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HomeMy WebLinkAbout2026-023 A1 AGREEMENT No. 2026-023 LEAK DETECTION SURVEYS THIS AGREEMENT is made and entered into this 1st day of March 2026, by and between the CITY OF CLERMONT, FLORIDA, a municipal corporation under the laws of the State of Florida whose address is: 685 W. Montrose Street, Clermont, Florida (hereinafter referred to as "CITY"), and AMERICAN LEAK DETECTION, INC., whose address is: 199 Whitney Avenue, Suite 2, New Haven, CT, 06511, (hereinafter referred to as "CONTRACTOR"). WHEREAS, New Hampshire Department of Environmental Services, through the public procurement process, awarded an Agreement for Leak Detection Surveys Contract No. #2025-06; WHEREAS, CITY desires to utilize the above-referenced awarded bid, CONTRACTOR’s response thereto, and Agreement in accordance with CITY’s procurement policy; and WHEREAS, CONTRACTOR desires to enter into a contract with CITY based on the terms and conditions of the New Hampshire Department of Environmental Services Contract Number #2025- 06; WITNESSETH: That the parties hereto, for the consideration hereinafter set forth, mutually agree as follows: 1. SCOPE OF WORK The CONTRACTOR shall furnish leak detection surveys as described in the New Hampshire Department of Environmental Services Contract Number #2025-06, which is attached hereto and incorporated herein as Exhibit "A" and shall perform everything required by this Agreement and the other exhibits attached hereto. Provided, however, that nothing herein shall require CITY to purchase or acquire any items or services from CONTRACTOR that is not specified in CITY’s purchase order. To the extent of a conflict between this Agreement and Exhibit "A", the terms and conditions of this Agreement shall prevail and govern. In all instances, the CITY purchasing policy, resolutions, and ordinances shall apply. 2. THE CONTRACT SUM CITY shall pay CONTRACTOR for the faithful performance of the Agreement as set forth in the Agreement documents and the Price Schedule as set forth in Exhibit "B", attached hereto and incorporated herein. 3. TERM AND TERMINATION A. This Agreement is to become effective upon execution by both parties, and shall remain in effect until Monday, November 30, 2026 unless terminated or renewed by New Hampshire Department of Environmental Services. Contract Packet - 1 of 53 Docusign Envelope ID: A1491974-19FF-452F-801C-A010118D0556 2 B. Notwithstanding any other provision of this Agreement, CITY may, upon written notice to CONTRACTOR, terminate this Agreement: a) without cause and for CITY’s convenience upon thirty (30) days written notice to CONTRACTOR b) if CONTRACTOR is adjudged to be bankrupt; c) if CONTRACTOR makes a general assignment for the benefit of its creditors; d) CONTRACTOR fails to comply with any of the conditions of provisions of this Agreement; or e) CONTRACTOR is experiencing a labor dispute, which threatens to have a substantial, adverse impact upon the performance of this Agreement, without prejudice to any other right or remedy CITY may have under this Agreement. In the event of such termination, CITY shall be liable only for the payment of all unpaid charges, determined in accordance with the provisions of this Agreement, for work properly performed and accepted prior to the effective date of termination. 4. PROVISION OF SERVICES AND COMPLETION OF WORK A. The CONTRACTOR shall only provide to CITY the services contained under the Scope of Work upon receipt of an authorized order from CITY and shall provide the requested items in the timeframe and as set forth in New Hampshire Department of Environmental Services Contract Number #2025-06 or in the specific purchase order or authorized order submitted by CITY. Nothing herein shall obligate CITY to purchase any specific amount of product from CONTRACTOR or create an exclusive purchase agreement between CITY and CONTRACTOR. CITY shall not be obligated or required to pay for any items received until such time as CITY has accepted the items in accordance with the order provided to CONTRACTOR. B. CONTRACTOR, upon receipt of an order hereunder, shall immediately notify CITY if there is an issue or question related to the fulfillment of the order or whether there will be any delay in providing the items requested. Failure of CONTRACTOR to so notify CITY will preclude CONTRACTOR from seeking payment of any kind for any items that were delayed in delivery. Upon receipt of notification of the delay, CITY may, at its sole option, cancel the order and seek the items from any available source. C. It is expressly understood and agreed that the passing, approval, and/or acceptance of any gasoline, diesel, kerosene, LP gas, and bio-diesel herein by CITY or by any agent or representative as in compliance with the terms of this Contract shall not operate as a waiver by the CITY of strict compliance with the terms of this Contract and the CITY may require the CONTRACTOR replace the accepted gasoline, diesel, kerosene, LP gas, and bio-diesel so as to comply with the warranties and specifications hereof. D. COMPANY specifically acknowledges that this Contract does not bind or obligate CITY to purchase any minimum quantity of product during the term hereof. Contract Packet - 2 of 53 Docusign Envelope ID: A1491974-19FF-452F-801C-A010118D0556 3 5. PAYMENTS In accordance with the provisions fully set forth in the Contract Documents, the CONTRACTOR shall submit an invoice to the CITY upon completion of the services and delivery of products as set forth in the applicable purchase order. The CITY shall make payment to the CONTRACTOR for all accepted deliveries and undisputed products delivered and services provided within thirty (30) calendar days of receipt of the invoice. 6. DISPUTE RESOLUTION A. In the event of any claim, dispute, or other matter in question arising out of or related to this Agreement, a party shall provide written notice of the claim, dispute, or other matter to the other party and provide no fewer than five (5) days to cure the matter, unless it is the type of matter for which emergency injunctive relief is necessary from a court. Such notice shall be a condition precedent to arbitration or the institution of legal or equitable proceedings by either party, except as otherwise stated in this section. B. The CITY and CONTRACTOR may resolve claims, disputes, and other matters in question between them by mediation. 7. INSURANCE AND INDEMNIFICATION RIDER 7.1. Worker's Compensation Insurance The CONTRACTOR shall take out and maintain during the life of this Agreement, Worker's Compensation Insurance for all its employees connected with the work of this Project and, in case any work is sublet, the CONTRACTOR shall require the subCONTRACTOR similarly to provide Worker's Compensation Insurance for all of the subCONTRACTOR employees unless such employees are covered by the protection afforded by the CONTRACTOR. Such insurance shall comply with the Florida Worker's Compensation Law. In case any class of employees engaged in hazardous work under this Agreement at the site of the Project is not protected under the Worker's Compensation statute, the CONTRACTOR shall provide adequate insurance, satisfactory to the CITY, for the protection of employees not otherwise protected. 