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HomeMy WebLinkAbout2026-068 A1 AGREEMENT No. 2026A-068 2026 STREET RESURFACING SERVICES THIS AGREEMENT, is made and entered into this 24 day of March 2026, by and between the CITY OF CLERMONT, FLORIDA, a municipal corporation under the laws of the State of Florida whose address is: 685 W. Montrose Street, Clermont, Florida, (hereinafter referred to as "CITY"), and S&L MATERIALS, INC. , whose address is: 210 Hanger Road, Kissimmee, FL 34741, (hereinafter referred to as "CONTRACTOR"). WITNESSETH: That the parties hereto, for the consideration hereinafter set forth, mutually agree as follows: 1. SCOPE OF WORK The CONTRACTOR shall furnish all labor, materials, equipment, machinery, tools, apparatus, and transportation and perform all of the work described in the specifications entitled: RFB 26-056 titled 2026 Street Resurfacing Services, as prepared by the CITY and its agents and shall do everything required by this Contract and the other Contract Documents contained in the specifications, which are a part of these Documents. 2. THE CONTRACT SUM The CITY shall pay to the CONTRACTOR, for the faithful performance of the Contract, in lawful tender of the United States, and subject to additions and deductions as provided in the Contract Documents, the Price Schedule, attached hereto and incorporated herein as Exhibit "A". The total contract sum shall not exceed EIGHT HUNDRED TWENTY-EIGHT THOUSAND NINE HUNDRED EIGHT DOLLARS AND FIFTY-ONE CENTS ($828,908.51). 3. COMMENCEMENT AND COMPLETION OF WORK A. The CONTRACTOR shall commence work within Ten (10) calendar days after receipt of (i) Purchase Order and/or Notice to Proceed, and (ii) receipt of all permits required to perform the work, and the CONTRACTOR will substantially complete the same within ninety (90) days, unless the period for completion is extended otherwise by the CONTRACT DOCUMENTS. Final Completion shall be thirty (30) calendar days thereafter. B. The CONTRACTOR shall prosecute the work with faithfulness and diligence. C. The CONTRACTOR further declares to have examined the site of the work and that from personal knowledge and experience or that CONTRACTOR has made sufficient investigations to fully satisfy that such site is correct and suitable for the work and Docusign Envelope ID: D70BD13A-96A9-491F-86F8-FE13A3D56350 2 CONTRACTOR assumes full responsibility therefore. The provisions of this Contract shall control any inconsistent provisions contained in the specifications. All Drawings and Specifications have been read and carefully considered by the CONTRACTOR, who understands the same and agrees to their sufficiency for the work to be done. It is expressly agreed that under no circumstances, conditions or situations shall this Contract be more strongly construed against the OWNER than against the CONTRACTOR and his Surety. 4. PAYMENTS In accordance with the provisions fully set forth in the Contract Documents, CONTRACTOR shall submit an invoice to CITY upon completion of the services and delivery of products to CITY as set forth in the applicable purchase order. CITY shall make payment to the CONTRACTOR for all accepted deliveries and undisputed products delivered and services provided, within thirty (30) calendar days of receipt of the invoice. 5. LIQUIDATED DAMAGES A. It is mutually agreed that time is of the essence in regard to this Contract. Therefore, notwithstanding any other provision contained in the Contract Documents, should the CONTRACTOR fail to complete the work within the specified time as set by the Purchase Order and/or Notice to Proceed, or any authorized extension thereof, the CONTRACTOR shall pay to CITY the sum of SEVEN HUNDRED FIFTY DOLLARS ($750) per calendar day as fixed, agreed and liquidated damages for each calendar day elapsing beyond the specified time date; which sum shall represent the damages sustained by the CITY, and shall be considered not as a penalty, but in the liquidation of damages sustained. CONTRACTOR shall pay the liquidated damages amount contained herein to CITY within fifteen (15) days of receipt of CITY’s written demand for such payment. B. For the purposes of this Article, the day of final acceptance of the work shall be considered a day of delay, and the scheduled day of completion of the work shall be considered a day schedule for protection. 6. DISPUTE RESOLUTION A. In the event of any claim, dispute, or other matter in question arising out of or related to this Agreement, a party shall provide written notice of the claim, dispute, or other matter to the other party and provide no fewer than five (5) days to cure the matter, unless it is the type of matter for which emergency injunctive relief is necessary from a court. Such notice shall be a condition precedent to arbitration or the institution of legal or equitable proceedings by either party, except as otherwise stated in this section. Docusign Envelope ID: D70BD13A-96A9-491F-86F8-FE13A3D56350 3 B. The CITY and CONTRACTOR may resolve claims, disputes, and other matters in question between them by mediation. 