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06-14-1966 Regular Meeting . . MINUTES N~ 312 REGULAR MEETING A regular meeting of the City Council of the City of Clermont was " held in the Council Chambers on Tuesday, June 14, 1966. The meeting was called to order by Mayor BonJorn at 7:30 P. M. with all Council members present. Other city officials present were, City Attorney Langley, Superintendent Sheldon, Police Chief Tyndal and City Clerk Johnson. The invocation was given by Mr. Taber. The minutes of the regular meeting held May 24, 1966 and the Special meeting held June 1, 1966 were approved as written. Mrs. Iris Westberg appeared before the Council and advised them that she would like to rent the building, presently occupied by the Chamber of Commerce, and that she was willing to pay a rental fee of $35.00 monthly with the understanding that she would take care of the necessary repairs and painting, or a rental of $50.00 monthly and the City have the necessary repairs and painting done at its expense. Mrs. Westberg further stated that before she could definitely rent the building it would be necessary that the location be approved by certain firms whom she represents. The Council advised Mrs. Westberg that she should ,proceed with obtaining the necessary authorization for moving to the /new locati~and that an acceptable agreement would be prepared by City Clerk Johnson and City Attorney Langley. Building Inspector Snyder was requested to make an inspection of the building to determine its general condition. Miss Sharon Simms, representing the local Youth Council, appeared before the Council and presented them with a contribution of $200.00 to be used towards the cost of air conditioning the Highlander Hut. Miss Simms stated that it was hoped that the Youth Council would be able to make an additional contribution during the summer. Council members advised Miss Simms that the Youth Council was to be commended for the interest which they were taking in the improvement of the Highlander Hut and that it ~as appreciated. Motion was made by Mr. Turville, seconded by Mr. Cochran and carried, that the City Clerk write a letter to the Youth Council thanking them for the contribution and commending them for their interest and fine cooperation. Mr. Gerald Dake of Adley and Associates appeared before the Council and advised them that he was now ready to meet with them in an effort to finall'z'ee some particular plan for city improvements. He suggested that he would need a minimum of two hours to discuss these matters and suggested that they meet on Wednesday, June 15th. Although Mr. VanderMeer stated that he would be unable to attend it was agreed that the other members of the Council and the Mayor would meet with Mr. Dake. Mayor BonJorn reported that it was his intention to attend a meeting of the Committee on Water Resources in Jacksonville on Monday, June 20, 1966. Motion was made by Mr. Beals, seconded by Mr. Cochran, and carried, that Mayor BonJorn be allowed an expense account not to exceed $50.00 to defray expenses of the trip. Acting City Manager Johnson submitted his report, verbal and in writing; a copy of the report follows these minutes. Motion was made by Mr. VanderMeer, seconded by Mr. Cochran, and carried, that City Clerk Johnson be authorized to have the building at West Beach completed with outside labor and that he be further authorized to purchase the minor equipment for the George Jenkins Auditorium as per his recommendations. . . MINUTES N~ 373 Following a report by Clerk Johnson to the effect that he had contacted Mr. Dexter Watson with regards to a land trade whereby the City would have better access and egress to West Beach, motion was made by Mr.Cochran, seconded by Mr. VanderMeer, and carried, that Clerk Johnson and City Attorney Langley meet with Mr. Watson and work out the necessary arrange- ments provided that the new location was acceptable to the ACL Railroad for a crossing. City Attorney Langley reported as follows: (1) that he had obtained an abstract devulging the ownership of West Lake bottom and that he would like to meet with the Finance, Laws and Personnel Committee and discuss the matter as soon as possible: (2) that he had been in further contact with Mr. Fred Wolfe regarding an easement through his property adjacent ~ to the city barn and that everything 8PpeaIE~to be satisfactory: (3) that with regards to the City Council making a contribution to South Lake Memorial Hospital, it was his legal opinion that one taxing body should not make a contribution to another taxing body and, therefore, he recommended that South Lake Memorial Hospital be advised that