HomeMy WebLinkAboutContract 2020-104A TADocusign Envelope ID: 2825C85A-B692-409C-AFFE-92B96D16C4B8
FIRST TASK AUTHORIZATION FOR CONTINUING SERVICES CONTRACT
AGREEMENT BETWEEN THE CITY OF CLERMONT, FLORIDA AND WRIGHT-
PIERCE, INC.
This Task Authorization is by and between WRIGHT-PIERCE, INC., hereinafter referred to as
"ENGINEER" and the CITY OF CLERMONT, hereinafter referred to as "CITY' and is to that
certain agreement number 2020-104 dated December 8, 2020, and any amendments thereto,
hereinafter collectively referred to as "the Agreement". The Parties, in exchange for the mutual
covenants contained herein and in the Agreement, agree as follows:
A. This agreement expressly modifies the Agreement, and in the event of a conflict, the
terms and conditions of this Task Authorization shall prevail.
B. In addition to all other terms and conditions in the Agreement, ENGINEER shall provide
services as described in the Scope of Services attached hereto and incorporated herein.
Upon satisfactory completion of these services, the CITY shall compensate ENGINEER
in accordance with the applicable Task Authorization.
C. CONTRACTOR shall complete the services outlined herein within the timeframe
outlined in the applicable attachment hereto.
Docusign Envelope ID: 2825C85A-B692-409C-AFFE-92B96D16C4B8
IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement for the purpose expressed
herein on the dates set forth below.
CITY OF CLERMONT
Signed by:
Vain, (klm t v
�326DABSBD4Q4AE
SIGNATURE
Rick Van Wagner
FULL NAME
Interim City Manager
TITLE
6/27/2025
DATE SIGNED
WRIGHT-PIERCE, INC.
ESSigned by:
fwt Rkhwt,ll,
91F3821.130AA64DA
SIGNATURE
Steve Hallowell
FULL NAME
Senior Vice President
TITLE
6/26/2025
DATE SIGNED
Docusign Envelope ID: 2825C85A-B692-409C-AFFE-92B96D16C4B8
Exhibit A
SW -I mpactFeeAssessment-
Sco peOfSe rvi ces20250625
Docusign Envelope ID: 2825C85A-B692-409C-AFFE-92B96D16C4B8
WRIGHT-PIERCE
Engineering a Better Environment
June 25, 2025
James Maiworm, Assistant Director Public Services
City of Qermont, Rorida
12824 Hancock Fbad
Clermont, FL34711
601 South Lake Destiny Road, Suite 290
Maitland, FL 32751
407.906.1776 1 wright-pierce.com
SUBJECT: Task Order Proposal for a Solid Waste Impact Fee Assessment, City of Clermont, FL
Dear Mr. Maiworm,
The team of Wright-Rerce and Innovative Technical Solutions (ITS) (Project Team) would like to thank the City
of Clermont (Oty) for the opportunity to submit this proposal to provide professional engineering services
related to establishing a solid waste impact fee. ThisTask Order is provided in accordance with our Continuing
Services Agreement No. 2020-104 For On -call Professional Civil Engineering Sarvicesdated December 8, 2020.
Project Background/Understanding
The City operates a solid waste program consisting of a collection program for Oty residents. The Oty's
collection program gathers municipal solid waste (MSJV), recycling, and yard waste from residential and some
commercial customers. In 2022, a Solid Waste Master Ran was prepared for the City by the Project Team that
included a rate study and assessed the effect of instituting an impact fee.
Due to the significant increase in population, customers in the Oty's collection program have been growing
rapidly. To cover the costsof additional customers the Oty has expressed interest in instituting an impact fee.
Task 2 of this proposal describes the scope of work to estimate an impact fee which would cover the costs of
additional collection containers, collection vehicles, equipment and facilities. The final deliverable for this
project is report that fulfills legal requirementsfor implementation of an impact fee by municipality, and to
provide a calculation of the appropriate fee.
Based on our understanding of the Oty's goalsfor this project, Wright-Rerce and ITSpropose the following
Scope of Work, Schedule, and Compensation.
Scope of Work
ask 1: Project Initiation, Wckoff Meeting, and Data Collection
The Project Team will lead a project kick-off meeting (in person) with the City. In this meeting, the Project
Team will provide a list of data needed from the City for conducting an accurate impact fee assessment. This
data indudesthe most recent financial data from the solid waste program, aswell as any additional relevant
data collected since the initial rate study effort of 2021-2022.