7.2. CONTRACTOR’s Commercial General Liability Insurance The CONTRACTOR shall take out and maintain during the life of this Agreement, Commercial General Liability and Business Automobile Liability Insurance as shall protect it from claims for damage for personal injury, including accidental death, as well as claims for property damages which may arise from operating under this Agreement whether such operations are by itself or by anyone directly or indirectly employed by it, and the amount of such insurance shall be as follows: A. CONTRACTOR’s Commercial General Liability, $1,000,000 Each ($2,000,000 aggregate). Liability Coverages, Bodily Injury Occurrence, & Property Damage Combined Single Limit Contract Packet - 3 of 53 Docusign Envelope ID: A1491974-19FF-452F-801C-A010118D0556 4 B. Automobile Liability Coverages, $1,000,000 Each, Bodily Injury & Property Damage Occurrence, Combined Single Limit C. Excess Liability, Umbrella Form $2,000,000 Each Occurrence, Combined Single Limit The insurance clause for both BODILY INJURY AND PROPERTY DAMAGE shall be amended to provide coverage on an occurrence basis. 7.3. Indemnification Rider A. To the fullest extent permitted by law, the CONTRACTOR shall indemnify and hold harmless the CITY and its employees from and against all claims, damages, losses, and expenses, including but not limited to reasonable attorney's fees, arising out of or resulting from its performance of the Work, provided that any such claim, damage, loss or expense (1) is attributable to bodily injury, sickness, disease or death, or to injury to or destruction of tangible property (other than the Work itself), and (2) is caused in whole or in part by any negligent act or omission of the CONTRACTOR, any subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, regardless of whether or not such acts are caused in part by a party indemnified hereunder. Such obligation shall not be construed to negate, abridge, or otherwise reduce any other right to obligation of indemnity which would otherwise exist as to any party or person described in this Article; however, this indemnification does not include the sole acts of negligence, damage or losses caused by the CITY and its other contractors. B. In any and all claims against the CITY or any of its agents or employees by any employee of the CONTRACTOR, any subcontractor, anyone directly or indirectly employed by any of them, or anyone for whose acts any of them may be liable, the indemnification obligations under this Paragraph shall not be limited in any way by any limitation on the amount or type of damages, compensation or benefits payable by or for the CONTRACTOR or any subcontractor under workers' or workmen's compensation acts, disability benefit acts or other employee benefit acts. C. The CONTRACTOR hereby acknowledges receipt of ten dollars and other good and valuable consideration from the CITY for the indemnification provided herein. 8. NOTICES All notices shall be in writing and sent by United States mail, certified or registered, with return receipt requested and postage prepaid, or by nationally recognized overnight courier service to the address of the party set forth below. Any such notice shall be deemed given when received by the party to whom it is intended. Contract Packet - 4 of 53 Docusign Envelope ID: A1491974-19FF-452F-801C-A010118D0556 5 CONTRACTOR: American Leak Detection, Inc. 199 Whitney Avenue, Suite 2, New Haven, CT, 06511 Attn: Jimmy Carter, Senior Director of Corporate Field Services OWNER: City of Clermont 685 W. Montrose Street, Clermont, FL 34711 Attn: Rick Van Wagner, City Manager Either party may change the name of the person receiving notices and the address at which notices are received by so advising the other party in writing. 9. MISCELLANEOUS 9.1. Attorneys’ Fees In the event a suit or action is instituted to enforce or interpret any provision of this Agreement, the prevailing party shall be entitled to recover such sum as the Court may adjudge reasonable as attorneys’ fees at trial or on any appeal, in addition to all other sums provided by law. 9.2. Waiver The waiver by CITY of breach of any provision of this Agreement shall not be construed or operate as a waiver of any subsequent breach of such provision or of such provision itself and shall in no way affect the enforcement of any other provisions of this Agreement. 9.3. Severability If any provision of this Agreement or the application thereof to any person or circumstance is to any extent invalid or unenforceable, such provision, or part thereof, shall be deleted or modified in such a manner as to make the Agreement valid and enforceable under applicable law, the remainder of this Agreement and the application of such a provision to other persons or circumstances shall be unaffected, and this Agreement shall be valid and enforceable to the fullest extent permitted by applicable law. 9.4. Amendment Except for as otherwise provided herein, this Agreement may not be modified or amended except by an Agreement in writing signed by both parties. Contract Packet - 5 of 53 Docusign Envelope ID: A1491974-19FF-452F-801C-A010118D0556 6 9.5. Entire Agreement This Agreement, including the documents incorporated by reference, contains the entire understanding of the parties hereto and supersedes all prior and contemporaneous Agreements between the parties with respect to the performance of services by CONTRACTOR. 9.6. Assignment Except in the event of a merger, consolidation, or other change of control pursuant to the sale of all or substantially all of either party’s assets, this Agreement is personal to the parties hereto and may not be assigned by CONTRACTOR, in whole or in part, without the prior written consent of CITY. 9.7. Venue The parties agree that the sole and exclusive venue for any cause of action arising out of this Agreement shall be Lake County, Florida. 9.8. Applicable Law This Agreement and any amendments hereto are executed and delivered in the State of Florida and shall be governed, interpreted, construed, and enforced in accordance with the laws of the State of Florida. 9.9. Public Records The CONTRACTOR expressly understands records associated with this project are public records and agrees to comply with Florida’s Public Records law, including the following: A. Keep and maintain public records that ordinarily and necessarily would be required by the CITY in order to perform the services contemplated herein. B. Provide the public with access to public records on the same terms and conditions that the CITY would provide the records and at a cost that does not exceed the cost provided in Florida’s Public Records law or as otherwise provided by law. C. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law. D. Meet all requirements for retaining public records and transfer, at no cost, to the CITY all public records in possession of CONTRACTOR upon the termination of the contract and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. The CONTRACTOR shall make reasonable efforts to provide all records stored electronically to the CITY in a format compatible with the information technology systems of the CITY. E. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, THE Contract Packet - 6 of 53 Docusign Envelope ID: A1491974-19FF-452F-801C-A010118D0556 7 CONTRACTOR SHALL CONTACT THE CITY’S CUSTODIAN OF PUBLIC RECORDS AT THE CITY CLERK’S OFFICE, (352) 241-7331. 9.10. Coercion for Labor or Services Certification Pursuant to Section 787.06(14), Florida Statutes, the CONTRACTOR certifies, under penalty of perjury, that it does not use “coercion for labor or services,” as defined in Section 787.06, Florida Statutes, in connection with the performance of this Agreement, including but not limited to: using or threatening force; restraining, isolating, or confining; debt bondage; withholding or controlling identification or immigration documents; causing or threatening financial harm; enticing by fraud or deceit; or providing Schedule I or II controlled substances for the purpose of exploitation. The CONTRACTOR shall include a substantially similar requirement in all subcontracts and purchase orders at any tier. Any violation of this provision constitutes a material breach, and the CITY may pursue any remedies available under this Agreement, at law, or in equity, including termination for cause. By executing this Agreement electronically, CONTRACTOR affirms this certification under penalty of perjury as of the Effective Date of this Agreement. 10. AGREEMENT DOCUMENTS The Agreement Documents, as listed below, are herein made fully a part of this Agreement as if herein repeated. Document Precedence: A. This Agreement B. Purchase Order C. An applicable Contractor Quote or Statement of Work D. All documents contained in the New Hampshire Department of Environmental Services Contract Number #2025-06. Contract Packet - 7 of 53 Docusign Envelope ID: A1491974-19FF-452F-801C-A010118D0556 IN WITNESS WHEREOF, the parties hereto have executed this Agreement. CITY OF CLERMONT AMERICAN LEAK DETECTION, INC. **signature_81482** SIGNATURE **name_81482** FULL NAME **role_81482** TITLE **date_signed_81482** DATE SIGNED **signature_81484** SIGNATURE **name_81484** FULL NAME **role_81484** TITLE **date_signed_81484** DATE SIGNED ATTEST **signature_81483** SIGNATURE **name_81483** FULL NAME **role_81483** TITLE **date_signed_81483** DATE SIGNED Contract Packet - 8 of 53 Docusign Envelope ID: A1491974-19FF-452F-801C-A010118D0556 2/27/2026 Senior Director of Corporate Field Services Jimmy Carter 2/27/2026 City Manager Rick Van Wagner Tracy Ackroyd Howe City Clerk 3/2/2026 Exhibit A NHDES Agreement #2025-06 Contract Packet - 9 of 53 Docusign Envelope ID: A1491974-19FF-452F-801C-A010118D0556 Contract Packet - 10 of 53 Docusign Envelope ID: A1491974-19FF-452F-801C-A010118D0556 Contract Packet - 11 of 53 Docusign Envelope ID: A1491974-19FF-452F-801C-A010118D0556 Contract Packet - 12 of 53 Docusign Envelope ID: A1491974-19FF-452F-801C-A010118D0556 Contract Packet - 13 of 53 Docusign Envelope ID: A1491974-19FF-452F-801C-A010118D0556 Contract Packet - 14 of 53 Docusign Envelope ID: A1491974-19FF-452F-801C-A010118D0556 Contract Packet - 15 of 53 Docusign Envelope ID: A1491974-19FF-452F-801C-A010118D0556 Contract Packet - 16 of 53 Docusign Envelope ID: A1491974-19FF-452F-801C-A010118D0556 Contract Packet - 17 of 53 Docusign Envelope ID: A1491974-19FF-452F-801C-A010118D0556 Contract Packet - 18 of 53 Docusign Envelope ID: A1491974-19FF-452F-801C-A010118D0556 Contract Packet - 19 of 53 Docusign Envelope ID: A1491974-19FF-452F-801C-A010118D0556 Contract Packet - 20 of 53 Docusign Envelope ID: A1491974-19FF-452F-801C-A010118D0556 Contract Packet - 21 of 53 Docusign Envelope ID: A1491974-19FF-452F-801C-A010118D0556 Contract Packet - 22 of 53 Docusign Envelope ID: A1491974-19FF-452F-801C-A010118D0556 Contract Packet - 23 of 53 Docusign Envelope ID: A1491974-19FF-452F-801C-A010118D0556 Contract Packet - 24 of 53 Docusign Envelope ID: A1491974-19FF-452F-801C-A010118D0556 Contract Packet - 25 of 53 Docusign Envelope ID: A1491974-19FF-452F-801C-A010118D0556 Contract Packet - 26 of 53 Docusign Envelope ID: A1491974-19FF-452F-801C-A010118D0556 Contract Packet - 27 of 53 Docusign Envelope ID: A1491974-19FF-452F-801C-A010118D0556 Contract Packet - 28 of 53Docusign Envelope ID: A1491974-19FF-452F-801C-A010118D0556 Exhibit B City of Clermont Proposal Contract Packet - 29 of 53 Docusign Envelope ID: A1491974-19FF-452F-801C-A010118D0556 Corporate Office: 199 Whitney Ave New Haven CT. 06511 & 77551 El Duna Ct Palm Desert Ca 92211 Phone:760-320-9991 or 760-408-4835 Leak Survey Proposal M478 – City of Clermont January 2026 American Leak Detection Jimmy Carter, Sr. Dir. of Field Operations Corporate Office 199 Whitney Ave New Haven CT. 06511 And 77551 El Duna Ct Palm Desert Ca 92211 760-320-9991 or 760-408-4835 Jcarter@americanleakdetection.com Contract Packet - 30 of 53 Docusign Envelope ID: A1491974-19FF-452F-801C-A010118D0556 2 Table of Contents Overview Page 3 Project Approach Page 5 Project Team Page 8 Supplemental Information Page 11 Products / Services Page 12 Company References and Experience Page 13 Work Plan Page 17 Equal Opportunities Statement Page 20 Drug and Alcohol Policy Page 22 Estimate for Works Page 23 Contract Packet - 31 of 53 Docusign Envelope ID: A1491974-19FF-452F-801C-A010118D0556 3 OVERVIEW AND SUMMARY American Leak Detections (ALD) is a consulting company specialized in water loss control - water loss management is the sole focus of ALD’s services. Water loss management requires an in-depth understanding of many aspects of a water utility’s organization and operations. Our wide range of knowledge and skill set enables us to provide the most effective water loss assessment for you. ALD and our team are uniquely equipped to assist the City of Clermont in achieving increased efficiency through the reduction of water losses on the distribution system. City of Clermont is requesting services for a comprehensive leak detection survey of approximately 30 miles of the water distribution network. The system consists of approximately 30 miles of mainly non-metallic pipework. The purpose of the survey is to locate water leaks throughout the water network. The City of Clermont can then proceed with the necessary repair of the located leaks to stop excessive water