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HomeMy WebLinkAboutContract 2025-076ADocusign Envelope ID: 4E5D2E7A-1 1 D8-47EB-85C8-4C3C540E78C6 AGREEMENT No. 2025-076 DEVELOPMENT OF A FORM -BASED CODE THIS AGREEMENT (this "Agreement") is made and entered into as of this 26th day of August 2025, by and between the CITY OF CLERMONT, FLORIDA, a municipal corporation under the laws of the State of Florida whose address is: 685 W. Montrose Street, Clermont, Florida, (hereinafter referred to as "CITY") and DPZ CODESIGN, LLC., whose address is: 1023 SW. 25th Avenue, Miami, FL 33135, (hereinafter referred to as "CONSULTANT"). WITNESSETH WHEREAS, CITY desires to retain the services of a qualified and duly licensed CONSULTANT to develop and adopt a form -based code to replace or supplement the existing zoning regulations for the downtown area; and WHEREAS, CONSULTANT submitted a proposal to provide said services and has represented to CITY that it is qualified and desires to perform said services in accordance with the terms and conditions contained herein, and all applicable laws and professional standards; NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties covenant and agree as follows: 1. SCOPE OF SERVICES CONSULTANT shall furnish all labor, materials, equipment, and transportation necessary to perform the work described in CITY's RFP 25-087, titled Development of a Form -Based Code (the "RFP"), together with CONSULTANT's response thereto (the "Scope of Services"). The services, duties, and obligations to be performed by CONSULTANT under this Agreement (the "Services") shall consist of, and be limited to, the Scope of Services as incorporated herein. CONSULTANT shall perform all tasks and provide all deliverables as required by the Scope of Services and this Agreement. 2. COMPENSATION SCHEDULE CITY agrees to and does engage CONSULTANT to perform the Services for compensation described herein and as set forth in Exhibit "A" attached hereto and incorporated herein, and the parties do further agree: A. As a condition precedent to receiving payment, CONSULTANT shall have been authorized to proceed by CITY for the specific phase, shall not be in default on any of the terms and conditions of this Agreement, and shall provide to CITY an invoice. B. CITY shall pay all valid, approved, and undisputed invoices as set forth in Exhibit "A" within thirty (30) days of receipt from CONSULTANT. In the event that CITY disputes any invoice submitted, it shall advise CONSULTANT in writing and said invoice shall not be deemed due and payable under this Agreement. Neither CITY's review, approval, or acceptance of, nor payment for, any services provided hereunder shall be construed to 1 Docusign Envelope ID: 4E5D2E7A-1 1 D8-47EB-85C8-4C3C540E78C6 operate as a waiver of any rights under this Agreement and CONSULTANT shall be liable to CITY for any and all damages to CITY caused by CONSULTANT's negligent or wrongful performance of any of the Services. C. CONSULTANT agrees to assign competent professionals to perform the assigned responsibilities and duties faithfully, intelligently, and to the best of their ability, and in the best interest of CITY during the term of this Agreement. The Services shall be performed in accordance with this Agreement and with any and all applicable law, professional standards, and guidelines. CITY may request CONSULTANT to make changes in the Scope of Services or make revisions to the work performed. Any changes or revisions requested by CITY that are not due to CONSULTANT error, omission, or negligence will be incorporated into the Scope of Services by written amendment to this Agreement and CONSULTANT may be entitled to additional compensation upon the agreement of the parties. 3. CONSULTANT AUTHORIZATION; MILESTONE SCHEDULE CONSULTANT shall not be authorized to provide the Services until such time as CONSULTANT has received specific authorization from the City Manager or his designee. Thereafter, CONSULTANT shall perform the Services to the satisfaction of CITY in accordance with the Milestone Schedule attached hereto and incorporated herein as Exhibit "B". 4. TERM This Agreement is to become effective upon execution by both parties and shall continue until such time as the Scope of Services are complete or this Agreement is terminated, as provided in Section 5 herein. 5. TERMINATION A. In the event of a breach of this Agreement, the non -breaching party may terminate this Agreement upon written notice to the breaching parry. B. CITY shall have the right to terminate this Agreement, for any reason, upon thirty (30) days written notice to CONSULTANT. In the event of termination by CITY pursuant to this Section 5, CONSULTANT shall be compensated in accordance with the services completed and accepted, as of the date of the termination and as set forth in the Scope of Services. 6. RESPONSIBILITIES OF CONSULTANT In addition to all other responsibilities provided herein, CONSULTANT expressly understands and agrees that, through the above -referenced assigned personnel, it shall perform all of the services required in the Scope of Services, and further agrees as follows: A. CONSULTANT may retain subcontractors to provide any of the Services. Said subcontractors shall be used at the sole expense of CONSULTANT, under the direct supervision of CONSULTANT and with the prior written approval of CITY. 2 Docusign Envelope ID: 4E5D2E7A-1 1 D8-47EB-85C8-4C3C540E78C6 B. CONSULTANT expressly acknowledges that any and all documents, logos, marketing, and advertising material, plans, designs, reports, and specifications related to the project and acquired or created by CONSULTANT shall remain, at all times, the property of CITY and CONSULTANT. CONSULTANT, therefore, shall preserve and maintain said records and shall immediately provide copies of them to CITY upon termination of this Agreement. 7. RESPONSIBILITIES OF CITY CITY shall provide CONSULTANT with all information reasonable requested regarding the requirements of the project. 8. AUTHORIZED REPRESENTATIVE OF THE CITY During the term of this Agreement, the City Manager shall be the designated representative authorized to act on behalf of CITY, as provided by law, with respect to the project. 9. CHANGES IN SCOPE OF WORK A. CITY may make changes in the Scope of Services at any time by giving written notice to CONSULTANT. If such changes increase (additional services) or decrease or eliminate any amount of work, CITY and CONSULTANT will negotiate any change in total cost or schedule of modifications. If CITY and CONSULTANT approve any change, the task authorization/work order will be modified to reflect the changes; and CONSULTANT shall be compensated for said services in accordance with the compensation schedule. All change orders shall be authorized in writing by CITY' S and CONSULTANT'S designated representatives. B. All of CITY' S said task authorizations/work orders and amendments thereto shall be performed in strict accordance with the terms of this Agreement insofar as they are applicable. 10. REASONABLE ACCESS During the term of this Agreement, CITY shall grant CONSULTANT reasonable access to CITY' S premises for purposes of fulfilling its obligations under this Agreement. 11. INSURANCE; INDEMNIFICATION CONSULTANT and/or any CITY -approved subcontractors or sub -consultants shall maintain, in force during the term of this Agreement, at its own expense, the insurance coverages as set forth below, and shall be bound by the terms of the indemnification provision herein. (i) Worker's Compensation — as required by applicable state statute. (ii) Commercial General Liability - $1,000,000.00 per occurrence for bodily injury, including death and property damage, and $2,000,000.00 in the aggregate. The General Liability policy shall include the commercial form, contractual liability, and independent contractor's coverage. (iii) Automobile Liability - $1,000,000.00 combined single limit for bodily injury and property damage. The Automobile Liability policy shall include the business form, owned, hired, and non -owned coverage. 