HomeMy WebLinkAbout2026-050 A1
AGREEMENT No. 2026A-050
MEDICAL EXAMINATION AND DRUG/ALCOHOL TESTING SERVICES
THIS AGREEMENT, is made and entered into this 10th day of February 2026, by and between
the CITY OF CLERMONT, FLORIDA, a municipal corporation under the laws of the State of
Florida whose address is: 685 W. Montrose Street, Clermont, Florida, (hereinafter referred to as
"CITY"), and ADVENTIST HEALTH SYSTEM/SUNBELT, INC. DBA ADVENTHEALTH
CENTRA CARE, whose address is: 2600 Westhall Lane Box 300, Maitland, FL 32751,
(hereinafter referred to as "CONTRACTOR").
WHEREAS, the City of Clermont issued RFP 25-083 titled Medical Examination and
Drug/Alcohol Testing Services;
WHEREAS, CONTRACTOR submitted its response dated August 14, 2025, to RFP 25-083;
WHEREAS, CITY desired to award a contract to CONTRACTOR in accordance with the terms
and conditions of RFP 25-083 and CONTRACTOR's response thereto;
WITNESSETH: That the parties hereto, for the consideration hereinafter set forth, mutually agree
as follows:
1. SCOPE OF WORK
The CONTRACTOR shall furnish pre-employment, annual, and fit for duty medical examination
services for general and police officer and firefighter personnel, as well as vaccines, drug and
alcohol screens, and other services as needed as described in CITY’s RFP 25 -083 and
CONTRACTOR’s August 14, 2025 response thereto, which are expressly incorporated herein and
made a part of the Agreement Documents hereto and shall do eve rything required by this
Agreement and the Agreement Documents. Provided, however, that nothing herein shall require
CITY to purchase or acquire any items or services from CONTRACTOR.
2. THE CONTRACT SUM
CITY shall pay CONTRACTOR, for the faithful performance of the Agreement as set forth in the
Agreement Documents and the Unit Price Schedule, an amount in accordance with the
compensation schedule set forth in Exhibit "A", attached hereto and incorporated herein.
3. PROVISION OF SERVICES AND COMPLETION OF WORK
A. The CONTRACTOR shall only provide to the CITY with pre-employment, annual, and
fit for duty medical examination services for general and police officer and firefighter
personnel, as well as vaccines, drug and alcohol screens, and other services as needed
upon receipt of an authorized order from CITY and shall provide the requested items in
the timeframe and as set forth in RFP 25-083 or in the specific purchase order submitted
by CITY. Nothing herein shall obligate CITY to purchase any specific amount of product
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from CONTRACTOR or create an exclusive purchase agreement between CITY and
CONTRACTOR. CITY shall not be obligated or required to pay for any items received
until such time as CITY has accepted the items in accordance with the order provided to
CONTRACTOR.
B. CONTRACTOR, upon receipt of a purchase order hereunder, shall immediately notify
CITY if it has an issue or question related to the fulfillment of the order or whether there
will be any delay in providing the items requested. Failure of CONTRACTOR to so
notify CITY will preclude CONTRACTOR from seeking payment of any kind for any
items that were delayed in delivery. Upon receipt of notification of the delay, CITY may
at its sole option cancel the order and seek the items from any available source.
C. It is expressly understood and agreed that the passing, approval, and/or acceptance of any
services herein by CITY or by any agent or representative as in compliance with the
terms of this Contract shall not operate as a waiver by the CITY of strict compliance with
the terms of this Contract and the CITY may require the CONTRACTOR replace the
accepted services so as to comply with the warranties and specifications hereof.
D. COMPANY specifically acknowledges that this Contract does not bind or obligate CITY
to purchase any minimum quantity of product during the term hereof.
4. TERM AND TERMINATION
A. This Agreement is to become effective upon execution by both parties and shall remain in
effect for a period of three (3) years thereafter, unless terminated or renewed as provided
for herein.
B. Notwithstanding any other provision of this Agreement, CITY may, upon written notice
to CONTRACTOR, terminate this Agreement: a) without cause and for CITY’s
convenience upon thirty (30) days written notice to CONTRACTOR; b) if
CONTRACTOR is adjudged to be bankrupt; c) if CONTRACTOR makes a general
assignment for the benefit of its creditors; d) CONTRACTOR fails to comply with any of
the conditions of provisions of this Agreement; or e) CONTRACTOR is experiencing a
labor dispute, which threatens to have a substantial, adverse impact upon the performance
of this Agreement, without prejudice to any other right or remedy CITY may have under
this Agreement. In the event of such termination, CITY shall be liable only for the
payment of all unpaid charges, determined in accordance with the provisions of this
Agreement, for work, properly performed and accepted prior to the effective date of
termination.