losses in the system. The identification and repair of leaks in the distribution system will reduce water losses in the city which will increase cost savings and prevent unnecessary strain on the water network. The surveys will be completed by experienced leakage technicians making use of a variety of specialized acoustic leak detection equipment. The leak survey process entails various phases ü leak identification ü leak confirmation ü leak location for which different types of equipment may be necessary. ALD utilizes state-of-the art acoustic equipment such as sounding devices, microphones, digital correlators, and loggers. The survey requires the acoustic and visual inspection of all water meters, without skipping any available appurtenance regardless of proximity to another inspected appurtenance. This type of leak survey is the most effective method to located all acoustically detectable leaks. It is especially important to follow this survey methodology in a system like the City of Clermont. The identification of leaks in non-metallic pipes by acoustic methods is more complex because sound does not travel as far as it does through metallic pipes. Therefore, sounding all water meters and available appurtenances is key to ensure that all detectable leaks are identified. In these circumstances we shall also surface sound every 10-12ft using ground microphones. Where PRV’s are present extra consideration should be taken in order to nullify the noise created by the apparatus. We shall liaise with our clients in order to see if it is possible to shut Contract Packet - 32 of 53 Docusign Envelope ID: A1491974-19FF-452F-801C-A010118D0556 4 the PRV’s whilst we are testing in these areas or shall measure the sound created in order to remove these from any correlations. Through our extensive experience conducting leak detection work throughout the US and UK, ALD has developed successful strategies to overcome the challenges that may arise during this type of field work. Some of the challenges of this type of work may include high noise or high traffic areas, other sources of noise, incomplete information on the mapping system, and complex pipe networks, among others. Employing a variety of strategies and equipment with distinct capacities, detailed review of maps, discussions with utility personnel, adjusting work hours, and repeat visits at different times are some of the general strategies that we use to guarantee the most possible accurate result. Each location surveyed and each potential leak noise is approached with the unique strategy that is most appropriate for that location’s conditions. Contract Packet - 33 of 53 Docusign Envelope ID: A1491974-19FF-452F-801C-A010118D0556 5 PROJECT APPROACH The project involves performing a detailed leak detection survey on approximately 30 miles of the water distribution system comprised of predominately PVC pipework. All water meters and accessible appurtenances will be sounded during the survey. Prior to performing the field survey, ALD technicians will review infrastructure maps and then coordinate with the City of Clermont the most appropriate plan and route for the survey. During planning ALD may request for the City of Clermont to identify any areas that may require special City of Clermont consideration such as high-risk areas, gated communities, and sensitive or high-use customers. The project will commence with a kick-off meeting with project and utility staff to discuss the suggested project approach and coordinate logistics. Upon agreement of approach and logistics, the ALD technicians will commence the field work. ALD will attend meetings a set out by the city to discuss progress, projected work, support needed from the City of Clermont, and any other questions that may arise during the survey. The field work is generally performed in two phases: first, there is a general surveying phase where all assets are surveyed and second, there is a leak confirmation and pinpointing phase, where potential leak noises are verified and located. With some leaks the two steps may be performed within the same work session, but other noises in more complicated settings may need additional work sessions, additional equipment, or both to be verified and pinpointed. The exact methods used for leak detection will vary across the area and will be dependent on the following: - ü Available pressure in the system ü Pipe material ü Availability of fittings ü Levels of commercial consumption ü Diurnal consumption patterns ü Ground conditions ü Water quality issues ü Extraneous noise within the system ALD will provide as a minimum; ü Management support ü High specification of equipment ü Flexibility ü Excellent levels of customer care and support ü High levels of Health and Safety training and awareness Contract Packet - 34 of 53 Docusign Envelope ID: A1491974-19FF-452F-801C-A010118D0556 6 The main skill sets of all our field teams are as follows: - ü Basic correlation ü Pipe-tracing ü Sounding techniques ü Use of ground Microphones ü Confined Space Awareness ü Valve Ops ü Health & Safety Awareness ü Environmental Awareness ü Manual Handling ü COSHH awareness ü Basic understanding of pressure management ü Understanding of regulatory requirements ü Customer awareness Our Team Leads are profound in:- ü Advanced correlation (digital correlators, hydrophones etc.) ü Good working understanding of pressure management ü Acoustic logging and an understanding of associated data ü Ability/experience to undertake zone validation exercises, PST’s etc. ü Understanding of DMA data ü Skills to undertake trunk main surveys and balances ü Ability to undertake commercial water audits All of our technicians have worked on both large- and small-scale Leak Detection framework agreements and are fully committed to providing a first-class service at all times. During the initial survey work, ALD’s leak detection technicians will use an acoustic leak sounding device to come into contact with meters, service connections, hydrants, and valves throughout the water distribution system to listen for any possible leak noise. If there is a leak in the surrounding area, the electronic equipment amplifies the noise generated by the leak and the technician is alerted that there is a leak. When the technicians hear a potential leak noise and there are no visible signs of a leak, such as water on the surface, all potential leak noises are verified either with an alternate method or at a later time. During the leak verification process, the technicians work to confirm that the noise is caused by a leak and to identify a more exact location of the leak. Depending on the complexity in locating the leak, a leak noise correlator, noise loggers, or a ground-mic may be used. This phase may also require assistance from the City of Clermont either to open hydrants, operate valves, or shut-off water service to a