HomeMy WebLinkAbout2026-063 A1
AGREEMENT No. 2026A-063
REPLACEMENT OF FIRE ALARM SYSTEM AND CONTROL PANEL AT
CLERMONT CITY HALL
THIS AGREEMENT, is made and entered into this 15th day of April 2026, by and between the
CITY OF CLERMONT, FLORIDA, a municipal corporation under the laws of the State of Florida
whose address is: 685 W. Montrose Street, Clermont, Florida, (hereinafter referred to as "CITY"),
and FRONTLINE INTEGRATION SYSTEMS, LLC, whose address is: 895 Asterfield Lane,
Deland, FL, 32720, (hereinafter referred to as "CONTRACTOR").
WITNESSETH: That the parties hereto, for the consideration hereinafter set forth, mutually agree
as follows:
1. SCOPE OF WORK
The CONTRACTOR shall furnish all labor, materials, equipment, machinery, tools, apparatus,
and transportation and perform all of the work described in the specifications entitled:
RFB 26-058 titled Replacement of Fire Alarm System and Control Panel at Clermont City Hall,
as prepared by the CITY and its agents and shall do everything required by this Contract and the
other Contract Documents contained in the specifications, which are a part of these Documents.
2. THE CONTRACT SUM
The CITY shall pay to the CONTRACTOR, for the faithful performance of the Contract, in lawful
tender of the United States, and subject to additions and deductions as provided in the Contract
Documents, the Price Schedule, attached hereto and incorporated herein as Exhibit "A". The total
contract sum shall not exceed SEVENTY-ONE THOUSAND TEN DOLLARS ($71,010).
3. COMMENCEMENT AND COMPLETION OF WORK
A. The CONTRACTOR shall commence work within Ten (10) calendar days after receipt of
(i) Purchase Order and/or Notice to Proceed, and (ii) receipt of all permits required to
perform the work, and the CONTRACTOR will substantially complete the same within
NINETY (90) days, unless the period for completion is extended otherwise by the
CONTRACT DOCUMENTS. Final Completion shall be THIRTY (30) calendar days
thereafter.
B. The CONTRACTOR shall prosecute the work with faithfulness and diligence.
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C. The CONTRACTOR further declares to have examined the site of the work and that from
personal knowledge and experience or that CONTRACTOR has made sufficient
investigations to fully satisfy that such site is correct and suitable for the work and
CONTRACTOR assumes full responsibility therefore. The provisions of this Contract
shall control any inconsistent provisions contained in the specifications. All Drawings
and Specifications have been read and carefully considered by the CONTRACTOR, who
understands the same and agrees to their sufficiency for the work to be done. It is
expressly agreed that under no circumstances, conditions or situations shall this Contract
be more strongly construed against the OWNER than against the CONTRACTOR and
his Surety.
4. PAYMENTS
In accordance with the provisions fully set forth in the Contract Documents, CONTRACTOR shall
submit an invoice to CITY upon completion of the services and delivery of products to CITY as
set forth in the applicable purchase order. CITY shall make payment to the CONTRACTOR for
all accepted deliveries and undisputed products delivered and services provided, within thirty (30)
calendar days of receipt of the invoice.
5. LIQUIDATED DAMAGES
A. It is mutually agreed that time is of the essence in regard to this Contract. Therefore,
notwithstanding any other provision contained in the Contract Documents, should the
CONTRACTOR fail to complete the work within the specified time as set by the
Purchase Order and/or Notice to Proceed, or any authorized extension thereof, the
CONTRACTOR shall pay to CITY the sum of THREE HUNDRED DOLLARS ($300)
per calendar day as fixed, agreed and liquidated damages for each calendar day elapsing
beyond the specified time date; which sum shall represent the damages sustained by the
CITY, and shall be considered not as a penalty, but in the liquidation of damages
sustained. CONTRACTOR shall pay the liquidated damages amount contained herein to
CITY within fifteen (15) days of receipt of CITY’s written demand for such payment.
B. For the purposes of this Article, the day of final acceptance of the work shall be
considered a day of delay, and the scheduled day of completion of the work shall be
considered a day schedule for protection.
