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01-24-1967 Adjourned Meeting . .' MINUTES N~ 420 ADJOURNED MEETING An adjourned meeting of the City Council of the City of Clermont was held on Tuesday, January 24, 1967 in the Council Chambers. The meeting was called to order at 7:30 P. M. by Mayor BonJorn will all Council members present. Other officials present were: City Manager Johnson, Deputy Clerk Carroll, City Attorney Langley, Superintendent Sheldon, Building Inspector Snyder and Chief of Police Tyndal. Others present were: Miss Donna Rorabaugh and Messrs. Paul Taber, Danny Michele, Mike Williams and C. A. Mangold. Representatives of the Leesburg Press, the Ordlando Sentinel and the local Press were also present. The invocation was given by Mr. Taber. The minutes of the meeting held on January 10, 1967 were corrected as follows: Councilman Beals stated that in his opinion, committees as Hid been appointed in the past, were not necessary under the Mayor- Manager form of government. This was corrected to read: Councilman Beals stated that in his opinion, committees as had been appointed in the past, were not necessary under the Council-Manager form of government. The minutes were approved as corrected. City Manager Johnson opened bids on the painting of the Administration Building, as per specifications submitted; as follows: Clarence Bishop, $490.00 according to specifications. $395.00 alternate bid Robert Bla~k, $525.00 according to specifications No alternate bid William Sliger, $467.00 according to specifications No alternate bid Leonard Baird $455.00 according to specifications $387.00 alternate bid City Manager Johnson recommended that the low bid of Leonard Baird be accepted ahd~_th-at the Building Inspector, the Building Committee and the City Manager be authorized to investigate and determine which of Mr. Baird's bids to accept - the one according to specifications or the alternate bid. Motion was made by Councilman Beals, seconded by Councilman Cochran and carried, that the recommendation of the City Manager be accepted. Mayor BonJorn reported that he was well pleased with the representation of city officials at the Lake County League of Municipalities meeting held recently in the Jenkins Auditorium, and found the meeting to be most informative and beneficial. City Manager Johnson submitted his report, both orally and writtenr A copy is attached hereto. City Manager Johnson reported that he had previously been authorized to spend $650.00 for dishes and silver for the Jenkins Auditorium, however, he would now request that this authorization be amended to authorize him to use this amount in the area having the greatest need. Motion ~as made by Councilman Cochran, seconded by Councilman VanderMeer and carried, that this request of the City Manager be granted. City Manager Johnson reported that inasmuch as a vital part of the all-Clermont Plan for Progress is the general improvement and/or face lifting of the buildings in the central business section that he recommended that a 120 days moratorium be declared on the collection of the first $10.00 of fees for building, electrical, plumbing and gas permits for repairs or alterations in order that merchants and property owners be encouraged to proceed with the improvement of their properta. Motion was d d by Councilman Cochran an Car' made by Councilman Prior, secon e r1ed . 41 MINUTES N~ 421 that such a 120 day moratorium be set on the collection of permit fees on the first $10.00 for improvements and alterations subject to the approval of the Building Committee, the Building Inspector and the City Manager. Motion was made by Councilman Beals and seconded by Councilman Oswalt, that the City Attorney be instructed to prepare the necessary Ordinance abolishing Council Committees. Upon rollcall vote the result was: Ayes: Beals and Oswalt. Nayes: Cochran and VanderMeer. Councilman Prior abstained. Tie Vote: Motion failed to carry. City Attorney Langley advised that inasmuch as the City Charter was being revised at the present time, that it was more advisable to incorporate Council Committees or delete such committees in the Charter revision. Thereupon motion was made by Councilman Beals, seconded by Councilman Oswalt that City Attorney Langley be instructed to specifically eliminate Council Committees in the proposed revision of the City Charter. Upon roll call vote the result was: Ayes: Oswalt, Beals, Prior. Nayes: VanderMeer. Councilman Cochran abstained. Total Yeas: Three. The motion carried. Councilman Beals presented a RESOLUTION pertaining to the adoption of rules of order for Council sessions and the designation of a parlia- mentarian and moved its adoption. The RESOLUTIOn was read in full and Councilman Cochran seconded its adoption. When the vote was taken on the adop~ion of the RESOLUTION the result was: Yeas: VanderMeer, Oswalt, Cochran, Beals and Prior.' Total Yeas: Five. Nayes: None. So the RESOLUTION as read was adopted and No. 91 assigned to it and ordered placed in Resolution Book, Page 141 and ordered posted. Councilman Cochran presented a RESOLUTION pertaining to the paving of 11th Street from Minneola Avenue north to the City Bar and moved its adoption. The RESOLUTION was read in full and Councilman VanderMeer seconded its adoption. When the vote was taken on the adoption of the RESOLUTION the result was: Yeas: VanderMeer, Oswalt, Cochran, Beals anq