3 Docusign Envelope ID: 4E5D2E7A-1 1 D8-47EB-85C8-4C3C540E78C6 (iv) Professional Liability (E&O) - $1,000,000.00 for each claim and in the aggregate. (v) Property Coverage — Property coverage in limits sufficient to remedy the loss, and/or loss of use of, valuable papers and records, and any other property of the party utilized in connection with CITY. The General Liability and Automobile Liability shall each contain an endorsement naming the City as an additional insured as to any liability arising out of the insured party's performance pursuant to this Agreement. The Worker's Compensation and Employer's Liability coverage shall contain an endorsement waiving subrogation against CITY. CONSULTANT shall indemnify and hold harmless CITY and its employees from liability, settlements, loss, or costs (including reasonable attorney's fees and cost of defense) to the extent caused by the negligent act, error, or omission of CONSULTANT in the performance of the Services under this Agreement. 12. SHARED OWNERSHIP OF DOCUMENTS All documents prepared or developed under or pursuant to this Agreement, including the Contract Documents and any and all pre-Charrette work products by CONSULTANT, Charrette work products, and final work products, shall become the shared property of CITY and CONSULTANT (collectively, the "Project Deliverables"), and the original hardcopies shall remain in the possession of CONSULTANT. A high -resolution electronic version of the Project Deliverables shall be provided to CITY, and upon CITY'S request, the hardcopies shall be made available to CITY on a temporary basis if needed for further reproduction, publication, or other short-term use. The Project Deliverables shall not be used by CITY or any other third party on other projects, except by agreement in writing and with compensation to CONSULTANT, consistent with CONSULTANT'S customary charges as then in effect. CITY and CONSULTANT agree not to use the Project Deliverables, or any substantially similar derivation of the Project Deliverables, to create a plan for any other location, with the exception that CONSULTANT may continue to use planning tools, strategies, techniques, drawings, and other documents CONSULTANT has prepared prior to engagement for this project. 13. GUARANTEE AGAINST INFRINGEMENT CONSULTANT guarantees that the Services provided under this Agreement shall be free from claims of patent, copyright, and trademark infringement. Notwithstanding any other provision of this Agreement, CONSULTANT shall indemnify and hold harmless CITY, its officers, directors, employees, agents, assigns, and servants from and against any and all liability, including expenses, legal or otherwise, for actual infringement of any patent, copyright, or trademark resulting from the use of any goods, services, or other items provided under this Agreement. Notwithstanding the foregoing, CONSULTANT may elect to provide non -infringing services. 14. ASSIGNMENT A. CONSULTANT shall not assign or subcontract this Agreement, any task authorization hereunder, or any rights or any monies due or to become due hereunder without the prior written consent of CITY. 4 Docusign Envelope ID: 4E5D2E7A-1 1 D8-47EB-85C8-4C3C540E78C6 B. If, upon receiving written approval from CITY, any part of this Agreement is subcontracted by CONSULTANT, CONSULTANT shall be fully responsible to CITY for all acts and/or omissions performed by the subcontractor as if no subcontract had been made. C. If CITY determines that any subcontractor is not performing in accordance with this Agreement, CITY shall so notify CONSULTANT, who shall take immediate steps to remedy the situation. D. If any part of this Agreement is subcontracted by CONSULTANT, prior to the commencement of any work by the subcontractor, CONSULTANT shall require the subcontractor to provide CITY and its affiliates with insurance coverage as set forth by CITY' S Risk Management. 15. CONFLICT OF INTEREST CONSULTANT shall not undertake any task on behalf of CITY where CONSULTANT has a conflict of interest arising out of a past or present professional relationship with another client. CONSULTANT shall notify CITY in writing if any conflict of interest or potential conflict of interest should arise. S�T11111JBILTIE Upt1l"I Any delay or failure of either party in the performance of its obligations hereunder shall be excused if and to the extent caused by an event of force majeure, including, but not limited to, acts of God; fire; flood; windstorm; explosion; riot; war; sabotage; strikes; extraordinary breakdown of or damage to CITY'S affiliates' generating plants, their equipment, or facilities; court injunction or order; federal and/or state law or regulation; order by any regulatory agency; or any other cause or causes beyond the reasonable control of the party affected (collectively, "Force Majeure Events"); provided that, prompt notice of such delay is given by such party to the other, and each of the parties hereunto shall be diligent in attempting to remove such cause or causes. If any Force Majeure Event remains in effect for sixty (60) consecutive days, either party may terminate this Agreement. 17. GOVERNING LAW & VENUE This Agreement is made and shall be interpreted, construed, governed, and enforced in accordance with the laws of the State of Florida. Venue shall be Lake County, Florida, or the United States District Court in and for the Middle District of Florida. 18. WAIVER AND ELECTION OR REMEDIES A. Waiver by either party of any terms, condition, or provision of this Agreement shall not be considered a waiver of that term, condition, or provision in the future. B. No waiver, consent, or modification of any of the provisions of this Agreement shall be binding unless in writing and signed by a duly authorized representative of each party hereto. 5 Docusign Envelope ID: 4E5D2E7A-1 1 D8-47EB-85C8-4C3C540E78C6 19. PROHIBITION AGAINST CONTINGENCY FEES CONSULTANT warrants that it has not employed or retained any company or person, other than a bona fide employee working solely for CONSULTANT, to solicit or secure this Agreement, and that it has not paid or agreed to pay any person, company, corporation, individual, or firm, other than a bona fide employee working solely for CONSULTANT, any fee, commission, percentage, gift, or other consideration contingent upon or resulting from the award or making of this Agreement. 20. ENTIRE AGREEMENT This Agreement, including the schedules, attachments, appendixes, and exhibits attached hereto, constitutes the entire Agreement between CITY and CONSULTANT with respect to the Services, and all previous representations relative thereto, either written or oral, are hereby annulled and superseded. 21. SOVEREIGN IMMUNITY Nothing contained in this Agreement shall be construed as a waiver of CITY' S rights to sovereign immunity under Section 768.28, Florida Statutes, or other limitations imposed on CITY' S potential liability under state or federal law. 22. NOTICES Any notices required to be given by the terms of this Agreement shall be delivered by hand or mailed, postage prepaid to: CONSULTANT DPZ CoDesign, LLC. 1023 SW. 25th Avenue, Miami, FL 33135 Attn: Elizabeth Plater-Zyberk, Partner CITY: City of Clermont 685 W. Montrose Street, Clermont, FL 34711 Attn: Rick Van Wagner, Interim City Manager Either party may change the name of the person receiving notices and the address at which notices are received by so advising the other party in writing. 