particular customer. ALD will inform the City of Clermont by weekly emails of any type of assistance requested from the City of Clermont for this purpose. If the noise is confirmed as a leak noise and upon pinpointing the leak location, the ALD technician will mark the location of the leak as agreed with the City of Clermont and generate a leak report documenting the location and any other relevant information. Contract Packet - 35 of 53 Docusign Envelope ID: A1491974-19FF-452F-801C-A010118D0556 7 ALD understands that the City of Clermont will confirm the leak location with their own crew. ALD will re- survey if there are any conflicting results. In addition, if the utility is having trouble locating the reported leak, ALD technicians can assist in locating the leak during the excavation process. In the event that ALD technicians cannot perform the survey during normal business hours due to traffic congestion, ambient noise, or safety concerns, the City of Clermont will be contacted to determine if off-hours surveying, or overnight logging is appropriate. ALD will seek approval from the City of Clermont prior to execution of any off-hours work at no additional cost. ALD will communicate general project progress and report located leaks. § Each week ALD will provide a daily summary of miles surveyed, number and type of leaks detected and estimated loss. Individual Leak Sheets for each confirmed leak will be submitted indicating type of leak (main, valve, hydrant, etc.), leak location (address if available), geographic coordinates, estimated leak flow, map of leak location, and photographs. § A Final Report will be provided for each survey round that will include a summary of the work performed, approximate GPD loss, types of leaks found, quantity of leaks found and recommendations. Contract Packet - 36 of 53 Docusign Envelope ID: A1491974-19FF-452F-801C-A010118D0556 8 PROJECT TEAM ALD will provide a dedicated project team of leading water loss management experts. No portion of the work will be subcontracted. Steve Gayler – Operations Director Steve is an acknowledged specialist in water loss management in the US, UK and Australia, With over 30 years of experience in the water industry. Jimmy Carter – Project Manager Cell: 760 408-4835 Email: jcarter@americanleakdetection.com Jimmy will provide the daily contact to our client and manage all field operations. He will liaise on a daily basis or as required to provide reports, check progress and ensure a high- quality service is being provided. Jimmy will also ensure H&S compliance. Brian Carey – Lead Technician Cell: 910-617-2024 Email: bcarey@americanleakdetection.com Brian will be responsible for the field surveys and ensuring that all leaks present are accurately located and correctly reported. Support Technicians will report directly to Brian and complete surveys as required. Siobhan Gayler – Technical Co-ordinator Email: sgayler1@americanleakdetection.com Siobhan will produce daily reports and monitor performance against schedule. Siobhan will also provide the final reports and ensure accurate billing. Contract Packet - 37 of 53 Docusign Envelope ID: A1491974-19FF-452F-801C-A010118D0556 9 Management and Staffing Management Experience Steve Gayler Director of Operations 30yrs in water industry NRW specialist Water Management & Conservation Pressure Management DMA Design and Build Numerous contracts worldwide Long term multimillion (£) Frameworks Military Bases, Schools, Hospitals, Public Buildings Jimmy Carter Project Manager Over 30 years in water industry Project Management Leak Survey/Correlation Military Bases, Schools, Hospitals, Public Buildings Trainer Technical Support Numerous projects across US Contract Packet - 38 of 53 Docusign Envelope ID: A1491974-19FF-452F-801C-A010118D0556 10 Field Technicians Skill Sets Employee Qualifications Ken Brighton (USA) • Data Logging Jordan Marsh (USA) • Correlation Thomas Walker (USA, AUS) • Hydrophones Jeff Deel (US) • Velocity Measurement Wally Litwin (USA) • Step Testing Dominick Rapisardi (USA) • Trunk/Strategic Mains Perry Goutzos (USA) • Ground Microphone Callum Fowler (UK, USA, AUS) • Tracing/Line Location Adrian Parker (UK, USA, AUS) • Gas Injection Neil Powell (UK, AUS) • NRW Management Frank Hardie (UK, AUS) • Smoke testing Matthew Dear (UK, USA) Matthew Phair (IR, UK, USA) Brian Carey (USA) David Leffingwell (USA) LaDanta Barnes (USA) Contract Packet - 39 of 53 Docusign Envelope ID: A1491974-19FF-452F-801C-A010118D0556 11 SUPPLEMENTAL INFORMATION Company Profile / Background ALD is an established professional company with over 40 years’ experience in the field of leak detection and water conservation. We were established in 1974 and have therefore many years’ experience. ALD work with many water companies and have formed trusted working relationships which have led to our growth in this sector. Due to our spread of work across the country we have been able to adopt many different techniques and methods which in turn enable us to implement and adopt best practice across a number of our contracts. It is our belief that by leading from the top, we are able to fully motivate our staff and therefore provide trusted and stable teams who are committed to providing a first-class service at all times. In order to fully understand our client’s requirements, we will put forward a bespoke works management system in order that we can identify any problem areas and enhance operations to suit. We will then ensure the staff allocated to this contract will be of the right caliber and skill set and through continuous monitoring, will aim to exceed expected performance. We strongly believe in adding value to all parts of our operations, which in turn enhances the experience to the customer. Our level of client support is not matched by any of our competitors, which results in a high level of customer satisfaction. Founding Date We were established in mid 1974 and have therefore many years’ experience. Company Size We are a large company with over locations in 48 states with over 100 locations in all. We have a mix of corporate owned office and Franchisee owned offices with over 700 staff employed. Contract Packet - 40 of 53 Docusign Envelope ID: A1491974-19FF-452F-801C-A010118D0556 12 PRODUCTS / SERVICES ALD are able to offer the following services; Potable Water Network • Leak Detection Surveys ü Correlation ü Accelerometers and Hydrophones ü Open Sounding ü Acoustic Logging ü Ground Microphone ü Gas Injection • Mains/Services Mapping & Tracing ü Mains and asset mapping with highly accurate GPS, plotting to GIS platforms • Flow and Pressure Logging ü Installation, monitoring and analysis • PMA Design / Optimization ü Monitoring, design and installation • DMA / Zone Design / Optimization ü Meter sizing, design, Pressure Zero Testing, meter accuracy testing, installation of data-loggers and telemetry, Water