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03-15-1966 Adjourned Meeting . . MINUTES ADJOURNED: MEETING N~ 342 An adjourned meeting of the City Council of the City of Clermont was held in the Council Chambers on Tuesday, March 15, 1966. The meeting was called to order by Chairman Mayor BonJorn at 7:30 P. M. with all Councilmen present. Other City officials present were City Manager McIntosh, Superintendent Sheldon, Building Inspector Snyder, City Attorney Langley and City Clerk Johnson. visitors present with business were Messrs. V. A. Oswalt and Samuel Boney. The invocation was given by Mr. Taber. The minutes of the meeting held March 1, 1966 were amended whereby the motion made by Mr. Turville, seconded by Mr. Cochrane and carried, authorizing the City Manager and Fire Chief to determine the feasibility of the creation of a Fire District within a three mile radius of the city, to state that the area be within a five mile radius. The minutes were approved as amended. Mr. V. A. Oswalt appeared before the City Council and presented a proposed plat of units two and three of Hiawatha Shores and requested approval by the Council of same. Motion was made by Mr. Turville, seconded by Mr. Hoskinson and carried, that the proposed plat be accepted and that the proper City officials be authorized to execute the plat when the streets are completed and accepted by the City Manager. Mayor BonJorn stated that he did not have a report. City Manager McIntosh reported as follows: (1) That forms had been received for making application for a Federal Grant for installation of a sewer system, (2) That the Mayor and members of the council were invited to a "coffee" at the Crest Restaurant on Wednesday at 9:30 A. M. ~Mr. Broward Williams, State Insurance Commissioner, by Mr. Don Meeker. City Attorney Langley reported as follows: (1) Notices had been mailed to those perrons owing for lot mowing and cleaning, advising them that the accounts must be paid within ten days or that liens would be filed on their property. .' (2) That the agreement form to be used between the City of Clermont Fire Department and persons desiring to participate in Fire protection being offered by the City Fire Department would be completed for considera- tion at the next meeting of the Council. (3) Reported that he had been unable to get any definition as to whether or not the application for a building permit by the Elks Club should oonform to the State law pertaining to required architectural drawings and that he was, therefore, advising the City Building Inspector, in writing, that it was his legal opinion that the Elks Club was a private club and, therefore, should not be considered as a building for public assembly and that if all other conditions of the Building Code and State laws were met that a building permit should be issued. e MINUTES . N~ 343 Mr. Langley inquired of the Council if it was their desire that he proceed with an attempt to secure a quit claim de a from the Florida Development Commission on the area included in W t Lake. Motion was made by Mr. Cochran, seconded b Mr. VanderMeer and carried, that City Attorney Langley be authorized to pro eed with an attempt to secure a quit claim deed on West Lake from the lorida Development Commission. Councilman Beals reported as follows: (1) Inquired as to whether anyone~ ny definite information pertaining to the functions and operatio~ the Lake County Economic Opportunity Committee. When no informatio was forthcoming Mr. Beals recommended that the matter be thoroughl nvestigated in order to determine if any assistance was available to the Ci y of Clermont and/or its citizens. ~ ~ ~ . (2) That it was the recornrnendat~ Finance, Laws and Personnel Committee between the City of Clermont and Adley and Associates would represent the Ci of the City Manager and the an agreement be entered into Associates whereby said Adley Clermont as investment . . MINUTES N~ 344 Mr. Langley inquired of the Council if it was their desire that he proceed with an attempt to secure a quit claim deed from the Florida Development Commission on the area included in West Lake. Motion was made by Mr. Cochran, seconded by Mr. VanderMeer and carried, that City Attorney Langley be authorized to proceed with an attempt to secure a quit claim deed on West Lake from the Florida Development Commission. ~, Councilman Beals reported as follows: (1) Inquired as to whether anyone had any definite information pertaining to the functions and operation of the Lake County Economic Opportunity Committee. When no information was forthcoming Mr. Beals recommended that the matter be thoroughly investigated in order to determine if any assistance was available to the City of Clermont and/or its citizens. (2) That it was the recommendation of the City Manager and the Finance, Laws and Personnel Committee that an agreement be entered into between the City of Clermont and Leedy, Wheeler and Alleman whereby said Leedy, Wheeler and Alleman would represent the City of Clermont as investment bankers in the handling of bonds, or revenue certificates for the financing of the proposed sewer system and that he so moved. The motion was seconded by Mr. Turville and unanimously carried. Councilman Hoskinson inquired of City Attorney Langley for additional information as regards to the State Law requiring architectural drawings on certain public buildings and if enforcement of the law was optional with municipalities. Mr. Langley advised that enforcement was mandatory by municipalities. Motion was made by Mr. Turville, seconded by Mr. VanderMeer and carried that the application for a building permit by the Elks Club be referred to the Building Committee to determine whether or not they should have been issued a building permit. Mr. Hoskinson reported that his committee would like to make a further study of the proposed changes in the Electrical Code, as recommended by the Electrical Board; and the recommended change in issui~g building permits, before making recommendations and hoped to have