6 Docusign Envelope ID: 4E5D2E7A-1 1 D8-47EB-85C8-4C3C540E78C6 23. MISCELLANEOUS 23.1 Attorneys' Fees In the event a suit or action is instituted to enforce or interpret any provision of this Agreement, the prevailing party shall be entitled to recover such sum as the court may adjudge reasonable as attorneys' fees at trial or on any appeal, in addition to all other sums provided by law. 23.2 Waiver The waiver by CITY of breach of any provision of this Agreement shall not be construed or operate as a waiver of any subsequent breach of such provision or of such provision itself and shall in no way affect the enforcement of any other provisions of this Agreement. 23.3 Severability If any provision of this Agreement or the application thereof to any person or circumstance is to any extent invalid or unenforceable, such provision, or part thereof, shall be deleted or modified in such a manner as to make the Agreement valid and enforceable under applicable law, the remainder of this Agreement and the application of such a provision to other persons or circumstances shall be unaffected, and this Agreement shall be valid and enforceable to the fullest extent permitted by applicable law. 23.4 Amendment Except for as otherwise provided herein, this Agreement may not be modified or amended except by an Agreement in writing signed by both parties. 23.5 Venue The parties agree that the sole and exclusive venue for any cause of action arising out of this Agreement shall be Lake County, Florida. 23.6 Applicable Law This Agreement and any amendments hereto are executed and delivered in the State of Florida and shall be governed, interpreted, construed, and enforced in accordance with the laws of the State of Florida. 23.7 Public Records The CONTRACTOR expressly understands records associated with this project are public records and agrees to comply with Florida's Public Records law, including the following: A. Keep and maintain public records that ordinarily and necessarily would be required by CITY in order to perform the Services. B. Provide the public with access to public records on the same terms and conditions that CITY would provide the records and at a cost that does not exceed the cost provided in Florida's Public Records law or as otherwise provided by law. C. Ensure that public records that are exempt or confidential and exempt from public records 7 Docusign Envelope ID: 4E5D2E7A-1 1 D8-47EB-85C8-4C3C540E78C6 disclosure requirements are not disclosed except as authorized by law. D. Meet all requirements for retaining public records and transfer, at no cost, to CITY all public records in possession of CONTRACTOR upon the termination of the contract and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. The CONTRACTOR shall make reasonable efforts to provide all records stored electronically to CITY in a format compatible with the information technology systems of CITY. E. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, THE CONTRACTOR SHALL CONTACT THE CITY' S CUSTODIAN OF PUBLIC RECORDS AT THE CITY CLERK'S OFFICE, (352) 241-7331. 24. CONTRACT DOCUMENTS The documents listed below are incorporated by reference and made a part of this Agreement as if fully set forth herein (the "Contract Documents"). In the event of any inconsistency or conflict among the Contract Documents, the order of precedence shall be as follows: A. This Agreement; B. Task Authorization / Purchase Order; C. An applicable Scope of Work or Work Order; D. The RFP, and all documents contained in the RFP; and E. CONSULTANT solicitation response. [SIGNATURE PAGE FOLLOWS] 0 Docusign Envelope ID: 4E5D2E7A-11D8-47EB-85C8-4C3C540E78C6 IN WITNESS WHEREOF, the parties hereto have executed this Agreement. CITY OF CLERMONT Signed by: SIGNATURE Tim Murry FULL NAME Mayor ATTEST FTDocu Signed by: � A H"t SIGNATURE Tracy Ackroyd Howe FULL NAME City Clerk TITLE TITLE 9/9/2025 9/ 10/1, DATE SIGNED DATE STAMP DPZ CODESIGN, LLC. jAA4 ned by: F pwv-�NiA SIGNATURE Elizabeth Plater-Zyberk FULL NAME Founding Partner TITLE 9/9/2025 DATE SIGNED DS 0 Docusign Envelope ID: 4E5D2E7A-11 D8-47EB-85C8-4C3C540E78C6 Exhibit A Cost of Services Docusign Envelope ID: 4E5D2E7A-11 D8-47EB-85C8-4C3C540E78C6 Proposed Scope of Work DPZ GRIDICS CGI ETM DIXHITE GLOBAL5 TOTALS Prime: Project Management; Planning & Design, Community Benefits & Social Resilience; Community Engagement Lead Zoning Analysis & Visualization Infrastructure planning & Engineering Transportation & Mobility Sustainable Landscape; Parks & Open Space Focused Stakeholder Engagement Task 1 Project Initiation and Data Collection 1.1 Project Initiation 13,280 0 580 1,300 495 820 $ 16,475.00 1.2 Baseline Information, Background Materials, Prior Studies, Existing Collation and Initial Review Conditions 24,740 2,800 1,160 2,600 0 1,280 $ 32,580.00 1.3 Stakeholder Roundtables 10,400 0 2,320 0 0 800 $ 13,520.00 Subtotal $ 48,420.00 $ 2,800.00 $ 4,060.00 $ 3,900.00 $ 495.00 $ 2,900.00 $ 62,575.00 Task 2 Public Engagement and Stakeholder Outreach (Note: Hours under Task 2 are embedded in other Tasks NULL NULL NULL NULL NULL NULL NULL Subtotal $ - $ - $ - $ - $ - $ - $ - Task 3 Existing Conditions and Analysis 42,100 6,800 2,900 3,250 0 720 $ 55,770.00 Subtotal $ 42,100.00 $ 6,800.00 $ 2,900.00 $ 3,250.00 $ - $ 720.00 $ 55, 770.00 Task 4 Code Framework and Visioning 4.1 Pre-Charrette Preparation and Logistics 20,270 0 0 0 1,210 1,980 $ 23,460.00 4.2 Code Visioning Charrette 47,680 0 4,640 7,800 11,520 1,880 $ 73,520.00 Subtotal $ 67, 950.00 $ - $ 4,640.00 $ 7,800.00 $ 12, 730.00 $ 3,860.00 $ 96, 980.00 Task 5 Final Plan Development and Adoption Support 71,300 8,600 2,900 2,600 1,290 360 $ 87,050.00 Subtotal $ 71, 300.00 $ 8,600.00 $ 2,900.00 $ 2,600.00 $ 1,290.00 $ 360.00 $ 87, 050.00 Task 6 Refinement 45,600 1,400 1,160 1,300 0 360 $ 49,820.00 Subtotal $ 45,600.00 $ 1,400.00 $ 1,160.00 $ 1,300.00 $ - $ 360.00 $ 49,820.00 Task 7 Adoption Process 30,300 0 1,160 0 0 360 $ 31,820.00 Subtotal $ 30,300.00 $ - $ 1,160.00 $ - $ $ 360.00 $ 31,820.00 Task 8 Implementation Tools and Training 40,800 400 1,160 0 0 1,440 $ 43,800.00 Subtotal $ 40,800.00 $ 400.00 $ 1,160.00 $ - $ $ 1,440.00 $ 43,800.00 TOTAL: PROFESSIONAL SERVICES $ 346,470.00 $ 20,000.00 $ 17,980.00 $ 18,850.00 $ 14,515.00 $ 10,000.00 $ 4279815.00 TOTAL: ESTIMATED REIMBURSABLE EXPENSES $ 229185.00 GRAND TOTAL $ 450,000.00 Docusign Envelope ID: 4E5D2E7A-11 D8-47EB-85C8-4C3C540E78C6 Exhibit B Project Schedule Docusign Envelope ID: 4E5D2E7A-11 D8-47EB-85C8-4C3C540E78C6 G. Project Schedule Our proposed timeline for completing the Form -Based Code for the Clermont Target Area is derived from the scope of work in the RFP, and described in detail in Section F of this proposal document. While the City had stated in the RFP that it consid- ers a reasonable timeframe to comprise 12 to 18 months, we have estimates a provisional project timeline of approximately 13 months, from commencement of Task 1: Project Initiation and Management to Task 8: Implementation Tools and Training (the duration of Adoption Support is to be determined). This duration includes at least one cycle of anticipated review of the Draft Form -Based Code by the City project team and other municipal entities. Assuming a project start date of September 2025, our provi- sional completion date would be September 2026. The above being said, the proposed timeline/schedule would of course span a number of other national holidays, and — along with the general timeframes for tasks and milestone deliverable dates — will require review with the City project team upon contract award. The DPZ team remains confident that we can complete the scope/work product requirements in a timely