Loading...
10-10-1967 Regular Meeting . . MINUTES N~ 467 REGULAR MEETING , A regular meeting of the City Council of the City of Clermont was held in the Council Chambers on Tuesday, October 10, 1967. The meeting was called to order at 8:00 P. M. by Mayor BonJorn with the followin9 members present: Prior, Beals, Cochran and VanderMeer. Other officials present were: City Manager Johnson, Deputy Clerk Carroll, Superintendent Sheldon, City Attorney Langley, Building Inspector Snyder and Chief of Police Tyndal. Others present were: The Messrs. Paul Taber, C. A. Mangold, A. E. Slack and George Hovis. Representatives of the Leesburg Commercial and the local Press were also present. The i~vocation was given by Mr. Taber. The minutes of the meeting held on Tuesday, September 26, 1967 were approved as written. Mayor BonJorn reported that Jim Hoskinson, member of a committee appointed to make a study of local water and air pollution had contacted him and assured him that a written report from this committee would be prepared and ready for presentation at the Florida League of Municipalities Convention on October 23rd. City Manager Johnson submitted his report, both orally and written. Mayor BonJorn advised that a joint meeting of the City Council and the official board of the Greater Clermont Chamber of Commerce was set for Tuesday, October 17, 1967 in the Council Chambers at 8:00 P. M. Motion was made by Councilman Prior, seconded by Councilman Beals and carried, that the next regularly scheduled meeting of the Council be postponed until Thursday-,' October 26, 1967 at 7:00 P. M. Motion was made by Councilman VanderMeer, seconded by Councilman Cochran and carried that City Attorney Langley be authorized to furnish legal information to the Department of Housing and Urban Development with regards the city's application for financial assistance for the construction of a sewer system. With regards a request from officials of Camp David in Groveland to use the J~ycee Beach next summer by approximately 50 children in their summer program, motion was made by Councilman VanderMeer, and seconded by Councilman Cochran that this request be granted with the stipulation that they furnish their own supervision and treat the beach facilities as if they were their own. Councilman Prior offered an amendment bo the motion that the officials be requested to clean up the beach area, which they might use, after each visit. There was no second to this amendment. Upon roll call vote of the motion the result was: Ayes: Cochran and VanderHeer. Total Ayes: Two. Nayes: Prior, Beals and Oswalt. Total Nayes: ,Three. The motion failed to carry. Councilman Oswalt moved that City Manager Johnson be requested to obtain a definite schedule from officials of Camp David as to specific hours they intend using the beach, the supervision which they will have, etc. and report at the next meeting for Council action. The motion was seconded by Councilman Prior and unanimously carried. With regards to bids on a 1968 car and 1968 truck as requested by the City for opening this date, City Manager Johnson read letters as follows: From Westerman Ford wherein they advised that it was impossible for them to bid on 1968 models because of the current workers strike of Ford Motor Company and they were, therefore, submitting a bid on two 1967 model cars. From Stalnaker Chevrolet wherein they advised that their bids for a 1968 model car and truck, though adequate, were not according to specifications as advertised inasmuch as the 1968 models were of a different design. . .. MINUTES N~ 468 City Manager Johnson opened bias as follows: Westerman Ford, 1967 Galaxie 500 4 door hardtop @$2l9l.00; 1967 Galaxie 500 4 door $2014.00. Stalnaker Chevrolet: 1968 Chevrolet Truck @ $3515.00, 1968 Chevrolet Biscayne 4 door Sedan @ $1783.00. City Manager Johnson recommended that all bids be rejected and new specifications be submitted at a later date. Motion by Councilman Beals, seconded by Councilman Prior and unanimously carried that the City Manager's recommendation be accepted and all bids be rejected. Councilman Oswalt moved that the Rules governing the use of the Clermont Jenkins Civic Auditorium Building as submitted by City Manager Johnson be adopted. The motion was seconded by Councilman Cochran, Councilman VanderMeer offered an amendment to the motion that the fee schedule for use of the conference rooms be changed from $.50 per hour with a minimum of $1.00 to a flat fee of $1.00. There