7. INSURANCE AND INDEMNIFICATION RIDER 7.1. Worker's Compensation Insurance The CONTRACTOR shall take out and maintain during the life of this Agreement Worker's Compensation Insurance for all his employees connected with the work of this Project and, in case any work is sublet, the CONTRACTOR shall require the subcontractor similarly to provide Worker's Compensation Insurance for all of the latter's employees unless the protection afforded by the CONTRACTOR covers such employees. Such insurance shall comply with the Florida Worker's Compensation Law. In case any class of employees engaged in hazardous work under this contract at the site of the Project is not protected under the Worker's Compensation statute, the CONTRACTOR shall provide adequate insurance, satisfactory to the CITY, for the protection of employees not otherwise protected. 7.2. CONTRACTOR’s Commercial General Liability Insurance The CONTRACTOR shall take out and maintain during the life of this Agreement, Commercial General Liability and Business Automobile Liability Insurance as shall protect it from claims for damage for personal injury, including accidental death, as well as claims for property damages which may arise from operating under this Agreement whether such operations are by itself or by anyone directly or indirectly employed by it, and the amount of such insurance shall be as follows: A. CONTRACTOR’s Commercial General Liability, $1,000,000 Each, ($2,000,000 aggregate). Liability Coverages, Bodily Injury Occurrence, & Property Damage Combined Single Limit B. Automobile Liability Coverages, $1,000,000 Each, Bodily Injury & Property Damage Occurrence, Combined Single Limit The insurance clause for both BODILY INJURY AND PROPERTY DAMAGE shall be amended to provide coverage on an occurrence basis. 7.3. SubCONTRACTOR's Public Liability and Property Damage Insurance The CONTRACTOR shall require each of his subCONTRACTORs to procure and maintain during the life of this subcontract, insurance of the type specified above or insure the activities of his subCONTRACTORs in his policy, as specified above. 7.4. CITY's and CONTRACTOR’s Protective Liability Insurance The CITY shall procure and furnish a CITY's and CONTRACTOR’s Protective Liability Insurance Policy with the following minimum limits: A. Bodily Injury Liability & $1,000,000 Each ($2,000,000 aggregate) Property Damage Liability Occurrence Combined Single Limit. Docusign Envelope ID: D70BD13A-96A9-491F-86F8-FE13A3D56350 4 7.5. "XCU" (Explosion, Collapse, Underground Damage) The CONTRACTOR’s Liability Policy shall provide "XCU" coverage for those classifications in which they are excluded. 7.6. Broad Form Property Damage Coverage, Products & Completed Operations Coverages The CONTRACTOR’s Liability Policy shall include Broad Form Property Damage Coverage, Products, and Completed Operations Coverages. 7.7. Indemnification Rider A. To the fullest extent permitted by law, the CONTRACTOR shall indemnify and hold harmless the CITY and its employees from and against all claims, damages, losses and expenses, including but not limited to reasonable attorney's fees, arising out of or resulting from its performance of the Work, provided that any such claim, damage, loss or expense (1) is attributable to bodily injury, sickness, disease or death, or to injury to or destruction of tangible property (other than the Work itself) , and (2) is caused in whole or in part by any negligent act or omission of the CONTRACTOR, any subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, regardless of whether or not such acts are caused in part by a party indemnified hereunder. Such obligation shall not be construed to negate, abridge, or otherwise reduce any other right to obligation of indemnity which would otherwise exist as to any party or person described in this Article; however, this indemnification does not include the sole acts of negligence, damage or losses caused by the CITY and its other contractors. B. In any and all claims against the CITY or any of its agents or employees by any employee of the CONTRACTOR, any subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, the indemnification obligations under this Paragraph shall not be limited in any way by any limitation on the amount or type of damages, compensation or benefits payable by or for the CONTRACTOR or any subcontractor under workers' or workmen's compensation acts, disability benefit acts or other employee benefit acts. C. The CONTRACTOR hereby acknowledges receipt of ten dollars and other good and valuable consideration from the CITY for the indemnification provided herein. 