the City of Clermont would be unable to make a contribution towards the expenses of the purchase and operation of an ambulance. Mr. Langley was requested to so advise South Lake Memorial Hospital: (4) that he had again written the heirs of the Arminda Clutts Estate pertaining to their property on Chestnut Street and hoped that this time he would receive an answer. Motion was made by Mr. Beals, seconded by Mr. Cochran, and carried, that the resignation of Mr. Harold L. McIntosh as City Manager of the City of Clermont be accepted and that inasmuch as Mr. McIntosh failed to give the city any notice of resignation that he do not receive the customary two weeks vacation pay. Motion by Mr. Beals, that the City Clerk place an ad in the necessary city manager publications asking for application for the position of eity Manager of the City of Clermont. There was no second to this motion. Mr. Beals reported that the Personnel Committee recommended that the offices of City Manager and City Clerk not be combined and that he so moved. There was no second to this motion. Mr. Turville advised Mr. Beals that he was a member of the Personnel'..-Commi ttee and that he did not c onc\r with the recommendation. Motion by Mr. Hoskinson, seconded by Mr. VanderMeer that an executive session be held following this meeting at which time personnel and personnel policies would be discussed. The motion carried with Mr. Beals voting nay. Mr. VanderMeer stated that he resented the fact that it had been intimated that the City Council was endeavoring to carryon business in closed sessions that should be open to the public and that he, therefore, moved that the minutes of the Executive Session, which was to follow this meeting, be read at the next meeting of the City Council. The motion was seconded -by Mr. Beals and carried. Mr. Turville advised that he did not have a report. Mr. Hoskinson requested that the City Manager and the City Building Inspector meet with the City Attorney and prepare in proper form the proposed amendment to the Electrical Code for consideration by the City Council and that they further consider the advisability of the, creation of a Heating Board of examiners and make recommendations to the Council concerning the same. . . MINUTES N~ 374 Mr. VanderMeer reported that (1) lights had been installed at the Highlander Hut; that he had met with the Youth Council when they had agreed to make the contribution of $200.00 to the City of Clermont and that he wished it to be a matter of public record that the Youth Council had installed a drinking fountain at their expense and that it was their intention to paint the hut during the summer. Motion was made by Mr. VanderMeer that the City Manager get a quotation on the cost of insulatinq the ceiling of the Highlander Hut and that if such cost did not exceed $75.00 that the insulation be installed and that the ceiling tile be repaired at a cost of $90.00 as per quotation by Brandt Bros. Inc. of Orlando. The motion was seconded by Mr. Turville and carried. Councilman Cochran recommended that one new Mercury Vapor light be installed on East Minnehaha Avenue near Highway 27 and that approximately seven (7) lights along East Minnehaha Avenue be changed to Mercury Vapor and that the existing lights at the intersection of Fourth and Chestnut and Ryan and Seminole Streets be changed to Mercury Vapor. The motion was seconded'by Mr. Turville, and carried. Mr. Cochran advised the Council that he would like for them to appoint a Citizens Committee to assist the city in working out financial arrangements pertaining to the proposed sewer system; that it was his hope that they would give this matter their consideration and if at all possible create such a committee or commission at their next meeting. Mr.Beals presented a resolution pertaining to the opening of Rosewood Drive and moved its adoption. The Resolution was read by Mr. Beals and Mr. Hoskinson seconded its adoption. When the vote was taken on the adoption of the Resolution the result was: YEAS: Beals, Hoskinson, Cochran, Turville and VanderMeer TOTAL YEAS: 5 NAYS: None so the resolution as read was adopted and Number 77 assigned to it and ordered placed in the Resolution Book, page 120, and ordered post.d. City Clerk Johnson read the following communications: from Senators Smathers and Holland and Congressman Herlong advising that they would offer every assistance to the City in their request for a federal grant to assist in the installation of a sewer system: from Mr. Murry Ross commending the City Council for their action in constructing the George Jenkins Auditorium: from Mr. Martin Winther, Chairman of the Planning