6. DISPUTE RESOLUTION
A. In the event of any claim, dispute, or other matter in question arising out of or related to
this Agreement, a party shall provide written notice of the claim, dispute, or other matter
to the other party and provide no fewer than five (5) days to cure the matter, unless it is
the type of matter for which emergency injunctive relief is necessary from a court. Such
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notice shall be a condition precedent to arbitration or the institution of legal or equitable
proceedings by either party, except as otherwise stated in this section.
B. The CITY and CONTRACTOR may resolve claims, disputes, and other matters in
question between them by mediation.
7. INSURANCE AND INDEMNIFICATION RIDER
7.1. Worker's Compensation Insurance
The CONTRACTOR shall take out and maintain during the life of this Agreement Worker's
Compensation Insurance for all his employees connected with the work of this Project and, in case
any work is sublet, the CONTRACTOR shall require the subcontractor similarly to provide
Worker's Compensation Insurance for all of the latter's employees unless the protection afforded
by the CONTRACTOR covers such employees. Such insurance shall comply with the Florida
Worker's Compensation Law. In case any class of employees engaged in hazardous work under
this contract at the site of the Project is not protected under the Worker's Compensation statute,
the CONTRACTOR shall provide adequate insurance, satisfactory to the CITY, for the protection
of employees not otherwise protected.
7.2. CONTRACTOR’s Commercial General Liability Insurance
The CONTRACTOR shall take out and maintain during the life of this Agreement, Commercial
General Liability and Business Automobile Liability Insurance as shall protect it from claims for
damage for personal injury, including accidental death, as well as claims for property damages
which may arise from operating under this Agreement whether such operations are by itself or by
anyone directly or indirectly employed by it, and the amount of such insurance shall be as follows:
A. CONTRACTOR’s Commercial General Liability, $500,000 each, ($500,000 aggregate).
Liability Coverages, Bodily Injury Occurrence, & Property Damage Combined Single
Limit
B. Automobile Liability Coverages, $500,000 Each, Bodily Injury & Property Damage
Occurrence, Combined Single Limit
The insurance clause for both BODILY INJURY AND PROPERTY DAMAGE shall be amended
to provide coverage on an occurrence basis.
7.3. SubCONTRACTOR's Public Liability and Property Damage Insurance
The CONTRACTOR shall require each of his subCONTRACTORs to procure and maintain
during the life of this subcontract, insurance of the type specified above or insure the activities of
his subCONTRACTORs in his policy, as specified above.
7.4. CITY's and CONTRACTOR’s Protective Liability Insurance
The CITY shall procure and furnish a CITY's and CONTRACTOR’s Protective Liability
Insurance Policy with the following minimum limits:
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A. Bodily Injury Liability & $1,000,000 Each ($2,000,000 aggregate) Property Damage
Liability Occurrence Combined Single Limit.
7.5. "XCU" (Explosion, Collapse, Underground Damage)
The CONTRACTOR’s Liability Policy shall provide "XCU" coverage for those classifications in
which they are excluded.
7.6. Broad Form Property Damage Coverage, Products & Completed Operations Coverages
The CONTRACTOR’s Liability Policy shall include Broad Form Property Damage Coverage,
Products, and Completed Operations Coverages.
7.7. Indemnification Rider
A. To the fullest extent permitted by law, the CONTRACTOR shall indemnify and hold
harmless the CITY and its employees from and against all claims, damages, losses and
expenses, including but not limited to reasonable attorney's fees, arising out of or
resulting from its performance of the Work, provided that any such claim, damage, loss
or expense (1) is attributable to bodily injury, sickness, disease or death, or to injury to or
destruction of tangible property (other than the Work itself) , and (2) is caused in whole
or in part by any negligent act or omission of the CONTRACTOR, any subcontractor,
anyone directly or indirectly employed by any of them or anyone for whose acts any of
them may be liable, regardless of whether or not such acts are caused in part by a party
indemnified hereunder. Such obligation shall not be construed to negate, abridge, or
otherwise reduce any other right to obligation of indemnity which would otherwise exist
as to any party or person described in this Article; however, this indemnification does not
include the sole acts of negligence, damage or losses caused by the CITY and its other
contractors.