and comprehen- sive manner within this proposed timeframe. Working closely with the City project team and other project decision -mak- ers, we will guide this process from the analysis of the exist- ing documents and conditions to the successful completion of the Form -Based Code. A graphic of the proposed schedule is provided overleaf. © 2025 DPZ CoDesign, LLC 51 Docusign Envelope ID: 4E5D2E7A-11D8-47EB-85C8-4C3C540E78C6 G. Project Schedule w J D a w 2 U N w a O U w CO Ma cW G O w a w a �w•w' VNN IYi F r Z CO NL w J w N a LPL a 0 A O f m N a I m e� N m 9 C l0 O l0 O m E `O O U c N h Y '- N w Q D F N p `o IL a 5 d a s a ali N c m a m € ami m N o m t•I a a w Y 4 W a LU o g U g w ii a I- H s - w o y E LL ° v Y - � a x ° a a c N vvoiEs01m o U N 8 ° ao` « U m o E « 0 o « If w o 2 0E « A o 0 E O. E w F- N a E E rn rn U, a a' ►A 3 Hv U E 0 0 m _ a NE n L N E 'E .E I N E E m `o c m c U m E d a m a :S a p o 3 ci0E o y • • 52 Request for Proposal RFP 25-087 Development of a Form -Based Code Docusign Envelope ID: 4E5D2E7A-11 D8-47EB-85C8-4C3C540E78C6 Exhibit C Proposed Work Plan Docusign Envelope ID: 4E5D2E7A-11 D8-47EB-85C8-4C3C540E78C6 F. Project Approach and Work Plan Overall Project Understanding and Overview of Approach It is the DPZ team's understanding that the development of a Form -Based Code (FBC) for the North Quadrant Target Area (Target Area) is intended to ensure a predictable, uncluttered, and easily -administered framework for appropri- ate growth, whilst preserving the Target Area's character; improving connectivity and walk - ability; and creating a livable community. This effort will commence with an assessment of the current Land Development Code (LDC) and its regulatory barriers to meeting the goals (perti- nent to the Target Area) per the results of the 2024 Comprehensive Plan Visioning Survey. Following that assessment, the preparation of the FBC will focus on enhancing the unique quali- ties to the Target Area; nurturing the appropri- ate balance of uses and activities; leveraging community facilities and spaces to complement and enhance private initiatives; strengthening the existing/expanding development context; and protecting historic buildings and culturally and/ or environmentally significant areas/vistas. Much of the Target Area has a gridiron block struc- ture — a good chassis for a form -based code (see below). Opportunities remain for build- ing on the award -winning Downtown -Waterfront Master Plan, and focusing efforts on areas needing greater attention, e.g., the gateway into Downtown and other transition areas. The FBC must create the framework for the proper balance of uses, addressing shortfalls in specific uses, and introducing uses that complement rather than compete with existing ones. It is our understanding that the City of Clermont has initiated this Code project in parallel with an anticipated update to the City's Comprehensive Plan, and that both efforts are to be guided by the aforementioned 2024 Survey. The DPZ team has a great admiration for the natural and built environment of Clermont (several of our team members reside in the City). Its historic Downtown; other burgeoning commercial areas; important institutional anchors; and green landscapes combine to make a city of unique character. Clermont's appeal is magnified by its role as the largest city in Lake County. In this situ- ation it is understood that development pressure from welcomed economic growth is often at odds with the goal of maintaining a cultural and built history of a different scale. Team Organization; Management and Reporting Approach The DPZ team brings decades of experience in delivering high -quality planning and design services, supported by strong client references and a commitment to agile project management. We will proactively manage the process and time- line, and coordinate closely with the City proj- ect team to schedule key meetings that maintain momentum and ensure clear communication. Our team structure and approach are designed to deliver thoughtful, responsive service aligned with the project's scope and goals. DPZ maintains a deliberately small firm size to ensure quality control and deep engagement with each project. We selectively accept only those commissions that align with our values and allow us to make a meaningful contribution. Typically, we take on just one major design project per month, focusing significant resources to complete work efficiently and at a high standard. Apart from the above, DPZ's service philosophy, quality assurance, schedule maintenance, and work management strategies include those listed below and overleaf: • Conducting on -site workshops - DPZ prior- itizes working on -site to better understand local culture and provide direct access to stakeholders and information, fostering a more informed and responsive planning process. © 2025 DPZ CoDesign, LLC 39 Docusign Envelope ID: 4E5D2E7A-11 D8-47EB-85C8-4C3C540E78C6 F. Project Approach and Work Plan (Below) Various tasks and processes led by DPZ for the form -based code for Laval, Quebec • A compressed, intense collaborative effort for each project - The Charrette is central to DPZ's approach: an intensive, collab- orative process involving early and continuous stakeholder engagement to build consensus and produce a shared, synthe- sized plan. The team conducts the real work of analysis, design, and planning during a public workshop, condensing months of work and using the fast pace to spark creative thinking, stream- line decisions, and avoid gridlock. • Use of short feedback loops - Design concepts are shared with stakeholders within hours, enabling quick corrections, build- ing trust, and ensuring steady progress within the compressed Charrette timeline. • A multidisciplinary project team - DPZ integrates local staff and affiliate firms into a cross -disciplinary team, ensuring each deci- sion reflects diverse expertise and minimizing rework through real-time collaboration. • Frequent and open communications between the City project team and the DPZ team - Consistent communication, through biweekly calls and monthly updates, ensures transparency, prompt resolution of issues, and alignment. • Integration of design and planning - By addressing both big -pic- ture goals and detailed solutions through visual tools, DPZ facilitates informed dialogue and lasting agreement rooted in a shared design vision. Proposed Work Plan Our proposed project Work Plan and schedule estimate a 13-month work period. The DPZ team is confident that we can complete the scope in a timely and comprehensive manner within this proposed timeframe. Task 1: Project Initiation and Management Proposed Duration: Mainly Months 1 - 3, pending more detailed discussions with the City (Management occurs throughout the 13-month course of the Project) 1.1 Project Initiation: The City project team and the DPZ team will conduct a Project Initiation Meeting to: - Set project process and procedures • Confirm project schedule of work, production, meetings, and presentations • Confirm of project scope and deliverables • Confirm methods of communication of proposals and progress • Conduct a project area tour with the City project team, docu- menting initial observations, findings, and analyses with map 40 Request for Proposal RFP 25-087 Development of a Form -Based Code Docusign Envelope ID: 4E5D2E7A-11 D8-47EB-85C8-4C3C540E78C6 F. Project Approach and Work Plan annotations, sketches, and photographs, to be incorporated into (Below) Sample analyses/ the background information, project base maps, and the existing appraisals (Pine Bluff [AR] conditions analysis under Task 3. Comprehensive Plan, by DPZ) Deliverables and Meetings: Confirmed project scope and deliverables Confirmed