such recommendations for the next meeting. Councilman Cochran recommended and moved that street lights be changed or installed at the following locations: DeSoto and Disston, DeSoto and Scott, on DeSoto between Disston and Scott and on Disston and Broome. The motion was seconded by .Mr. VanderMeer and carried. The matter of acquiring right-of-way between West Avenue and Eighth Street was brought up by Mr. Cochran and at the request of Mr. Turville the matter was tabled for an executive session. Motion was made by Mr. Cochran, seconded by Mr. Beals, and carried, that the program for lot mowing and cleaning, as recommended by City Manager McIntosh and City Clerk Johnson be adopted. A copy of the program follows these minutes. Mr. Cochran advisedthat he had a proposed Resolution, recommended by City Manager McIntosh, pertaining to traffic regulations and more partic- ularly to restricted parking on public streets. Mr. Cochran further advised . . MINUTES N~ 345 that his committee had not given the matter thorough study and, therefore, a recommendation would not be made at this time. A discussion of the matter followed and City Attorney Langley advised that a Resolution was not necessary to establish traffic regulations as such authority was vested in the City Manager. The matter was, therefore, referred to the City Manager and the Committee on Public Safety. Councilman Turville present~d a Resolution pertaining to restricting the use of the City of Clermont Fire Department to the territorial limits of the City of Clermont except under specified conditions and moved its adoption. The Resolution was ready by the City Clerk and Mr. VanderMeer seconded its adoption. When the vote was taken on the adoption of the Resolution the result was: YEAS: VanderMeer, Turville, Hoskinson and Cochran TOTAL YEAS: Four NAYS: Beals So the Res~lution was adopted as read and No. 69 was assigned to it and ordered piaced in the Resolution Book on page 110 and a copy posted. Councilman VanderMeer moved that the City Manager secure a minimum of three bids on the following items: One #H 153 Master Combination Unit, complete with pipe frame, twelve feet high; one #B143 with pipe ready for installation and one' #H 248 W M S unit for an estimated total cost of $721.00. Specifications to be equal t%r better than, American Playground Device Company. The motion was seconded by Mr. Beals and carried. Motion was made by Mr. VanderMeer, seconded by Mr. Beals and carried that the City Manager request that Mr. Hill Stiggins, Architect for the City of Clermont, meet with the Parks, Cemetery and Recreation Committee and furnish them with information relative to the seating capacity, table capacity, types of ,draperies needed, interior color scheme and other related matters for the George Jenkins Auditorium. Mr. VanderMeer recommended that the City Manager secure bids on the construction of the West Beach beach house and that construction be started as soon as possible. Mr. Turville moved that the matter be referred to the Building and Zoning Committee for study and recommendation at the next meeting. Motion was made by Mr. VanderMeer, seconded by Mr. Beals, and carried, that the City Manager invite the Men's Garden Club to make a map of Kehlor Park with recommended locations for flower beds and other plantings to beautify the area. Motion was made by Mr. VanderMeer, seconded by Mr. Hoskinson and carried that the City Manager be authorized to engage Mr. Grant Thompson at a salary of $50.00 for four months as custodian of the baseball field and game schedule arranger; that the Babe Ruth League and Little League furnish the Council with a schedule of their games and that they be allowed $7.00 per game for umpires and scorekeepers (prorated within the limits of the budget) and that such amounts be paid to them in lump sums in order that they may make individual distributions and that the City defray the cost of lighting the Little League baseball field, located at the school, during the baseball season. . . MINUTES N~ 346 Motion was made by Mr. VanderMeer, seconded by Mr. Beals, and carried, that the purchase of the necessary materials b~ authorized and that Mr. Sheldon be directed by the City Manager to have ben picnic tables constructed by City employees during their spare time or on rainy days with the location for use of the tables to be determined at a later date. Mr. VanderMeer estimated the cost of materials for the tables at approxi- mately $15.00 each. Motion was made by Mr. VanderMeer, seconded by Mr. Beals and carried that the City Manager secure a minimum of three bids on one #H248 WMS combination unit for use at West Beach with the understanding that purchase of such equipment be deferred until it can be determined if funds are available after construction of the West Beach beach house. The speci- fications to be equal to, or better than, American Playground Device Co. Mr~~VanderMeer recommended that the City Manager give serious con- sideration to making available to the City the services of a person capable of doing carpentry work, cement work and block laying. Motion was made by Mr. VanderMeer, seconded by Mr. Cochran, and carried that the low bid of $929.31 for materials for repairing the dock at the Jaycee Beach be accepted. By unanimous agreement of the City Council Mr. Samuel Boney was allowed to appear before the Council. Mr. Boney advised the Council that the street in front of his property was in a deplorable condition and almost unusable; that he and other abutting property owners had petitioned the Council that the street be paved and their request had been refused and that he strongly urged that the matter be investigated and relief be given in the form of a paved street or improvements to the existing street. Mr. Boney also requested that a stright light be installed. Mr. Boney was assured that his request would have consideration and upon motion by Mr. Beals, seconded by Mr. Hoskinson and carried that the requests be referred to the City Manager for investigation and