was no second to the amendment. George Hovis appeared before the Council as Representative of the Chamber of Commerce and advised that he was in full agreement and totallYLendorsed the rules and regulations regarding the use of the Jenkins building as submitted by City Manager Johnson and recommended their adoption. Upon roll call vote of the motion, the result was: Ayes: Prior, Beals, Cochran and Oswalt. Total Ayes: Four. Nayes: VanderMeer. Total Nayes: One. The motion carried and the Deputy Clerk instructed to attach a copy of the Rules to these Minutes and to become a part thereof. Motion was made by Councilman Oswalt that the City Manager be instructed to inquire of the South Lake Art Club as to the ownership of furnishings which they have placed in the Jenkins Auditorium. The motion was seconded by Councilman Beals and upon roll call vote, the result was: Ayes: Beals and Oswalt. Total Ayes: Two. Nayes: Prior, Cochran and VanderMeer. Total Nayes: Three. The motion failed to carry. Councilman Beals offered and moved that it be passed a RESOLUTION pertaining to land acquisition policy of the City of Clermont. The motion was seconded by Councilman VanderMeer. The RESOLUTION was read in full and upon roll call vote the result was: Ayes: Prior, Beals, Cochran, Oswalt and VanderMeer. Total Ayes: Five. Nayes: None. The RESOLUTION was adopted and Number 110 assigned to it and a copy ordered posted. Councilman Beals offered and moved that it be passed a RESOLUTION pertaining to authorization to make application for a public facility loan. The Motion was seconded by Councilman Prior. The RESOLUTION was reach in full, and upon roll call vote the result was: Ayes: Prior, Beals, Cochran, Oswalt and VanderMeer. Total Ayes: Five. Nayes: None. The RESOLUTION was adopted and Number 111 assigned to it and a copy ordered posted. Councilman Beals offered and moved that it be passed a RESOLUTION establishing a budget for the fiscal year 1967-68 for general operations of the City of Clermont. The motion was seconded by Councilman Cochran. The RESOLUTION was read in full and upon roll call vote the result was: Ayes: Prior, Beals, Cochran, Oswalt and VanderMeer. Total Ayes: Five. Nayes: None. The RESOLUTION was adopted and Number 112 assigned to it and a copy ordered posted. Councilman Prior offered and moved that it be passed a RESOLUTION establishing a budget for thefiscal year 1967-68 for general operations of the Water Department. The motion was seconded by Councilman Beals. The RESOLUTION was read in full and upon roll call vote the result was: Ayes: Prior, Beals, Cochran, Oswalt and VanderMeer. Total Ayes: Five. . . MINUTES -N~ 469 Nayes: None. The RESOLUTION was adopted and number 113 assigned to it and a copy ordered posted. Councilman Beals offered and moved that it be passed, AN ORDINANCE PROVIDING FOR THE METHOD OF APPOINTING THE CONTROLLER AND PROVIDING FOR THE COMPENSATION OF THE CONTROLLER OF THE CITY OF CLERMONT, LAKE COUNTY, FLORIDA. The motion was seconded by Councilman Beals. The ORDINANCE was read in full for the second time and upon roll call vote, the result was: Ayes: Prior, Beals, Cochran, Oswalt and VanderMeer. Total Ayes: Five. Nayes: None. So the ORDINANCE was adopted as read and the number 30-C assigned to it and ordered placed immediately in the ORDINANCE BOOK of the city of Clermont and a copy ordered posted. Councilman Beals introduced AN ORDINANCE UNDER THE CODE OF ORDINANCES OF THE CITY OF CLERMONT, LAKE COUNTY, FLORIDA: PROVIDING FOR THE AMENDMENT OF ORDINANCE No. 25-C BY DELETING THEREFROM SECTION #3 AND SUBSTITUTING THEREFOR THE PROVISION THAT THE SECOND MUNICIPAL JUDGE SHALL BE COMPENSATED AT SUCH REASONABLE RATE AS DETERMINED BY THE COUNCIL BY RESOLUTION OR MAJORITY VOTE And the Ordinance was read in full the first time. Councilman Beals introduced AN ORDINANCE PROVIDING A BUDGET OF EXPENSES FOR THE GENERAL OPERATION OF THE GOVERNMENT OF THE CITY OF CLERMONT FOR THE FISCAL YEAR OF 1967-68 AND MAKING APPROPRIATIONS THEREFORE: PROVIDING A TAX LEVY ON ALL PROPERTY IN THE CITY OF CLERMONT, LAKE COUNTY, FLORIDA, FOR THE YEAR 1967 FOR THE GENERAL OPERATION EXPENSE OF THE CITY OF CLERMONT, LAKE COUNTY, FLORIDA and the ordinance was read in full for the first time. Motion by Councilman Beals, seconded by Councilman Prior and carried, that the bills be paid. Motion by Councilman Beals, seconded by Councilman Prior and carried that the meeting be adjourned. .\ I I \.c.frj p' / orn, yyor ity Clerk ~,.. ". .