project schedule of work/timeline, production, meetings, and presentations Project management and communications protocols One work session with the City project team Bi-weekly coordination calls with the City project team 1.2 Baseline Information, Background Materials, Prior Studies, Existing Conditions Collation and Initial Review: The DPZ team will work with the City project team to identify relevant planning studies, reports, and development proposals (e.g., prior/current plans and any other prior/current planning studies and reports), policy docu- ments (e.g., zoning maps and regulations), and potential research data for use in the master planning process. We, with assistance and provision from the City project team, will begin collating the base plan information (maps, surveys, and other baseline data) needed for the physical planning and design. The items below are among the other materials and data the DPZ team will collate and format, with assistance from the City: • Existing City plans, including the 2009 (Clermont) Comprehensive Plan, the Downtown -Waterfront Master Plan, the Lake County Comprehensive Plan, and other plans envi- sioned for various districts and neighborhoods; base maps (GIS/ CAD), aerial photography, eye -level site photos, and other perti- nent digital survey information at the regional and local scales, along with other planning reports and datasets, developed as part of previous efforts as well as documentation of local and regional precedents of development (favorable and unfavorable; • The current planning and regulatory context pertinent to the Target Area - Future Land Use Map, Zoning Code and zoning district boundaries, transitional zoning, lot consolidation etc.; municipal policies; and other regulations (e.g., easements or restrictions); • Transportation data pertinent to the Target Area — traffic volume and speed data, traffic impact assessments, parking data and studies, and other transportation studies provided by the City, Lake County, Florida Department of Transportation (FDOT), or other sources; • Civil works/utility atlases and record plans (e.g., water, sewer, stormwater, power, etc. — existing and proposed) pertinent to Community & Neighborhood Regeneration Nees M Stability entl Change r ,s. Pedestrian Frontage Assessment DavMown l:a � Transportation & Traffic Circulation Funollonal Cleselfi-Ion © 2025 DPZ CoDesign, LLC 41 i Docusign Envelope ID: 4E5D2E7A-11 D8-47EB-85C8-4C3C540E78C6 the Target Area, provided by the City or third parties; impact assessments and other stud- ies; proposed municipal capital improvements and civic infrastructure projects; • Environmental analysis pertinent to the Target Area (e.g., the waterfront) — previous/ongo- ing environmental studies, including the East Central Florida Regional Resilience Action Plan, and databases including information on environmentally -sensitive areas; • Previous market analyses and demographic data pertinent to the Target Area, including any projections (e.g., population); develop- ment data including existing uses, supply and demand/inventory for various uses (if avail- able), any market analyses and data for indi- vidual projects in the Target Area; approved projects, and any related development agreements; and various studies of housing, commercial/retail, and market dynamics; • Constraints mapping conducted by others; • The Downtown -Waterfront Master Plan; and • As timing permits, visioning input from the Citywide Comprehensive Plan update effort pertinent to the Target Area. (Note: The DPZ team will rely on the complete- ness and accuracy of the project base informa- tion available to date. The DPZ team shall not be responsible for updating and/or correcting such in -formation, or updating and/or correcting docu- ments produced from the same.) Deliverables: Confirmed project datasets and base documents to be provided by the City to the DPZ team 1.3 Stakeholder Roundtables: In consultation with the City project team, the DPZ team will conduct stakeholder roundtables with City Council (Council), Planning & Zoning Commission (PZC), Downtown Clermont Community Redevelopment Agency (CRA), South Lake Chamber of Commerce (Chamber), other City departments, institutional partners, Target Area landowners, and Target Area residents (and those from areas adjoining the Target Area). Stakeholders will be interviewed to understand what goals, ideas, or concerns they have for the Target Area FBC. (Note: If the City prefers to assemble a stake- holder committee, DPZ would be amenable to meeting with them instead.) Deliverables and Meetings: Stakeholder roundtables Documentation of the roundtable sessions (may be partial/in progress) 1 City project team meeting; other meetings with Staff as needed Task 2: Public Engagement and Stakeholder Outreach Proposed Duration: Throughout the 12-month course of the project A thoughtful and well -organized public engage- ment process will be essential to the success of the Form -Based Code process and output. Working closely with the City's Development Services Department and Public Information Office, DPZ will prepare a Public Engagement Plan. This plan will outline outreach strategies, milestones, and communication tools to ensure a 42 Request for Proposal RFP 25-087 Development of a Form -Based Code Docusign Envelope ID: 4E5D2E7A-11D8-47EB-85C8-4C3C540E78C6 F. Project Approach and Work Plan transparent and inclusive process that reaches Target Area stake- holders and the community at large. As described above, we will conduct targeted stakeholder roundta- bles with Target Area stakeholders to gather input on local oppor- tunities, concerns, and priorities for the FBC. These sessions will help build trust and inform the direction of the Code. Moreover, at key stages and per the RFP, we will organize at least three public workshops, at least two of which are envisioned to be integrated into a Code Visioning Charrette (please refer to Task 4 below). These engagement processes are embedded in the process and are described under the various tasks below. Last but not least, to keep the public informed and engaged throughout the process, we will collaborate with the Development Services Department and Public Information Office on a proj- ect website or web page for updates, event announcements, draft materials, and public comment at each phase. Deliverables and Meetings: Public Engagement Plan Stakeholder roundtables Three public workshops, at least two of which are envisioned to be integrated into a Code Visioning Charrette FBC website or project page Task 3: Existing Conditions and Analysis Proposed Duration: Months 1 - 3, pending more detailed discus- sions with the City A detailed assessment of existing conditions will serve as the foun- dation for the FBC. The DPZ team will conduct a comprehensive review of all relevant background materials, including the existing zoning code, Comprehensive Plan/Comprehensive Plan update, prior studies, and adopted policies. This review will assess the City's current regulatory framework alongside existing land use patterns, transportation systems, and urban design characteristics in the Target Area. We will evaluate how development trends align with community goals and identify barriers to achieving walkable, mixed -use urban- ism. The analysis will also highlight opportunities to strengthen Clermont's small-town character and its growing regional role. This work will be compiled into an illustrated Existing Conditions Report, including an analysis of opportunities and constraints that (Facing Page) A Town Hall planning meeting (themed as a Family Dinner), led by DPZ (Below) Sample of DPZ Projects Media Outreach: (Top) Erie Town Center Outreach Poster, and (Bottom) the project website for the Village of Key Biscayne Vision Plan t&t's Start TOWN CENTER ,,,a,„_,,,, TOWN E EN TER STD DYAREA Gras d-t DESIGN TOWN CENTER E NTETR�r CHARRETTE? ..,, ._ >= �u.o�...,,n..u.,..