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C. Upon mutual Agreement of the parties, this Agreement may be renewed for four (4)
additional one-year terms. Sixty (60) days prior to completion of each extended term of
this Agreement, CONTRACTOR may request and the City may consider an adjustment
to price based on changes in the Producer Price Index (PPI).
5. PAYMENTS
In accordance with the provisions fully set forth in the Contract Documents, the CONTRACTOR
shall submit an invoice to CITY upon completion of the services and delivery of products to CITY
as set forth in the applicable purchase order. CITY shall make payment to the CONTRACTOR for
all accepted deliveries and undisputed products delivered and services provided, within thirty (30)
calendar days of receipt of the invoice.
6. DISPUTE RESOLUTION
A. In the event of any claim, dispute, or other matter in question arising out of or related to
this Agreement, a party shall provide written notice of the claim, dispute, or other matter
to the other party and provide no fewer than five (5) days to cure the matter, unless it is
the type of matter for which emergency injunctive relief is necessary from a court. Such
notice shall be a condition precedent to arbitration or the institution of legal or equitable
proceedings by either party, except as otherwise stated in this section.
B. The CITY and CONTRACTOR may resolve claims, disputes, and other matters in
question between them by mediation.
7. INSURANCE AND INDEMNIFICATION RIDER
7.1. Worker's Compensation Insurance
The CONTRACTOR shall take out and maintain during the life of this Agreement, Worker's
Compensation Insurance for all its employees connected with the work of this Project and, in case
any work is sublet, the CONTRACTOR shall require the subCONTRACTOR similarly to provide
Worker's Compensation Insurance for all of the subCONTRACTOR employees unless such
employees are covered by the protection afforded by the CONTRACTOR. Such insurance shall
comply with the Florida Worker's Compensation Law. In case any class of employees engaged in
hazardous work under this Agreement at the site of the Project is not protected under the Worker's
Compensation statute, the CONTRACTOR shall provide adequate insurance, satisfactory to the
CITY, for the protection of employees not otherwise protected.
7.2. CONTRACTOR’s Commercial General Liability Insurance
The CONTRACTOR shall take out and maintain during the life of this Agreement, Commercial
General Liability and Business Automobile Liability Insurance as shall protect it from claims for
damage for personal injury, including accidental death, as well as claims for property damages
which may arise from operating under this Agreement whether such operations are by itself or by
anyone directly or indirectly employed by it, and the amount of such insurance shall be as follows:
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A. CONTRACTOR’s Commercial General Liability, $1,000,000 Each, ($2,000,000
aggregate). Liability Coverages, Bodily Injury Occurrence, & Property Damage
Combined Single Limit
B. Automobile Liability Coverages,$1,000,000 Each, Bodily Injury & Property Damage
Occurrence, Combined Single Limit
C. Professional Liability / Errors & Omissions; $1,000,000
D. Medical Malpractice; $1,000,000
The insurance clause for both BODILY INJURY AND PROPERTY DAMAGE shall be amended
to provide coverage on an occurrence basis.
7.3. CITY's and CONTRACTOR’s Protective Liability Insurance
The CITY shall procure and furnish a CITY's and CONTRACTOR’s Protective Liability
Insurance Policy with the following minimum limits:
A. Bodily Injury Liability & $1,000,000 Each ($2,000,000 aggregate) Property Damage
Liability Occurrence Combined Single Limit.
7.4. Indemnification Rider
A. To the fullest extent permitted by law, the CONTRACTOR shall indemnify and hold
harmless the CITY and its employees from and against all claims, damages, losses and
expenses, including but not limited to reasonable attorney's fees, arising out of or
resulting from its performance of the Work, provided that any such claim, damage, loss
or expense (1) is attributable to bodily injury, sickness, disease or death, or to injury to or
destruction of tangible property (other than the Work itself) , and (2) is caused in whole
or in part by any negligent act or omission of the CONTRACTOR, any subcontractor,
anyone directly or indirectly employed by any of them or anyone for whose acts any of
them may be liable, regardless of whether or not such acts are caused in part by a party
indemnified hereunder. Such obligation shall not be construed to negate, abridge, or
otherwise reduce any other right to obligation of indemnity which would otherwise exist
as to any party or person described in this Article; however, this indemnification does not
include the sole acts of negligence, damage or losses caused by the CITY and its other
contractors.
B. In any and all claims against the CITY or any of its agents or employees by any
employee of the CONTRACTOR, any subcontractor, anyone directly or indirectly
employed by any of them or anyone for whose acts any of them may be liable, the
indemnification obligations under this Paragraph shall not be limited in any way by any
limitation on the amount or type of damages, compensation or benefits payable by or for
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the CONTRACTOR or any subcontractor under workers' or workmen's compensation
acts, disability benefit acts or other employee benefit acts.
C. The CONTRACTOR hereby acknowledges receipt of ten dollars and other good and
valuable consideration from the CITY for the indemnification provided herein.
8. NOTICES
All notices shall be in writing and sent by United States mail, certified or registered, with return
receipt requested and postage prepaid, or by nationally recognized overnight courier service to the
address of the party set forth below. Any such notice shall be deemed given when received by the
party to whom it is intended.
CONTRACTOR:
Adventist Health System/Sunbelt, Inc. Dba AdventHealth Centra Care
2600 Westhall Lane Box 300, Maitland, FL 32751
Attn: Robert Paswaters, Ed, D/ WP and COO
OWNER:
City of Clermont
685 W. Montrose Street, Clermont, FL 34711
Attn: Rick Van Wagner, City Manager
Either party may change the name of the person receiving notices and the address at which notices
are received by so advising the other party in writing.
9. MISCELLANEOUS
9.1. Attorneys’ Fees
In the event a suit or action is instituted to enforce or interpret any provision of this Agreement,
the prevailing party shall be entitled to recover such sum as the Court may adjudge reasonable as
attorneys’ fees at trial or on any appeal, in addition to all other sums provided by law.
9.2. Waiver
The waiver by the CITY of breach of any provision of this Agreement shall not be construed or
operate as a waiver of any subsequent breach of such provision or of such provision itself and shall
in no way affect the enforcement of any other provisions of this Agreement.
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9.3. Severability
If any provision of this Agreement or the application thereof to any person or circumstance is to
any extent invalid or unenforceable, such provision, or part thereof, shall be deleted or modified
in such a manner as to make the Agreement valid and enforceable under applicable law, the
remainder of this Agreement and the application of such a provision to other persons or
circumstances shall be unaffected, and this Agreement shall be valid and enforceable to the fullest
extent permitted by applicable law.
9.4. Amendment
Except for as otherwise provided herein, this Agreement may not be modified or amended except
by an Agreement in writing signed by both parties.
9.5. Entire Agreement
This Agreement, including the documents incorporated by reference, contains the entire
understanding of the parties hereto and supersedes all prior and contemporaneous Agreements
between the parties with respect to the performance of services by CONTRACTOR.
9.6. Assignment
Except in the event of a merger, consolidation, or other change of control pursuant to the sale of
all or substantially all of either party’s assets, this Agreement is personal to the parties hereto and
may not be assigned by CONTRACTOR, in whole or in part, without the prior written consent of
the CITY.
9.7. Venue
The parties agree that the sole and exclusive venue for any cause of action arising out of this
Agreement shall be Lake County, Florida.
9.8. Applicable Law
This Agreement and any amendments hereto are executed and delivered in the State of Florida and
shall be governed, interpreted, construed, and enforced in accordance with the laws of the State of
Florida.
9.9. Public Records
The CONTRACTOR expressly understands records associated with this project are public records
and agrees to comply with Florida’s Public Records law, including the following:
A. Keep and maintain public records that ordinarily and necessarily would be required by
the CITY in order to perform the services contemplated herein.
B. Upon request from the CITY’s custodian of public records, provide the CITY with a copy
of the requested records or allow the records to be inspected or copied within a
reasonable time and at a cost that does not exceed the cost provided in Florida’s Public
Records law or as otherwise provided by law.
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C. Ensure that public records that are exempt or confidential and exempt from public
records disclosure requirements are not disclosed except as authorized by law.
D. Meet all requirements for retaining public records and transfer, at no cost, to the CITY all
public records in possession of CONTRACTOR upon the termination of the contract and
destroy any duplicate public records that are exempt or confidential and exempt from
public records disclosure requirements. The CONTRACTOR shall make reasonable
efforts to provide all records stored electronically to the CITY in a format compatible
with the information technology systems of the CITY.
E. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF
CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO
PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, THE
CONTRACTOR SHALL CONTACT THE CITY’S CUSTODIAN OF PUBLIC
RECORDS AT THE CITY CLERK’S OFFICE, (352) 241-7331.
9.10. Coercion for Labor or Services Certification
Pursuant to Section 787.06(14), Florida Statutes, the CONTRACTOR certifies, under penalty of
perjury, that it does not use “coercion for labor or services,” as defined in Section 787.06, Florida
Statutes, in connection with the performance of this Agreement, including but not limited to: using
or threatening force; restraining, isolating, or confining; debt bondage; withholding or controlling
identification or immigration documents; causing or threatening financial harm; enticing by fraud
or deceit; or providing Schedule I or II controlled substances for the purpose of exploitation. The
CONTRACTOR shall include a substantially similar requirement in all subcontracts and purchase
orders at any tier. Any violation of this provision constitutes a material breach, and the CITY may
pursue any remedies available under this Agreement, at law, or in equity, including termination
for cause. By executing this Agreement electronically, CONTRACTOR affirms this certification
under penalty of perjury as of the Effective Date of this Agreement.
10. CONTRACT DOCUMENTS
The Contract Documents, as listed below are herein made fully a part of this Contract as if herein
repeated.
Document Precedence:
A. This Agreement
B. Purchase Order / Notice To Proceed
C. An applicable Contractor Quote or Statement of Work
D. All documents contained in RFP 25-083 titled Medical Examination and Drug/Alcohol
Testing Services and CONTRACTOR's response thereto.
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IN WITNESS WHEREOF, the parties hereto have executed this Agreement.
CITY OF CLERMONT ADVENTIST HEALTH SYSTEM/SUNBELT, INC. DBA
ADVENTHEALTH CENTRA CARE
**signature_71104**
SIGNATURE
**name_71104**
FULL NAME
**role_71104**
TITLE
**date_signed_71104**
DATE SIGNED
**signature_71107**
SIGNATURE
**name_71107**
FULL NAME
**role_71107**
TITLE
**date_signed_71107**
DATE SIGNED
ATTEST
**signature_71106**
SIGNATURE
**name_71106**
FULL NAME
**role_71106**
TITLE
**date_signed_71106**
DATE SIGNED
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3/3/2026
Robert Paswaters, Ed.D.
VPP/COO
Tim Murry
3/3/2026
Mayor
Tracy Ackroyd Howe
City Clerk
3/3/2026
Exhibits List
A - Price Schedule
B - Scope of Services
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Exhibit A
Price Schedule
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Physical Examination
Includes: Vital Signs and Breast Examination
$100.00
Resting EKG $45.00
Stress Test $200.00
Cancer Screenings:
Skin Cancer Screening
Full Body Ultrasound Screening
Includes: Carotid Arteries, Ankle Brachial Index,
Abdominal Aortic, Cardiac Ejection Fraction, Thyroid,
Liver, Kidneys, Gallbladder, Pancreas, Spleen, Male
(bladder, prostate, and testicles), Female (bladder and
uterus).
Included in Examination
$150.00
Labs:
Complete Metabolic Panel
Lipid Profile
CBC
PSA
TSH
Glucose
HgbA1c
$18.00
$20.00
$20.00
$25.00
$25.00
Included in Complete Metabolic
Panel
$20.00
Titmus Vision Screening
Includes: Acuity, Color, Depth, Night Blindness and
Peripheral
$20.00
Audiometry $25.00
Physician Consultation Included in Examination
Fitness Assessment (Agility, Strength, Endurance and
Flexibility)
Included in Examination
Total Examination Price:
With EKG
With Stress Test
$468.00
$623.00
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Request For Proposal #RFP 25-083
Title: Medical Examination and Drug/Alcohol Testing Services
24
5.Pricing Proposal
ANNUAL PHYSICAL EXAMINATION REQUIREMENTS
Line Item Description Quantity Unit of
Measure
Unit Cost Total
1 Fire/Police Physical Examination 1 Per
Employee
TOTAL
ADDITIONAL TEST SERVICES
Line Item Description Quantity Unit of
Measure
Unit Cost Total
2 Ex Chest x-ray: Optional annually,
required a minimum every five (5)
years.