Balance • Water Efficiency Surveys ü Flow testing, Pressure Testing, Retro-fit Flow Restrictors for Showers, Taps, Urinals, Lavatories, Syphon Dams, Dual Flush Systems, Flow Regulators • Water Audits ü Flow / Pressure Surveys, Analysis of Areas of consumption Contract Packet - 41 of 53 Docusign Envelope ID: A1491974-19FF-452F-801C-A010118D0556 13 COMPANY REFERENCES AND EXPERIENCE References ALD work with many water companies and have formed trusted working relationships which have led to our growth in this sector. In 2016 we acquired additional capabilities in order to build and fully exploit the municipal line of business through the purchase of NRW Utilities Ltd, a UK based company specializing in leak detection services. By combining our experience within the group, ALD are able to utilize the expertise of the UK technicians and work closely together with our US technicians. Together, we are able to provide highly experienced and knowledgeable staff from many different sectors of the water industry. Staff have worked at all levels and have been involved in all stages of leakage management from planning and conception to the implementation and management. This coupled with an in-depth understanding of leak detection and water management enables ALD to tackle leakage with high levels of efficiency and success. Reference Contact Details Client: Golden State Water Project: Leak detection of 10% per year of the potable water network Project Manager: Larry Dees Address: 3005 Gold Canal Dr. Rancho Cordova CA 95670 Telephone Number: 916-207-9686 Cell Phone: 805-878-5592 Email: ldees@gswater.com Overview 2019,2020 & 2021 Rancho Cordova, Arden, Bay Point & Clearlake Client: Golden State Water Project: Leak detection survey of the entire water network Project Manager: Joseph Salcido Address: 14835 S. Spring Street, Gardena CA 90248 Telephone Number: 310-660-0320 Ext 101 Email: Joseph.s@gswater.com Overview 2019 & 2020 Phase I and Phase II Gardena Client: City of Flint, Michigan Project: Leak detection survey of the entire water network (600 miles) Project Manager: Paul Simpson Address: 1101 S Saginaw St Room 203, Flint MI 48502 Telephone Number: 810-766-7202 Ext 3411. Cell Phone: 810-397-7247 Email: psimpson@cityofflint.com Overview 2018 & 2020 Leak detection survey of entire 600 mile network Contract Packet - 42 of 53 Docusign Envelope ID: A1491974-19FF-452F-801C-A010118D0556 14 Client: City of Syracuse, New York Project: Leak Survey of system, provide 50 days of survey work per year on 2- year contract Project Manager: Chris Catalano Address: 101 North Beech Street, Syracuse NY 13210 Telephone Number: 315-448-8340 Cell: 315-461-7199 Email: ccatalano@syrgov.net Overview 2018, 2019 & 2020 provide 50 days of leak detection survey work Client: City of Clermont, Florida Project: Leak detection of individual zones, mainly C-900 plastic Project Manager: Jerome McLaren Address: 3335 Hancock Road, Clermont, FL 34711 Telephone Number: 352-241-0178 Email: jmclaren@clermontfl.org Overview 2019 & 2020 leak detection survey Client: City of Spring Hill, TN Project: Leak Survey of entire system – total of 20,290 connections checked. Poly and Copper Services. Project Manager: TC Norman and Missy Stahl Address: P.O. Box 789, Spring Hill, TN 37174 Telephone Number: 931-486-2252 ext. 202 Email: tcnorman@springhilltn.org mstahl@springhilltn.org Overview 2020 & 2021 leak detection survey Contract Packet - 43 of 53 Docusign Envelope ID: A1491974-19FF-452F-801C-A010118D0556 15 Leak detection surveys that have been carried out by ALD in the US. Municipal Reference City of Miramar, Florida Stephen Glatthorn – sglatthorn@miramarfl.gov Tellico Area Services Systems Mark Clinton (423) 884 - 6400 Knox Chapman Utility District Scott Prater (865) 577 - 4497 Oak Ridge National Laboratory – Utilities Division Tim Cofer (865) 576 - 3332 Shane Sheppard Consolidated Irrigation Manager consolidatedirrigation@comcast.net 509-924- 3655 Bryan St Clair Modern Electric Water Superintendent bstclair@mewco.com 509-928-4540 Yakima County Water Mike Shane – Irrigation Engineer mike.shane@yakimawa.gov 509-576-6480 City of Stayton Tom Eztel, Public Works, 503/302- 5268 tetzel@ci.stayton.or.us City of Banks Tom Tuski 503/729- 1028 ttuski@cityofbanks.org City of Roseburg Tony Dietrich, PW Superintendent, 541/492- 6898 tdietrich@cityofroseburg.org Pine Cove Water Jerry Holdber, 24917 Marion Ridge, Pine Cove, CA (951) 659 2675 City of Gridley California City of Winters California Paso Robles Beach Water Assoc. Robert Ruiz, PO Box 315, Cayucos (805) 235 5417 Terrace Water Tobi, PO Box 640, Colton (909) 838 0291 Syracuse, New York Clermont Florida Contract Packet - 44 of 53 Docusign Envelope ID: A1491974-19FF-452F-801C-A010118D0556 16 City of Flint, Michigan Robert Binscik City Of Westland, Michigan Douglas Morton Bay Point GSW California Arden Cordova GSW California Clearlake GSW California Kittery Water District Guy Hodgdon, 17 State Road, Kittery, Maine (207) 439 0775 Specialist Fields – Military Bases Mountain Home Air Force Base Idaho Edwards Air Force Base California Offutt Air Force Base Omaha Nebraska Kingsley Air Force Base Klamath Oregon USA Air Force Base Romania Previous leak detection surveys that have been carried out by our staff in the UK and overseas. Duration Client No of Connections 6 years Essex & Suffolk Water - UK (2008 – 2014) 3m 11 years Thames Water- UK (2002 – 2013) 15m 6 years Scottish Water - UK (2008 – 2014) 4m 1 month UAE 3 years Veolia Water - UK (2009 – 2012) 5m 3 years Veolia Water - UK (2015) 5m 3 years Sydney Water - Aus (2015 – Present) 5m 5 years Hunter Water NSW - Aus (2018 - 2023) 2m 6 years Northumbrian Water – UK (2008 – 2014) 3m 12 years South East Water - UK (1999 – 2011) 1m 6 years South West Water - UK (2006 – 2011) 1m 3 years Sutton & East Surrey Water - UK (2011 – 2014) 0.3m 1 year Severn Trent Water - UK (2012 – 2013) 4.5m Contract Packet - 45 of 53 Docusign Envelope ID: A1491974-19FF-452F-801C-A010118D0556 17 Work Plan Methodology Scope of works – Leak Detection Surveys In order to tackle leakage in the most cost-effective manner it is imperative that the correct method of leakage detection is used. Often a mix of techniques will be required to meet objectives. The main methods we tend to adopt are; - Open Sounding: This can take the form of either mains sounding or blanket sounding, where all fittings are sounded, including customer stop-taps. This method is time-consuming but can be very effective on non-metallic systems or poor pressure areas. Correlation will be used to accurately position the leaks. Leak Noise Correlation: Leak noise correlation is used to accurately pinpoint any leaks. This method is able to detect the sound and vibration of water escaping from a hole or fracture in the pipe using acoustics. By understanding the velocity of noise in any particular pipe and taking record of the