\ ~. ~ ~ CITY MANAGEReS REPORT October 109 1967 As you know we are scheduled to go to the League convention on Sundayp October 22ndo We will need one additional car and we should decide what time we wish to leave as well 8S who "'ill ride in each car. This also means that the regular Council meeting schedule for Tuesday, October 24th will have to be adjourned until, I suggestg Thursday the 26th as it must be held during October. Wa have been advised by the Florida state Board of Health that we have been given a priority rating of No. 16 on our application for a sewer system grant under Public Law 6600 This is an excell.ent rating and ample funds will be available when they reach our positiono This is an indication that we have been successful in our first stepo I expect to have our applications completed 'this wee.k for both a grant and loan for HUD and will take them 'to Atlanta next weeko Our last series of water samples from the new well met with State Health Department requirementso We'shouTd receive wzitten notice from them within the next few days to use the water~ ! have again talked to Mr. Steve Johnson r.egarding plans for the Beach Houseo He has prcmi~~ that he will get us s~ne construction ~ost estimates on seve~al ~i#~erent types of construction j,ncludinq a'slight reduction in lengtho He is also taking out all frillso When we h&ve considered these estimates and decided on what we want he will proceed with preparing the plans and specifications. The installation of the sprinkling system at Kehlor Park will be completed this week and we will proceed immedietely at center Lake I am getting prices on the cost of a chain link fence for a portion of the Jaycee Beach (from the beach house east to the Park area) and it will be installed before the end of the fiscal yearo The back stop at the ball field will be taken care of at the same timeo We need to have a motion passed au~h~rizing our City Attorney to furnish legal information to the Dep&~~ment of HOUSing and Urban Development~ We also need a motion appointing Col. Joseph House as second Judge of our Municipal Court; setting his salary at $20000 per month and stipulating that he will not be expected to sit as Municipal Judge more than ten times each yearo Mro GeraH Dake will not be able to be here tomorrow night as scheduled but can make it on Thursday if you wisho I am to let him know your decision. We have had a request from one of the Groveland ministers for permission for the youngsters at Camp David to use the Jaycee Beach next summer. There will be about f~y of them. In my opinion this will overload our beach but I told them that I would bring the matter before you for your consideration. ,.. . ~ , I have contacted the municipal code corporation, in Tallahasse, as to when we may expect copies of the Chartero They advise that it will not be more than two weeks at the most. .: . \ ~ RENTAL FEE PRIORITY LIST Group 1. Government groups, including City, County, State and Federal and local hospital and blood bank. Youth activities which are free of admission, properly chaperoned and open to the general public, when authorized by the City Manager. Group 2. Service Clubs or organizations which, through the use of the building, are offering educational, cultural, spiritual or wel:~re programs to the general public and of a non-political natureo Group 30 Groups whose program function is intended to qive pleasure and/or business advancement to the general public and of a non-political nature. Group 4. Groups and/or individuals rentinq the huildinq for any purpose other than those outlined above or where attendance is limited to membership or invitation. Group 5. Groups and/or individuals renting the huilding for political purposes. SCHEDULE OF RENTAL FEE PRIORITIES RENTAL FEE FOR PRIORITY LIST Group 1. No rental fee for building but a "set up" and "take dotm" fee may be charged. Group 2-3 Regular fees but with a maximum rental fee of $12.00 for any individual organization, plus "set up" and Iltake down" fees and percentage fees when applicable. Group 4-5 Regular rental fees with no maximum and plus other fees when appli.cable. ~ .::,.,&:. ~ ~ l:i~ rwt J.......:C1 ---- Main auditorium @ $2.00 per hour with a minimum of S6000 Conference rooms @ .50C per hour when a minimum of Sl.00 (The minimum is increased to $4.00 when used commercially). "Set up and Take Down" fee: per table .50C per chair .05~ Percentage fees: Commercial use by individuals or profit making organizations: 20% of the gross receipts. Local non-profit groups or organizati.ons using their profits for the good of the community in general: 10% of the qross receipts with maximum of $20.00. If a non-profit organization pays a percentage of the receipts to a non-profit organization, or individual~ for their participation the fee shall be 20% for the part paid for participation and 10% of the part which they retain. /",' ",' . ~ RULES GOVERNING THE USE OF THE CLERMONT JENKINS CIVIC AUDITORIUM BUILDING 1. Advance reservations for the use of the auditorium are required as follows: The auditorium at any time and the conference rooms after 5:00 P. Mo on weekdays and at any time during Saturdays, Sundays and Holidays. All reservations must be made with the Chamber of Commerce Secretary and the amount of the rental fee should be discussed at that time. 2. The two conference rooms are open to the public without charge (for purposes other than commercial or political) between the hours of 9:00 A. M. and 5:00 P. M. during regular business days. On Saturday, Sundays, Holidays and after 5:00 P. M. on weekdays the regular scheduled rental fees will be charged. 30 The auditorium (entire building) will be closed on Saturdays, Sundays, Holidays and after 5:00 P. Mo weekdays unless some part of the building has been reserved. 4. No organization or individual (other than the proper authorities) will be furnished keys to the building. The space which you have reserved will be made available to you by the Custodian or the Chamber of Commerce Secretary. 5. When making reservations please state the time when you wish the space made available and your rental fee will start at that time and continue until you vacateo 6. A fee has been established for "setting up" and "taking down" tables and chairs. This fee will be waived if the "!,onter does the work. However, it must be understood that this includes returning the tables and chairs to their proper storage area. Tables are not to be left on the carts. If this rule is not followed a charge will be madeo 7. When the kitchen area is used it must be thoroughly cleaned following such use. All garbage must be placed in the garbage containers located outside of the building. All unused food must be removed from the refrigerator and any other part of the building. 8. No organization or individual is permitted to store or leave their supplies, materials, equipment or other items of such nature in any part of the building. 9. The priority list which has been established applies only to the ~ental fee schedule. Any confirmed reservation for any part of the.building will be cancelled only in case of an emergency. 10. 11. 12. 13. 14. 150 16. 17. 18. 19. . t - 2 - Dances of any nature are prohibited without the permission of the City Council. Applications for such use should be made to the City Council at least three weeks prior to the date requested. The use of the lobby is restricted to normal lobby uses and the holding of meetings of any nature therein is prohibited. The use of any part of the building for religious services is prohibited. The use of posters or other such advertising in the building is prohibited without the written consent of the City Manager. This rule does not apply to the Chamber of Commerce in their normal promotion programs, nor does it apply to placing notices of events to come when such notices are placed on the bulletin boards. Bottled gas or other inflamables are not allowed in any part of the building. Signs, banners or any other decorations that may in anyway deface or damage the building, interior or exterior is prohibited without the written consent of the City Manager. Animals are not permitted in the building at any time. Your attention is called to the rental fee schedule which is attached. Please note that in addition to the regular rental fee for the' auditorium and conference rooms there is a nercentage fee charged on the gross receipts from all admissions or charges for food, entertainment or any other such function. Donations and free will offerings are to be considered as charges or admissions. ~l rental fees must be paid promptly to the Chamber of Commerce Secretary and any person or organization owing rental fees for prior use cannot make new reservations until such past due fees are fully paid. Your City Council will consider requests for special occasion use of the building but such requests should be made at least three weeks in advance of the dates required.