1 Per
Employee
3 Respirator Fit Testing (SCBA Face
piece fit test/N95 respirators)
1 Per
Employee
4 Hepatitis C Test 1 Per
Employee
5 Hepatitis B Test (antigen) 1 Per
Employee
6 Hepatitis B Titer (antibody) 1 Per
Employee
7 Hepatitis B Vaccine (3 per series) 1 Per
Employee
8 Hepatitis A Test (antigen) 1 Per
Employee
9 Hepatitis A Titer (antibody) 1 Per
Employee
10 Hepatitis A Vaccine (2 per series) 1 Per
Employee
11 PPD Test 1 Per
Employee
$100 $100
$50 $50
$75 $75
$40 $40
$30 $30
$30 $30
$70 $70
$30 $30
$30 $30
$100 $100
$20 $20
* One view chest x-ray
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Request For Proposal #RFP 25-083
Title: Medical Examination and Drug/Alcohol Testing Services
25
Line Item Description Quantity Unit of
Measure
Unit Cost Total
12 Tetanus 1 Per
Employee
13 Tuberculosis screening, annually
by QuantiFERON – TB Gold In-
Tube Test (QFT-GIT)
1 Per
Employee
14 Physical Examination -
appointments to be scheduled
within 72 hours
1 Per
Employee
15 Pre-employment drug screens 1 Per
Employee
16 Height, Weight and Blood Pressure
Recorded
1 Per
Employee
17 Blood Chemical Profile: Complete
Blood Count (CBC)
1 Per
Employee
18 Blood Chemical Profile: Lipid Panel 1 Per
Employee
19 Blood Chemical Profile:
Comprehensive Metabolic Panel
1 Per
Employee
20 Blood Chemical Profile: Thyroid
Stimulating Hormone (TSH)
1 Per
Employee
21 Urinalysis 1 Per
Employee
22 EKG at rest – or Stress EKG of
recommended by physician)
1 Per
Employee
23 Stress EKG 1 Per
Employee
24 Purified Protein Derivative (PPD) –
or chest x-ray if a positive reactor
1 Per
Employee
25 Chest X-Ray (2 view) 1 Per
Employee
26 Vision Test (Snellen and Ishihara
Color)
1 Per
Employee
$70 $70
$85 $85
$75 $75
$35 $35
$0 $0
$20 $20
$20 $20
$18 $18
$25 $25
$5 $5
$45 $45
$200 $200
$20 $20
$65 $65
$10 $10
(Tdap)
(U/A)
*One view Chest X-ray - $50
Titmus - $20
*Td - $45
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Request For Proposal #RFP 25-083
Title: Medical Examination and Drug/Alcohol Testing Services
26
Line Item Description Quantity Unit of
Measure
Unit Cost Total
27 Audiometric Test 1 Per
Employee
28 Pulmonary Function Test (PFT) 1 Per
Employee
29 Other exams as recommended for
police officers and firefighters
1 Per
Employee
30 Hazmat Labs: Heavy Metals 1 Per
Employee
31 Hazmat Labs: Cholinesterase 1 Per
Employee
TOTAL
ADDITIONAL SERVICES: DRUG TESTING FOR FIRE, POLICE, AND GENERAL
EMPLOYEE
Line Item Description Quantity Unit of
Measure
Unit Cost Total
32 Random, Reasonable Suspicion
and Post Accident Drug Screens
for both CDL and non-CDL
positions including MRO review
and consultation as needed.
1 Per
Employee
33 Random, Reasonable Suspicion
and Post Accident Breath or Blood
Alcohol Test as required including
MRO review and consultation as
needed.
1 Per
Employee
34 After-hours drug and alcohol
testing services.
1 Per
Employee
TOTAL
OTHER SERVICES AS NEEDED
$25 $25
$30 $30
$100 $100
$250 $250
$40 RBC
$45 Serum
$40 RBC
$45 Serum
$35 $35
$35 $35
N/A N/A
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Request For Proposal #RFP 25-083
Title: Medical Examination and Drug/Alcohol Testing Services
27
Line Item Description Quantity Unit of
Measure
Unit Cost Total
35 Medical Fitness for Duty
Evaluation
1 Per
Employee
36 Psychological Fitness for Duty
evaluation
1 Per
Employee
37 Post Exposure services –
exposure hotline, surveillance and
source testing
1 Per
Employee
38 MRO Consultation outside of drug
test result review (e.g., review of
prescription drug disclosures)
1 Per
Employee
TOTAL
$90-Simple
$175-Moderate
$300-Complex
$90-Simple
$175-Moderate
$300-Complex
N/A N/A
See Attached See Attached
Expert witness
fees quoted at
time of request
Expert witness
fees quoted at
time of request.