recommendation. Mr. Hoskinson moved that the rules be waived and that Ordinance No. 19-C, the same being an amendment to the Zoning Map of the City of Clermont, be read for the second time by title only. The motion was seconded by Mr. Cochran and agreed to unanimously and Ordinance No. 19-C was read a second time by title only. Upon roll call vote the result was YEAS: Beals, Hoskinson, Cochran, Turville and VanderMeer. TOTAL YEAS: Five NAYS: None Mr. Hoskinson presented a Resolution pertaining to the acceptance of street right-of-way dedication and moved its adoption. The Resolution was read by the Clerk and Mr. Turville seconded its adoption. When the vote was taken on the adoption of the Resolution the result was: YEAS: VanderMeer, Turville, Cochran, Hoskinson and Beals TOTAL YEAS: 5 NAYS: None So the Resolution as read was adopted and No. 67 was assigned to it and ordered posted in Resolution Book, page 109, and ordered posted. The Resolution was conditioned upon satisfaction deed of right-of-way conveyance being delivered to the City Attorney. . . MINUTES N~ 347 The meeting was adjourned to an Executive Session. At the conclusion of the Executive Session motion was made by Mr. Turville, seconded by Mr. Hoskinson, that rule of written notice for special meetings be waived and that the meeting be called in to a special session. The motion carried unanimously. Mayor BonJorn called the meeting to order and motion was made by Mr. Cochran that the City Attorney be authorized to obtain the necessary street right-of-way in order to connect Chestnut Street between West Avenue and Eighth Street. Said right-of-way to be sixty feet in width and compensation to the property owners to be equal to that of any paving costs to be assessed. The matter was seconded by Mr. VanderMeer and carried. Meeting adjourned. Clerk . . LOT MOWING AND/OR CLEANING PROGRAM 1. During the first two weeks in Maya notice shall be published in the local press, for two successive weeks, advising the general public that all real property within the limits of the City of Clermont must be properly mowed and/or cleaned-if needed-prior to June first and that (names of local contractors) may be contacted to do the work if so desired. The notice is to advise the public that the officials of the city are definitely not soliciting cleaning work for city crews, that they do not want to do the work and if their notice is ignored and they are compelled to do the cleaning work with city crews that the rates will be higher than those of private contractors. Fire guards must be maintained around citrus groves but they are otherwise exempt. 2. During the last week in May the City Health Officer, the City Manager and at least one member of the City Council shall make a survey of all real property within the limits of the City of Clermont to determine which properties have not been properly mowed and/or cleaned and shall note the location of such properties on a city map. 3. (IF NECESSARY) on June first each individual property owner who has not complied with the published notice and has allowed his property to remain overgrown and/or in need of cleaning shall be notified by registered mail that he has within ten days from date of notice to comply or that the necessary mowing and/or cleaning will be done with city crews and equipment and that all expenses incurred in the cleaning operation will constitute a lien against the property until, and unless, paid in full. 4. On, or before, jf possible, the 20th day of June the City Manager shall issue individual work orders for the mowing and/or cleaning of all real properties remaining in violation. The City Superintedent shall immediately proceed in completing the work orders in a continuous and systematic program. 5. When all work orders for mowing and/or cleaning the Superintendent shall note on each order the was done and the itemized amount of the charge. be delivered to the City Clerk. have been completed date when the work They shall then 6. Upon receipt of the completed mowing and cleaning work orders the City Clerk shall process the accounts and bill the individual property owners for the amounts due the City of Clermont for its services and stating that they have within thirty days to make full payment. All unpaid accounts on August 15th shall be turned over to the Attorney (City) for immediate action. 7. Paragraphs "1" and "2" to be repeated in September. Paragraphs "3" and "4" to be repeated in October. Paragraphs "5" and "6" to be repeated in order with paragraph "6" being changed to December 15 . . (Suggested Public Notice) TO ALL REAL PROPERTY OWNERS) Section 11-22 of the Code of Ordinances of the City of Clermont states that "it is the obliga.tion of the owners and occupants of all real property in the City to keep their respective property free from all filth, trash, weeds, dirt, leaves, grass and rubbish and to keep down all excessive growth of grass and weeds by cutting, mowing and/or removal". Citrus groves are exempt from these regulations but they must be mowed or plowed at least once annually and a fire guard around the grove and along paved street rights-of-way must be maintained at all times. It is hoped that the owners of real property will join with their City Manager and City Council in an effort to keep our city clean and attractive by mowing and cleaning their properties when, and if, needed. Section 11-22 as outlined above, will be strictly enforced and all real property within our city limits must meet these requirements by June 1, 1966, after which any real property which is in violation will be mowed and/or cleaned by City of Clermont crews and equipment and the expenses incurred will constitute a lien against the property until paid. Officials of the City of Clermont are not soliciting mowing and cleaning work and it is strongly recommended that you have your work done by private contractors where rates will definitely be less than if done by city crews. A list of private contractors available for this type of work follows: