HomeMy WebLinkAboutResolution No. 2025-040R S-
CLERWOM, CITY OF CLERMONT
RESOLUTION NO.2025-04OR
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CLERMONT, FLORIDA, AUTHORIZING PERSONS TO HAVE
SIGNATURE AUTHORITY ON CITY FINANCIAL ACCOUNTS,
AGREEMENTS,AND OTHER OFFICIAL CITY BUSINESS,AS WELL AS
AUTHORIZING SIGNATURE BY ELECTRONIC MEANS, PROVIDING
FOR CONFLICT, SEVERABILITY, THE ADMINISTRATIVE
CORRECTION OF SCRIVENERS ERRORS,AND AN EFFECTIVE DATE.
WHEREAS, Florida law, through, inter alia, Article VIII of the State Constitution and
Section 166.021(1), Florida Statutes, provides that municipalities shall have the governmental,
corporate, and proprietary powers to enable them to conduct municipal government, perform
municipal functions,and render municipal service,and exercise any power for municipal purposes,
except those expressly prohibited by law; and
WHEREAS,the City now has more than 50,000 residents,with a resulting increase in the
complexity of its various financial accounts, contracts, and other general official business; and
WHEREAS, the City desires to improve its financial and official governance controls to
provide for appropriate signatories for official business of the City,as well as alternative approved
signatories when an authorized signer is unavailable; and
WHEREAS,the Florida Electronic Signature Act, Chapter 688, Florida Statutes,provides
that an electronic signature may be used to sign a writing and shall have the same force and effect
as a written signature; and
WHEREAS, the City has informally accepted and used electronic signatures on official
business,including on contracts and checks,but wishes to formally authorize electronic signatures
on resolutions, ordinances, council minutes, and other City documents; and
WHEREAS, the City seeks to utilize DocuSign software, which meets statutory
requirements for valid electronic signatures per statute, or substantially similar and legally
compliant software,to electronically sign resolutions,ordinances, council minutes,and other City
documents; and
WHEREAS, the City Council of the City of Clermont finds that this Resolution approving
and authorizing signatories for official City business as well as the manner in which signatories use
this authority, including by electronic means, is in the interests of the public health, safety, and
welfare.
NOW,THEREFORE,be it resolved by the City Council of the City of Clermont,Florida,
that:
S
CIERWONT CITY OF CLERMONT
RESOLUTION NO. 2025-040R
SECTION 1: RECITALS
The above-stated recitals are hereby adopted and confirmed.
SECTION 2: AUTHORIZATION FOR FINANCIAL ACCOUNTS, FINANCE, AND
OPERATIONAL DOCUMENTS
The following persons are authorized to sign the signature cards for the City's financial accounts,
including custodial accounts, wherever they may be established, but including those currently at JP
Morgan Chase Bank and TD Bank:
Rick Van Wagner, City Manager
Dan Matthys, Deputy City Manager
Scott Borror, Finance Director
Tracy Ackroyd Howe, City Clerk
Such persons also shall be authorized to open accounts at financial institutions for the use and benefit
of the City. The City Manager may, in writing, delegate such authority for specific documents or
categories of documents,to the Finance Director.
SECTION 3: AUTHORIZATION FOR OTHER FINANCIAL OR OPERATIONAL
DOCUMENTS
The following persons are authorized to sign other financial documents, including operational
documents of the City, which may include by way of example, grant documents, audits, city
certifications, purchasing card program documents, or any other operational documents for the City,
not including those identified and referenced in Section 23.1 of the City Charter or Section 5, infra,
in the following order:
City Manager
Deputy City Manager
Finance Director
Assistant Director
Chief Accountant
Payroll Coordinator
Procurement Director
Grants and Special Projects Manager
Generally, such documents should be signed by the City Manager. If the City Manager is unable to
sign or unwilling to perform a ministerial duty in this regard, then the Deputy City Manager shall
sign. If the Deputy City Manager is unable or unwilling as a matter of a ministerial duty, then the
authority goes to the next officer,the Finance Director, and so on through the list. The City Manager
may, in writing, delegate such authority for specific documents or categories of documents, to the
Finance Director, Procurement Director, or Grants and Special Projects Manager.
CITY OF CLERMONT
;7- RESOLUTION NO. 2025-04OR
SECTION 4: WIRING AUTHORIZATION
For the transmission of any payments by wire transfer, the City requires authorization of two (2)
persons from the following list,and in the following order,subject to availability:
Finance Director
Assistant Director
Chief Accountant
Payroll Coordinator
SECTION 5: AUTHORIZATION FOR RESOLUTIONS, ORDINANCES, COUNCIL
MINUTES, AND OTHER COUNCIL BUSINESS
Consistent with Section 23.1 of the City Charter, the Mayor shall be authorized to sign all deeds,
leases, easements, contracts, or any other legal instruments authorized by the City Council, which
shall be deemed to include resolutions, ordinances, council minutes, and similar documents, such as
proclamations. In the event that the mayor is unable or unwilling to sign such City documents,then
the mayor pro tern shall be authorized to sign such City documents. In the event that the mayor pro
tern is unable or unwilling to sign such documents,then the Council member with greatest seniority
in office shall be authorized to execute such documents.If multiple members have the same seniority,
then such Council member shall be selected to sign in alphabetical order.
SECTION 6: ELECTRONIC SIGNATURES PERMITTED FOR OFFICIAL CITY
DOCUMENTS
In the event that an authorized signer under Sections 2 or 3 of this Resolution is unable to execute
official City documents pursuant to this section in person, then the City Council hereby approves
the use of electronic signatures on any such document subject to Section 4 of this Resolution,
unless such signature is insufficient under Florida law to make the document effective. Such
electronic signatures must comply with the Florida Electronic Signature Act,Chapter 688, Florida
Statutes, or any other applicable law. In the event of routine, ministerial acts such as issuance of
payroll checks, the signatory may elect in writing to allow an electronic signature to be used.
SECTION 7: CONFLICT
All resolutions or parts of resolutions in conflict with any of the provisions of this Resolution are
hereby repealed.
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CLEOONT CITY OF CLERMONT
RESOLUTION NO. 2025-04OR
SECTION 8: SEVERABILITY
If any portion of this Resolution is declared invalid, the invalidated portion shall be severed from
the remainder of the Resolution, and the remainder of the Resolution shall continue in full force
and effect as if enacted without the invalidated portion, except in cases where such continued
validity of the remainder would clearly and without doubt contradict or frustrate the intent of the
Resolution as a whole.
SECTION 9: ADMINISTRATIVE CORRECTION
This Resolution may be re-numbered or re-lettered, and/or corrected for typographical and/or
scrivener's errors which do not affect the intent of said resolution, as authorized by the City
Manager or designee, without need of public hearing, by filing a corrected copy of same with the
City Clerk.
SECTION 10: EFFECTIVE DATE
This Resolution shall be effective on October 14, 2025.
d✓
CIERWONT CITY OF CLERMONT
� RESOLUTION NO. 2025-04OR
NOW, THEREFORE, BE IT RESOLVED, that the above-said resolution of the City
Council of the City of Clermont, Florida be adopted on this 14th day of October, 2025.
CITY OF CLERMONT, FLORIDA
f,
Tim Miurry, Ma r
ATTEST.""
Tracy Ackroyd w , KfMC
City Clerk
Approved as to orm and legality
Christian W. Waugh, lity Attorney