•,..•. y p�ak Up Key Biscayne iy . , ou. �y • ou. s oY Shaping the Future of Key Biscayne with DPZ CoDESIGN Continues Thank you for joining the Vision Board public workshops which took place February 15-19th. Your insights made it an exciting and dynamic process. Engagement will continue through July. Stay tuned for ongoing updates. If you haven't already, please take a moment to fill out the surveys and post ideas to the board. If you missed the public workshops, read coverage in The Islander News and watch replays of the workshops. VISIONTHE 1 KEY DATES MENNEN —A © 2025 DPZ CoDesign, LLC 43 Docusign Envelope ID: 4E5D2E7A-11 D8-47EB-85C8-4C3C540E78C6 F. Project Approach and Work Plan (Below) Samples of Current will shape the Code's direction. In tandem, DPZ will outline a prelim - Zoning District Analysis and inary mission and set of goals for the FBC, along with a list of key Proposed Regulating Plan concerns and priorities. These will guide the work in Task 4 and Analysis, by DPZ team member establish a clear framework for drafting the Code. Gridics for Kingston, NY (Facing Page) DPZ's update of the Coral Gables (FL) Zoning Code from a Euclidean frame- work to a form -based frame- work included the study and preparation of zoning equiv- alencies from over 57 single - land use zoning districts and overlay districts (left and middle columns) to just 22 new form - based zoning districts (right column) A Deliverables and Meetings: Successive PowerPoint presentations Existing Conditions Report City project meeting (of the 3) public workshops to present the findings and the intended process of drafting the FBC Task 4: Code Framework and Visioning Proposed Duration: Months 3 - 4, pending more detailed discus- sions with the City A major component to drafting the FBC is a multi -day Code Visioning Charrette, to engage specific topics and to enable A a condensed and iterative process with key community decision -makers. 4.1 Pre-Charrette Preparations and Logistics: Prior to the Code Visioning Charrette (see Sub -task 4.2 following), the DPZ team will work with the City project team to prepare a draft Charrette schedule and an annotated Charrette agenda. The pre-Charrette preparations shall also include the logisti- cal planning for the Charrette. These aspects include but are not limited to arranging any required travel, accommoda- tions, and other related logistics for consultant team members; and finalizing the set-up of the Charrette and other Charrette requirements. The DPZ team and the City project team will develop a 44 Request for Proposal RFP 25-087 Development of a Form -Based Code Docusign Envelope ID: 4E5D2E7A-11 D8-47EB-85C8-4C3C540E78C6 AmhhvdZoning districts [Prc-200)J Archlsedrortng dlsVkts(2W7.20) Nmmri &&kta R-1.2. R-3. Rd, R-5. R-4 R-6.7, R-7, R-8, R-9, R-9.10, R-11. R-12. R-14, R-14.15, R-16, R-17. R-18. Single Family Residential (SFIQ District Single Family Residential (SFR) District R-19 R-TH Use Districts Multi -Family 2 (MF2) District Multi-Famiy 2 (MF2) District D-Use Districts Multi -Family 1 Duplex (MFI) District and Mufti-Famiy I Duplex (MFI) District and Muth- Family Special Area IMFSN District Multifamily 3 District (MF3) A -Use Districts Multifamily Special Area (MFSA) District and Multifamily 2 (MF2) Multifamily 2 (MF2) District and Multifamily 4 (MF4) District District Mixed Use District 1.2 aed 3 Mixed Use (M%D) District CA -the Districts Commercial Limited (CL) District Mixed -use I (MX1) District C8 and CC -Use Districts commercial (C) District Mixed -use 2 (MX2) and Mixed -use 3 (MX3) District M-Use Districts Industrial (I) District Mixed.use 2 (MX2) District Downtown Overlay District Downtown Overlay (DO) District Downtown Overlay (DO) District Central Business District (CBD) Central Business District Overlay (CBD) Giralda Plaza Overby District Giralda Plaza District Overlay North Ponce Neighborhood Conservation Overlay District (NPCO) North Ponce Neighborhood Consevdtion District Overlay INPCO) Residmnal lnhll Regulations Overlay Obbict(RIR) Residential lnhll Regulations District Overlay(RIR) North and South Industrial Mixed -Use District Design District Overby North Ponce Mixed Use Overlay District North Ponce Mixed Use District Overlay Planned Area Development (PAD) District Planned Area Development (PAD) District Planned Area Development (PAD) District University of Miami Campus Area Development (UMCAD) District University Campo (UCD) District University Campus (UCD) District (Appendix D) P Use Districts Preservation (P) District Preservation (P) District S.U. District Special Use (S) District Special Use (S) District X-Uses Conditional uses in various districts Conditional uses in various districts (Article 3 1X) Charrette schedule, to include necessary meet- ings and presentations. Deliverables and Meetings: Code Vision Plan Charrette Schedule and Agenda Code Vision Plan Charrette Logistics Bi-weekly coordination calls/web meetings with the City project team 4.2 Code Visioning Charrette: A central compo- nent of Task 4 will be the Code Vision Charrette — an intensive, collaborative working session held over five to seven days early in this phase. The Charrette will include at least 2 of the 3 proposed public workshops (i.e. the opening session and the closing session). The Charrette will bring together City leadership and staff, the DPZ team, and key stakeholders identified in Task 2. Organized jointly by the City and DPZ, the Charrette will serve as the primary forum for developing the foundational structure of the FBC Through focused discussion, iterative design, and real-time analysis, the team will begin to define the essential elements of the Code as it applies to the Target Area. This will include draft- ing a preliminary framework based on the vision and principles outlined in the Comprehensive Plan and its (assumed to be ongoing) update. The work includes a review of alternative regula- tory schemes, and their advantages and disad- vantages. This is followed by the determination of overall organization and specific techniques of the updated regulations; the identification of which portions of the existing regulations require changes in content or format, and whether any portions of these are to be retained unchanged or with adjustments; an outline of document sections and content; followed by a draft of the text and graphics of the entire proposed FBC. A draft Zoning Equivalency Chart is initiated (see example above) with this task to track proposals throughout the process, and to facilitate compar- isons of differences and commonalities between the existing regulations and the proposed FBC as they evolve. And while the RFP describes conducting a Code Testing Workshop (using real or hypo- thetical development scenarios) as a separate task, from our experience, it is more effective to begin preparing and assessing planning, urban design, and/or building development interven- tions within the Code Visioning Charrette. These may address examples of institutional growth, commercial development/redevelopment, and residential property development, for each © 2025 DPZ CoDesign, LLC 45 Docusign Envelope ID: 4E5D2E7A-11 D8-47EB-85C8-4C3C540E78C6 F. Project Approach and Work Plan (Below) Scenario examination, visualization, and presentation tools: These images from DPZ's Sprawl Repair Manual depict the reconfiguration of conventional residential blocks to introduce and integrate attainable housing. With intelligent coding and redevelopment techniques, these suburban patterns can easily be modified and infilled to create additional development opportu- nities (i.e. for attainable housing), repair car -dom- inated domains, create more pedestrian -friendly building frontages and spaces, and allow for growth while preserving open space and historic neighborhoods .