8. TAXES A. CONTRACTOR shall pay all taxes, levies, duties, and assessments of every nature that may be applicable to any work under this Contract. The Contract Sum and any agreed variations thereof shall include all taxes imposed by law. CONTRACTOR shall make any and all payroll deductions required by law. CONTRACTOR herein indemnifies and holds the CITY harmless from any liability on account of any and all such taxes, levies, Docusign Envelope ID: D70BD13A-96A9-491F-86F8-FE13A3D56350 5 duties, assessments, and deductions. Such indemnification shall be in accordance with the terms and conditions of the Indemnification provisions provided herein. B. CITY and CONTRACTOR hereby acknowledge that the CITY is a tax-exempt entity. Where applicable, and so directed by the CITY, the CITY reserves the right to implement, at its convenience, a tax exemption program to buy selected materials and place the tax savings in line item contingency. 9. SUCCESSORS, ASSIGNS AND ASSIGNMENT The CITY and the CONTRACTOR each bind itself, its officers, directors, qualifying agents, partners, successors, assigns and legal representatives to the other party hereto and to the partners, successors, assigns, and legal representatives of such other party in respect to all covenants, Agreements, and obligations contained in the Contract. It is agreed that the CONTRACTOR shall not assign, transfer, convey or otherwise dispose of the contract or its right, title, or interest in or to the same or any part thereof, or allow legal action to be brought in its name for the benefit of others, without the previous consent of the CITY and concurred to by the sureties. 10. NOTICES All notices shall be in writing and sent by United States mail, certified or registered, with return receipt requested and postage prepaid, or by nationally recognized overnight courier service to the address of the party set forth below. Any such notice shall be deemed given when received by the party to whom it is intended. CONTRACTOR: S&L Materials, Inc 210 Hanger Road, Kissimmee, FL 34741 Attn: James B. Davis, Jr, President OWNER: City of Clermont 685 W. Montrose Street, Clermont, FL 34711 Attn: Rick Van Wagner, City Manager Either party may change the name of the person receiving notices and the address at which notices are received by so advising the other party in writing. Docusign Envelope ID: D70BD13A-96A9-491F-86F8-FE13A3D56350 6 11. MISCELLANEOUS 11.1. Attorneys’ Fees In the event a suit or action is instituted to enforce or interpret any provision of this Agreement, the prevailing party shall be entitled to recover such sum as the Court may adjudge reasonable as attorneys’ fees at trial or on any appeal, in addition to all other sums provided by law. 11.2. Waiver The waiver by CITY of breach of any provision of this Agreement shall not be construed or operate as a waiver of any subsequent breach of such provision or of such provision itself and shall in no way affect the enforcement of any other provisions of this Agreement. 11.3. Severability If any provision of this Agreement or the application thereof to any person or circumstance is to any extent invalid or unenforceable, such provision, or part thereof, shall be deleted or modified in such a manner as to make the Agreement valid and enforceable under applicable law, the remainder of this Agreement and the application of such a provision to other persons or circumstances shall be unaffected, and this Agreement shall be valid and enforceable to the fullest extent permitted by applicable law. 11.4. Amendment Except for as otherwise provided herein, this Agreement may not be modified or amended except by an Agreement in writing signed by both parties. 11.5. Entire Agreement This Agreement, including the documents incorporated by reference, contains the entire understanding of the parties hereto and supersedes all prior and contemporaneous Agreements between the parties with respect to the performance of services by CONTRACTOR. 11.6. Assignment Except in the event of a merger, consolidation, or other change of control pursuant to the sale of all or substantially all of either party’s assets, this Agreement is personal to the parties hereto and may not be assigned by CONTRACTOR, in whole or in part, without the prior written consent of the CITY. 11.7. Venue The parties agree that the sole and exclusive venue for any cause of action arising out of this Agreement shall be Lake County, Florida. 11.8. Applicable Law This Agreement and any amendments hereto are executed and delivered in the State of Florida and shall be governed, interpreted, construed, and enforced in accordance with the laws of the State of Florida. Docusign Envelope ID: D70BD13A-96A9-491F-86F8-FE13A3D56350 7 11.9. Public Records The CONTRACTOR expressly understands records associated with this project are public records and agrees to comply with Florida’s Public Records law, including the following: A. Keep and maintain public records that ordinarily and necessarily would be required by the CITY in order to perform the services contemplated herein. B. Provide the public with access to public records on the same terms and conditions that the CITY would provide the records and at a cost that does not exceed the cost provided in Florida’s Public Records law or as otherwise provided by law. C. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law. D. Meet all requirements for retaining public records and transfer, at no cost, to the CITY all public records in possession of CONTRACTOR upon the termination of the contract and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. The CONTRACTOR shall make reasonable efforts to provide all records stored electronically to the CITY in a format compatible with the information technology systems of the CITY. E. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, THE CONTRACTOR SHALL CONTACT THE CITY’S CUSTODIAN OF PUBLIC RECORDS AT THE CITY CLERK’S OFFICE, (352) 241-7331. 11.10. Coercion for Labor or Services Certification Pursuant to Section 787.06(14), Florida Statutes, the CONTRACTOR certifies, under penalty of perjury, that it does not use “coercion for labor or services,” as defined in Section 787.06, Florida Statutes, in connection with the performance of this Agreement, including but not limited to: using or threatening force; restraining, isolating, or confining; debt bondage; withholding or controlling identification or immigration documents; causing or threatening financial harm; enticing by fraud or deceit; or providing Schedule I or II controlled substances for the purpose of exploitation. The CONTRACTOR shall include a substantially similar requirement in all subcontracts and purchase orders at any tier. Any violation of this provision constitutes a material breach, and the CITY may pursue any remedies available under this Agreement, at law, or in equity, including termination for cause. By executing this Agreement electronically, CONTRACTOR affirms this certification under penalty of perjury as of the Effective Date of this Agreement. 12. CONTRACT DOCUMENTS The Contract Documents, as listed below are herein made fully a part of this Contract as if herein repeated. Docusign Envelope ID: D70BD13A-96A9-491F-86F8-FE13A3D56350 8 Document Precedence: A. Contract Agreement B. Purchase Order / Notice To Proceed C. An applicable Contractor Quote or Statement of Work D. All documents contained in RFB 26-056 titled 2026 Street Resurfacing Services and CONTRACTOR's response thereto. E. Payment and Performance Bonds Docusign Envelope ID: D70BD13A-96A9-491F-86F8-FE13A3D56350 IN WITNESS WHEREOF, the parties hereto have executed this Agreement. CITY OF CLERMONT S&L MATERIALS, INC. **signature_94271** SIGNATURE **name_94271** FULL NAME **role_94271** TITLE **date_signed_94271** DATE SIGNED **signature_94274** SIGNATURE **name_94274** FULL NAME **role_94274** TITLE **date_signed_94274** DATE SIGNED ATTEST **signature_94276** SIGNATURE **name_94276** FULL NAME **role_94276** TITLE **date_signed_94276** DATE SIGNED Docusign Envelope ID: D70BD13A-96A9-491F-86F8-FE13A3D56350 James B. Davis, Jr. President 4/6/2026 Tim Murry Mayor 4/6/2026 4/7/2026 Tracy Ackroyd Howe City Clerk Exhibits List A - Scope of Work B - Pricing Tables C - S&L Additional Work 3-13-26 Docusign Envelope ID: D70BD13A-96A9-491F-86F8-FE13A3D56350 Exhibit A Scope of Work Docusign Envelope ID: D70BD13A-96A9-491F-86F8-FE13A3D56350 REQUEST FOR BID RFB 26-056 2026 STREET RESURFACING SERVICES City of Clermont 685 W. Montrose Street Clermont, FL 34711 RELEASE DATE: January 21, 2026 DEADLINE FOR QUESTIONS: February 25, 2026 RESPONSE DEADLINE: March 5, 2026, 2:00 pm RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO: https://procurement.opengov.com/portal/clermontfl Docusign Envelope ID: D70BD13A-96A9-491F-86F8-FE13A3D56350 City of Clermont REQUEST FOR BID 2026 Street Resurfacing Services I. Introduction ................................................................................ II. Response Procedures ................................................................ III. Scope of Work............................................................................ IV. Price Schedule ........................................................................... V. Terms and Conditions ................................................................ VI. Submittal Requirements ............................................................. Attachments: C - Bid Bond D - Performance and Payment Bond F - OpenGov Vendor Registration G - 2026 Street Resurfacing Map Docusign Envelope ID: D70BD13A-96A9-491F-86F8-FE13A3D56350 Request For Bid #RFB 26-056 Title: 2026 Street Resurfacing Services 3 1. Scope of Work 1.1. Project Scope The scope of work includes milling and resurfacing (mill and overlay) of City-maintained streets, as shown in the map drawings. All resurfaced streets must have a smooth, even surface and smooth transitions at street edges. The respondent must install temporary street paint markings per existing markings. The City of Clermont pavement resurfacing project (including all striping work) must be completed within forty-five (45) calendar days from the Notice to Proceed. After a minimum of thirty (30) days of asphalt cure time, the successful respondent must install thermoplastic pavement markings per existing markings and specifications. The City will mark where work begins and ends. All resurfaced streets must have smooth riding surfaces. The work must begin and be completed while the Lake County Public Schools are not in session. The successful respondent must place door hangers on affected street resident doors notifying them of the work to be done no less than two (2) business days prior to starting work. All work will be inspected by the City of Clermont Public Works Inspectors. The respondent is responsible for measuring each street for proper calculation before submitting an offer to this solicitation. 