pipe material, length and diameter, we are able to accurately locate the position of leaks on the pipeline. Acoustic Logging: to include technologies such as ‘lift and shift’, permanent installations and correlating loggers. This method can be used to great effect on most networks and can reduce survey times significantly in some areas. The main areas where this method has limitations is in areas of high consumption, areas with a high level of MDPE, HDPE or PVC and areas where there are few mains fittings. Ground Microphone: Ground Microphones are particularly useful for pinpointing leaks, especially in non-metallic networks or where noise is minimal. Where conventional methods such as correlators cannot be use, the ground microphone can be used as a survey tool as this equipment can detect noises at very low frequency and decibel. Hydrogen/Nitrogen or Helium Gas Injection: Will only be used where other methods have not been effective. Inert gases such as Hydrogen and Helium can be fed into the pipeline to either mix with the water directly. Where leaks are present the gas will escape with the water and due to it being lighter than air, will find its way to the surface. We will use specialist tracing tools to locate the gas and therefore pinpoint the leak. This approach is particularly useful in non- metallic networks or low-pressure areas where leak noise is minimal. Step-testing: enables areas of leakage to be narrowed down through a number of valve operations and noting the resultant drops on the meter. This enables areas of possible leakage to be localised quickly and therefore survey times reduced. As a company, we favour a slightly different method to standard step-testing, where areas are completely isolated for a period of time leaving customers with no water. Our method is to shut out an Contract Packet - 46 of 53 Docusign Envelope ID: A1491974-19FF-452F-801C-A010118D0556 18 area, check the drop on the meter and then get the area opened up and the process repeated. This ensures that customers are out of water for the shortest possible time. However, we are happy to adopt any practices the client sees fit. The main drawbacks with all methods of step- testing are the possible problems with water quality, poor condition of SV’s (do not hold), all work has to be done at night and interruptions to customers supplies. The exact methods used for leak detection will vary across the area and will be dependent on the following: - • Available pressure in the system • Pipe material • Availability of fittings • Levels of commercial consumption • Diurnal consumption patterns • Ground conditions • Water quality issues • Extraneous noise within the system • Current level of losses A key area of leak detection is to ensure the completeness of repairs and that the leaks can be accurately prioritised for repair thus enabling those with the larger volumes to be repaired first. This can be achieved by shutting out all mains leaks at night noting the drop on the district or zonal meter and therefore quantifying the volume. We must always ensure all staff are adequately trained, both in terms of correlation and pipe tracing, all equipment is regularly checked for accuracy and that all GIS systems are updated when anomalies are found. We possess our own system of regular assessment and equipment audits that ensures that dry holes are kept to a minimum. Method for Determining Leak Noise In order to ascertain how far leak noise can travel in any material it is necessary to create a noise within the network and use a correlator to trace this noise. The distance can then be increased to the point that the correlator can no longer receive this noise. This can be achieved by either slightly opening a fire hydrant or by creating a noise through percussion directly onto a mains fitting. Estimation of Leak Volume The volume of water lost through leaks is estimated by the field engineer. This is based on the decibels caused by the leak, the pipe material together with any visual signs. Contract Packet - 47 of 53 Docusign Envelope ID: A1491974-19FF-452F-801C-A010118D0556 19 Sub-contracting American Leak Detection does not sub-contract any part of its work. We believe that our client deserves the highest quality of work and this can only be achieved by using our own highly skilled / trained staff. Quality and Assurance American Leak Detection subscribes to operating at the highest possible standards. To achieve this and ensure a system of constant improvement to operate to ISO standards and constantly review our operations. Problem Resolution Although our field teams are of a very high caliber there will always be times where problems or situations are encountered. We provide highly experienced project managers and project support staff that are on hand to provide support and advice wherever required. The performance of the field teams is also constantly reviewed and additional training will be provided where necessary. Employment Practices American Leak Detection has dedicated trainers that provide training in all aspects of Leak Detection and Health and Safety. This is also re-enforced by company H&S bulletins and regular H&S briefings. Contract Packet - 48 of 53 Docusign Envelope ID: A1491974-19FF-452F-801C-A010118D0556 20 Equal Opportunities Policy American Leak Detection recognizes that it is essential to provide equal opportunities to all persons without discrimination. This policy sets out the organizations position on equal opportunity in all aspects of employment, including recruitment and promotion, giving guidance and encouragement to employees at all levels to act fairly and prevent discrimination on the grounds of sex, race, marital status, part-time and fixed term contract status, age, sexual orientation or religion. Statement • It is the policy of ALD to ensure that no job applicant or employee receives less favorable treatment on the grounds of sex, race, marital status, part-time and fixed term contract status, age, sexual orientation or religion or is disadvantaged by conditions or requirements that cannot be shown to be justifiable. The organization is committed not only to its legal obligations but also to the positive promotion of equality of opportunity in all aspects of employment. • The organization recognizes that adhering to the Equal Opportunities Policy, combined with relevant employment policies and practices, maximizes the effective use of individuals in both the organizations and employees’ best interests. ALD recognizes the great benefits in having a diverse workforce with different backgrounds, solely employed on ability. • The application of recruitment, training and promotion policies to all individuals will be on the basis of job requirements and the individual’s ability and merits. • All employees will be made aware of the provisions of this policy. Recruitment and Promotion • Advertisements for posts will give sufficiently clear an accurate information to enable potential applicants to assess their own suitability for the post. Information about vacant posts will be provided in such a manner that does not restrict its audience in terms of sex, race, marital status, part-time and fixed term contract status, age, sexual orientation or religion. • Recruitment literature will not imply a preference for one group of applicants unless there is a genuine occupational qualification that limits the post to this particular group, in which case this must be clearly stated. • All vacancies will be circulated internally. • All descriptions and specifications for posts will include only requirements that are necessary and justifiable for the effective performance of the job. • All selection will be thorough, conducted against defined criteria and will deal only with the applicant’s suitability for the job. Where it is necessary to ask questions relating to personal circumstances, these will be related to job requirements and asked to all candidates. Contract Packet - 49 of 53 Docusign Envelope ID: A1491974-19FF-452F-801C-A010118D0556 21 Employment • ALD will not discriminate on the basis of sex, race, marital status, part-time and fixed term contract status, age, sexual orientation or religion in the allocation of duties between employees employed at any level with comparable job descriptions. • ALD will put in place any reasonable measure and/or adjustments within the workplace for those employees who become disabled during employment or for disabled appointees. • All employees will be considered solely on their merits for career development and promotion with equal opportunities for all. Training • Employees will be provided with appropriate training regardless of sex, race, marital status, part-time and fixed term contract status, age, sexual orientation or religion. • All employees will be encouraged to discuss their career prospects and training need with their Line Manager or the HR department. Grievances and victimization • ALD emphasizes that discrimination is unacceptable conduct which may lead to disciplinary action under the organizations Disciplinary Procedure. • Any complaints of discrimination will be pursued through the organizations Grievance Procedure. Contract Packet - 50 of 53 Docusign Envelope ID: A1491974-19FF-452F-801C-A010118D0556 22 DRUG AND ALCHOL POLICY American Leak Detection has a zero-tolerance approach to the misuse of drugs or alcohol and employees should not report to work under the influence of drugs or alcohol. There is evidence that the effects of drinking or drug use or abuse can reduce personal performance and potentially increase absence rates. In jobs where safety is paramount, such as the transport industry, any form of drug or alcohol related problem is a very serious matter and, in some circumstances, may be a criminal offence. The scope of this policy extends to alcohol, illicit drugs or substances and over-the-counter or prescription medication if abused or taken in an irresponsible manner. ALD reserve the right to request that an employee submit to a drug test if there is reasonable suspicion that he or she is under the influence of alcohol and/or other drugs. Associated hazards • Impairment of co-ordination. • Inability to drive or use equipment safely. • Lack of awareness, judgment and sense of danger. Employer’s responsibilities American Leak Detection will: - • Seek to identify problems at an early stage and thus minimise the risk posed to the health and safety of employees and others. • Ensure that appropriate arrangements are in place to minimise the likelihood of alcohol, drugs and substance abuse occurring. • Recognise that drug and alcohol problems are medical conditions that are potentially treatable. • Treat all information in the strictest of confidence. Disciplinary procedures • If an alcohol or drug related problem comes to light that results in unacceptable behaviour or performance it may be dealt with in accordance with our disciplinary or capability procedures. • Behaviour or performance which is found to be unacceptable and related to alcohol or drug abuse, may, depending on the circumstances of the individual case, result in summary dismissal. Employee’s responsibilities Employees must: - • Not attend for work at any time whilst under the detrimental influence of alcohol or drugs. • Seek help voluntarily if they recognise they have an alcohol or drug related problem. • Advise the employer if they are aware that a colleague has an alcohol or drug related problem that is affecting their work. This will ensure that the employee receives the necessary support and assistance needed. Contract Packet - 51 of 53 Docusign Envelope ID: A1491974-19FF-452F-801C-A010118D0556 23 ESTIMATE Billing Phone: Estimate No: M312 Billing Fax: Estimate Date: January 2026 Attn: Public Services Manager Asset Management 3335 Hancock Road Clermont, FL 34711 Tel: 352-241-0178 Email: 352-241-0542 Billing Address Job Site Address As above City of Clermont Item Description of work to be performed TOTAL Estimate We propose to undertake an initial Leak Detection Survey of the City of Clermont, utilizing sonic and sub-sonic acoustic equipment in order to localize any leaks from the potable water network. It is understood that the area to be surveyed is approximately 30 miles of pipework, it is estimated that this would take approximately 9 -11 days to complete based on the pipework being predominately non-metallic. If this is not the case costings and timeframes will need to be revised. We shall use all available main apparatus such as gate valves, kerb stops, fire hydrants etc. Where circumstances dictate, we shall use ground microphones to surface sound in order to ensure the survey is accurate. Leaks shall then be pin-pointed using Leak Noise Correlators, Pipe Tracing Equipment and Ground Microphones. We shall complete velocity checks and multi-point correlation to enhance accuracy. The survey will be done at times to suit the client’s requirements. This may include working out of hours in order to gain access to traffic sensitive roads or areas of high background noise. A full detailed Leak report of each area will be provided in line with the requirements. Total Leak survey methods meet AWWA M-36 requirements. $15,625.00 Contract Packet - 52 of 53 Docusign Envelope ID: A1491974-19FF-452F-801C-A010118D0556 24 GUARANTEE ON DETECTIONS & REPAIRS DETECTIONS: All leak detection work is guaranteed for 30 days from the date of completion. In the event the leak is not where marked, the customer must notify ALD within the 30-day period of guarantee in order to receive a free re-test or to determine if a refund is valid. ALD will not be liable for any consequential losses Contract Packet - 53 of 53 Docusign Envelope ID: A1491974-19FF-452F-801C-A010118D0556