Prior. Total Yeas: Five. Nayes: None. So the RESOLUTION as read was adopted apd No. 90 was assigned to it and- ordered placed in Resolution Book page 140 and ordered posted. Councilman Prior reported that registration decals for bicycles had been ordered in conjunction with the bicycle safety program which the Kiwanis Club and the Police Department were sponsoring and that Chief Tyridal with the assistance of the Key Club would apply them. Councilman Prior further reported that he had received complaints of roving dog packs throughout the city. The matter was referred to Chief Tyndal. Inasmuch as it had been determined since the Council meeting of January 10th that there would be no change in the location of the local First Federal Savings and Loan Association, motion was made by Councilman VanderMeer, seconded by Councilman Beals and carried that the RESOLUTION which the City Attorney had been instructed to prepare for this meeting, be tabled. City Manager Johnson recommended that the existing Fire Protection Resolution be amended to include services extended outside the city limits of Clermont if requested by either the Lake County Sheriff's Department or the State of Florida Highway Patrol. Motion was made by Councilman Beals, seconded by Councilman Prior and carried, that the recommendation of the City Manager be accepted. . e MINUTES N~ 422 Councilman Prior requested the City Manager to investigate the acquistion of foamite for use by the Fire Department. City Manager Johnson reported that he had received several complaints regarding radio and TV interference since the installation of a radio communications antenna by Carroll Fruit Company on the Lake Avenue water tower. Motion was made by Councilman Beals, seconded by Councilman Oswalt and carried, that the City Attorney investigate this matter and take the necessary steps to have the situation corrected. City Manager Johnson inquired of the Council their choice of utility to be used for appliances in the kitchen of the Jenkins Auditorium. It was the concensus that the Manager investigate the cost and feasibility of using both gas and electricity. Councilman Prior inquired of the City Manager if a report would be given the Council on man hours spent in the various departments of the city by city crews. City Manager Johnson advised that beginning in February such a report would be submitted monthly. Councilman Beals inquired of City Attorney Langley as to the progress of revising the City Charter. Mr. Langley advised that before further work could be done that it was necessary that he have the Council's inten- tions on several proposed changes and that he respec~fully requested these by motion. The City Attorney was instructed to make the following changes in the preparation of the revision of the City Charter. The motion was made by Councilman Oswalt, seconded by Councilman VanderMeer and carried. That the corporate limits of the City of Clermont be extended along the highways. That the Mayor be elected by the people and that he preside over and be a voting member of the City Council; That the Mayor have equal and not greater powers than any other councilman; That the purchasing powers of the City Manager without sealed bid be raised to $1000.00; That the appointment of a substitute for the office of City Manager not be limited to a city official and such appointment be made by Council action. In order to simplify the accounting procedure, motion was made by Councilman Beals, seconded by Councilman Oswalt and carried that the City Attorney be instructed to delete in the revision of the city charter the limitation on the transfer of City funds except as provided by law. Councilman Beals advised that inasmuch as Mr. Johnson had been assuming the duties of City Manager on a temporary basis since June 1, 1966, he therefore moved that Mr. Johnson be appointed as City Manager as of this date of January 24, 1967. The motion was seconded by Councilman Prior and upon roll call vote the result was: Ayes: VanderMeer, Oswalt, Beals, Cochran and Prior. Total Ayes: Five. Nayes: None. The motion carried unanimously. Councilman Beals moved that the offices of City Manager and City Clerk be separated. There was no second to this motion. Councilman Beals moved that the City Attorney be instructed to incorporate in the revision of the city charter the provision that the offices of the City Manager and City Clerk may not be held by one and the same person. The motion was seconded by Councilman Prior and upon roll . e MINUTES ~~ 423 call vote the result was: Ayes: Beals. Nayes: VanderMeer, Oswalt, Cochran and Prior. Total Ayes: One. Total Nayes: Four. The motion failed to carry. Motion was made by Councilman Beals, seconded by Councilman VanderMeer and carried that the City Attorney in revising the city charter delete the provision for the City Council to sit as a Board of Equalization; and, that final appeals from all city committees/commissions be made directly to the City Council. Motion was made by Councilman VanderMeer, seconded by Councilman Beals and carried, that the City Attorney be instructed to incorporate in the revision of the city charter a Zoning-Planning Commission to handle all zoning and planning affairs, the membership to consist of 11 members with their terms to be staggered and the appointment to be made by the Mayor. City Manager Johnson reported there were certain problems