Docusign Envelope ID: 2825C85A-B692-409C-AFFE-92B96D16C4B8
6/ 25/ 2025
James MaWorm, Assistant Director Public Services
Page 2 of
Task 1 Deliverables:
Klck-off meeting agenda with data request (PDF).
Klck-off meeting minutes (PDF).
Task 2: Impact Ft., jevelopmen
The Project Team will update the 2022 Rate Analysis calculations based on the most recent data supplied by
the City. Thiswill provide an updated estimate of expected impact feesto cover new residential and
commercial waste collection containers aswell as additional waste collection vehicles. The number of
collection vehicleswill be calculated using the same methodology as in the Master Ran, by comparing
previous utilization rates and population projections (from the City) to estimate the number of vehicles
necessary to serve the Oty'sfuture population. Using the previously developed Master Ran, the Project Team
will update the estimated capital and operating costsfor future facilities required to support the Cty'sgrowing
collection program. Thiswill include capital equipment related to operating future facilities and hauling
equipment to transport waste to a final disposal location. A proposed impact fee will be calculated that
represents the cost of serving one residential unit.
Adraft letter report of the updated Rate Analysis Calculations and Estimated Impact Fees will be submitted to
the Cityfor review. It is assumed that the Citywill perform a single review of the draft letter and provide a single,
consolidated matrix of comments to the Project Team within two (2) weeks. A virtual review meeting will be
conducted to review the letter report. City commentswill be addressed under Task 3.
Task 2 Deliverables:
Draft letter report (PDF) of the updated Rate Analysis Calculations and Estimated Impact Fees.
F;bview meeting disposition of comments (PDF).
Task 3: ReporL
The Project Team will develop a report to document the approach, assumptions, and results of the impact fee
assessment. The Project Team will attend a virtual meeting with the City to present the analyses and results. It
is assumed that the City will perform a single review of the draft report and provide a single, consolidated
matrix of comments to the Project Team within two (2) weeks. This document will be revised based on
feedback from the City and a final version will be provided to the City. The intention of this report will be to
fulfill legal requirementsfor implementation of an impact fee by a municipality, and to provide a calculation of
the appropriate fee, however, legal services are not included.
Following completion of the report, the Project Team will prepare a draft Ordinance and Resolution for review
by the City. The Ordinance will reference the report prepared in thistask asthe basisfor the impact fee
amounts. The Ordinance and Fesolution will be revised based on one (1) review by the City prior to being
placed on a City Council agenda.
Task 3 Deliverables:
Draft Feport (PDF).
WRIGHT-PIERCE
Engineering a Better Environment
Docusign Envelope ID: 2825C85A-B692-409C-AFFE-92B96D16C4B8
6/ 25/ 2025
James MaWorm, Assistant Director Public Services
Page 3 of
Final F;bport (PDF).
Draft Ordinance and Fbsolution (DOI)
Task +. %.ity Comicil Briefing and Presentation
The Project Team will attend one Oty Council Meeting and lead a presentation outlining the methodology and
the results of the impact fee assessment in support of the Ordinance.
Task 4 Deliverables:
Presentation to the Oty Council.
Schedule
The Project Team will start our services immediately after the Oty's acceptance of this proposal and issuance
of a Notice to Proceed and Purchase Order. We expect to submit the final Task 3 Peport within 2 months of
receipt of all relevant data and conduct the Oty Council presentation within one month thereafter. This is
based on the expectation that the stated review meetingswill be conducted within 14 days of our interim
submittals.
Compensation
Wright -Pierce and ITSwiII complete the above Scope of Services for a lump sum fee of $49,000. Feeswillbe
invoiced monthly in accordance with our Continuing Services Agreement based on our estimate of completion
for each task, and each invoice will include a progress report describing the efforts performed for that period.
If this proposal is acceptable, please provide an NTPand PO and we will work toward scheduling the initial
kick-off meeting. We appreciate the opportunity to present this proposal and look forward to working with
you and your staff. If you have any questions or require additional information, please do not hesitate to
contact me at 207-319-1528 or at the e-mail address listed below.
Sincerely,
WRIGHT-PIERCE, INC.
- a �: __ _�
Lucas S Anthony, PE
Project Manager
I ucas.ant hony@wright-pi erce.com
WRIGHT-PIERCE
Engineering a Better Environment
Ryan T. Wingard, PE
Vce President
ryan.wi ngard@wright-pi erce.com