*Expert witness fees quoted upon request
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Exhibit B
Scope of Services
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Request For Proposal #RFP 25-083
Title: Medical Examination and Drug/Alcohol Testing Services
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3. Statement of Work
3.1. Scope of Services
The City of Clermont seeks to contract qualified medical service providers to perform:
• Pre-employment, annual, and fit-for-duty medical examinations
• Drug and alcohol testing services
• Vaccination services
• Additional medical support as required
These services shall be provided for Police, Firefighter, DOT-regulated, and general personnel
under a term contract. Multiple awards may be issued.
3.2. Population Coverage
• 97 Police Officer positions
• 81 Firefighter positions
• 140 DOT-regulated employees (across ~25 classifications)
• 71 Non-DOT general positions
3.3. Examination Requirements
Firefighters
Must comply with NFPA 1582 standards and consider NFPA 1001 functions, including:
• Tolerance of extreme conditions (heat, cold, hazardous surfaces)
• Exposure to infectious and oxic agents
• Performance in confined spaces, stressful situations, and physically demanding
environments
• Use of PPE (60 lbs), SCBA, and manual/power tools
Police Officers
Examinations should evaluate the candidate's ability to perform essential functions of police
duties. Job descriptions will be made available upon contract execution.
DOT Safety-Sensitive Positions
Must comply with applicable federal DOT guidelines (49 CFR 40). Includes drug and alcohol
testing and physicals.
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Request For Proposal #RFP 25-083
Title: Medical Examination and Drug/Alcohol Testing Services
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3.4. Required Services
Annual Physical Exams
For Police and Firefighters (NFPA 1582 Compliant). Includes:
• Physical exam, vital signs, breast exam
• Cardiac: EKG, echocardiogram, ultrasounds, stress testing (VO2) max)
• Cancer screening: Skin, prostate, pelvic, testicular, thyroid, etc.
• Lab tests: Lipid profile, CBC, metabolic panel, PSA, TSH, diabetes screening
• Vision: Acuity, color, depth, night blindness, peripheral
• Hearing: Audiometric
• Physician consultation
• Health behavior & lifestyle counseling
• Fitness assessments (agility, strength, endurance, flexibility)
Additional Services (separately priced)
• Chest x-ray (5-year minimum frequency)
• Respirator fit testing (SCBA, N-95)
• Hepatitis A & B (testing, titers, vaccines)
• Hapatitis C testing
• Turbeculosis screening (QFT-GIT and PPD)
• Tetanus vaccine
Job Applicant Screening
Includes pre-employment exams for Police, Fire, and General positions:
• Medical exam (within 72 hours of request)
• Drug screens: pre-employment, random, reasonable suspicion, post-accident
• Height, weight, BP
• Bloodwork: CBC, lipids, CMP, TSH
• Urinalysis
• EKG or Stress EKG
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Request For Proposal #RFP 25-083
Title: Medical Examination and Drug/Alcohol Testing Services
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• Chest x-ray, PFT, audiometric, vision tests
Drug & Alcohol Testing
City tests for:
• Alcohol, amphetamines, cannabinoids, cocaine, PCP, opiates, methaqualone,
barbiturates, banzodiazepines, methadone, propoxyphene
• Services must cover CFL and non-CDL positions
• Includes MRP (Medical Review Officer) review and after-hours support
3.5. Minimum Qualifications
Personnel
• Medical Director: Board-certified with a minimum of five (5) years of experience in
occupational health for public safety agencies
• Sonographers: Certified RDMS
• Project Managers: Experienced, communicative, and able to surpervise full staffing plan
• Staff: Licensed, trained, and capable of mobile operations across multiple shifts and City
locations
Equipment Maintenance
• Equipment must be sanitized and serviced regularly. City may seek alternatives of
downtime exceeds reasonable limits.
Reporting
• Employee test results: Provide within 30 days
• Fit-for-duty certifications: Provide to City within 14 days
• Urgent findings: Reported within 24 hours (phone) and 3 days (written)
• Reports must be physician/PA/NP.MSN certified
Mobile Testing Capacity
• Exams must be performed on-site across various City locations and shifts
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Request For Proposal #RFP 25-083
Title: Medical Examination and Drug/Alcohol Testing Services
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• City sites may be used with prior approval and proper care, utility, and insurance
coverage
Safety and Compliance
Must submit a comprehensive Safety and Security Plan covering:
• Employee and facility safety
• Emergency preparedness
• HIPAA compliance
• Incident reporting protocols
Subcontracting
Permitted with City approval, subcontractor details must be provided upfront
Laboratory & MRO Standards
• Labs must comply with DOT (49 CFR 40) and Florida Statutes (440.102)
• MRO must be certified and comply with all applicable laws
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