B. In any and all claims against the CITY or any of its agents or employees by any
employee of the CONTRACTOR, any subcontractor, anyone directly or indirectly
employed by any of them or anyone for whose acts any of them may be liable, the
indemnification obligations under this Paragraph shall not be limited in any way by any
limitation on the amount or type of damages, compensation or benefits payable by or for
the CONTRACTOR or any subcontractor under workers' or workmen's compensation
acts, disability benefit acts or other employee benefit acts.
C. The CONTRACTOR hereby acknowledges receipt of ten dollars and other good and
valuable consideration from the CITY for the indemnification provided herein.
8. TAXES
A. CONTRACTOR shall pay all taxes, levies, duties, and assessments of every nature that
may be applicable to any work under this Contract. The Contract Sum and any agreed
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variations thereof shall include all taxes imposed by law. CONTRACTOR shall make
any and all payroll deductions required by law. CONTRACTOR herein indemnifies and
holds the CITY harmless from any liability on account of any and all such taxes, levies,
duties, assessments, and deductions. Such indemnification shall be in accordance with the
terms and conditions of the Indemnification provisions provided herein.
B. CITY and CONTRACTOR hereby acknowledge that the CITY is a tax-exempt entity.
Where applicable, and so directed by the CITY, the CITY reserves the right to
implement, at its convenience, a tax exemption program to buy selected materials and
place the tax savings in line item contingency.
9. SUCCESSORS, ASSIGNS AND ASSIGNMENT
The CITY and the CONTRACTOR each bind itself, its officers, directors, qualifying agents,
partners, successors, assigns and legal representatives to the other party hereto and to the partners,
successors, assigns, and legal representatives of such other party in respect to all covenants,
Agreements, and obligations contained in the Contract. It is agreed that the CONTRACTOR shall
not assign, transfer, convey or otherwise dispose of the contract or its right, title, or interest in or
to the same or any part thereof, or allow legal action to be brought in its name for the benefit of
others, without the previous consent of the CITY and concurred to by the sureties.
10. NOTICES
All notices shall be in writing and sent by United States mail, certified or registered, with return
receipt requested and postage prepaid, or by nationally recognized overnight courier service to the
address of the party set forth below. Any such notice shall be deemed given when received by the
party to whom it is intended.
CONTRACTOR:
Frontline Integration Systems, LLC
895 Asterfield Lane, Deland, FL, 32720
Attn: Bailey Sukovich, Owner
OWNER:
City of Clermont
685 W. Montrose Street, Clermont, FL 34711
Attn: Rick Van Wagner, City Manager
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Either party may change the name of the person receiving notices and the address at which notices
are received by so advising the other party in writing.
11. MISCELLANEOUS
11.1. Attorneys’ Fees
In the event a suit or action is instituted to enforce or interpret any provision of this Agreement,
the prevailing party shall be entitled to recover such sum as the Court may adjudge reasonable as
attorneys’ fees at trial or on any appeal, in addition to all other sums provided by law.
11.2. Waiver
The waiver by CITY of breach of any provision of this Agreement shall not be construed or operate
as a waiver of any subsequent breach of such provision or of such provision itself and shall in no
way affect the enforcement of any other provisions of this Agreement.
11.3. Severability
If any provision of this Agreement or the application thereof to any person or circumstance is to
any extent invalid or unenforceable, such provision, or part thereof, shall be deleted or modified
in such a manner as to make the Agreement valid and enforceable under applicable law, the
remainder of this Agreement and the application of such a provision to other persons or
circumstances shall be unaffected, and this Agreement shall be valid and enforceable to the fullest
extent permitted by applicable law.
11.4. Amendment
Except for as otherwise provided herein, this Agreement may not be modified or amended except
by an Agreement in writing signed by both parties.
11.5. Entire Agreement
This Agreement, including the documents incorporated by reference, contains the entire
understanding of the parties hereto and supersedes all prior and contemporaneous Agreements
between the parties with respect to the performance of services by CONTRACTOR.