Commission advising the Council that it was their recommendation that Proposed Plan #1 submitted by Adley and Associates be adopted as the general plan for city improvement and that if the Council should decide to employ said Adley and Associates to do the detail planning for the downtown section of Clermont that the Planning Commission would stand squarely behind such a decision. Attached to Mr. Winther's communication was a Resolution adopted by the Planning Commission recommending that the City Council negotiate a supplemental agreement with Adley and Associates to plan the rehabilitation of the central business section of Clermont. Motion by Mr. Beals, seconded by Mr. Cochran, and carried, that bills be paid. Clerk Johnson opened bids as follows: For draperies for the Jenkins Auditorium. Bids were submitted by Jordan Marsh of Orlando and Mrs. Winnie Moore of Clermont. As it appeared that the bids were not based on Jidential requirements a contract was not awarded, and new bids were requested: for a pump for additional Fire Department equipment, B. F. Harris, $11~0.00; W. S. Darley and Company, $1350.00. Acting City Manager Johnson advised . . MINUTES N'~ 375 that both bids were in order and according to specifications and recommended the low bid submitted by B. F. Harris in the amount of $1140.00 be accepted. Motion was made by Mr. Turville, seconded by Mr. Cochran, and carried that the low bid submitted by B. F. Harris of $1140.00 be accepted and the purchasing agent proceed with ordering same. Mayor BonJorn adjourned the meeting and advised the Council that following a ten minute recess they would meet again in an Executive Session EXECUTIVE SESSION Ma~or BonJorn called the meeting to order in an Executive Session and advised that in order to keep down confusion he would call upon each Council member to state his views pertaining to the subject at hand; namely, that of filling the vacancy of City Manager created by the resignation of Mr. Harold L. McIntosh. Mr.Beals stated that in his opinion when the citizens of Clermont voted for a city manager form of government that it w~s not their intent that the offices of City Clerk and City Manager be merged; that he was ~definitely opposed to such merger and that he~ was of the opinion, and recommended, that the City Council immediately request applicatiom for the position of City Manager. Mr. Hoskinson advised that he was fearful of cOmbining the offices of City Manager and City Clerk; that to date it was his opinion that the City Manager form of government had not proven satisfactory but that he thought further trial should be given pr~or to condemning that form of government; that through the combination of the two offices that the city would be reduced to one administration office; that he definitely favored offering Mr. Johnson the position of City Manager but that he thought another person should be engaged to fill the office of City Clerk. Taat with regards to the savings that would be effected by the combination of the two offices it was his opinion that when the voters had expressed their desire for a City Manager they had also expressed their desire to pay his required salary in addition to that of City Clerk. Mr. Cochran stated that in his opinion Mr. Johnson was fully qualified to hold both offices and that the same voters who had voted for a city manager form of government had also elected the present council and in so doing had vested in them the authority to operate the local municipal government in whatever manner they deemed beneficial to the interest of the City of Clermont and that he was convinced that any savings which might be brought about by the combination of any offices was in such public interest: that he most definitely approved City Clerk Johnson assuming the additional duties of City Manager until such time as it appeared to be in the best interest of the City of Clermont to separate the offices. Mr. Turville stated that he agreed with Mr. Cochran in that as elected officers it was their duty to operate the city government in the most efficient and economical manner possible and that when the people of Clermont voted the city council the authority to engage a city manger it was not stated who the city manager should be nor whether or not he should hold any other office. Mr. VanderMeer stated that he was convinced that Mr. Johnson could do the job in a satisfactory manner; that any new person engaged would of . . MINUTES N~ 376 necessity need several months to become familiar with the operations of the city, and that under the present heavy work program now underway that he thought it in the best interest of all concerned