ont / at an adjourned regular mee~irlg held on Apr:!:l 21. 1959, in the City of Clermont. - - - - - - - ~ - - - - - - - ------------ ... RESOLUTION WHEREAS, the City Council ot the Cit, ot Clermont M' determ1ned that a mOl'e eftlclent o,peJ'ation ot the &fraU-s ot the C1tY' or Clermont w111 be brought aboutt bY' the ereat lon or various 4epartmeut It with the Aut 1e s and reSpons1bilit1es ot the employed ottleer heading each department belng 48sig1nated 1n detail, theretore BE IT RESOLVED that the attached 8Chedule ot dutie. and reapot)81bi11tl.. ot the reepecti... ottloes and ott1c... therein eet torth be, and the same i8 herebr adapted, and same 18 made a part hereot, a8 it tull1 .8t torth hereln, and marked -Exhlb1t Aa. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ADOPTED by the C1t1 Coa.ncU or the C1tr ot Clermont at its adJourud meeting held 1n said C1t1 ot Clermont 011 Apr1l 21st. 1959. '-... - i . CITY OF CLERMONTJ FLORIDA r5f ~//~--;J '/(// 07/4:~~, W There shall be a Department of Finance, the Di~tor of which shall be the City Clerk, Clerk of the MW1icipal Court, Registrar of Qualified Voters, Tax Assessor, Tax Collector, Internal Auditor and Budget Director and who shall be appoint- ed in accor~ance with the Charter of the City. He shall have knowledge of municipal accounting and taxation, shall have had experience in budgeting 'and financial controls, and shall re- ceive a salary to be fixed by the City Council. The Director of Finance shall have charge of the Administration of the Finan- cial Affairs of the City, under the control of the City Council, and to that end he shall be responsible for, and have authority and shall be required to: DEP ARTMENT OF FINANCE ' . (1) Require all City Offices, Departments and Agencies to submit a detailed written budget, in prescribed form, by a stated date each year of their budget requests for the coming budget year; (2) Compile the capital estimates for the Budget for the City Council; . (3) Prepare for the City Council an assessment roll of the City properties, real and personal, inside the legal boundaries of the City as outlined in the City Charter. The appraised valuations stated there- in shall be those of the Tax Assessor or by appraisers designated by the City Council. Upon the approval of the assessment roll as to valuation, exemptions and millage, levy and -assess the taxes so computed; (4) Collect all taxes, special assessments, license fees and other revenue of the City or for whose collection the City is responsibleJ and receive all money receivable by the City from the State or Federal Government, or from any court, or from any office, ~epartment or agency of the City. (5 ) Have custody of all public funds belonging to or under the control of the City, or any office, de- partment or agency of the City Government, and de- posit all funds coming into his hands in such de- positories as shall be designated by Resolution of the City Council, subject to the requirements of Law as to surety and the payment of interest on deposits, but all such interest shall be the prop- erty of the City and shall be accounted for and credited to the proper account; Maintain internal control over all purchasing, re- ceiving, warehousing"inventorying, and disbursing of all properties; Shall require all City offices, departments, and agencies to conrorm to a uniform system of records for the receipting and disbursing of all funds, materials, supplies, equipment and services; (14.) Submit for bid all purchases or contracts for any materials, supplies, equipment or services which is in excess of Three Hundred Dollars ($300.00) and such bids being brought before the City Council for approval; . (6 ) (7 ) (8 ) (9 ) (10) (11) (12) (13) . Have custody of all. investments and invested funds of the City Government, or in possession of such government in a fiduciary capacity, and have the safekeeping of all Bonds and Notes of the City and the receipt and delivery of City Bonds and Revenue Certificates for transfer, registration or exchangej . . Maintain ,a general accounting system for the City , Government and each of its offices, departments and agencies; be iri'ch~rg~ of all books for each office, department and agencYj k~ep separate accounts for the items of appropriation contained in the City Budget; each of which accounts shall show the amount of the appropriation, the amounts paid therefrom, the unpaid obligations against it and the unencumbered ba1ancej Examine and approve all Contracts, Orders and other Documents by which the City Government incurs finan- cial obligations, having previously ascertained that moneys have been appropriated and allocated and will be available w~en the obligation shall become due and payable; ~ Approve, as within the Budget, all proposed ex- penditures and unless he shall certifiy that there is an unencumbered ~alance of appropriation, no expenditure shall be made; Examine all invoices, payrolls.and other evidences of obligations due by the City before their pay- ment; Maintain complete records of all materials, supplies, 'equipment, machinery, real estate and all other properties owned by the City at all times or in their P9ssession; . (15) Require reports of receipts and disbursements, from each reeeiving and spending agency of the City Government be made at such intervals as he may deem expedient; (16) Shall require all organizations, clubs, groups, etc., receiving appropriations under any budget or grant of the City to file complete financial and operating statements of their organizations, clubs, groups, etc., by a specified time not to exceed sixty days beyond the end of the City's budget year and to,examine such statements for compliance of the terms of the appropriation and report such to the City Council; (17) Supervise and be responsible for the disbursement of all moneys; . (18) Upon the direction of the City Council offer for sale or sell any City owned property, declared to be available for sale, at the price or prices as designated by the City Council; (19) Submit to the City Council a monthly statement of all receipts and disbursements in sufficient detail to show the exact financial condition of the City; (20) Prepare for the City Council, as of the end of each fiscal year, a complete financial statement and report; (21) Compile the current expense estimates for the City Council; (22) Have the authority to delegate any of his duties and responsibilities to Deputy Directors of Finance with the same powers. to carry them out as if they were the Director of Finance except that the Director of Finance shall remain' solely responsible for the Deputy Directors' acts to the City Council; (23) Perform such other duties as may be directed by Charter, Ordinance or the City Council. ~~p 'f?" . Cf~ltJlJ . DEPARTMENT OF PUBLIC WORKS ~Ii~d- 8/~ A/ L a4jf;-;;'~ #W There shall be a Department of Public Works the direct~ ~ / of which shall be the Superintendant of Public Works and he shall have supervision over all departments of the City ex- cept Police, Fire, and Finance. Th.e Superintendant of Public Works sh.all comply with and be subject to the -regulations as set forth by the Departments of Police, Fire, and Finance in regards to the operations of his departments. He shall have knowledge of the municipal services to be rendered the citizens and the ability to account for. such services. He shall be appointed in accordance with the Charter of the City; receive a salary to be fixed by the City Council; be under the control of the City Council; and to that end he ,shall be responsible for, and have authority and shall be required to: (1 ) . Organize and maintain the over-all supervision of the departments of the City except as stated above; (2) Compile and submit a detailed written budget, in prescribed form, by a- stated date to the Director of Finance for inclusion in the City's entire budget request to the ~ity Council; (3) Conf>rIn to a uniform system of records for the receipting and disbursing of all funds, materials, and supplies, equipment and services; (4) Compile and submit to the Finance Director and City Council, upon their inst~uctions, itemized cost est~mates of proposed City projects; (5) Submit for approval to the Finance Director all contracts, orders, proposed'expenditures, and other Documents by t'lhich the City Government incurs financial obligations or disbursements of funds; .. (6) Submit for bid through the Finance Director all purchases or contracts which is in excess of Three Hundred Dollars ($300.00); (7) 'Compile current work and expense estimates for the Finance Director and City Council monthly; (8) Maintain and operate the water storage and distribu- tion system; \ (9) Engage, hire and discharge employees employed in any of the several departments under his super- . (10 ) (11) (12) (13) (14) vision in accordance with rates set for such employment and within the departments budgetj Prepare all time sheets, project records and payrolls for all emplo;fees under his supervi- sionj Maintain all streets, sidewalks, alleys, storm s~wers, sanitary sewers, parkways, parks, cemeter~ ies, play grounds, parking lots, drains, culverts, bridges, piers, ramps, stadiums, athletic fields and arenas, and buildingsj Maintain and protect all city owned equipment, vehicles', machinery and fixtures' used by his departmentsj Supervise and inspect all new construction inclu- ding additions and extensions of streets, sidevlalks, alleys, storm sewers, sanitary sewers, parkways, parks, cemeteries, playgrounds, parking lots, drains, culverts, bridges, piers, ramps, stadiums, athletic fields and ~renas, and buildingsj Prepare requisitions: ! (a) Not exceeding Ten Dollars ($10.00) direct to local suppliers when not stocked in Municipal warehOl-SeSi (b) For the repairs of vehicles and equipment under his supervision direct to local gara- 'ges and repair shopsj (c). For all in-stock items direct to the re- ceiving and disbursing warehouseman or clerki (d) Forall other items and services to the Finance Director's Officej (15) Have the authority to delegate any of his duties and responsibilities to Assistant Superintendants with the same powers to carry them out as if they were the Superintendant except that the Superinten- dant shall remain solely responsible for the Assist- ants' acts to the City Councilj (16) Perform such other duties as may be directed by Charter, Ordinance, or the City Council. . e . DEPARTMENT OF FIRE There shall be a Department of Fire Prevention and Control the director of which shall be the Fire Chief and he shall have supervision over all phases of fire prevention & control, explo- sions and rescues. He shall comply with and be subject to the regulations as set forth by the Departments of Police and Finance in regards to the operations of his departments. He shall have knowledge of fire prevention and control, explosives and rescue apparatus; shall have had experience in fire prevention and control, explosions an~ rescues. He shall be appointed in ac- cordance with the Charter of the City; receive a salary to be fixed by the City Council; be under the control of the City Coun- cil; and to that end he shall be responsible for, and have author- ity and shall be required to: (1) (2) (3) (4) (5) (6) (7) (8) (9) Organize and maintain the over-all supervision of the department; Shall compile and submit a detailed written budget, in prescribed form, by a stated date to the Director of Finance for inclusion in the City's entire budget request to the City Council; Shall conform to a uniform system of records for the receipting and disbursing of all funds, materials, supplies, equipment and services; Shall submit for approval to the Finance Director all contracts, orders, proposed expenditures, and other documents by which the City Government inc~rs financial obligatious or disbursements of funds; Shall submit for bid thru the Finance Director all purchases or contracts which is in excess of three hundred dollars ($300.00); Shall compile current expense estimates for the Finance Director and City Council monthly; Shall engage, hire and discharge employees in his depart- ment in accordance with rates set for such employment and within the departments' budget; Shall prepare all time sheets and payrolls for all employees under his supervision; Shall maintain and protect all city 'owned equipment, vehicles, machinery and fixtures used by his department; . (10) Shall prepare requistions; (a) Not exceeding ten dollars ($10.00) direct to local suppliers when not stocked in municipal warehouses; (b) For the repairs of vehicles and equipment under his supervision direct to local garages and repair shops; (c) For all in-stock items direct to the receiving and disbursing warehouseman or clerk; (d) For all other items and services to the Finance Director's Office; (11) Shall properly train adequate personnel} employee and volunteer} to adequately protect the City in face of disasters and accidents. (12) Shall establish regular monthly required training programs; (13) Shall. inspect the areas of the City in regards to Fire and Accident Prevention and 'shall have authority to require correction of such conditions which shallw be deemed dangerous with the approval of the City Council; . (14) Shall conduct Fire and Accid~nt Prevention Programs among the City's Citizens. ) (15) Shall have the authority to delegate any of his duties and responsibilities to Assistant Chiefs with the same powers to carry them out as if they were the Chief except that the Chief shall remain solely responsible for the Assistant's acts to the City Council; (16) Shall perform such other duties as may be directed by Charter} Ordinance or the City Council. g f' ? (I' /1 (CYJ//~i-t:; 11 1J~~ tU . . tft?/i/d '11' I . ') . ~#;-7 dtA There shall be a Department of Police, the Director of which shall be the Chief of Police under the lay supervision of the Mayor and who shall be appointed by the Mayor and approved by the City Council in accordance with the Charter of the City. He shall have supervision over all departments (police, jails, communica- tions (( Other than public)), school patrol, courts, special escorts, & tra~fic) of the City except Public Works, Fire and Finance. He shall comply with and be subject to the regulations as set forth by the ~epartments of Fire and Finance in regards to the operations of his departments. He shall have knowledge of police work, City, State and Federal Laws pertaining to his jurisdiction, shall have had experience in criminal investigations, prosecution and traffic control, and shall reoeiVe a salary to be recommended be the Mayor and fixed by the City Council. The Chief of Police shall be under the direct lay supervision of the Mayor but answer- able absolutley to the City Council and to that end he shall be responsible for, and have authority and shall be required to: (1) (2) (3) (4) (5 ) (6) (7) . (8) DEPARTMENT OF POLICE Organize and maintain the overall supervision of the departmentj '. Shall compile and submit a detailed written budget, in prescribed form, by a stated date to the Director of Finance for inclusion in the City's entire budget request to the City Councilj Shall conform to a uniform system of records for the receipting and disbursmentsof all funds, materials, supplies, equipment and -servicesj Shall submit for approval to the Finance Director all contracts, orders, proposed expenditures, and other documents by which the City Government incurs financial obligations or disbursements of fundsj Shall submit for bid thru the Finance Director all purchases or contracts which is in excess of Three Hundred Dollars($300.00)j Shall compile current expense estimates for the Finance Director and City Council monthlYj Shall engage, hire and discharge employees in his department in accordance with rates set for such employ- ment and within the department's budgetj 'Shall prepare all time sheets and payrolls for all em~ ployees under his supervisionj . ,. (9) Shall maintain and protect all City owned equipment, vehicles, machinery and fixtures used by his depart- men t ; (10) Shall prepare requistions; (a) Not exceeding Ten Dollars($lO.OO) direct to local suppliers when not stocked in municipal warehouses; (11) (12) (13) (14) (15) (16) (17) (18) . (19) (b) For the repairs of vehicles and equipment under his supervision direct to local garages and repair shops; (c) For all in-stock items direct to the receiving and disbursing warehouseman or clerk; (d) For all other items and services to the Finance Director's Office; Shall properly train adequate personnel, employee and reserve, to adequately perform all the duties and responsibilities of his department; Sh~ll establish regular monthly requir~d training programs; Shall conduct informative programs among the City's Citizens; Shall prepare duty rostrum for his department at least one month in advance; Shall prepare a monthly report of all police actions for the Mayor and City Council; . Shall collect, deposit and account for all monies re- ceived thru the functions of his department (Parl<ing Meters, Appearance Bonds, Fines etc,) in accordance with the instructions of the Director of Finance and at least weekly; l Shall disburse funds only by order of the Judge of the Municipal Court and in accordance with the forms prescribed by the Finance Director; Shall report all voided tickets, warrants, warnings, etc. to the Finance Director at least monthly and docket all other items immediately for appropriate action; Shall enforce all City Ordinapces, Resolutions, & Orders; ~:.L StaLl::' - - - 4 I r; ..:under 1rt"s jurisdi.c~ ~orr-,w-..i.thout- UOO-ue__deJ~; ~~'~ . . . (20) Shall inspect and verify; (a) The operation of any and all local businesses requiring them to have an occupational license between October 1, and December 31; (b) Continuously the operating of miscellaneous persons as requiring occupational licenses for peddling, rolling stores, septic tank pumpers, door to doo:-salesmen, builders, plumbers, electricions, painters and other soliciters of what-so-ever nature. (21) Shall have the authority to delegate any of his duties and responsibilities to Assistant Chiefs with the same powers to carry them out as if they were the Chief, except that the Chief s~all remain solely responsible for the Assistants' acts to the Mayor and City Council; (22) Shall perform such other duties as may be directed by Charter, Ordinance or the City Council. ki)~~:/ 11 ' W;;t ~~~ o . e:~tt/1!; , There shall be a Central Storage & Supply Depot or ~~ts, v the Clerk of which shall be the Supply Clerk and who shall be appointed by the D~rector of Finance and Public Works Superin- tendent jointly with the approval of the City Council, He shall have knowledge of warehousing (packaging, storing, pre- serving, transporting, disbursing etc.) and accounting thereof; shall have had experience in receipting, warehousing, disbursing, inventoring etc., and shall receive a salary to be fixed by the City Council. The Supply Clerk shall be bondable and shall have charge of the City's stockpiles of materials, supplies, surplus equipment, spare equipment, parts etc. under the direct control of the Director of Finance and City Council, and to that end he shall be responsible for, and have authority and shall be re- quired to: CENTRAL STORAGE & SUPPLY DEPOT (1) Organize and maintain the overall supervision of all properties coming to him; (2) Shall conform to a uniform system of records for the receipting and disbursing of all materials, supplies, equipment, services and funds; (3) Shall inspect and reject all materials, supplies, equipment and services not measuring up to the City's minimum specification of all types; (4) Shall compile and submit a detailed written budget, in prescribed form, by a stated date to the Director of Finance for inclusion in the City's entire budget request to the City Council; . (5) Shall be in complete charge of the receiving and disbursing of all items, including petroleum products, delivered to and inspected at the storage and supply depots of the City; (6) Shall maintain strict controls over all items as to the prevention of theft, waste, deterioration and embezzlement from the City; (7) Shall issue receiving reports, receipts, etc., on items received as to quantity, quality, condition and from whon1 received daily to the Director of Finance; (8) Shall keep an inventory record of all supplies, materials and items by count, volume, weight or measure in order that stocks on hand may be determined~ and accounted for at all times; (9) Shall be subject to monthly audit by the Director of Finance, to determine accuracy of records and inventories; . (10) Shall correct immediately all discrepancies to the satisfaction of the City Council; (11) Shall engage, hire and discharge employees in his depots~ i~ accordance with rates set for such employment and within the depot's budget; (12) Shall prepare all time sheets and payrolls for all employees under his supervision; (13) Shall prepare requisitions for all items and services requested to be stocked, rendered, obtained, issued and pro- vided by the depots to the Director of Finance in such volume as to meet the inventory requirements of the City's operations; (14) Shall disburse to the requesting departments items, upon proper receipt therefrom and within their operating budgets as certified by the Finance Director. (15) Shall daily remit to the Director of Finance all records of disbursements and loaned items to the various depart- ments properly receipted therefor; (16) Shall maintain, to the best of his ability, an inventory of small tools owned by the City, and upon proper author- ity (public Works Superintendent) if hand tools or other city owned equipment are loaned or rented obtain proper receipt therefor and account to the Director of Finance; (17) Shall render certain services to and charge the various departments therefor through the Director of Finance; (b) Change oil in, and/or grease - vehicles and equipment as requested by departments; OR GY S~HGDu~F Change and/or mount tires on vehicles and equipment as requested by departments; Change fan belts, spark plugs, hatteries and other items of like nature on vehicles and equipment as requested by the departments; '(a) (c) (d) Maintain and repair water meters; . (18) Shall have the authority to delegate any of his duties and responsibilities to assistants with the same powers to carry them out as if they were the Supply Clerk except that the Supply Clerk shall remain solely responsible for the Assistant's acts to the City Council; (19) Shall perform such other duties as may be directed by Charter, Ordinance or the City Council. H /J II f f t>v~/t~7 /1 t:J;#:Y ,([ / I~/ /4 L>-t rl{f~' 1/ !/:;71'I ~/c'''/ /j///" , / / ;' There shall be a department of Building Inspection the Director of which shall have supervision over all phases of building inspection, including the new construct ion of buildings; add it 10ns, alterat 10ns and/or repairs to existing buildings; the moving or razing of buildings; all Plumbing, Painting, Electrical and Gas work and/or installations; and all other phases of the building trade. He shall comply with and be subject to the regulations of the ~oning Ordinance and the building, plumbing, electrical" gas and fire prevention codes as adopted by the City Council of the City of Clermont. He shall have a general knowledge of the Building, Plumbing, Painting and Electrical trades. He shall be appointed by the City Council; be under the control of the City Counc il and to that end shall be responsible for and have authority and be required to: DEPARrMENT OF BUIWING INSPECTION (1) Organize and maintain the over-all superv ision of the department; (2) Maintain a uniform system of records, including copies of all permits and inspection certificates issued; (3) Maintain a supplY of application, permit and certificate forms and all other forms necessary to the proper and efficient operation of the department; (4) Engage, hire and discharge employees in his department in accordance with the rates set for such employees and within the departments' budget; (5) Prepare all time sheets and pay-rolls for all employees under his supervision; ~) Compile and submit a detaimed written budget, in prescribed form, by a stated date to the Director of Finance for inclusion in the City's entire bud@St request to the City Counc il ; (7) Examine all applicat ions for permit s for Paif).t ing, Plumbing. and Electrical work and for all Gas installations, and if the application meets all of the requirements of existing codes and ordinances, including the payment of the necessary fee, issue a permit; e (8X Examine all applications for applications for permits for minor repairs and/or alterations to existing buildings, (not in excess of $1,000.00 in value) and if the application meets all of the requirements of existing codes and Ordinances, including the payment of the necessary fee, issue a permit; (9) Examine all applications for permits for the construction of new buildings, additions to existing buildings and maj oe repairs and/or alterations to exist ing buildings, and if the application meets with all of the requirements of existing codes and Ordinances, including the payment of the necessary fee, certify to the Building Committee that the applicat ion is in order and that it meet s with all of the necessary requirements; (10) Determine that any Contractor, Builder, Carpenter, Painter, Plumber or Electrician making application for a permit to do any work within the City of Clermont is properly licensed by the City of Clermont before issuing a permit for the work covered in the application; (11) Make regular and thorough inspections of all new building construction; of all additions, alterations and/or repairs to existing buildings; the removal or razing of any building; of all Painting, Plumbing and Electrical work, and all gas installations, and determine that the work being done is in accordance with existing codes and Ordinances and the permit issued; (12) Have full authority to order that any construction or building work, in any and all of its phases, cease immediatelY when such construction or building is found to be in violation of existing codes and Ordinances, or the permit issued; (!b3) lrlhen making inspections determine that all professions of the building trade required by the City of Clermont to have occupat ional license s are properly licensed, and where any violation is discovered he shall notify the person, or persons, in violation and the Police Department; (14) Determine that any electrical work is under the direct supervision of a Master Electrician; . (15) Determine that any Plumbing work is under the direct supervision of a Master Plumber; . (160 Make the necessary of all city owned buildings as may be required by the City Council; (17) Shall have the authority to delegate any of his duties ODd responsibilities to Assistants with the same powers to carry them out as if they were the Director, except that the Director shall remain solely responsible for the Assistants' acts to the I1ayor and City Council; (18) Shall perform other such dutie\3 as may be directed by city Ordinance or by the City Council. cePJ tt 7 11 1/ /d"'././ rv ~-/ . ~ ~ ~ ~ NOTICE OF REQUESTS FOR BIDS TO WHOM IT MAY CONCERN: The City Council of the City of Clermont, will at it's adjourned regular meeting to be held in the City Ad- accept bids ministration Building on May 19, 1959, at 7:30 P. M.,/for the purchase, by cash, of the one and one-half story resi- dence owned by the City of Clermont and located on frac- tional ~ots 17 and 19, ~lock 80, City of Clermont. The building is to be removed by the successful bidder, on or before sixty (60) days from date of acceptance of bid. All bids must be accompanied by a check for ten (10%) percent of bid and balance of bid, if accepted, must be paid within ten (10) days. The Council reserves the right to reject any and all bids. By Order of the City Council of the City of Clermont, Florida. DATED, April 16, 1959. Published on April 23, 30, May 7, 14, 1959. -l'>