existing with regards the contract between the City of Clermont and Saine Company in the drilling of the new well, and he, therefore, recommended that a meeting of the Council, the City Attorney, the city engineers, the officials of Saine Company, the officials of Central Florida Well Drillers and the group who took the television pictures of inside the well, be called as soon as possible in an effort to settle the matter. Motion was made by Councilman VanderMeer, seconded by Councilman Cochran and carried that the recommendation of the City Manager be accepted and that such a meeting be arranged. Councilman Beals reported that he had received complaints regarding trucks driving on Montrose Street east from 12th Streetto West Avenue instead of using the designated truck route of Minneole Ave. The matter was referred to Chief Tyndal. Meeting adjourned. IPI~ . . j I will file a preliminary application with FHA on Thursday with regards to assistance in the construc.tion of our Sanitary Sewer System. You may be assured that I w.lll follow up on this application as closely as possible. We have moved approximately 700 yard:3 of fill dirt from the nursing home property to East Avenue in the past few days. There will be another two to three hundred yards available at a later date and it will be moved at that time. The spectator seats, with canvas back-drop, have been completed next to the shuffle board courts at ~ehlor Park and the old shelters painted. The users of this area have exprassed delight and appreciation for these minor improvements. The installation of storm sewers, the repair of the streets and the construction of curbs where needed in the Oak View Subdivsion area are now completed. This will correct a drainage problem which has existed for years. The option to purchase the MacDonald property has been executed and turned over to me. I am now in the process of making application for federal assistance for our parks program. Mr. O. T. Cook has executed the required instruments for us to purchase the entrance to the parking lot. This transaction should be soon. \- I have appointed a committee to make a study and to recommend the furnishings needed for the auditorium. They will submit a priority lisJ.- .w;i._tbin a few days. ,...1 ha'Ve been previously authorized to spend $650.00 for dishes and silver and I now respectfully request -,that this authorization be' amended to permit me to use the amount in€he' 'area having the greatest need. One of our first requirements is the installation.Q,t a hood and exhaust fan in the kitchen. . I might mention that in cici(lition to the $650.00 which you have allocated I have an additional four to five hundred dollars from public donations. It is my hope that these contributions will continue. The plans and specifications for the covered area at the Jaycee Beach have just been completed. As soon as I look them over I will meet with you and make recommendations as I would lik~to get started on this project as soon as possible. ....".. I have aSked for estimates, or a firm price, on the insulation and repairs to the ceiling of the Highlander Hut. I should have this information shortly. The Bloxam-Highlands well will be discussed later in the meeting. As you are aware, professional Planners 'lflerE~ enqaged by the City Council last year to make a study of our local problems and to make recommendations for improvements and progress over a long range program. A pitC<t(1:~ chis professional planning service included recommendations ror the improvement and vitalization of the central business area. All phases of this All-Clermont Plan for Prog:~ess have not been completed but we do have ample information on hand to make a start. I am now in the process of preparing for your consideration a three year plan of streets improvement and a thr.ee year plan of Parks, Playground and Recreational expansion and i.mprovement. Both of these plans are a part of the overall program. Our a~'plication for Federal financial assistance in the construction of a_ sanitary sewer system is being filed and with or without fE!deral assistance this construction must somehow take place. A vital part of the All-Clermont Plan for Progress i.s the genel"al improvement of the central business section. The fact: of the matter is the entire improvement program is based on and coordinated with the success of this phase. A start has been made and numerous plans are being prepared for a general -fact lifting" of most of the buildings. As the success of the overall program depends on the success of each preceding step we should encourage in every way possible these efforts on the part of merchants and property owners. It is, therefore, my recommendation that a 120 days moratorium be declared on the collection of the first $10.00 in building permit fees, including plumbing, gas and electrical, for the repairs or alterations to any building in the city. This exemption will not apply to new construction or to additions to existing buildings. Such an expression of encouragement on your part should help in getting the program off to a good start. It is my sincere hope that city officials, business people, property owners and everyone else will support thi.s All-Clermont Plan for Progress and that they will demand that it be carried out. Otherwise, we remain stagnant and the in excess of $5,000.00 spent for planning goes down the drain.