that Mr. Johnson continue assuming the duties of the City Manager. Mr.Beal s stated that in his opinion before any action was taken : some investigation should be made as to the feasibility of combining the two jobs. Motion was made by Mr. Cochran that during such time as City Clerk Johnson assumes the additional duties of City Manager that his salary be based on $7500.00 annually, that he be authorized to make the few changes in his staff which he had recommended. A roll call , vote was requested with the following results: Yeas: Hoskinson,Turville, Cochran and VanderMeer. Nays: Beals. (This motion was seconded by t..t.i4P DrrlC~?"Ii) Mr. ~:1 _01. Meeting adjourned. erk e . ACCOUNTS PAYABLE - JUNE 1966 Aron. Playground Device Co. $ 1234.00 Konsler Steel Company 17.27 Pounds Motor Co., Inc. 5.10 Harb Tractor & Equip. Co. .50 Vaughn's, Inc. 14.40 GlenMar Electronics Service 40.45 Clements' Pest Control 9.00 94.05 Hwy Equipment & Supply Co. Standard Oil Company F&R Office Supply, Inc. 84.48 11. 38 ACE Supply Company 11.60 Olivenbaum Ins. Agency 6019.86 Buford Creech Plumbing 39.35 Clermont Hdwe & Supply Co. 52.80 Westerman Ford 278.31 Fla.Telephone Corporation 90.21 Fire Drills & Calls 69.00 45.00 Basic Asphalt Corporation Fla. Power Corp. ( 2 mots) 3024.92 WATER DEPARTMENT Fla. Powr Corp. ( 2 mo's.) Smythe Hoskinson Shell 111.28 Lakeside Supply Co. 48.32 Hilltop Book Nook 41.67 Hodges Equipment Co. 110.60 I.B.M. Corporation 4.20 Clermont Bldrs Supply 239.02 South Lake Press 138.15 Publix Market 43.59 Meeker Feed Store 2.68 ABC Fire Equip. Co. 92.53 Advance Electric Co. 3.32 Scientific Bus.Process. 3.35 Memorial Bronze Co. 252.00 Std. Auto Parts,Inc. 145.03 Cities Service Oil Co. 642.60 Adley Associates,Inc. 2000.00 Dixie Lime 5 Stone Co. 270.96 Hydraulic Supply Co. 39.96 GlenMar Electronics Service 261.00 1114.04 Stalnaker Chevrolet Co. 1.14 864.05 Stellar Co~ration 56.90 Hughes Supply, Inc. Fla. Telpehone Corp. 12.00 Badger Meter Mfg. Co. 679.43 TOTAL = $18,318.97 "" "'- REPORT ~~.. PARKS A~D P~CREATION: J" Co Beaoh: Needed repairs on resturant, as required by the. state Hotel & Res"curant Commission, will be completed this weelt" Additional garbage oontainers are being added along the beach areao The play ground equipment will be installedt or at least started this weeko West Beach: Floor pourned and walls up for new building" I can have this building oompleted within a few days it you will authorize me to have it done by outside labor. This will probably cost approximately 200000 and the installation of septic tank and drain field another 1000000 This project is exceeding the amount which was budgeted but I see no alternative other than to finish the building and get it in to use. The play ground equipment tor this beach will be installed this week or the first ot next. There is a good probability that I have located a lite guard for t1':is area. CLEANUP PROGRAM: Mowing of private property is progressing well. cooperation is fairly good. We hope to have all city property and street parkways mowed and cleaned by the middle of next weeko WATER DEPTo NEW WELL: Mro Westbrook advises that we will have final tests made this week or first of next. I have advised him that this matter must be terminated without further delay as we absolutely will not allow the matter to continue as is throughout the summer. STREET DEPARTMENT: Montrose street paving: All curbs will be poured by tommorrow with exception of corners. Rock will be put in p~ace and sidewalks poured this weekc Street will be ready tor surfacing by the 2?th~ I am asking for bids on this surfacing job as well as the two streets in Lincoln Park. JE1~INS AUDITORUM: The building will be finished within a day or so with the exception of dimmers for the stage lites. As soon as it is finished all councilmen will be asked to inspect the building along wit~ the City Inspector and the Architect. It is hoped that we will get the walks installed for the building before the end of next week. Certain equipment for rest rooms (such as towel racks, tissue holders, soap dispensers and trash holders as well as toilet tissue9 soap and paper towels) is needed. The cost is approximately 125000 to 150000. Shall I proceed with purchasing same. TRASH PICKUP: All available trucks will be put on trash pickup tomorrow ans continue until completed, which will be this week. All things considered, we are in fair condition with our work. If nothing unexpected happens we will be caught up by the end or July. At the present time we are definately begind due to several projects being undertaken at the same time and probab17 at the worst time. tk?- .lII'17' ,..... JlI -...