11.6. Assignment
Except in the event of a merger, consolidation, or other change of control pursuant to the sale of
all or substantially all of either party’s assets, this Agreement is personal to the parties hereto and
may not be assigned by CONTRACTOR, in whole or in part, without the prior written consent of
the CITY.
11.7. Venue
The parties agree that the sole and exclusive venue for any cause of action arising out of this
Agreement shall be Lake County, Florida.
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11.8. Applicable Law
This Agreement and any amendments hereto are executed and delivered in the State of Florida and
shall be governed, interpreted, construed, and enforced in accordance with the laws of the State of
Florida.
11.9. Public Records
The CONTRACTOR expressly understands records associated with this project are public records
and agrees to comply with Florida’s Public Records law, including the following:
A. Keep and maintain public records that ordinarily and necessarily would be required by
the CITY in order to perform the services contemplated herein.
B. Provide the public with access to public records on the same terms and conditions that the
CITY would provide the records and at a cost that does not exceed the cost provided in
Florida’s Public Records law or as otherwise provided by law.
C. Ensure that public records that are exempt or confidential and exempt from public
records disclosure requirements are not disclosed except as authorized by law.
D. Meet all requirements for retaining public records and transfer, at no cost, to the CITY all
public records in possession of CONTRACTOR upon the termination of the contract and
destroy any duplicate public records that are exempt or confidential and exempt from
public records disclosure requirements. The CONTRACTOR shall make reasonable
efforts to provide all records stored electronically to the CITY in a format compatible
with the information technology systems of the CITY.
E. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF
CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO
PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, THE
CONTRACTOR SHALL CONTACT THE CITY’S CUSTODIAN OF PUBLIC
RECORDS AT THE CITY CLERK’S OFFICE, (352) 241-7331.
11.10. Coercion for Labor or Services Certification
Pursuant to Section 787.06(14), Florida Statutes, the CONTRACTOR certifies, under penalty of
perjury, that it does not use “coercion for labor or services,” as defined in Section 787.06, Florida
Statutes, in connection with the performance of this Agreement, including but not limited to: using
or threatening force; restraining, isolating, or confining; debt bondage; withholding or controlling
identification or immigration documents; causing or threatening financial harm; enticing by fraud
or deceit; or providing Schedule I or II controlled substances for the purpose of exploitation. The
CONTRACTOR shall include a substantially similar requirement in all subcontracts and purchase
orders at any tier. Any violation of this provision constitutes a material breach, and the CITY may
pursue any remedies available under this Agreement, at law, or in equity, including termination
for cause. By executing this Agreement electronically, CONTRACTOR affirms this certification
under penalty of perjury as of the Effective Date of this Agreement.
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12. CONTRACT DOCUMENTS
The Contract Documents, as listed below are herein made fully a part of this Contract as if herein
repeated.
Document Precedence:
A. Contract Agreement
B. Purchase Order / Notice To Proceed
C. An applicable Contractor Quote or Statement of Work
D. All documents contained in RFB 26-058 titled Replacement of Fire Alarm System and
Control Panel at Clermont City Hall and CONTRACTOR's response thereto.
E. Payment and Performance Bonds
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IN WITNESS WHEREOF, the parties hereto have executed this Agreement.