-J� V POTENTIAL INFILL VERSION 1 showing the possible development scenario under current zoning regulations and that intended by the proposed FBC. These specific interventions illustrate the Code Vision, demonstrating the desired physical character of the Target Area, and help inform the draft Regulating Plan. Key outcomes of the Charrette will include the initial structure of the FBC, an outline of its rela- tionship to existing codes and policies, and a draft Regulating Plan that identifies proposed Transect zones. These zones will be calibrated to Clermont's context and will organize devel- opment by intensity, scale, and character. And aligned with the development of specific interven- tions as described above, the team also will begin to define intended building types, frontage condi- tions, and standards for the public realm — essen- tial components of a coherent, place -based code. This work will be compiled into a Code Framework Document that summarizes the proposed structure, formatting conventions, and overall regulatory approach. The document will serve as a bridge between vision and implemen- tation, providing the City and community with a clear and accessible foundation for the final FBC. Deliverables and Meetings: Code Framework Document Draft Regulating Plan Zoning Equivalency Chart Drafts of key illustrative materials, graphics and text; Charrette presentations Multiple topic focused meetings, visioning exer- cises, and interactive work sessions and presentations with Target Area decision -makers and other stakeholders Task 5: Draft Form -Based Code Proposed Duration: Months 4 - 7 (including City review), pending more detailed discussions with the City Following the Charrette and confirmation of the Code framework, the DPZ team will proceed 46 Request for Proposal RFP 25-087 Development of a Form -Based Code Docusign Envelope ID: 4E5D2E7A-11 D8-47EB-85C8-4C3C540E78C6 F. Project Approach and Work Plan with the development of the full draft FBC for the Target Area ("Draft FBC" or "Draft"). The Draft FBC will be carefully tailored to reflect the vision established in the Comprehensive Plan update and the design principles refined through the Code Visioning Charrette process. The Draft will include all key components neces- sary for a clear, actionable, and enforceable Code. This will begin with the Regulating Plan with Transect Zones (T-Zones), establishing the physical framework for growth. Building Form Standards will define the scale, placement, and configuration of private development within each T-Zone, while Public Realm Standards will address streetscapes, civic spaces, and the inter- face between buildings and the public realm. As appropriate, the Code may include limited Use Provisions, crafted to support the intended char- acter and function of each district while avoiding the rigidity of conventional use -based zoning. Definitions and Administrative Procedures will also be included to ensure clarity, consistency, and ease of implementation by the City. Preparation of the Draft may be facilitated with a modest number of workshops with specific stake- holder groups, to be determined under Task 2. The Draft FBC will be written to comply fully with applicable Florida statutes, as well as the City's adopted plans and regulatory framework (as mutually agreed with the City). The resulting document will be legally sound, graphically rich, and easy to navigate — equipping the City with a practical tool for shaping walkable, vibrant, and enduring places. The City will review the Draft FBC and revert to the DPZ team with consolidated comments on the same within one month. Deliverables and Meetings: The Draft Form -Based Code, including: • Regulating Plan (GIS-compatible) MMMr11 eu[o ipniRRun Mae ....... - FVF - -=LLJ= .F ; »w BullG�tunceon dNealbnus war eo uses Ico�sPlr. dated from 360 uses in thew wdcl- zones am fuRher dosOW ay i-mmity wlro tt Wcted(R). Limited (Q and open (OJ dctienado Pewitung processes are keyed wlthtn the wow: Migmed By Right (R�, AIIe d 5y Warrant: Administrative Prpte IM. and Apowed By Exception: Public Hearing (P. Excerpts from Miami 21 (DPZ's overhaul of the City of Miami's use -based zoning code to a form - based code) (Top) Miami 21's Transect-Based City Zoning Map (Bottom) Sample Zoning Page - Building Function: Uses -- The Building Function table allocated over 40 uses (consolidated from 360 uses in the old code) © 2025 DPZ CoDesign, LLC 47 Docusign Envelope ID: 4E5D2E7A-11 D8-47EB-85C8-4C3C540E78C6 F. Project Approach and Work Plan MIAMI 21 ARTICLE 5. SPECIFIC TO ZONES AS ADOPI ED-WOOER Mug 5.5 URBAN CCI(E MANSEL f ZONES I" LXu Hell 40/5d.a.Sm..i.n ena� � Pfty 15AWna al.*% x=" SikniAlK• fui l.tS..AY.I•IaO:.iN• - ..Aa+alw.i.p• 0. Wnb (7CAnn. e.w• 9W,pl�PIKEIQII { f t. e wwe.rrw•• n�—:sv..—,ew.rarr ..wn.v sd.oa,.n ox.:.rnofirar ••-••••i `...i wamr.m�.es.,, b A..bw.P s.r uJ..j xa a R.. i. Oi.n I•..w� Y Sa. ti'^•v ye.dwrn tOa Nin ypn�nn i•..apn PYay ie I ..9•..ngn Y9vy BUR NSCOI✓FAWTIUN e x(slhm I•cww w.nrLc wNeae-. . e w.m.s o.rad l eiwln+ I..•.+Iras/enay.�t o.oar �..,►d 4>�rv. A4 n wa e.•+.1h9r.Y hnA1.. aw>talo IBgllf - aliwj. eaa... n • Mn.rWea(yp.el PERMITTING PROCESS DIAGRAM Applient loningDRK. R.Ittrd Hy Rlgh, W. P,NppYc.lgn Sm..i, Io!Doing ar rD /onig 011ie Ikcision App.I u.iaing Dnildin„ rttmi, rttmi, 48 w.,I.n, Iue.. tt'ry1 Pi..Ppli.Iion Suhmil ,o Pbnnilg Ikgedmenl r.Rr. {'boning Ilepr,m.m, Iwi.w,n App..' P/All App..1 City Comm. Dwlu,g Pttmd • Building Form Standards • Public Realm Standards • Use Provisions (if any) • Definitions and Administrative Procedures One joint presentation to Council and PZC, along- side a modest number of public workshops with members of specific stakeholder groups Meetings as required with the City project team to coordinate efforts Task 6: Refinement Proposed Duration: Months 8 - 9, pending more detailed discussions with the City Under Task 6, initial feedback on the Draft FBC (from Council, from PZC, etc.) will be incorporated as appropriate into revised FBC and associated documents. Deliverables and Meetings: Updated FBC One joint presentation to Council and PZC Meetings as required with the City project team to coordinate efforts Task 7: Adoption Process Proposed Duration: Months 10 '"°°°igD`P°"�`°' - 11++1 pending more detailed CRC I1. d. /-iN .r App ik . P/AH {'Iemung loni,g e,M Apye.h Ibe,d discussions with the City I. V. vri.