1.2. Minimum Experience Requirements All respondents to this solicitation and their subcontractors must be FDOT prequalified in the work classes of flexible paving and hot plant-mixed bituminous courses. Respondents must provide with their bid response a minimum of five (5) completed street resurfacing project references from a City or County in the State of Florida that have been completed within the past three (3) years. All respondents are required to submit detailed information indicating the project date, the number of square yards treated for each project, and the phone number of the government official in charge of each project. The successful respondent must be capable of meeting all the requirements of this specification at the time of bid submission. The successful respondent must have in their possession, within the State of Florida at the time of bidding, three (3) or more asphalt paving machines as described in the equipment section of the specification and submit proof of such (including photographs and equipment descriptions). City staff reserves the right to inspect the respondent’s equipment, and if found deficient, such deficiency shall be grounds for rejection of the respondent’s bid. The successful respondent must have been doing business in the State of Florida for at least four (4) consecutive years from the solicitation issued date and must have full-time experienced personnel available to respond to any warranty issues within twenty-four (24) hours. The successful respondent must be available to perform work or warranty work at any time of the year as requested by the City and must maintain a full-time presence, including an office, Docusign Envelope ID: D70BD13A-96A9-491F-86F8-FE13A3D56350 Request For Bid #RFB 26-056 Title: 2026 Street Resurfacing Services 4 experienced personnel, and proper equipment, within the State of Florida to respond three hundred sixty-five (365) days per year. 1.3. Material and Construction Specifications Materials and construction methods for roadway construction must be in accordance with the Florida Department of Transportation (FDOT) Standard Specifications for Road and Bridge Construction (1991 or latest edition). Additional micro-surfacing and crack filling/sealing requirements of this solicitation shall also apply. 1.4. Milling Milling must be performed up to the edge of the curb and shall not extend into the curb gutter. 1.5. Pavers Pavers must be mechanically sound and capable of consistently meeting the requirements of this solicitation. Pavers must be self-propelled, wheel-driven (track-driven pavers are not permitted), steerable, and equipped with a receiving and distribution hopper and a mechanical screed. The paver must have a minimum screed width of eight (8) feet without the use of extendable strike-off devices. Strike-off devices will only be permitted in irregular areas that would normally be completed by hand. Small power boxes or parking-lot-type pavers will only be allowed for use on narrow roadways. 1.6. Asphalt Requirements Type S-111 recycled asphalt concrete surface course with a minimum stability of 1,500 pounds shall be used. Pavement installation must conform to current FDOT standards and applicable soil report recommendations. Delivery/plant tickets stating the asphalt mix design and quantities delivered will be collected daily by City inspectors for all asphalt used. 1.7. Crack Seal All cracks one-quarter (1/4) inch or greater in width must be cleaned of loose and foreign material and sealed with Crafco PolyFlex Type 3, Product No. 34521, or approved equivalent. Any equivalent product must be an asphalt-based material designed for crack and joint sealing in asphalt pavement and must provide effective water intrusion prevention. Payment for crack sealing will be based on a unit price per gallon. The total price must be all- inclusive of traffic control, cleaning, crack sealant, and all incidentals required to provide a final product meeting City specifications. The successful respondent must provide daily tickets to the City’s Project Manager showing the number of gallons used. Docusign Envelope ID: D70BD13A-96A9-491F-86F8-FE13A3D56350 Request For Bid #RFB 26-056 Title: 2026 Street Resurfacing Services 5 1.8. Crack Fill All open cracks and joints ranging from one-quarter (1/4) inch to two (2) inches in width must be cleaned. If the depth of the crack exceeds three-quarters (3/4) inch, backer rod material must be installed. After backer rod installation, there must be a minimum sealant depth of one-half (1/2) inch and a maximum of three-quarters (3/4) inch. Cracks greater than two (2) inches in width must be cleaned and filled with Type S-3 hot recycled asphalt. 