CITY OF CLERMONT FRONTLINE INTEGRATION SYSTEMS, LLC
**signature_95658**
SIGNATURE
**name_95658**
FULL NAME
**role_95658**
TITLE
**date_signed_95658**
DATE SIGNED
**signature_95660**
SIGNATURE
**name_95660**
FULL NAME
**role_95660**
TITLE
**date_signed_95660**
DATE SIGNED
ATTEST
**signature_95662**
SIGNATURE
**name_95662**
FULL NAME
**role_95662**
TITLE
**date_signed_95662**
DATE SIGNED
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Owner
4/15/2026
Bailey SukovichTim Murry
Mayor
4/15/2026
4/15/2026
Tracy Ackroyd Howe
City Clerk
Exhibit A
RFB 26-058 Price Tables
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PRICE TABLES
Line Item Description Quantity Unit of Measure Unit Cost Total
1 Fire Alarm Control Panel
(Non-Proprietary, UL 864
Listed) including cabinet, programming, and installation
1 Each $8,500.00 $8,500.00
2 Remote Annunciator Panel
(First Floor Lobby)
1 Each $770.00 $770.00
3 Smoke Detectors
(Addressable, photoelectric)
25 Each $150.00 $3,750.00
4 Heat Detectors
(Addressable)
2 Each $120.00 $240.00
5 Duct Detectors (with sampling tubes)18 Each $700.00 $12,600.00
6 Manual Pull Stations
(Addressable)
10 Each $170.00 $1,700.00
7 Horn/Strobe Units 15 Each $130.00 $1,950.00
8 Strobe Units 10 Each $100.00 $1,000.00
9 Wiring & Conduit (reuse + new installation as
needed)
1 Lot $24,000.00 $24,000.00
10 Programming, Testing,
and Commissioning
1 Lot $8,000.00 $8,000.00
11 Storage and Handling of
Equipment and Materials
1 Lot $1,500.00 $1,500.00
12 Spare Parts (per specs – 2
horn/strobes, 1 pull, 1 module, 3 smoke, 1 heat)
1 Lot $2,000.00 $2,000.00
13 Submittals: As-Builts,
O&M Manuals,
Acceptance Testing
Certificate
1 Lot $5,000.00 $5,000.00
Total $71,010.00
3/18/26, 11:04 AM Frontline Integration Systems LLC Response
https://procurement.opengov.com/governments/3522/projects/230379/evaluation/proposals/451213 1/1
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Exhibit B
RFB 26-058 Scope of Work
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REQUEST FOR BID
RFB 26-058
REBID: REPLACEMENT OF FIRE ALARM SYSTEM AND
CONTROL PANEL AT CLERMONT CITY HALL
City of Clermont
685 W. Montrose Street
Clermont, FL 34711
RELEASE DATE: January 27, 2026
DEADLINE FOR QUESTIONS: February 25, 2026
RESPONSE DEADLINE: March 5, 2026, 2:00 pm
RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:
https://procurement.opengov.com/portal/clermontfl
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City of Clermont
REQUEST FOR BID
Rebid: Replacement of Fire Alarm System and Control Panel at
Clermont City Hall
I. Introduction ................................................................................
II. Response Procedures ................................................................
III. Scope of Work............................................................................
IV. Price Schedule ...........................................................................
V. Terms and Conditions ................................................................
VI. Submittal Requirements .............................................................
Attachments:
F - OpenGov Vendor Registration
G - Existing Zone List and Legend
H - Alarm Point Address
I - Commercial Construction Plans
J - City Hall Fire Alarm System
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Request For Bid #RFB 26-058
Title: Rebid: Replacement of Fire Alarm System and Control Panel at Clermont City Hall
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1. Scope of Work
1.1. Project Overview
The City of Clermont seeks qualified contractors to furnish all labor, materials, equipment,
supervision, tools, transportation, expendables, and permitting necessary to replace the existing
Simplex proprietary fire alarm system with a new fully addressable, non-proprietary fire alarm
system. The new system shall be code-compliant, UL-listed, and installed in accordance with
NFPA, Florida Building Code, Florida Fire Prevention Code, and the manufacturer’s directions.
1.2. Work Requirements
A. Fire Alarm Control Panel (FACP
1. Remove and dispose of the existing fire alarm control panel and cabinet.
2. Provide and install a new non-proprietary FACP capable of supporting at least 159
detectors and 159 modules per SLC, with expansion capability.
3. Panel shall comply with NFPA 72 (2025 Edition) and be UL 864 9th Edition listed.
4. Provide a new annunciator panel in the first-floor lobby.
B. Detection & Notification Devices
1. Replace all detectors (smoke, heat, duct), manual pull stations, horn/strobes, and
strobes where required.
2. All devices shall be addressable, UL-listed, and NFPA 72 compliant, and installed in
accordance with the manufacturer's recommendations.
3. Devices may be installed in existing locations if compliant with code (e.g., strobe
height 80-96 inches AFF).
4. Pull stations to be mounted at 48-inch AFF and within 5 feet of the associated egress
door.