— /eni,g Ch-V P—Ppli.tion P—PpIk'l on R..ppliu,ion Sobni, Io S-i,,o S,b.nil ,o Pl.nnirg Pbnning Pbmi,g Ikpm,men, Ik"n ., D.prem.n, Ep :'boning I'bnning Pbming Ikpr..We O.P..tmenl Ckfk., Ctt,ili.lion l.tt,ifiu15on Ctttihulion i i. wRl Ht ing LW.Yh H—M9 iW.rMh Nwing I—& Nwd.' 001M• P/AII P/AD PUB App..l App d Ci,y Comm. Ciry Comm. City Commna.on FI OuNdirg 1I1 MnM g Ilwking Pttm• P..mi, Pttmi, The final step in the develop- ment of the FBC is guiding it through a successful adoption process. DPZ will support the City in further presentations of the FBC to Council, PZC, and other applicable boards and review bodies. Our team will work closely with the City proj- ect team to prepare presen- tation materials, respond to questions, and clearly commu- nicate the purpose, content, and benefits of the FBC to deck sion-makers and the public. Request for Proposal RFP 25-087 Development of a Form -Based Code Docusign Envelope ID: 4E5D2E7A-11 D8-47EB-85C8-4C3C540E78C6 F. Project Approach and Work Plan As part of this task, we will prepare further revisions of the FBC in response to comments received during the review process. Under the basic scope of services proposed herein, up to two further rounds of revi- sions are included. Should addi- tional revisions be requested beyond these two, they would be considered additional services. We anticipate that the adoption phase will take approximately two months, although this time- line may be adjusted depending on the Cif 's internal review and 4Eb BEFORE 14 - BEFORE ­V7 - (It P, _ . AFTER Y hearing schedules. DPZ will attend public hearings and provide continued support throughout (Facing Page, Top) A sample the proceedings, ensuring the FBC is positioned for clear under- page from the Miami 21 Zoning standing, public confidence, and formal adoption. Code Deliverables and Meetings: Two further revisions to the FBC, culminating in the Final FBC Support the City in further presentations of the FBC to Council, PZC, and other applicable boards and review bodies Meetings as required with the City project team to coordinate efforts Task 8: Implementation Tools and Training Proposed Duration: Months 12 — 13, pending more detailed discus- sions with the City To ensure the successful roll -out and long-term effectiveness of the FBC, DPZ will prepare a suite of implementation tools and provide training tailored to the needs of City staff, elected officials, profes- sionals, and community stakeholders. We will develop a clear and accessible FBC Manual, designed as a practical reference for day-to-day use by City officials, staff, and developers. This Manual will be formatted for both digital and print distribution and will include explanatory materials, graphics, and step-by-step instructions to support effective application and inter- pretation of the FBC. (Facing Page, Bottom) For Miami 21, DPZ simplified the permitting process and incentiv- ized the use of the new code (Above) Implementation Tools: These images from the Sprawl Repair Manual depict the urban transformation of conventional development types, here a commercial strip center and a corner gas station. Such illus- trations may be incorporated into the proposed FBC Manual, as a visual guide to the new urban character, form, and uses envisioned for the Clermont Target Area © 2025 DPZ CoDesign, LLC 49 Docusign Envelope ID: 4E5D2E7A-11 D8-47EB-85C8-4C3C540E78C6 F. Project Approach and Work Plan Other FBC Implementation DPZ will also lead training sessions to introduce the updated zoning Tools: framework and Regulating Plan, providing hands-on instruction for (Top) A video tutorial for the a range of users — including municipal staff, elected leaders, plan - Interactive Zoning Application ning and development professionals, residents, and civic groups. process (Bottom) The Miami 21 These sessions will be tailored to the specific roles and needs website, regularly updated of each audience. The number and frequency of trainings will be determined in collaboration with the City to ensure broad under- standing and comfort with the new system. • V • �O GNof MI —I —cis Land D., x'� + EO o hhprA—. I C Ce sI arDh 19 City of Miami -- CIS Land Development Application Tutorial City of Miami Gov ®sN 2,772 views + # ... 16 2 ;I 1 0 e 0 M car OI Mlam. ZI FL— x + O O In addition, we will offer recommendations for aligning other local regulatory tools, permitting processes, and administrative proce- dures with the new FBC. This guidance will help ensure a seamless transition from existing systems and support consistent, coordinated implementation moving forward. Deliverables and Meetings: FBC Manual FBC training sessions (number TBD) Recommendations for aligning other regulatory tools and permitting processes Meetings as required with the City project team to coordinate efforts F C C,� 8 codehub.grWks.tom.0 ttllmlem,pIB7780taf-78fd-4446-425b-6315e1186edc '! Miami Zoning Code Search Code Terd.- 05 Inx or coNrENTs Code LINK W COMP PLAN QMwIM»Mato M,aml 21 800k-6 MIAMI 21 CODE > ARTICLE 1 DEFINITIONS > ARTICLE 2. GENERAL PilVASIONS > ARTICLE a. GENERAL TO ZONES > AFrFwu4. STANOANDSANDTABLES > umcIF s. SPECIFIC To zoNts > ARIIClE 6 SUAPLFMFMAI REGULATIONS > MiKU7.R1t0CEDt111FSANDN0NC0NF0WITRS > AIRICILEa. THOIOUGNFAREs > ARTICLE t. LANDSCAPE REQUIREMENTS > umcix to sxG iit U TIONs > ARTICLE 11 ART IN P IC RACES > ArxHR6uA-NrpMglgPd CPnNWEtKKIDIwxt > Appen4,.113 WeIWl DeJ Cw,6elnes > App—C-M4tawn orwMF D,atIM:I > AppenEu D - I IWp1ECMNr > Wkkaa Catty Ce > ApperW.+ f - M,am, Deuen PSIM RNaa SVM SAP Append,. G - River re Strings APPerre-ll R4nrom E.e,alapes > ApI Mum, Rn III> Qkha apprdu J-Wr­NRD-1 PREAMBLE HOW TO USE THE MIAMI 21 CODE Cr _, fa, 8 Text Map Check ... The following information explains how the Miami 21 Code ('Miami 21 Code' or 'the Code) is organized and may best be used. This 'how to' information is advisory only. and is not part of the Code adopted by the City Commission. Organization The Miami 21 Code establishes standards and procedures for new development or redevelopment in the City. It also adopts the Miami 21 Atlas, which acts as the official Zoning Atlas of the City and is filed in the City Clerk's office. The tdi.uni 21 Atl2, designates a Tran—t Zone for all lands within the City. The Code is organized such that the pans interrelate and often must be reviewed together. The list of Articles and sections in the Table of Contents shows the main topics and overall organization of the Code. Article 1. Definitions of Terms and Uses defines key terms in the Code in three sections: definitions of building function uses. definitions of terms and definitions of signs, Article 2. General Provisions contains information on the legal framework of the Code. including its intent and purpose and the Miami 21 Transect principles for settlement patterns that guide the Code. It also contains information on the applicability of the Code which specifies rules of construction. calculations. and Transect Zone boundaries. Article 3. General to Zones introduces the Transect Zones as the structure for requirements related to Density and Intensity, provides guidance for phasing. Lots and Frontages, Density Cakulations. Height. off-street Parking and loading, Sustainability, public Thoroughfares and Frontages. Special Area Plans, Historic Preservation. Waterfront Standards and the Public Benefits Program. Article 4. Standards & Tables illustrates the components of the Code such as Intensity and parking requirements per Transect Zone. sets out the Uses allowed in the various Transect Zones, and the type of permit requtted for the Use. whether administrative (Warrant) or by public hearing (Exception). It also includes corresponding definitions, as well as descriptions of different Frontage types and Civic Space types by Transect Zone. Article 5. Specific to Zones establishes the Transect Zones and the regulations that apply within each Transect Zone. Uses and development standards for each Transect are specified including Building Disposition, Building Configuration. Building Function and Density, parking and architectural, landscape and ambient standards. Diagrams and tables accompany the text in this Article. Article 6. Snpplementai Racal., now. sets forth regulations that apply to specific Uses in addition to the general regulations and Transect regulations set forth in other Articles. These uses include. for example. Piers. docks, and boats: Home Office; Ancillary Units. Community Residences: Adult Daycare: Child Daycare; Auto -Related Uses; helicopter landing sites; Open Air Retail; and Adult Entertainment. Sign standards are also included here. Article 7. Procedures and Nonconformitiessets out the rules for applying the Code and addressing conflicts This Article contains the regulations for 50 Request for Proposal RFP 25-087 Development of a Form -Based Code