1.9. Crosswalks Crosswalks must be ten (10) feet wide, international style. 1.10. Driveways No impacts to driveways are anticipated as part of this project. 1.11. Turnouts or Intersecting Roads All intersecting roads must be paved to the radius unless otherwise marked. Roads marked to be paved back to the radius shall require a double centerline placed back one hundred (100) feet from the stop bar. Covered stop bars and centerlines must be replaced. 1.12. Potholes All potholes must be swept clean, tacked, and filled with asphalt prior to paving operations. 1.13. Tack Coat Tack coat application must comply with current FDOT Standard Specifications for Road and Bridge Construction. 1.14. Traffic Controls The job site must be properly signed prior to the arrival of materials and equipment. Temporary signs such as “Construction Ahead,” “Men Working,” and “Flagmen Ahead” must be used and maintained in good condition. All equipment must be operational and on-site before paving begins. Flaggers must wear high- visibility safety vests and use stop-and-go paddles. All traffic control measures must comply with FDOT Work Zone Traffic Safety standards. 1.15. Temporary Stop Bar Temporary stop bars (two-stripe configuration) must be installed at stop signs immediately upon completion of paving or by the end of the workday if paving is incomplete. 1.16. Curbed Road Edges must be luted to provide a smooth transition on curbed roads and prevent drop-offs. No asphalt may be placed on the float line or within the gutter. The City’s Project Manager will supervise this operation. Docusign Envelope ID: D70BD13A-96A9-491F-86F8-FE13A3D56350 Request For Bid #RFB 26-056 Title: 2026 Street Resurfacing Services 6 1.17. Striping All existing pavement markings disturbed by this work must be replaced with reflective thermoplastic striping with glass beads. All blue RPMs at fire hydrants must be replaced. Striping operations must be coordinated with the City’s Project Manager. Existing RPMs must be removed and replaced where required. Missing RPMs must also be replaced. 1.18. Millings All asphalt millings must be hauled and placed at the City-designated location at the 12th Street Public Works Facility. The successful respondent is responsible for all hauling. 1.19. Safety The respondent is fully responsible for worker safety, insurance coverage, and compliance with all applicable safety laws and regulations. All associated costs must be included in the bid. No additional compensation will be provided. 1.20. Work Hours Work hours are limited to 7:00 A.M. to 6:00 P.M. (EST), Monday through Friday. Weekend or holiday work is prohibited unless approved in writing by the City at least forty-eight (48) hours in advance. 1.21. Public Convenience and Safety (As May Be Applicable) No street or roadway must be closed, except when and where directed by the City's Project Manager. The work must be conducted so that there shall, at all times, be a safe passageway for traffic, whenever the street or roadway is not closed. The successful respondent must provide and maintain a passable driveway, as directed by the Engineer or City's Project Manager whenever it is necessary to divert traffic from any part of the street or roadway under construction. Driveways must be accessible at all times, in case of an emergency, and must be left in a usable condition at the end of each day. The successful respondent must provide, erect, and maintain all necessary barricades, suitable and sufficient red lights, danger signals, and signs, provide a sufficient number of watchmen, and take all necessary precautions for the protection of the work and safety of the public. Streets or highways, which are closed to traffic, must be protected by effective barricades on which acceptable warning signs are placed. The successful respondent must provide and maintain detour signs at all closures and intersections along the detour route(s) to direct the traffic around the closed portion(s) of the work. Where City and/or County standards do not apply, safety precautions must be taken in accordance with Index No. 600 through 700, FDOT Roadway and Traffic Design Standards, 1988. All temporary detour route(s) must be clearly indicated throughout their entire length. All barricades and obstructions must be illuminated at night. All lights must be kept burning from sunset to sunrise. All barricades must be well-built and designed so as not to be blown over by the wind. 1.22. Care of Trees, Shrubs, and Grass The successful respondent will be fully responsible for maintaining, in good condition, all cultivated grass plots, trees, and shrubs. The successful respondent must, after completion of Docusign Envelope ID: D70BD13A-96A9-491F-86F8-FE13A3D56350 Request For Bid #RFB 26-056 Title: 2026 Street Resurfacing Services 7 the work, replace or restore to original condition, all destroyed or damaged shrubbery or grass areas, which were maintained or destroyed incidental to the construction operations. Tree limbs, which interfere with equipment operation and are approved for pruning, must be neatly trimmed