C. Wiring & Conduit
1. Evaluate existing wiring, conduit, and terminal blocks for compatibility with the new
system.
2. Reuse existing wiring/conduit/terminal blocks only if in acceptable condition and
compliant with NFPA 70 (NEC, 2023 Edition).
3. New wiring shall be color-coded, installed in conduit, and sized appropriately with
voltage drop calculations provided.
4. Any new conduit shall have a minimum diameter of 3/4 inch and not exceed a 40%
fill capacity.
5. Class B circuits are acceptable throughout the system; Class A circuit is not required.
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Request For Bid #RFB 26-058
Title: Rebid: Replacement of Fire Alarm System and Control Panel at Clermont City Hall
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D. Spare Parts
1. Contractor shall furnish the following spare parts to the City upon project completion:
a. 2 horn/strobes
b. 1 manual pull station
c. 1 monitor module
d. 3 smoke detectors
e. 1 heat detector
E. Documentation & Testing
1. Provide all required permits.
2. Submit updated system design drawings for approval prior to installation.
3. Upon completion, provide:
a. As-built drawings (full size + electronic searchable copy)
b. Operations and Maintenance (O&M) manuals ( 1 hard copy + 1 searchable
electronic copy).
c. Acceptance Testing Certificate in accordance with NFPA 72.
1.3. Minimum Qualifications
• Contractor must hold all licenses required by the State of Florida for fire alarm system
installation.
• Must have a minimum of five years of verifiable experience installing commercial fire
alarm systems.
• The project foreman shall hold a NICET Level II or higher certification in Fire Alarm
Systems.
1.4. Codes & Standards
All work shall conform to the most recent editions of:
• Florida Building Code (8th Edition)
• Florida Fire Prevention Code (8th Edition)
• NFPA 70 - National Electric Code (2023 Edition)
• NFPA 72 - National Fire Alarm and Signaling Code (2025 Edition)
• Manufacturer's installation directions for all components.
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Request For Bid #RFB 26-058
Title: Rebid: Replacement of Fire Alarm System and Control Panel at Clermont City Hall
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1.5. Deliverables
The City of Clermont will provide:
• Access to the facility during agreed work hours.
• Existing as-built documentation (if available).
• Coordination support with facility operations staff.
1.6. Project Timeline (Estimated)
A. Pre-Construction & Permitting (4-6 Weeks)
1. Submit shop drawings, equipment datasheets, and NICET certifications for approval.
2. Obtain required permits from the City of Clermont, Fire Marshal, and other
authorities.
3. Conduct a mandatory pre-construction meeting and finalize phasing/schedule.
B. Mobilization (1 Week)
1. Deliver fire alarm control panel, devices, conduit, wiring, and tools.
2. Establish staging and storage areas within City Hall with minimal disruption.
3. Coordinate with City staff on access, security, and work-hour restrictions.
C. Demolition & Preparation (1 week)
1. Remove existing fire alarm control panel, terminal blocks (if required), and outdated
devices.
2. Protect finishes and sensitive equipment during demolition.
3. Prepare existing conduit and wiring for reuse where acceptable.
D. Installation (3-4 weeks)
1. Install a new non-proprietary fire alarm control panel and annunciator.
2. Install new detectors (smoke, heat, duct), manual pull stations, and notification
appliances.
3. Reuse existing wiring/conduit where compliant; install new wiring/conduit where
needed.
E. Programming & Integration (1 week)
1. Address and program all devices in the system.
2. Integrate the new panel with the existing monitoring service.
3. Perform voltage drop and circuit capacity verification.
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Request For Bid #RFB 26-058
Title: Rebid: Replacement of Fire Alarm System and Control Panel at Clermont City Hall
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F. Testing & Commissioning (1-2 weeks)
1. Conduct functional testing of all devices per NFPA 72.
2. Complete acceptance testing witnessed by the Authority Having Jurisdiction (AHJ).
3. Provide deficiency corrections and retests if required.
G. Training & Turnover (1 week)
1. Provide training for City facility staff.
2. Submit as-built drawings, O&M manuals, and spare parts.
3. Deliver NFPA 72 Acceptance Testing Certificate and final project closeout
documents.
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