and the tree cut coated with tree paint. All shrubbery, lawn grass, fences, ornamental shrubs, trees, and fruit trees lying within the right- of-way must be carefully removed and replanted, on or behind the right-of-way, as directed by the City's Project Manager. Fences, retaining walls, etc., which are removed and relocated, shall be carefully restored as closely as possible to their original condition. Lawn grass, shrubbery, ornamental shrubs, trees, fruit trees, etc., which are removed and relocated, must be carefully restored as closely as possible to their original condition and must be watered and maintained, as necessary, until they are firmly re-established in their new location. All grass, shrubbery, ornamental shrubs, trees, fruit trees, etc., which die or, in the opinion of the City's Project Manager, are damaged due to their relocation, must be replaced with shrubbery which is identical to the original type, quality, and size. The successful respondent must adhere to the City's Project Manager's decisions regarding the condition of the restored property. 1.23. Damage to Existing Structures and Utilities The successful respondent will be responsible for and shall make good on all damage to pavement, buildings, telephone or other cables, water pipes, sanitary pipes, or structures beyond the limits of this contract, which may be encountered, whether or not shown on the drawings. It will be the responsibility of the successful respondent to determine the exact location, character, and depth of any existing utilities. The successful respondent will assist the utility companies, by every means possible, in determining said locations. The successful respondent must exercise extreme caution to eliminate the possibility of damage to any utilities. 1.24. Suspension of Work The successful respondent will not be entitled to make or assert a claim for damage by reason of delay, should the City be prevented or enjoined from proceeding with work, by reason of any litigation or other reason beyond the control of the City, either before or after the start of construction. However, the time for completion of the work will be extended, to a such reasonable time as the City may determine necessary, to compensate for time lost by such delay. Such determination shall be set forth in writing. 1.25. Traffic All safety precautions must be taken and all traffic controls must be furnished, satisfactory to the City, County, Department of Transportation, and/or any other governmental agency having jurisdiction, where partial or complete obstruction of streets is required for the performance of the work. 1.26. Maintenance of Traffic The respondent will be responsible, during the course of construction, for proper maintenance, control, and detour of traffic in the area of work. All traffic control and maintenance procedures must be in accordance with the requirements of the Florida Department of Transportation and Lake County, Florida, within their respective areas of jurisdiction. It will be the respondent responsibility to determine the requirements of these agencies so that the bid offer reflects all costs to be incurred. No claims for additional payment will be considered for costs incurred due to the proper maintenance control, detour, and protection of traffic. Docusign Envelope ID: D70BD13A-96A9-491F-86F8-FE13A3D56350 Request For Bid #RFB 26-056 Title: 2026 Street Resurfacing Services 8 1.27. Barricades and Protection of Work The respondent must protect his work, throughout its entire length, by the erection of suitable barricades and handrails where required. The successful respondent must further indicate this work at night by the maintenance of suitable lights or flares, especially along or across thoroughfares. All laws or ordinances covering the protection of such work and the safety measures to be employed therein must be complied with. The successful respondent must carry out the work so as to not deny access to private property. 1.28. Examination of Premises The successful respondent will be held to have examined the premises of the project, as to the existing conditions under which he will be obliged to operate, before submitting a response. 1.29. Burning Burning will not be permitted on this project without prior approval from the City's Project Manager. If burning is allowed, it will be the responsibility of the successful respondent to obtain all required burning permits and to have adequate supervision and safety measures at all times during burning. No unattended burning will be allowed. 1.30. Licensing The successful respondent and all subcontractors (if any) must be properly licensed in the State of Florida and provide evidence of such when responding to this solicitation. 1.31. Payment The City's Project Manager will inspect said work and recommend payment made within thirty (30) days after receiving the final Release of Lien. The street resurfacing project, temporary street, and thermo-plastic pavement marking must be bid as a lump sum. The scope of work consists of resurfacing various sections of Steve's Road and Johns Lake Road. The work named represents a preliminary list and the estimated square yardage. The City reserves the right to add and delete streets or modify its limits to create a finalized list. The plans with street limits provided will be used for reference only. Prior to the start of the contract, City survey crews will mark in the field actual City limits, if limits are adjacent to another jurisdiction. Prior to the start of the project, the successful respondent must furnish the following: A. Schedule of work, all necessary supervision, labor, materials (including water), supplies, power sweeping, notification of residents, construction tools and equipment, utilities, and all other services necessary for the streets. The successful respondent must also provide transportation, receiving, handling, storage, disposal of waste, applicable taxes, locating and covering manholes, survey monuments, valve boxes, etc. The successful respondent is required to acquire a water meter for construction work. At the conclusion of the contract, the successful respondent will be responsible for the cleaning of covers or appurtenances to sewer and utility facilities, survey monuments, removal of all signs and markers placed as part of this work, and other cleanup deemed necessary by the City's Project Manager. The successful respondent must mark existing traffic lines and pavement markings and pavement markers with temporary floppies prior to starting micro-surfacing work. Floppies will be installed every thirty (30) foot for striping, three (3) feet for stop bars, and six (6) feet for Docusign Envelope ID: D70BD13A-96A9-491F-86F8-FE13A3D56350 Request For Bid #RFB 26-056 Title: 2026 Street Resurfacing Services 9 crosswalks or as directed by the City's Project Manager and they will remain in place after micro-surfacing placement. Any floppies pulled out by the micro-surfacing process must be immediately replaced. 1.32. Technical Requirements for Full Depth Asphalt Patching (East Ave) The successful respondents shall use FDOT specification section 110-70 and Asphalt institute Construction Leaflet CL-19 for guidance as to the work required. General notes on Full Depth Patching: A. Saw cut areas marked by City Staff for removal B. Excavate as much pavement as necessary to reach firm support. Some subgrade may have to be removed C. Trim and compact subgrade. D. Back fill with asphalt mixture with 5” maximum lift E. Compact asphalt with appropriate compaction equipment. Docusign Envelope ID: D70BD13A-96A9-491F-86F8-FE13A3D56350 Exhibit B Pricing Tables Docusign Envelope ID: D70BD13A-96A9-491F-86F8-FE13A3D56350 Mill and Overlay (Basis of Award) Additional Pricing PRICE TABLES The award will be made to the selected respondent who submits the lowest price on all items when added in the aggregate. All respondents must include costs for mobilization, traffic control, milling existing asphalt (1 inch if called for), asphalt crack fill and seal, street sweep, overlay with 1-inch of Type S3 recycled asphalt, temporary and thermo-plastic pavement markings. Should certain additional work be required, or should the quantities submitted by the successful respondent of certain classes be increased or decreased from those required by Contract Documents, the unit prices contained below are the basis of quantifying payment to the successful respondent or credit to the City, for such increase or decrease in the work. No additional adjustments will be allowed. The successful respondent is required to enter the unit price. Line Item Description Street Na…Quantity Unit of Measure Unit Cost 1 Lakeshore From Hooks 1 LS $105,185.26 2 Lakeshore From East Ave to Lake 1 LS $97,874.60 3 East Ave From SR 50 to Grand 1 LS $280,493.20 4 East Ave (Alternate 1)From SR 50 to 1 LS $135,491.45 5 Clermont Arts and Recreation Center Parking lot edge grind 1 LS $49,609.00 Total Line Item Description Unit of Measure Unit Cost 8 6-inch Yellow or White Temp. Paint Linear Feet $0.50 9 Remove Thermo-Plastic Markings Linear Feet $3.00 10 Tack Coat Square Yard $0.76 11 Full Depth Patching Square Yard $124.00 S&L Materials, Inc. ResponseDocusign Envelope ID: D70BD13A-96A9-491F-86F8-FE13A3D56350 Exhibit C S&L Additional Work 3-13-26 Docusign Envelope ID: D70BD13A-96A9-491F-86F8-FE13A3D56350 ~ City of Clermont - Additional Work ~ Kissimmee, FL, 34741 210 Hangar Road S&L Materials, Inc. Paul Carlson (407) 870-0066 Ext 453 paul.carlson@sl-materials.com Contact: Phone: Email: Proposal Date:Quote To:James Maiworm March 13, 2026 Date of Plans:Company:City of Clermont, FL Phone:Revision Date:(352) 241-0178 Email:Addendums:jmaiworm@clermontfl.com HCSS#:S&L: 26-02-01A AMOUNTITEM DESCRIPTION QUANTITY UNIT UNIT PRICE Lakeshore Drive - Lake to Bridge (Resurf 5)LS1.00 10000 81,575.00 81,575.00 Lakeshore Drive - Bridge to 12th St (Resurf 6)LS1.00 11000 78,680.00 78,680.00 GRAND TOTAL $160,255.00 NOTES: Respectfully submitted, ___________________________________ Paul Carlson S&L Materials, Inc. Page 1 of 1 Docusign Envelope ID: D70BD13A-96A9-491F-86F8-FE13A3D56350